HomeMy WebLinkAbout2011 03 14 Regular 600 Board And Committee Appreciation EventCOMMISSION AGENDA
ITEM 600
March 14. 2011
Regular Meeting
REQUEST:
Consent
Informational
Public Hearing
Regular X
Mgr
Authorization
Dept.
The City Clerk is requesting the City Commission consider the information in
this Agenda Item as a follow-up to the discussion held at the February 14, 2011
City Commission Regular Meeting in which the City Commission agreed that
they wished to recognize the City's Volunteers with a Board and Committee
Appreciation Event.
SYNOPSIS:
Over the last eleven (11) years at least, the City Commission annually has been
interested in honoring their citizens who serve the City as Volunteers on the
City's Boards and Committees with some kind of Appreciation Event. This
Agenda Item is requesting that the City Commission review the information in
this Agenda Item and decide on two (2) possible dates and to agree on what kind
of Event they wish to hold, along with their preference for a venue for the 2011
Board and Committee Appreciation Event.
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
REGULAR MEETING - MARCH 14, 2011
REGULAR AGENDA ITEM "600"
PAGE 2 OF 3
CONSIDERATIONS:
At the February 14, 2011 City Commission Regular Meeting, during the
discussion of Regular Agenda Item "601", the City Clerk was asked to bring
back information on dates/menus and pricing for Winter Springs venues: Hidden
Harbor, Senior Tequila, and Tuscawilla Country Club.
For the 2011 Appreciation Event, the City Clerk asked these venues in the City
about availability, menu suggestions, and costs:
Dinner Event:
Location: Winter Springs Restaurant (Please See Attachments)
Time: Evening in April/May/June/July 2011, approximately to begin around
6:00-7:00 p.m.
Invitation: A letter from the Mayor and City Commission could be mailed with
the event information (as an alternative to printed invitations)
Presentation: After dinner, the Mayor and City Commission could each address
the attending Board and Committee Members and present Certificates of Merit
to the Board and Committee Members
Approximate Costs: (Please see Attachments)
Attendees: (Each With A Guest)
Beautification of Winter Springs Board
Board of Trustees
Code Enforcement Board
Oak Forest Wall and Beautification District Advisory Committee
Planning and Zoning Board/Local Planning Agency
Tuscawilla Lighting and Beautification District Advisory Committee
Mayor and City Commission
Charter Officers
Department Directors
Staff Liasions
Office of the City Clerk Staff
As of publication time, only two (2) venues have responded, and their
information is attached.
FISCAL IMPACT:
Most costs for this event would come from the "Promotion Expense
Appreciation Dinner" Line Code, 1 1 00-54800-1 1 002. Currently there is
approximately three thousand dollars ($3,000.00) available in the "Promotion
Expense Appreciation Dinner" Line Code.
CITY OF WINTER SPRINGS, FLORIDA
CITY COMMISSION
REGULAR MEETING - MARCH 14, 2011
REGULAR AGENDA ITEM "600"
PAGE30F3
COMMUNICATION EFFORTS:
This Agenda Item Has Been Electronically Forwarded To The Mayor And City
Commission; City Manager; City Attorney/Staff; Department Directors; And Is
Available On The City's Website, LaserFiche, And The City's Server.
Additionally, Information Related To This Agenda Item Has Been Sent To
Media/Press Representatives Who Have Requested Agendas/Agenda Item
Information; Homeowner's Associations/Representatives On File With The City,
All Individuals Who Have Requested Agendas/Agenda Item Information. This
Agenda Item Has Also Been Posted Outside City Hall; Posted Inside City Hall
With Additional Copies Available For The General Public; And Posted At Five
(5) Different Locations Around The City.
RECOMMENDATIONS:
1) The City Commission is requested to decide if they like any of the options noted
in this Agenda Item and if so, what is their choice of venue, menu/costs and to
confirm attendees. The City Clerk would like to request to be able to spend no
more than fifiy dollars ($50.00) out of the budgeted three thousand dollars
($3,000.00), if necessary, on miscellaneous decarations for this proposed Event.
2) The City Commission is respectfully requested to select two (2) dates for this
event.
ATTACHMENTS:
A: Quote - Hidden Harbor
B: Quote - Senior Tequila
C: Possible Dates
Attachment "A"
Hidden Harbour
Seafood & Lobster Feast
407-327-3130
Propased Menu...$25.00 to $32.00 per person. (mazket prices fluctuate)
Coke Products oa Iced Tea
Cup of Soup
Grilled Chicken Breast
8 oz. New York Strip Steak
Fried Catfish Dinner
Grilled Grouper Dinner
All menu items served with Mixed Veg. & Roasted Red Bliss Pot. or white rice
Dessert Selection Avail. But not included in per person price
Ta�c, 20% dp Not included
Depending on the day or night of the week of your function, extra charges may apply.
14 day notice & 48 how guarantee required.
50% deposit required at time of booking bal. must be paid on the day of event. Extra
charges and fees will be added at that time ex. desserts etc
l�T'd �SLbZZ�L0b�01 �SSSZZ�LOb �3��0� 8'8�l-W0�� dZ���O ti�az-b-�dW
Mar031102:41p Senorfequila
407 542 5913 p.1
Attachment "B"
SENOR TEQUILA �IEXIC�..N GRILL
C 011fIMI S SI�NER D�R
Satnrday April 30th
1 private Room
13 Tables of 8 Set w/ Chips/ Salsa and Queso Dip
Entrees:
Fajita Station (Chicken / Bee fl
w/ Guacarnole Pico de Galla Sour Cream Rice and Beans
Ench�Iadas
Cancun and Beef
Burrita Station:(�hicken/ Beef )
Rice Beans/ Pico de Gallo / Sour Cream/Guacarnole
and Lettuce
Desser�:
Mini Fried Ice Creams (Included)
Soft Drinks / Iced Tea
$23.99 Per Person
1Vlariachi Band Not Included
Cost Per Hour $450.00
Attachment "C"
CITY OF WINTER SPRINGS, FLORIDA
2011 BOARD AND COMMITTEE APPRECIATION EVENT
Possible Dates:
All venues were asked to provide Friday/Saturday night dates that were open in April, May, June,
and July 2011. As of the publication of this Agenda Item, only 1 venue, Senior Tequila mentioned their
availability.
Senior Tequila said that they were not available for any Friday nights.
The following dates could be considered:
Saturday, Apri19, 2011
Saturday, April 16, 2011
Saturday, April 30, 2011
Saturday, May 14, 2011
Saturday, May 21, 2011
Saturday, May 28, 2011
Saturday, June 4, 2011
Saturday, June 11, 2011
Saturday, June 25, 2011
Saturday, July 9, 2011
Saturday, July 16, 2011
Saturday, July 23, 2011
Saturday, July 30, 2011