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HomeMy WebLinkAbout_2011 02 28 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAV, FEBRUARV 28, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND/OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 2 OF 9 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes AWARDS AND PRESENTATIONS - PART I AWARDS AND PRESENTATIONS 300. Office Of The City Manager Requesting The Mayor And City Commission Receive A Presentation From Mr. John Lewis, Chief Executive Officer And Mr. J. Marsh, Chief Of Government Affairs With LYNX (The Central Florida Regional Transportation Authority). AWARDS AND PRESENTATIONS 301. Office Of The City Manager Presenting Employee Recognition Awards To City Of Winter Springs Employees. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Public Works Department REQUEST: Providing Information To The City Commission Regarding A Request From Seminole County To Provide A List Of Transportation Needs. FISCAL IMPACT: The City Was Only Requested To Provide A Transportation Project List And There Is No Fiscal Impact Associated With This Activity. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 3 OF 9 Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Status Of The Solary Canal Regional Stormwater Treatment Area. FISCAL IMPACT: The Project Construction Is Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The Construction Funding Agreement Between The City And The District, The City Invoices The District Monthly During The Construction Period And The District Reimburses The City Within 45 Days Of Receipt Of An Approved Invoice. The District Has Fully Reimbursed The City For All Construction Expenditures To Date, And The District Will Be Responsible For Reimbursing The City For The Final Invoice From Wal-Rose When It Is Received By The City And Submitted To The District For Payment. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 103. Community Development Department — Planning Division And Public Works Department — Engineering Division REQUEST: In Conjunction With The Bicycle And Pedestrian Advisory Committee (BAPAC) Wish To Inform The City Commission Of Their Intention To Apply For A 2011-2012 Community Development Block Grant (CDBG) For $300,000.00 For Sidewalk Funding Within The Area Between Sheoah Blvd (Boulevard)/ MacGregor Rd (Road) (On The West), S.R. (State Road) 419 (On The North), Sherry Av (Avenue) (On The East), And S.R. (State Road) 434 (On The South). FISCAL IMPACT: The 2011-2012 CDBG Request Is For $300,000.00 In Federal Funding To Provide Approximately 1.6 Linear Miles Of 5' Sidewalk. In Kind Funding For Project Design, Management, Administration, And Construction Inspection Will Be Provided By Staff. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 4 OF 9 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Tentative Implementation Schedule: March 4, 2011 - CDBG Application Due October 2011 - Selected Projects Receive CDBG Funding (Subject To Federal Funding). RECOMMENDATION: Staff Along With The BAPAC Wishes To Inform The City Commission Of Their Pursuit Of CDBG Funding For Sidewalks. CONSENT AGENDA CONSENT 200. Community Development Department REQUEST: Requesting Authorization To Have Progress Energy Install Eight (8) Street Lights In The City Right -Of -Way Bordering The Choices In Learning Charter School At A Capital Cost Of $5,176.69 And An Estimated Annual Expenditure Of $4,680.00 To Operate The Street Lights. FISCAL IMPACT: Since This Expenditure Was Not Funded In The FY 'I I Budget, Capital Costs For The Project In The Amount Of $5,176.69 Will Be Transferred From Winter Springs Town Center R&M Line Code (1525-54644-60003) To Streetlighting Fund Infrastructure Line Code (1526-63100). Funding For This Expenditure Is Available For Transfer From Line Code (1525-54644-60003) As A Result Of A Reduction In Cost Of The Landscape Maintenance For Blumberg Boulevard, After The Contract Was Competitively Bid In The Fourth Quarter Of FY ' 10. Funding For Operational Costs In The Amount Of $2,000.00 For May 1 Through Sept 30, 2011 Is Currently Available In The FY ' 11 Streetlighting Line Code (1526-54312), As A Result Of A Progress Energy Price Reduction That Took Effect January 1, 2011 (See City Commission Agenda Item 204, February 14, 2011). The Re -Occurring Operations Cost For This Project Is Estimated At $4,680.00 Annually And Will Be Included In The Upcoming FY ' 12 Budget. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 5 OF 9 RECOMMENDATION: The Community Development Department Recommends That The City Commission Approve Progress Energy Lighting Proposal WR #3529300 To Install Eight (8) Street Lights In The City Right - Of -Way Bordering The Choices In Learning Charter School At A Capital Cost Of $5,176.69, With An Estimated Re -Occurring Cost Of $4,680.00 Per Year To Operate The Street Lights As Defined In Attachment `A'. If Approval Is Granted, Staff Recommends The City Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Required For This Project. CONSENT 201. Finance And Administrative Services Department REQUEST: Requests Commission To Approve The Rebalancing Of The City's Core Cash Portfolio And To Authorize The City Manager To Execute Any And All Applicable Documents. FISCAL IMPACT: This Rebalancing Will Produce A Portfolio With An Average Duration Of � .79 Years/288 Days And An Average Return Of .53% And An Annual Increase Of Approximately $50K-$75K In Investment Income. The New Portfolio Will Maintain The Appropriate Liquidity Without Reducing The Credit Quality. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: 1) Copies Of This Agenda Will Be Sent To PFM For Investment Action. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Rebalance The City's Investable Funds And Increase The Average Duration To Approximately .79 Years. Additionally, Authorize The City Manager And Finance And Administrative Services Director To Prepare And Execute The Necessary Documents. CONSENT 202. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The February 7, 2011 Attorney -Client Session Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 6 OF 9 RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The February 7, 2011 Attorney -Client Session Minutes. CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The February 14, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The February 14, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS - PART II AWARDS AND PRESENTATIONS 302. Not Used. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC REPORTS 403. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 7 OF 9 REPORTS 404. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 405. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 406. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 407. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 408. Office Of The Mayor — The Honorable Charles Lacey PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Approve And Adopt On Second Reading Ordinance 2011-05, Which Establishes A Uniform Time For The Adjournment Of All City Board And Committee Meetings. FISCAL IMPACT: There May Be Nominal Fiscal Impact Associated With This Item In Connection With The Administrative/Personnel Costs Of Staffing Board And Committee Meetings. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 8 OF 9 RECOMMENDATION: The City Attorney Requests That The City Commission Approve And Adopt Ordinance 2011-05 On Second Reading. REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests The City Commission Consider The Concept Plan For A Proposed 4,000 Square Foot (SF) One -Story Retail Building For A Pool Supply Store And A Detached 800 SF One -Story Drive-Thru Ice Cream Shop On A 0.73 Acre Crescent Shaped Site Within The Town Center. FISCAL IMPACT: • The Undeveloped Property Currently Pays $4,623.00 In Total Property Taxes. The City Receives Approximately 14% Of This Total, Or $647.00. • Staff Has Estimated The Taxable Value Of Both Buildings As $432,000.00. This Would Generate Ad - Valorem Taxes In The Amount Of Approximately $1,116.00. • On January 24, 2011, The City Commission Directed Staff To Process This Concept Review And Waived The $500.00 Fee. • The Special P & Z Board Meeting Was Scheduled Solely For The Applicant's Proposed Concept Plan. COMMUNICATION EFFORTS: This Agenda Item Has Been Placed In The City Hall (Lobby) Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, 1. A Substantial And Conspicuous Sign Was Erected At The Site To Notice The Planning & Zoning Board Special Meeting. RECOMMENDATION: The Planning And Zoning Board And Staff Recommend Denial Of The Concept Plan, Since It Is Inconsistent With Both The Comprehensive Plan And City Code. REGULAR 601. Office Of The City Manager REQUEST: Requesting That The City Commission Set Two FY (Fiscal Year) 2012 Budget Workshop Dates, For Consideration Of 1) City's Pension Plan And 2) The Overall FY (Fiscal Year) 2012 Budget. FISCAL IMPACT: Early Implementation Of Pension Plan Changes For FY (Fiscal Year) 2011 Would Impact FY (Fiscal Year) 2011 Pension Costs. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Will Be Completed To Further Communicate The Information In This Agenda Item: • The 2012 Budget Calendar Which Is On The Website Will Be Updated To Reflect The Two Workshops • The City Calendar Will Be Updated To Reflect The Two Workshops CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 28, 2011 PAGE 9 OF 9 RECOMMENDATION: City Manager Recommends That The City Commission Establish The Above - Mentioned Workshop Dates. ADJOURNMENT ay PUBLIC NOTICE oy This is a Public Meeting, and the public is invited to attend This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.