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HomeMy WebLinkAbout2011 02 28 Consent 203 Approval of the City Commission Regular Meeting Minutes of February 14, 2011 0 CITY OF WINTER SPRINGS FLORIDA 0 mi Ail u cn Incorporate 1959 CITY COMMISSION MINUTES REGULAR MEETING MONDAY, FEBRUARY 14, 2011 — 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 201 1 PAGE 2 OF 30 CALL TO ORDER O The Regular Meeting of Monday, February 14, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Attorney Kim Kopp, present The Pledge of Allegiance followed a moment of silence. Commissioner Rick Brown asked that Agenda Items "101," "102," and "103" be addressed by Staff and added, "Personally, I would like to see anything having to do with the Finances of the City, not be an Informational (Agenda Item), but actually be spoken to us, perhaps under `300' [Awards And Presentations]." No objections were voiced. Commissioner Gary Bonner asked to discuss Informational Agenda Item "104 ". ❖❖ AGENDA NOTE: DURING DISCUSSION ON THE FOLLOWING INFORMATIONAL AGENDA, INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WERE NOT DISCUSSED DURING THIS SECTION; HOWEVER, INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WERE DISCUSSED LATER IN THE MEETING, AS SHOWN ON PAGES 16 -19 OF THESE MINUTES. •:•• INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 201 1 PAGE 3 OF 30 RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In z This Agenda Item. No discussion. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From December 31, 2010 Through January 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The February 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Please see Vote on the Informational Agenda. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The First Quarter Of Fiscal Year 2011 (Quarter Ending December 31, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At December 31, 2010 Is .54 %. The Weighted Average Yield At September 30, 2010 Was 0.71 %. This Portfolio Has An Average Maturity Of Less Than One Year. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 4 OF 30 RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. Please see Vote on the Informational Agenda. C7 INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's First Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: As Reported In The Attachments. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Financial Report Has Been Emailed To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. Please see Vote on the Informational Agenda. INFORMATIONAL 104. Finance And Administrative Services Department REQUEST: Providing An Update On Funding For Phase I Of The $4.2 Million Expansion Of The Reclaimed Water System. FISCAL IMPACT: The Water And Sewer Fund Will Self Fund Approximately $1,100,000 Of The Reclaimed Project For 2 Months From Its Cash On Hand. This Interim Financing Will Be Reimbursed From The Loan Proceeds Back To The Water And Sewer Fund Once Available (Early April). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 5 OF 30 RECOMMENDATION: It Is Recommended That The City Commission Receive This Finance Update On pz The Lake Jesup Reclaimed Project. _ O Please see Vote on the Informational Agenda. C7 INFORMATIONAL 105. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of Our 2011 Scottish Highland Games Special Event. FISCAL IMPACT: Scottish Gathering On Thursday, January 13 Police (4 Officers @ $38.50 For 4 Hours): $616.00 Scottish Highland Games On Saturday /Sunday (January 15` & 16` Parks: No Costs Public Works: No Costs Fire Department (Fire Inspection): Paid By Event Applicant Police: Paid By The Event Applicant Event Permit: Paid By The Event Applicant Total Cost Of The Scottish Highland Games To City: $0 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Parks And Recreation Department Recommends The City Commission Consider The Information Regarding The 2011 Scottish Highland Games Provided Herein. This Agenda Item was not discussed. INFORMATIONAL 106. Community Development Department — Arbor Division REQUEST: Is Informing The City Commission Regarding Winter Springs Being Named A 2010 Tree City USA By The National Arbor Day Foundation. FISCAL IMPACT: There Is No Additional Cost To The City For Participation In The National Arbor Day Foundation's Tree City USA Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 6 OF 30 Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who pt Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, 0 All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General d Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 107. Utility Department REQUEST: Providing Information To The City Commission On The Upcoming Water Conservation Day That Will Be Held At City Hall On Saturday, April 2 " 2011 From 9am To Noon. FISCAL IMPACT: Vendors Will Provide Items And/Or Services To Be Raffled At The Event Free Of Charge. Up To Fifty Dollars May Be Used To Purchase Items To Be Used For The Children's Activities. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Requests The City Commission Review And Accept The Information Provided In This Agenda Item. There was no discussion on this Agenda Item. MOTION TO APPROVE INFORMATIONAL AGENDA NOT INCLUDING "101 ", "102 ", "103 ", AND "104 ". MOTION BY DEPUTY MAYOR HOVEY. MAYOR LACEY NOTED, "SO, WE WILL HAVE '102,"103,' AND `104' A LITTLE BIT LATER AND ITEM `101' WILL BE COVERED UNDER `300'." SECONDED BY COMMISSIONER BROWN WHO ADDED, "WITH THE EXCEPTION OF THOSE ITEMS." DEPUTY MAYOR HOVEY STATED, "RIGHT." DISCUSSION. WITH NO OBJECTIONS, MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Mayor Lacey stated, "Item `212' we will take off of Consent because it came to us late and we will move to it as a separate item immediately after Consent Agenda." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 7 OF 30 CONSENT 200. Information Services Department 0 REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. There was no discussion on this Agenda Item. CONSENT 201. Public Works Department REQUEST: Requesting Authorization To Purchase One (1) Medium Dump Truck Ford F -450 By Piggybacking Off Of Florida Sheriff's Association Bid # 10 -18 -0907 With Duval Ford. FISCAL IMPACT: The Vehicle Purchase Of $35,964.00 Is Within The $38,000.00 Budgeted Amount In The Transportation Improvement Fund, Line Code #104 - 64100. The Expenditure Of The Funds Would Occur Within 90 To 120 Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That Authorization Be Granted To Piggyback Off Of The Florida Sheriff's Association Bid #10 -18 -0907 With Duval Ford For The Purchase Of One (1) F -450 Dump Truck For The Public Works Department At A Cost Of $35,964.00 Payable From The Transportation Improvement Fund - Vehicle Line Code 104 - 64100. Commissioner Bonner stated, "I just want to compliment Staff on their diligence in doing this research, taking the time to research on behalf of the citizens what might be the most prudent investment of their money." Continuing, Commissioner Bonner commented, "I am pleased to see that you all did such a wide search and came back with a sound recommendation, based on your Findings, so my compliments to Staff. Thank you." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 201 1 PAGE 8 OF 30 b CONSENT ro 202. Utility Department 0 REQUEST: The Utility Department Is Requesting Authorization To Hire Reynolds lnliner, LLC To Perform Sanitary Sewer Line Rehab By Piggybacking Off Of The City Of Orlando Florida Contract C7 Number BI09 -2570, Cured- In- Place Pipe Rehabilitation. FISCAL IMPACT: The Utility Department Budgeted $250,000.00 In The Renewal And Replacement Fund For Sewer And Manhole Relining. The Project Cost Of $201,230.00 Will Be Paid From This Fund. Funds Will Be Expended Over The Next 90 Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. In Addition, Residents In The Affected Areas Will Be Notified Prior To The Work Being Performed. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Piggyback Off The City Of Orlando Contract No. BI09 -2570 With Reynolds Inliner, LLC For Rehabilitation Of Sanitary Sewer Lines And Manhole Reconstruction A Cost Of $201,230.00 Payable From The Utility Renewal And Replacement Line Code (3610- 65000- 30030). No discussion. CONSENT 203. Police Department REQUEST: Requests The Commission To Approve The Recent Acquisition Of A New "Kustom Prolite +" Laser Speed Measurement Device That The Department Won As A Result Of A Raffle Drawing. FISCAL IMPACT: There Is No Impact To The General Fund. The Value Of This Laser Device Is Approximately $2,190.00. COMMUNICATIONS EFFORTS: Regular Posting Of The Commission Agenda Throughout The City And/Or Website. RECOMMENDATION: Approve The Use Acquisition Of The New Kustom Prolite+ Laser Speed Measurement Device Serial Number LPO4330. This Agenda Item was not discussed. CONSENT 204. Community Development Department — Urban Beautification Services Division REQUEST: Is Requesting Authorization To Decrease The City Standard Street Light Base Rate From $14.02 To $13.79 Per Month Pursuant To A Revised Rate Schedule From Progress Energy, Effective January 1, 2011. The Revised Rate Represents A Reduction Of $.23 Per Base Street Light As Compared To The Previous Rate. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 9 OF 30 FISCAL IMPACT: The Streetlighting Fund (1526) Has A Budget Of $444,500.00 For Expenditures Related To Ongoing Costs Of Street Lighting As Billed By Progress Energy. Funding For The City O Standard Base Street Light In The Amount Of $13.79 Will Continue To Come From Street Lighting Line Code (1526- 54312). This Progress Energy Street Light Price Revision Became Effective On January 1, 2011; Therefore, The Revised Cost Will Be Retroactive To The Effective Date, Upon Commission Approval. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Community Development Department, Urban Beautification Division, Recommends That The City Commission Approve The Street Light Base Rate Of $13.79 Per Month, Effective Retroactively To January 1, 2011. Commissioner Brown asked "How do we make the public aware we are actually reducing our base electric rates ?" Mr. Steve Richart, Urban Beautification Division Services, Community Development Department suggested, "We can send it out on the website, the sign, all the other avenues. We also contact the HOA's (Homeowner's Associations)." Commissioner Brown remarked, "When we are able to do something like this, it is worthy of making it known to our citizens, as it is when we have to do something negative." City Manager Kevin L. Smith added, "I would recommend we do as we have done in the past and we will be happy to do that, while hearing no disagreement from the Commission." Commissioner Bonner stated, "I support that." No objections were voiced. CONSENT 205. Office Of The City Manager REQUEST: Is Requesting That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. FISCAL IMPACT: Not Applicable. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 10 OF 30 Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The 2012 Budget Calendar Will Be Posted To The Website Within A Week Of Approval. RECOMMENDATION: City Manager Recommends That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. Commissioner Brown asked Manager Smith, "When are we going to set those dates ?" Manager Smith responded, "Either next meeting or the meeting after that." CONSENT 206. Finance And Administrative Services Department REQUEST: Requests The City Commission Accept A Florida League Of Cities Safety Grant In The Amount Of $2,500.00 For The Senior Center Surveillance System. FISCAL IMPACT: Total Cost Of Senior Center Surveillance $7,989.00 Total Amount Of Safety Grant ($2,500.00) Net Cost Of Senior Center Surveillance $5,489.00 The Funds For The Senior Center Surveillance Equipment Were Appropriated In FY (Fiscal Year) [20] 10, Therefore This Grant Money Will Be Applied To Help Offset The Original Cost. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commissioners; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Have Been Placed On The Safety HQ Tab On The Intranet. RECOMMENDATION: The Finance And Administrative Services Department Requests The City Commission Review And Accept The Senior Center Surveillance System Safety Grant. No discussion. CONSENT 207. Not Used. CONSENT 208. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve Resolution 2011 -04 To Allow Loans Against The Employee's 457 Deferred Compensation Retirement Plan. Additionally, To Authorize The City Manager And Finance And Administrative Services Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. FISCAL IMPACT: This Action Will Have No Fiscal Impact To The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE I I OF 30 ro COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City xi Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) O City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press d Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2011 -04 To Allow Loans From The Employees 457 Deferred Compensation Plan And To Authorize The City Manager And Finance And General Administrative Service Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. There was no discussion on this Agenda Item. CONSENT 209. Office Of The City Manager REQUEST: Requesting That The City Commission Consider Endorsing City Of Sanford Commission Member, The Honorable Patty Mahany, To Serve On The Seminole County Expressway Authority (SCEA), In Coordination With The Council Of Local Governments In Seminole County (CALNO). FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Requested To Direct The City Manager To Submit A Letter To Seminole County From Our Mayor And City Commission Endorsing Sanford Commission Member, The Honorable Patty Mahany To The Seminole County Expressway Authority (SCEA). No discussion. CONSENT 210. Community Development Department REQUEST: Presents To The City Commission A Request To Extend The Final Engineering /Site Plan Approval For An Approximately 3,500 Square Foot (SF) Daycare Facility Within The R -3 (Multiple Family Dwelling) Zoning District, Pursuant To Section 9 -346 Of The City Code. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 12 OF 30 FISCAL IMPACT: The Seminole County Property Appraiser's Office States That, Within Seminole County, The Average Building Size For A Daycare Center Is 5,528 S.F. (Square Foot) (This Facility Will Be O Approximately 3,500 S.F.[Square Foot]) And That The Average Just Value Of These Facilities Is $110.70 Per Square Foot. Therefore, Without Knowing Further Specifics, The Estimated Total Just Value Of The t7 Facility Is $387,450.00 (3500 SF [Square Foot] x $110.70). The Applicant Projects 3 Full -Time And 2 Part- Time Employees. Tax Revenue Projections Are As Follows: 3,500 Square Feet - Assessed At $110.70 /Square Foot: $387,450.00 Assessed Tax Value $387,450.00/1000 = 387.45 387.45 (2.5814) = $1,000.16 $1,000.16 (Less The 4% Statutory Discount) = $960.16 Tax Revenue COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The Final Engineering Plans Approval Be Extended For Six (6) Months Or Whatever Timeframe The City Commission Deems Appropriate, Pursuant To Sec. 9 -346, Subject To The Applicant Obtaining New Conditional Use And Setback Waiver Approvals. This Agenda Item was not discussed. CONSENT 211. Office Of The City Attorney REQUEST: Requests The City Commission Approve Resolution 2011 -05, Vacating A 6- Square Foot Portion Of Tuskawilla Road And Conveying Same To Pathfinder Landology Isis Holdings, LLC, A Delaware Limited Liability Company, The Only Adjoining Private Property Owner. FISCAL IMPACT: The Fiscal Impact Will Be Nominal. Pathfinder Will Remit $66.00 To The City For The Fair Market Value Of The Right -Of -Way Plus Fees For Recording And Documentary Stamps. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 13 OF 30 b RECOMMENDATION: The City Attorney Recommends That The City Commission Approve Resolution pz 2011 -05 To Formally Authorize The Vacation Of The 6- Square Foot Portion Of The Tuskawilla Road 0 Right -Of -Way And Convey Same To Pathfinder. There was no discussion on this Agenda Item. CONSENT 212. Office Of The City Manager And Community Development Department REQUEST: Requests That The City Commission Adopt Resolution 2011 -06 Regarding Reimbursement Of Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. FISCAL IMPACT: There Is No Fiscal Impact Associated With The Adoption Of This Resolution. Future Positive Impacts May Be Realized From The Reimbursement Of Certain Development And Construction Costs Associated With SCCC. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2011 -06 Outlining The Possible Reimbursement For Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. Please see comments at the beginning of the Consent Agenda, and the Vote on the Consent Agenda. CONSENT 213. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 24, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 14 OF 30 . d RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 24, z 2011 City Commission Regular Meeting Minutes. O No discussion. C7 CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 31, 2011 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 31, 2011 City Commission Workshop Minutes. This Agenda Item was not discussed. MOTION TO APPROVE CONSENT AGENDA WITH THE EXCLUSION OF "212 ". MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MAYOR LACEY NOTED, "WITH THE EXCEPTION OF ITEM `212'." COMMISSIONER BROWN STATED, "YES." VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ❖ ❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM "212" WAS DISCUSSED INDIVIDUALLY NEXT, AS DOCUMENTED. ❖ ❖ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 15 OF 30 CONSENT AGENDA CONSENT 212. Office Of The City Manager And Community Development Department REQUEST: Requests That The City Commission Adopt Resolution 2011 -06 Regarding Reimbursement Of Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. FISCAL IMPACT: There Is No Fiscal Impact Associated With The Adoption Of This Resolution. Future Positive Impacts May Be Realized From The Reimbursement Of Certain Development And Construction Costs Associated With SCCC. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2011 -06 Outlining The Possible Reimbursement For Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. Brief comments. "MOTION TO APPROVE" (CONSENT AGENDA ITEM "212 "). MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant Presentation Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) Mr. Chris R. Dougherty, Community Planner, Land Design Innovations, Inc., 1770 Fennell Street, Suite. 200, Maitland, Florida: addressed the City Commission on behalf of Land Design Innovations, Inc. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 16 OF 30 Mr. Dougherty commented about the new Joint Economic Development Task Force and Mayor Lacey explained the first meeting was being planned for February 24 2011. As to a location, Manager Smith stated, "Mayor, 0 we're still finalizing those details so at that point in time, we'd obviously send out that information to everyone here. Just hasn't been completed yet." As to the brochure, Mr. Dougherty explained, "The electronic files have been sent to the printer, we should have something within a week and we'll be getting a 1,000 copies and we already have a distribution list ready to go." Continuing, Mr. Dougherty remarked, "For the Website, we are currently building that with the I.S. (Information Services) Department." Further discussion. • • AGENDA NOTE: THE FOLLOWING DISCUSSION PERTAINED TO INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WHICH WERE HEARD NEXT AS DOCUMENTED, AS PREVIOUSLY NOTED ON PAGES 2 -6 OF THESE MINUTES. ❖ ❖ INFORMATIONAL AGENDA INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From December 31, 2010 Through January 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The February 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Please see the Vote on page 6 of these Minutes. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The First Quarter Of Fiscal Year 2011 (Quarter Ending December 31, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At December 31, 2010 Is .54 %. The Weighted Average Yield At September 30, 2010 Was 0.71%. This Portfolio Has An Average Maturity Of Less Than One Year. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 17 OF 30 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City pz Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) 0 City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press d Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. Mr. Shawn Boyle, Director, Finance and Administrative Services Department addressed the City Commission on this Agenda Item. With discussion, Mayor Lacey asked for the Record, "Everything in compliance with our Investment Policy ?" Mr. Boyle stated, "Yes." INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's First Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: As Reported In The Attachments. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Financial Report Has Been Emailed To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department addressed the City Commission on this Agenda Item. Commissioner Brown noted a typo on the first page of the Agenda Item for the Record, and said that it was "Under `General Fund. ' and noted that a reference to "$539 million" needed to be corrected. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 18 OF 30 b Further comments. O In related business, Manager Smith then said to the City Commission, "Am I hearing from the Commission that your preference moving forward is to have these items presented under (Awards And) Presentations rather than an Informational (Agenda Item) only ?" Commissioner Bonner stated, "Yes. Deputy Mayor Jean Hovey nodded in agreement. Mayor Lacey asked, "Is that the Consensus ?" Commissioner Joanne M. Krebs stated, "That is the Consensus, but not from me because I can ask questions of any one of them if I see something from Informational." Commissioner Brown added, "My intent was for the Public Record and for the individuals who come to the meetings, that we are very open about our finances in a public meeting, rather than having it documented where they have to come look for it." Manager Smith remarked, "I will leave it at your direction." Commissioner Brown noted, "I think we did have Consensus that that was desired." INFORMATIONAL 104. Finance And Administrative Services Department REQUEST: Providing An Update On Funding For Phase I Of The $4.2 Million Expansion Of The Reclaimed Water System. FISCAL IMPACT: The Water And Sewer Fund Will Self Fund Approximately $1,100,000 Of The Reclaimed Project For 2 Months From Its Cash On Hand. This Interim Financing Will Be Reimbursed From The Loan Proceeds Back To The Water And Sewer Fund Once Available (Early April). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Receive This Finance Update On The Lake Jesup Reclaimed Project. Mr. Boyle presented this Agenda Item. Discussion. Commissioner Bonner stated, "I do compliment Staff for taking a broad view of how best to fund this on behalf of the customer, our citizens." With further comments, Commissioner Bonner remarked, "This approach that you have taken, possibly has generated a lower cost to the City for funding, than previously anticipated. Would that translate into a lower recommendation of rates, over what we have previously discussed ?" Mr. Boyle remarked, "When we get the funding in place, then I'll be able to answer that question." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 19 OF 30 MOTION TO APPROVE "101 ", "102 ", "103 ", AND "104 ". MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. WITH NO OBJECTIONS, MOTION CARRIED UNANIMOUSLY. C Mayor Lacey summarized, "The remaining Informational items are Approved." REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Kim Kopp stated, "No Report." REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith advised the City Commission that he received a call from Seminole County's Manager related to preliminary discussions about a third generation Local Option Sales Tax for Seminole County; and Manager Smith mentioned that he had been asked to provide Seminole County with a list of possible projects. Mayor Lacey inquired, "Is the framework of that, supposed to be still that the cities would get roughly a quarter of the penny ?" Manager Smith stated, "I do not know at this point. Have not been advised of that Mayor, so I am not sure. But as soon as I hear, I will let you all know." REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces asked the City Commission about April dates of availability for the Incubator Company Showcase Meetings. With discussion, it was deemed that not everyone was available, thus City Clerk Lorenzo - Luaces stated, "I will go back and get you all some dates for May." REPORTS 403. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey mentioned he would not be able to attend the City's "Water Conservation Day" due to a previous commitment. Deputy Mayor Hovey noted she also could not attend also due to a previous commitment. Next, Mayor Lacey asked City Clerk Lorenzo - Luaces about an email address for Joint Economic Development Task Force Member Ralph Brancheau. City Clerk Lorenzo - Luaces offered to contact the City of Oviedo to find out. Mayor Lacey suggested to Mr. Dougherty, "Since you work with Oviedo, could you take the action item to find out from the Mayor or whoever brought his name forward." Mr. Dougherty responded, "Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 201 1 PAGE 20 OF 30 REPORTS 404. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey commented favorably on the recent Farewell Event for former Mayor John F. Bush and former Commissioner Sally McGinnis. Secondly, Deputy Mayor Hovey mentioned that Manager Smith and Mr. Chris Caldwell, Interim Director, Parks and Recreation Department had assisted her and her Parent - Teachers Association colleagues with parking and added, "We appreciate that." Thirdly, Deputy Mayor Hovey referenced a photograph of the new electronic sign at Indian Trails Middle School and commented about this electronic sign. REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown commented on a newspaper article related to Traffic enforcement in the City of Winter Springs and lower crime statistics. REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner mentioned he had a meeting with Mr. Dougherty of Land Design Innovations, Inc., this week. Next, Commissioner Bonner said he was working on filling a vacancy on one of the City's Advisory Boards and he would work with City Clerk Lorenzo - Luaces on this process. Lastly, Commissioner Bonner stated, "I want to compliment Randy's (Stevenson, ASLA, AICP, Director, Community Development Department) organization for their permitting assistance for the St. Stephen's Winterfest event held last weekend. I was out of town - I was contacted by the organization about some concerns and thanks to the Manager and Randy's (Stevenson) team, they were able to get things through so that event could go on for our community." Commissioner Bonner added, "Thank you Staff." REPORTS 407. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Cade Resnick mentioned he had discussed with Mr. Caldwell and the City Manager about a proposed Community Center and said, "We are going to do some research on that and bring it back to you all here." Secondly, Commissioner Resnick noted that Winter Springs should be receiving a Grant from Seminole County which will possibly involve iPads. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 21 OF 30 b REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs asked if Mayor Lacey had an update on CSX Corporation. Brief comments followed on Seminole County's involvement. Commissioner Krebs added, "When and if you hear back, would you please send a note to Andrea (Lorenzo - Luaces) so she can share it with us." Mayor Lacey responded by saying, "Yes." Discussion. ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. •• REPORTS REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown mentioned he had had a few meetings with Developers and remarked, "The four (4) Developers consistently — part of their conversation with me have been — I think they would adopt you if they could Brian (Fields, P.E., City Engineer, Public Works Department) — their comments and compliments about you and how you go beyond — and they could not be more complimentary of the work you have done with them; so thank you for being a great representative of the City and we appreciate all your hard work." PUBLIC INPUT Mayor Lacey spoke for the Record about copies of letters he had been given from Ms. Carrie Weaver. Ms. Carrie Weaver, 240 3 Street, Winter Springs, Florida: commented in appreciation of the Therapy Pool, and mentioned some concerns with a change in Staff. Tape 1 /Side B Ms. Weaver then asked the City Commission to look into her comments. Mr. Mike Connell, 221 Torcaso Curt, Winter Springs, Florida: spoke about meetings, buffers, elevations in his community, and asked what should be done before the next City Commission meeting. Discussion followed with Mr. Stevenson. Ms. Sally McGinnis, 510 Club Drive, Winter Springs, Florida: spoke in support of the project previously known as Sonesta Pointe, and mentioned she would not be able to attend the next City Commission meeting. Ms. McGinnis then commented that rooftops are needed for the Town Center, which would improve the Town Center. Ms. McGinnis also thanked the Mayor and City Commission for the recent Farewell Dinner. Ms. Annie Refoe, 422 North Hawthorne, Winter Springs, Florida: commented about a letter she sent to the City in October 2010 related to the Therapy Pool and that she had only received a response from Manager Smith. Commissioner Krebs stated, "Customer service." Commissioner Bonner agreed with Commission Krebs and said "It is disheartening to hear any citizen feel that they have received inappropriate customer service from us, so Mr. Manager, I certainly would ask you to direct your attention to this expeditiously." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 22 OF 30 Discussion followed on classes held at the Therapy Pool. O Commissioner Krebs thanked Manager Smith for getting back to Ms. Refoe and added, "What I would like is somebody — maybe other than yourself, to actually get in touch with - Annie (Refoe), as well as anybody else and G invite them to come back if they are no longer attending; and that we have made, hopefully some changes and we are getting a program back that they will be happy with." Discussion followed on replacement staffing. Mr. Caldwell further spoke on the letter in question, forthcoming responses, and levels of service. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Approve And Adopt On Second Reading Ordinance No. (Number) 2011 -04, Which Authorizes The City Manager To Grant Permit Extensions For Temporary Storage Structures. FISCAL IMPACT: No Measurable Fiscal Impact Resulting From The Proposed Code Change. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Recommends That The City Commission Approve And Adopt Ordinance 2011 -04 On Second And Final Reading. Attorney Kopp read Ordinance 2011 - 04 by "Title" only. Mayor Lacey opened the `Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE (SECOND READING /APPROVAL OF ORDINANCE 2011- 04)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 23 OF 30 VOTE: COMMISSIONER BONNER: AYE O COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office Of The City Attorney REQUEST: Requests That The City Commission Consider On First Reading Ordinance 2011 -05, Which Establishes A Uniform Time For The Adjournment Of All City Board And Committee Meetings. FISCAL IMPACT: There May Be Nominal Fiscal Impact Associated With This Item In Connection With The Administrative /Personnel Costs Of Staffing Meetings. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Requests That The City Commission Consider Ordinance 2011 -05 On First Reading. Mayor Lacey began the discussion on this Agenda Item. "MOTION TO READ BY `TITLE'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Kopp read Ordinance 2011 -05 by "Title" only. Mayor Lacey opened the `Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. "MOTION TO MOVE TO SECOND READING." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 24 OF 30 VOTE: 7: COMMISSIONER KREBS: AYE G COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AVE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: Requesting The City Commission's Approval Of A Purchase Price For The Acquisition Of Two Parcels Necessary For The Future Construction Of The Proposed Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive FISCAL IMPACT: The Funding Source For The Land Acquisition Is The Transportation Impact Fee Fund (140). At Staff's Recommended Unit Price Of $16.31 Per Square Foot, The Combined Cost To Acquire The Parcels At 314 And 316 Heatherwood Court Is $10,144.82 Plus Closing Fees. If The Commission Accepts The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot, The Total Combined Cost To Acquire The Two Parcels Is $12,440.00 Plus Closing Costs. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Staff Has Had Direct Communications (Written And Telephone Conversations) With The Owners Of The Impacted Properties At 314 And 316 Heatherwood Court, Including A Written Notice Sent On January 31, 2011 Regarding This Agenda Item Scheduled For The February 14, 2011 Commission Meeting. RECOMMENDATION: Staff Recommends The City Commission Approve A Purchase Price To Acquire The Parcels At 314 Heatherwood Court And 316 Heatherwood Court Necessary For Construction Of The Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive. Staff Recommends A Total Purchase Price Of $10,144.82 For The Two Parcels, Based On A Unit Price Of $16.31 Per Square Foot, But Requests The Commission Give Consideration To Accept The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot. At $20.00 Per Square Foot, The Total Purchase Price Is $12,440.00. Staff Also Recommends The Commission Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. Mr. Fields introduced this Agenda Item and showed some slides. With further comments, Mr. Fields explained, "The HOA (Homeowner's Association) did not formerly respond to the City's offer. Just an update from what's in your Agenda Item, I did speak with the HOA (Homeowner's Association) President and she's aware of this Agenda tonight and she confirmed that the HOA (Homeowner's Association) was not interested in participating in this discussion." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 25 OF 30 ro Discussion ensued on property values, market values, density, noise, designs, and other options. O Mr. Fields suggested, "I recommend that we set a plan for the two (2) properties whom we have a commitment .4 for and whatever the Commission decides tonight, we move forward with them. Regarding the HOA (Homeowner's Association) properties - one is to set whatever dollar amount you decide for the two (2) tonight to Approve that; to apply to the HOA (Homeowner's Association) property, and we can go back and negotiate with them; or set that aside, we can bring that to you at another meeting if it turns out we have reached something, we want to get Commission Approval for it." Commissioner Resnick suggested a Workshop be held with all the parties. "I MAKE A MOTION THAT WE GO AHEAD WITH STAFF'S RECOMMENDATION AND FOR YOU TO TRY TO ACQUIRE THOSE PROPERTIES, NOT TO EXCEED TWENTY DOLLARS ($20.00) PER SQUARE FOOT." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR LACEY ASKED, "AND THAT IS ON ALL THREE (3) PROPERTIES ?" COMMISSIONER KREBS RESPONDED, "YES." VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item Relative To Seeing If The City Commission Would Be Interested In Recognizing The City's Board And Committee Members (Volunteers) With A Board And Committee Appreciation Event For 2011. FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code For Such An Event. COMMUNICATION EFFORTS: Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 2011 PAGE 26 OF 30 RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu /Costs, Date, And O Possible Attendees. a) If 1) Is Agreed Upon, The City Clerk Would Like To Request To Be Able To Spend Up To Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. City Clerk Lorenzo - Luaces opened the discussion on this Agenda Item. Discussion followed on possible dates, locations, prices, items of recognition, and attendees. Mayor Lacey said to the City Commission, "Do we want to have an event, and are we willing to spend three thousand dollars ($3,000.00) for it ?" Commissioner Brown stated, "Yes." No objections were voiced, to which Mayor Lacey stated, "You have Consensus for that Andrea (Lorenzo - Luaces)." Continuing, Mayor Lacey then asked the City Commission, "Do you want to do it in April ?" Commissioner Brown and Commissioner Bonner remarked, "Yes." As to a specific date, Commissioner Brown suggested, "Defer that to Andrea (Lorenzo - Luaces) when she looks at availabilities." No objections were noted. Commissioner Krebs suggested, "It does not have to be April." Commissioner Krebs added, "I think she should look at any date. Just look at any date in spring time or whatever; just take it out there and whatever you can find." Mayor Lacey then asked, "Is everyone comfortable with that direction ?" There were no objections voiced. City Clerk Lorenzo - Luaces reviewed the direction and stated, "I'm going to check with Tuscawilla Country Club, Senior Tequila's when they open, Hidden Harbor — and I will get dates and I will get you menu options and prices and bring it back." No one noted any objections. REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request The City Commission Consider The Requested Follow -Up Information, Provided Herein, From A Discussion At The January 10, 2011 Regular Meeting Of The City Commission, As It Relates To Office Of The City Clerk Responsibilities. FISCAL IMPACT: There Is No Additional Fiscal Impact To This Particular Agenda Item. COMMUNICATION EFFORTS: The City Manager And The City Clerk Have Met And Discussed This Issue, As Requested By The Mayor And City Commission. Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 27 OF 30 RECOMMENDATION: The City Manager And The City Clerk Recommend And Request The City Commission Discuss And Ratify Their Agreement With The Proposed Work Plan, If They Deem 0 Appropriate, While Also Agreeing That An Update Will Be Brought Forth To The City Commission In 3 -4 Months. C7 Tape 2 /Side A Manager Smith began the discussion on the administration of the City's Boards and Committees; Office of the City Clerk Staffing, and paperless Agendas. Regarding paperless Agendas, Mayor Lacey asked Manager Smith, "Can you save enough money on paper to afford iPads ?" Manager Smith responded, "We're actually evaluating their functionality." Deputy Mayor Hovey commented on an article she read and noted that she would try to share the article. Commissioner Resnick spoke of the kiosk in the lobby and asked if "Dropbox" could be added to this computer. Manager Smith stated, "We could." Deputy Mayor Hovey asked if large plans/blueprints could be provided to the City Commission if desired, if we did go to paperless Agendas. Manager Smith remarked, "It would be at your discretion — we could certainly make those available." Discussion followed on whether paper copies were needed for individuals, other Departments, the media, and for Election Candidates, to which City Clerk Lorenzo - Luaces stated, "The City Manager and I had that discussion and if it is your wish to just provide electronic copies, then that's what we would provide." Commissioner Krebs stated, "I think we should just go paperless then." Mayor Lacey remarked, "We are setting a default condition and there may be exception cases where we need to print something out, big items, or something in particular and we will just evaluate that as it happens." Manager Smith added, "We will certainly do that." Furthermore, Commissioner Krebs and Commissioner Bonner said, "Let's go paperless." Related to a Consensus, no objections were noted. Discussion followed on the City's Boards and Committees. Commissioner Krebs commented on how often they meet and suggested to Manager Smith, "My personal feeling is that data would come from the Clerk's Office better, and you should just come back with a recommendation." Manager Smith inquired, "For clarity, is the Commission open to that discussion ?" Hearing "Yes" and no objections voiced, Manager Smith commented, `Be happy to do that." Commissioner Brown mentioned that Board and Committee Members are always welcome to attend City Commission meetings and share their thoughts with the City Commission. Additionally, Commissioner Brown asked City Clerk Lorenzo - Luaces, "Can you also add our Calendars to the Dropbox?" Commissioner Krebs added, "That is a good idea." No objections were voiced. City Clerk Lorenzo- Luaces stated, "Sure." Commissioner Bonner suggested a Workshop be held with the Chairs and Staff of the City's Boards and Committees. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 201 1 PAGE 28 OF 30 "I WILL MAKE A MOTION THAT WE SUNSET TLBD (TUSCAWILLA LIGHTING AND z BEAUTIFICATION DISTRICT ADVISORY COMMITTEE) AND OAK FOREST [WALL AND O BEAUTIFICATION DISTRICT ADVISORY COMMITTEE] AS SOON AS POSSIBLE." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. COMMENTS FOLLOWED ON THE CURRENT COMMITTEE MEMBERS AND HOW WOULD TASKS BE HANDLED IF THESE ADVISORY COMMITTEES WERE SUNSETTED. VOTE: DEPUTY MAYOR HOVEY: NAY COMMISSIONER KREBS: NAY COMMISSIONER BONNER: NAY COMMISSIONER RESNICK: NAY COMMISSIONER BROWN: NAY MOTION DID NOT CARRY. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK THE CITY MANAGER TO COME BACK WITH AN EFFECTIVE SCHEDULE FOR THESE, NOT EXCEEDING ONCE PER YEAR FOR BOTH THE OAK FOREST [WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE] AND THE TLBD (TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE)." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. "I WOULD LIKE TO AMEND MY MOTION TO STATE, CHANGE THE SCHEDULE OF THESE TWO (2) ADVISORY BOARDS TO AN `AS NEEDED' BASIS." AMENDMENT TO THE MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MANAGER SMITH POINTED OUT, "THE FOCUS BEING TO TRY TO CUT DOWN ON TIME, AND WHAT NOT, FROM THAT PERSPECTIVE ONLY, IF `AS NEEDED' TURNS OUT TO BE FOUR (4) TIMES A YEAR, WE HAVE NOT ACCOMPLISHED THAT GOAL - NOT THAT THAT'S THE ULTIMATE AND ONLY GOAL, BUT JUST FROM THE FINANCIAL ASPECT." FURTHER COMMENTS. COMMISSIONER KREBS SAID TO MANAGER SMITH, "DO YOU WANT TO JUST COME BACK WITH RECOMMENDATIONS FOR US ?" MANAGER SMITH STATED, "I'D BE HAPPY TO DO THAT." DISCUSSION. COMMISSIONER BROWN STATED, "IF IT PLEASES THE COMMISSION, I WILL WITHDRAW IT (MOTION)." MAYOR LACEY ASKED, "IS THERE ANY OBJECTION BY THE COMMISSION TO WITHDRAW THE MOTION ?" COMMISSIONER KREBS AND COMMISSIONER BONNER STATED, "NO." NO OBJECTIONS WERE VOICED. MAYOR LACEY THEN SAID, "BY GENERAL CONSENT, THE MOTION IS WITHDRAWN." The Oak Forest Wall and Beautification District Advisory Committee and the Tuscawilla Lighting and Beautification District Advisory Committee were further addressed, to which Commission Bonner suggested he would ask the City Manager to see if there were municipal government best practices for overseeing Special Taxing Districts. Commissioner Bonner then suggested possible scenarios such as, "A solution outside of the Clerk's Office, inside the Clerk's Office, with citizen participation, without, a new Staff position or a restructure within Staff, so on and so forth. I just want to make sure our citizens who are paying these taxes are represented in the best possible manner." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING FEBRUARY 14, 201 1 PAGE 29 OF 30 Discussion. b Manager Smith then said, "Upon conclusion of this topic on the Boards, via their reduction in number, or a reduction in frequency in meetings, or none of the above, the remaining hours of work — my recommendation would be that we relieve the Clerk and her Office of those responsibilities and task them to each of the specific Departments and their liaisons. Now that does not save the City any money, but it does relieve the Clerk of a significant portion of her workload." With further comments, Manager Smith explained, "It just shifts it to other Staff which again does not save the City any money, but does relieve the Clerk's Office and I believe we can operationalize that, but I would ask that we do that after we have the discussion on the number of Boards, and the frequency that they meet." Manager Smith also suggested, "I would recommend that we annually look at our Boards, because we may find that some are better served or added or deleted, so I think that topic needs to happen before we start investing Staff time to learn the duties and functions of those Boards." With further comments, Mayor Lacey stated, "We will bring that topic up again when we are done with the Board review." Discussion followed on the purpose of the Planning and Zoning Board/Local Planning Agency. Tape 2 /Side B Mayor Lacey commented on setbacks criteria, and delegating to Staff or the Planning and Zoning Board/Local Planning Agency. Mayor Lacey then noted, "There are other areas that are more subjective in its nature and I can't really comment on how you would define that, other than to say that other people have been able to do it and I think if we asked Randy (Stevenson) to come back with some recommendations, we could review how those subjective instances would be handled." Further comments. Manager Smith suggested, "If the Commission is agreeable, we could bring those recommendations back — during the discussion of the Boards ?" Commissioner Krebs stated, "That would be fine." Commissioner Brown remarked, "Absolutely." No objections were noted. In conclusion as it related to direction for the City Manager, Mayor Lacey stated, "Are we willing to be aggressive in reducing the number of Boards or not? Are we willing to look at having the Minutes taken by Staff? I think the answer to that was `Yes'. I don't really think that Kevin (Smith) has got a clear idea of how aggressive this Commission is willing to be on this subject ?" Commissioner Krebs stated, "For me and I thought from a few other Commissioners that there was direction; we are open and I think we always have been to whatever Kevin (Smith) can present to us, that is going to help this body, not only save money but be more effective; so Kevin (Smith) - I say `Just bring it back — let's talk about it all. Let's get it all out there, all our options'." Deputy Mayor Hovey said to Manager Smith, "I too — I think we need to look at everything and you and Andrea (Lorenzo - Luaces) know best about what is going to work." Deputy Mayor Hovey added, "I think you have a better idea and can bring back those recommendations, so that we can discuss them and then make a decision and I think we need to look at everything." With further comments on timelines and financial issues, Manager Smith stated, "Andrea (Lorenzo - Luaces) and I, believe that we have a plan that will play out over the next three (3) to four (4) months, that will hopefully address a good portion of that workload and the concerns there. Continuing, Manager Smith commented, "As we talked tonight, I was just a little concerned that there may be portions of that plan that this body was not comfortable with." CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 30 OF 30 b Commissioner Bonner remarked, "I want to make sure that you feel that you have an adequate amount of time and latitude, empowerment as it were, to bring forward your best recommendation." Continuing, Commissioner O Bonner suggested prudence and due diligence, particularly as it relates to the Oak Forest Wall and Beautification District Advisory Committee and the Tuscawilla Lighting and Beautification District Advisory Committee. Further comments. Discussion followed for the Record on a previous Motion that had been withdrawn, as noted. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:43 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO - LUACES, MMC CITY CLERK APPROVED: MAYOR CHARLES LACEY NOTE: These Minutes were approved at the , 2011 City Commission Regular Meeting. CITY OF WINTER SPRINGS FLORIDA 4 0NTE R 2 w Incorporated 1959 CITY COMMISSION MINUTES REGULAR MEETING MONDAY, FEBRUARY 14, 2011 — 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 2 OF 30 CALL TO ORDER The Regular Meeting of Monday, February 14, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, absent Attorney Kim Kopp, present The Pledge of Allegiance followed a moment of silence. Commissioner Rick Brown asked that Agenda Items "101," "102," and "103" be addressed by Staff and added, "Personally, I would like to see anything having to do with the Finances of the City, not be an Informational (Agenda Item), but actually be spoken to us, perhaps under `300' [Awards And Presentations]." No objections were voiced. Commissioner Gary Bonner asked to discuss Informational Agenda Item "104 ". • • AGENDA NOTE: DURING DISCUSSION ON THE FOLLOWING INFORMATIONAL AGENDA, INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WERE NOT DISCUSSED DURING THIS SECTION; HOWEVER, INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WERE DISCUSSED LATER IN THE MEETING, AS SHOWN ON PAGES 16 -19 OF THESE MINUTES. ❖ ❖ INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 3 OF 30 RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From December 31, 2010 Through January 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The February 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Please see Vote on the Informational Agenda. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The First Quarter Of Fiscal Year 2011 (Quarter Ending December 31, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At December 31, 2010 Is .54 %. The Weighted Average Yield At September 30, 2010 Was 0.71 %. This Portfolio Has An Average Maturity Of Less Than One Year. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 4 OF 30 RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. Please see Vote on the Informational Agenda. INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's First Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: As Reported In The Attachments. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Financial Report Has Been Emailed To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. Please see Vote on the Informational Agenda. INFORMATIONAL 104. Finance And Administrative Services Department REQUEST: Providing An Update On Funding For Phase I Of The $4.2 Million Expansion Of The Reclaimed Water System. FISCAL IMPACT: The Water And Sewer Fund Will Self Fund Approximately $1,100,000 Of The Reclaimed Project For 2 Months From Its Cash On Hand. This Interim Financing Will Be Reimbursed From The Loan Proceeds Back To The Water And Sewer Fund Once Available (Early April). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 5 OF 30 RECOMMENDATION: It Is Recommended That The City Commission Receive This Finance Update On The Lake Jesup Reclaimed Project. Please see Vote on the Informational Agenda. INFORMATIONAL 105. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of Our 2011 Scottish Highland Games Special Event. FISCAL IMPACT: Scottish Gathering On Thursday, January 13 Police (4 Officers @ $38.50 For 4 Hours): $616.00 Scottish Highland Games On Saturday /Sunday (January 15 & 16 Parks: No Costs Public Works: No Costs Fire Department (Fire Inspection): Paid By Event Applicant Police: Paid By The Event Applicant Event Permit: Paid By The Event Applicant Total Cost Of The Scottish Highland Games To City: $0 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Parks And Recreation Department Recommends The City Commission Consider The Information Regarding The 2011 Scottish Highland Games Provided Herein. This Agenda Item was not discussed. INFORMATIONAL 106. Community Development Department — Arbor Division REQUEST: Is Informing The City Commission Regarding Winter Springs Being Named A 2010 Tree City USA By The National Arbor Day Foundation. FISCAL IMPACT: There Is No Additional Cost To The City For Participation In The National Arbor Day Foundation's Tree City USA Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 6 OF 30 Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 107. Utility Department REQUEST: Providing Information To The City Commission On The Upcoming Water Conservation Day That Will Be Held At City Hall On Saturday, April 2 " 2011 From 9am To Noon. FISCAL IMPACT: Vendors Will Provide Items And /Or Services To Be Raffled At The Event Free Of Charge. Up To Fifty Dollars May Be Used To Purchase Items To Be Used For The Children's Activities. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Requests The City Commission Review And Accept The Information Provided In This Agenda Item. There was no discussion on this Agenda Item. MOTION TO APPROVE INFORMATIONAL AGENDA NOT INCLUDING "101 ", "102 ", "103 ", AND "104 ". MOTION BY DEPUTY MAYOR HOVEY. MAYOR LACEY NOTED, "SO, WE WILL HAVE '102,"103,' AND `104' A LITTLE BIT LATER AND ITEM `101' WILL BE COVERED UNDER `300'." SECONDED BY COMMISSIONER BROWN WHO ADDED, "WITH THE EXCEPTION OF THOSE ITEMS." DEPUTY MAYOR HOVEY STATED, "RIGHT." DISCUSSION. WITH NO OBJECTIONS, MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Mayor Lacey stated, "Item `212' we will take off of Consent because it came to us late and we will move to it as a separate item immediately after Consent Agenda." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 7 OF 30 CONSENT 200. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. There was no discussion on this Agenda Item. CONSENT 201. Public Works Department REQUEST: Requesting Authorization To Purchase One (1) Medium Dump Truck Ford F -450 By Piggybacking Off Of Florida Sheriff's Association Bid # 10 -18 -0907 With Duval Ford. FISCAL IMPACT: The Vehicle Purchase Of $35,964.00 Is Within The $38,000.00 Budgeted Amount In The Transportation Improvement Fund, Line Code #104- 64100. The Expenditure Of The Funds Would Occur Within 90 To 120 Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That Authorization Be Granted To Piggyback Off Of The Florida Sheriffs Association Bid #10 -18 -0907 With Duval Ford For The Purchase Of One (1) F -450 Dump Truck For The Public Works Department At A Cost Of $35,964.00 Payable From The Transportation Improvement Fund - Vehicle Line Code 104 - 64100. Commissioner Bonner stated, "I just want to compliment Staff on their diligence in doing this research, taking the time to research on behalf of the citizens what might be the most prudent investment of their money." Continuing, Commissioner Bonner commented, "I am pleased to see that you all did such a wide search and came back with a sound recommendation, based on your Findings, so my compliments to Staff. Thank you." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 8 OF 30 CONSENT 202. Utility Department REQUEST: The Utility Department Is Requesting Authorization To Hire Reynolds Inliner, LLC To Perform Sanitary Sewer Line Rehab By Piggybacking Off Of The City Of Orlando Florida Contract Number BI09 -2570, Cured- In- Place Pipe Rehabilitation. FISCAL IMPACT: The Utility Department Budgeted $250,000.00 In The Renewal And Replacement Fund For Sewer And Manhole Relining. The Project Cost Of $201,230.00 Will Be Paid From This Fund. Funds Will Be Expended Over The Next 90 Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. In Addition, Residents In The Affected Areas Will Be Notified Prior To The Work Being Performed. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Piggyback Off The City Of Orlando Contract No. BI09 -2570 With Reynolds Inliner, LLC For Rehabilitation Of Sanitary Sewer Lines And Manhole Reconstruction A Cost Of $201,230.00 Payable From The Utility Renewal And Replacement Line Code (3610- 65000 - 30030). No discussion. CONSENT 203. Police Department REQUEST: Requests The Commission To Approve The Recent Acquisition Of A New "Kustom Prolite +" Laser Speed Measurement Device That The Department Won As A Result Of A Raffle Drawing. FISCAL IMPACT: There Is No Impact To The General Fund. The Value Of This Laser Device Is Approximately $2,190.00. COMMUNICATIONS EFFORTS: Regular Posting Of The Commission Agenda Throughout The City And /Or Website. RECOMMENDATION: Approve The Use Acquisition Of The New Kustom Prolite+ Laser Speed Measurement Device Serial Number LPO4330. This Agenda Item was not discussed. CONSENT 204. Community Development Department — Urban Beautification Services Division REQUEST: Is Requesting Authorization To Decrease The City Standard Street Light Base Rate From $14.02 To $13.79 Per Month Pursuant To A Revised Rate Schedule From Progress Energy, Effective January 1, 2011. The Revised Rate Represents A Reduction Of $.23 Per Base Street Light As Compared To The Previous Rate. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 9 OF 30 FISCAL IMPACT: The Streetlighting Fund (1526) Has A Budget Of $444,500.00 For Expenditures Related To Ongoing Costs Of Street Lighting As Billed By Progress Energy. Funding For The City Standard Base Street Light In The Amount Of $13.79 Will Continue To Come From Street Lighting Line Code (1526 - 54312). This Progress Energy Street Light Price Revision Became Effective On January 1, 2011; Therefore, The Revised Cost Will Be Retroactive To The Effective Date, Upon Commission Approval. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Community Development Department, Urban Beautification Division, Recommends That The City Commission Approve The Street Light Base Rate Of $13.79 Per Month, Effective Retroactively To January 1, 2011. Commissioner Brown asked "How do we make the public aware we are actually reducing our base electric rates ?" Mr. Steve Richart, Urban Beautification Division Services, Community Development Department suggested, "We can send it out on the website, the sign, all the other avenues. We also contact the HOA's (Homeowner's Associations)." Commissioner Brown remarked, "When we are able to do something like this, it is worthy of making it known to our citizens, as it is when we have to do something negative." City Manager Kevin L. Smith added, "I would recommend we do as we have done in the past and we will be happy to do that, while hearing no disagreement from the Commission." Commissioner Bonner stated, "I support that." No objections were voiced. CONSENT 205. Office Of The City Manager REQUEST: Is Requesting That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. FISCAL IMPACT: Not Applicable. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 10 OF 30 Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The 2012 Budget Calendar Will Be Posted To The Website Within A Week Of Approval. RECOMMENDATION: City Manager Recommends That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. Commissioner Brown asked Manager Smith, "When are we going to set those dates ?" Manager Smith responded, "Either next meeting or the meeting after that." CONSENT 206. Finance And Administrative Services Department REQUEST: Requests The City Commission Accept A Florida League Of Cities Safety Grant In The Amount Of $2,500.00 For The Senior Center Surveillance System. FISCAL IMPACT: Total Cost Of Senior Center Surveillance $7,989.00 Total Amount Of Safety Grant ($2,500.00) Net Cost Of Senior Center Surveillance $5,489.00 The Funds For The Senior Center Surveillance Equipment Were Appropriated In FY (Fiscal Year) [20] 10, Therefore This Grant Money Will Be Applied To Help Offset The Original Cost. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commissioners; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Have Been Placed On The Safety HQ Tab On The Intranet. RECOMMENDATION: The Finance And Administrative Services Department Requests The City Commission Review And Accept The Senior Center Surveillance System Safety Grant. No discussion. CONSENT 207. Not Used. CONSENT 208. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve Resolution 2011 -04 To Allow Loans Against The Employee's 457 Deferred Compensation Retirement Plan. Additionally, To Authorize The City Manager And Finance And Administrative Services Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. FISCAL IMPACT: This Action Will Have No Fiscal Impact To The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 11 OF 30 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2011 -04 To Allow Loans From The Employees 457 Deferred Compensation Plan And To Authorize The City Manager And Finance And General Administrative Service Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. There was no discussion on this Agenda Item. CONSENT 209. Office Of The City Manager REQUEST: Requesting That The City Commission Consider Endorsing City Of Sanford Commission Member, The Honorable Patty Mahany, To Serve On The Seminole County Expressway Authority (SCEA), In Coordination With The Council Of Local Governments In Seminole County (CALNO). FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Requested To Direct The City Manager To Submit A Letter To Seminole County From Our Mayor And City Commission Endorsing Sanford Commission Member, The Honorable Patty Mahany To The Seminole County Expressway Authority (SCEA). No discussion. CONSENT 210. Community Development Department REQUEST: Presents To The City Commission A Request To Extend The Final Engineering /Site Plan Approval For An Approximately 3,500 Square Foot (SF) Daycare Facility Within The R -3 (Multiple Family Dwelling) Zoning District, Pursuant To Section 9 -346 Of The City Code. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 12 OF 30 FISCAL IMPACT: The Seminole County Property Appraiser's Office States That, Within Seminole County, The Average Building Size For A Daycare Center Is 5,528 S.F. (Square Foot) (This Facility Will Be Approximately 3,500 S.F.[Square Foot]) And That The Average Just Value Of These Facilities Is $110.70 Per Square Foot. Therefore, Without Knowing Further Specifics, The Estimated Total Just Value Of The Facility Is $387,450.00 (3500 SF [Square Foot] x $110.70). The Applicant Projects 3 Full -Time And 2 Part - Time Employees. Tax Revenue Projections Are As Follows: 3,500 Square Feet - Assessed At $110.70 /Square Foot: $387,450.00 Assessed Tax Value $387,450.00/1000 = 387.45 387.45 (2.5814) = $1,000.16 $1,000.16 (Less The 4% Statutory Discount) = $960.16 Tax Revenue COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The Final Engineering Plans Approval Be Extended For Six (6) Months Or Whatever Timeframe The City Commission Deems Appropriate, Pursuant To Sec. 9 -346, Subject To The Applicant Obtaining New Conditional Use And Setback Waiver Approvals. This Agenda Item was not discussed. CONSENT 211. Office Of The City Attorney REQUEST: Requests The City Commission Approve Resolution 2011 -05, Vacating A 6- Square Foot Portion Of Tuskawilla Road And Conveying Same To Pathfinder Landology Isis Holdings, LLC, A Delaware Limited Liability Company, The Only Adjoining Private Property Owner. FISCAL IMPACT: The Fiscal Impact Will Be Nominal. Pathfinder Will Remit $66.00 To The City For The Fair Market Value Of The Right -Of -Way Plus Fees For Recording And Documentary Stamps. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 13 OF 30 RECOMMENDATION: The City Attorney Recommends That The City Commission Approve Resolution 2011 -05 To Formally Authorize The Vacation Of The 6- Square Foot Portion Of The Tuskawilla Road Right -Of -Way And Convey Same To Pathfinder. There was no discussion on this Agenda Item. CONSENT 212. Office Of The City Manager And Community Development Department REQUEST: Requests That The City Commission Adopt Resolution 2011 -06 Regarding Reimbursement Of Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. FISCAL IMPACT: There Is No Fiscal Impact Associated With The Adoption Of This Resolution. Future Positive Impacts May Be Realized From The Reimbursement Of Certain Development And Construction Costs Associated With SCCC. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2011 -06 Outlining The Possible Reimbursement For Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. Please see comments at the beginning of the Consent Agenda, and the Vote on the Consent Agenda. CONSENT 213. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 24, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 14 OF 30 RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 24, 2011 City Commission Regular Meeting Minutes. No discussion. CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 31, 2011 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 31, 2011 City Commission Workshop Minutes. This Agenda Item was not discussed. MOTION TO APPROVE CONSENT AGENDA WITH THE EXCLUSION OF "212 ". MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MAYOR LACEY NOTED, "WITH THE EXCEPTION OF ITEM `212'." COMMISSIONER BROWN STATED, "YES." VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. •• AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM "212" WAS DISCUSSED INDIVIDUALLY NEXT, AS DOCUMENTED. • • CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 15 OF 30 CONSENT AGENDA CONSENT 212. Office Of The City Manager And Community Development Department REQUEST: Requests That The City Commission Adopt Resolution 2011 -06 Regarding Reimbursement Of Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. FISCAL IMPACT: There Is No Fiscal Impact Associated With The Adoption Of This Resolution. Future Positive Impacts May Be Realized From The Reimbursement Of Certain Development And Construction Costs Associated With SCCC. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2011 -06 Outlining The Possible Reimbursement For Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. Brief comments. "MOTION TO APPROVE" (CONSENT AGENDA ITEM "212 "). MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant Presentation Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) Mr. Chris R. Dougherty, Community Planner, Land Design Innovations, Inc., 1770 Fennell Street, Suite. 200, Maitland, Florida: addressed the City Commission on behalf of Land Design Innovations, Inc. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 16 OF 30 Mr. Dougherty commented about the new Joint Economic Development Task Force and Mayor Lacey explained the first meeting was being planned for February 24 2011. As to a location, Manager Smith stated, "Mayor, we're still finalizing those details so at that point in time, we'd obviously send out that information to everyone here. Just hasn't been completed yet." As to the brochure, Mr. Dougherty explained, "The electronic files have been sent to the printer, we should have something within a week and we'll be getting a 1,000 copies and we already have a distribution list ready to go." Continuing, Mr. Dougherty remarked, "For the Website, we are currently building that with the I.S. (Information Services) Department." Further discussion. ❖ ❖ AGENDA NOTE: THE FOLLOWING DISCUSSION PERTAINED TO INFORMATIONAL AGENDA ITEMS "101 ", "102 ", "103 ", AND "104" WHICH WERE HEARD NEXT AS DOCUMENTED, AS PREVIOUSLY NOTED ON PAGES 2 -6 OF THESE MINUTES. • • INFORMATIONAL AGENDA INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From December 31, 2010 Through January 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The February 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Please see the Vote on page 6 of these Minutes. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The First Quarter Of Fiscal Year 2011 (Quarter Ending December 31, 2010) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At December 31, 2010 Is .54 %. The Weighted Average Yield At September 30, 2010 Was 0.71 %. This Portfolio Has An Average Maturity Of Less Than One Year. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 17 OF 30 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. Mr. Shawn Boyle, Director, Finance and Administrative Services Department addressed the City Commission on this Agenda Item. With discussion, Mayor Lacey asked for the Record, "Everything in compliance with our Investment Policy ?" Mr. Boyle stated, "Yes." INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's First Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: As Reported In The Attachments. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Financial Report Has Been Emailed To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department addressed the City Commission on this Agenda Item. Commissioner Brown noted a typo on the first page of the Agenda Item for the Record, and said that it was "Under `General Fund. ' and noted that a reference to "$539 million" needed to be corrected. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 18 OF 30 Further comments. In related business, Manager Smith then said to the City Commission, "Am I hearing from the Commission that your preference moving forward is to have these items presented under (Awards And) Presentations rather than an Informational (Agenda Item) only ?" Commissioner Bonner stated, "Yes. Deputy Mayor Jean Hovey nodded in agreement. Mayor Lacey asked, "Is that the Consensus ?" Commissioner Joanne M. Krebs stated, "That is the Consensus, but not from me because I can ask questions of any one of them if I see something from Informational." Commissioner Brown added, "My intent was for the Public Record and for the individuals who come to the meetings, that we are very open about our finances in a public meeting, rather than having it documented where they have to come look for it." Manager Smith remarked, "I will leave it at your direction." Commissioner Brown noted, "I think we did have Consensus that that was desired." INFORMATIONAL 104. Finance And Administrative Services Department REQUEST: Providing An Update On Funding For Phase I Of The $4.2 Million Expansion Of The Reclaimed Water System. FISCAL IMPACT: The Water And Sewer Fund Will Self Fund Approximately $1,100,000 Of The Reclaimed Project For 2 Months From Its Cash On Hand. This Interim Financing Will Be Reimbursed From The Loan Proceeds Back To The Water And Sewer Fund Once Available (Early April). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Receive This Finance Update On The Lake Jesup Reclaimed Project. Mr. Boyle presented this Agenda Item. Discussion. Commissioner Bonner stated, "I do compliment Staff for taking a broad view of how best to fund this on behalf of the customer, our citizens." With further comments, Commissioner Bonner remarked, "This approach that you have taken, possibly has generated a lower cost to the City for funding, than previously anticipated. Would that translate into a lower recommendation of rates, over what we have previously discussed ?" Mr. Boyle remarked, "When we get the funding in place, then I'll be able to answer that question." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 19 OF 30 MOTION TO APPROVE "101 ", "102 ", "103 ", AND "104 ". MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. WITH NO OBJECTIONS, MOTION CARRIED UNANIMOUSLY. Mayor Lacey summarized, "The remaining Informational items are Approved." REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Kim Kopp stated, "No Report." REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith advised the City Commission that he received a call from Seminole County's Manager related to preliminary discussions about a third generation Local Option Sales Tax for Seminole County; and Manager Smith mentioned that he had been asked to provide Seminole County with a list of possible projects. Mayor Lacey inquired, "Is the framework of that, supposed to be still that the cities would get roughly a quarter of the penny ?" Manager Smith stated, "I do not know at this point. Have not been advised of that Mayor, so I am not sure. But as soon as I hear, I will let you all know." REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC City Clerk Andrea Lorenzo - Luaces asked the City Commission about April dates of availability for the Incubator Company Showcase Meetings. With discussion, it was deemed that not everyone was available, thus City Clerk Lorenzo - Luaces stated, "I will go back and get you all some dates for May." REPORTS 403. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey mentioned he would not be able to attend the City's "Water Conservation Day" due to a previous commitment. Deputy Mayor Hovey noted she also could not attend also due to a previous commitment. Next, Mayor Lacey asked City Clerk Lorenzo - Luaces about an email address for Joint Economic Development Task Force Member Ralph Brancheau. City Clerk Lorenzo - Luaces offered to contact the City of Oviedo to find out. Mayor Lacey suggested to Mr. Dougherty, "Since you work with Oviedo, could you take the action item to find out from the Mayor or whoever brought his name forward." Mr. Dougherty responded, "Yes." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 20 OF 30 REPORTS 404. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey commented favorably on the recent Farewell Event for former Mayor John F. Bush and former Commissioner Sally McGinnis. Secondly, Deputy Mayor Hovey mentioned that Manager Smith and Mr. Chris Caldwell, Interim Director, Parks and Recreation Department had assisted her and her Parent - Teachers Association colleagues with parking and added, "We appreciate that." Thirdly, Deputy Mayor Hovey referenced a photograph of the new electronic sign at Indian Trails Middle School and commented about this electronic sign. REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown commented on a newspaper article related to Traffic enforcement in the City of Winter Springs and lower crime statistics. REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner mentioned he had a meeting with Mr. Dougherty of Land Design Innovations, Inc., this week. Next, Commissioner Bonner said he was working on filling a vacancy on one of the City's Advisory Boards and he would work with City Clerk Lorenzo - Luaces on this process. Lastly, Commissioner Bonner stated, "I want to compliment Randy's (Stevenson, ASLA, AICP, Director, Community Development Department) organization for their permitting assistance for the St. Stephen's Winterfest event held last weekend. I was out of town - I was contacted by the organization about some concerns and thanks to the Manager and Randy's (Stevenson) team, they were able to get things through so that event could go on for our community." Commissioner Bonner added, "Thank you Staff." REPORTS 407. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Cade Resnick mentioned he had discussed with Mr. Caldwell and the City Manager about a proposed Community Center and said, "We are going to do some research on that and bring it back to you all here." Secondly, Commissioner Resnick noted that Winter Springs should be receiving a Grant from Seminole County which will possibly involve iPads. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 21 OF 30 REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs asked if Mayor Lacey had an update on CSX Corporation. Brief comments followed on Seminole County's involvement. Commissioner Krebs added, "When and if you hear back, would you please send a note to Andrea (Lorenzo - Luaces) so she can share it with us." Mayor Lacey responded by saying, "Yes." Discussion. ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS DISCUSSED NEXT, AS DOCUMENTED. 4*, REPORTS REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown mentioned he had had a few meetings with Developers and remarked, "The four (4) Developers consistently — part of their conversation with me have been — I think they would adopt you if they could Brian (Fields, P.E., City Engineer, Public Works Department) — their comments and compliments about you and how you go beyond — and they could not be more complimentary of the work you have done with them; so thank you for being a great representative of the City and we appreciate all your hard work." PUBLIC INPUT Mayor Lacey spoke for the Record about copies of letters he had been given from Ms. Carrie Weaver. Ms. Carrie Weaver, 240 3 Street, Winter Springs, Florida.: commented in appreciation of the Therapy Pool, and mentioned some concerns with a change in Staff Tape 1 /Side B Ms. Weaver then asked the City Commission to look into her comments. Mr. Mike Cannell, 221 Torcaso Curt, Winter Springs, Florida: spoke about meetings, buffers, elevations in his community, and asked what should be done before the next City Commission meeting. Discussion followed with Mr. Stevenson. Ms. Sally McGinnis, 510 Club Drive, Winter Springs, Florida: spoke in support of the project previously known as Sonesta Pointe, and mentioned she would not be able to attend the next City Commission meeting. Ms. McGinnis then commented that rooftops are needed for the Town Center, which would improve the Town Center. Ms. McGinnis also thanked the Mayor and City Commission for the recent Farewell Dinner. Ms. Annie Refoe, 422 North Hawthorne, Winter Springs, Florida: commented about a letter she sent to the City in October 2010 related to the Therapy Pool and that she had only received a response from Manager Smith. Commissioner Krebs stated, "Customer service." Commissioner Bonner agreed with Commission Krebs and said "It is disheartening to hear any citizen feel that they have received inappropriate customer service from us, so Mr. Manager, I certainly would ask you to direct your attention to this expeditiously." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 22 OF 30 Discussion followed on classes held at the Therapy Pool. Commissioner Krebs thanked Manager Smith for getting back to Ms. Refoe and added, "What I would like is somebody — maybe other than yourself, to actually get in touch with - Annie (Refoe), as well as anybody else and invite them to come back if they are no longer attending; and that we have made, hopefully some changes and we are getting a program back that they will be happy with." Discussion followed on replacement staffing. Mr. Caldwell further spoke on the letter in question, forthcoming responses, and levels of service. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Approve And Adopt On Second Reading Ordinance No. (Number) 2011 -04, Which Authorizes The City Manager To Grant Permit Extensions For Temporary Storage Structures. FISCAL IMPACT: No Measurable Fiscal Impact Resulting From The Proposed Code Change. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Recommends That The City Commission Approve And Adopt Ordinance 2011 -04 On Second And Final Reading. Attorney Kopp read Ordinance 2011 -04 by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input" portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE (SECOND READING /APPROVAL OF ORDINANCE 2011- 04)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 23 OF 30 VOTE: COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office Of The City Attorney REQUEST: Requests That The City Commission Consider On First Reading Ordinance 2011 -05, Which Establishes A Uniform Time For The Adjournment Of All City Board And Committee Meetings. FISCAL IMPACT: There May Be Nominal Fiscal Impact Associated With This Item In Connection With The Administrative/Personnel Costs Of Staffing Meetings. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Requests That The City Commission Consider Ordinance 2011 -05 On First Reading. Mayor Lacey began the discussion on this Agenda Item. "MOTION TO READ BY `TITLE'." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. Attorney Kopp read Ordinance 2011 -05 by "Title" only. Mayor Lacey opened the "Public Input" portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input " portion of the Agenda Item. "MOTION TO MOVE TO SECOND READING." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 24 OF 30 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: Requesting The City Commission's Approval Of A Purchase Price For The Acquisition Of Two Parcels Necessary For The Future Construction Of The Proposed Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive FISCAL IMPACT: The Funding Source For The Land Acquisition Is The Transportation Impact Fee Fund (140). At Staffs Recommended Unit Price Of $16.31 Per Square Foot, The Combined Cost To Acquire The Parcels At 314 And 316 Heatherwood Court Is $10,144.82 Plus Closing Fees. If The Commission Accepts The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot, The Total Combined Cost To Acquire The Two Parcels Is $12,440.00 Plus Closing Costs. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Staff Has Had Direct Communications (Written And Telephone Conversations) With The Owners Of The Impacted Properties At 314 And 316 Heatherwood Court, Including A Written Notice Sent On January 31, 2011 Regarding This Agenda Item Scheduled For The February 14, 2011 Commission Meeting. RECOMMENDATION: Staff Recommends The City Commission Approve A Purchase Price To Acquire The Parcels At 314 Heatherwood Court And 316 Heatherwood Court Necessary For Construction Of The Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive. Staff Recommends A Total Purchase Price Of $10,144.82 For The Two Parcels, Based On A Unit Price Of $16.31 Per Square Foot, But Requests The Commission Give Consideration To Accept The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot. At $20.00 Per Square Foot, The Total Purchase Price Is $12,440.00. Staff Also Recommends The Commission Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. Mr. Fields introduced this Agenda Item and showed some slides. With further comments, Mr. Fields explained, "The HOA (Homeowner's Association) did not formerly respond to the City's offer. Just an update from what's in your Agenda Item, I did speak with the HOA (Homeowner's Association) President and she's aware of this Agenda tonight and she confirmed that the HOA (Homeowner's Association) was not interested in participating in this discussion." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 25 OF 30 Discussion ensued on property values, market values, density, noise, designs, and other options. Mr. Fields suggested, "I recommend that we set a plan for the two (2) properties whom we have a commitment for and whatever the Commission decides tonight, we move forward with them. Regarding the HOA (Homeowner's Association) properties - one is to set whatever dollar amount you decide for the two (2) tonight to Approve that; to apply to the HOA (Homeowner's Association) property, and we can go back and negotiate with them; or set that aside, we can bring that to you at another meeting if it turns out we have reached something, we want to get Commission Approval for it." Commissioner Resnick suggested a Workshop be held with all the parties. "I MAKE A MOTION THAT WE GO AHEAD WITH STAFF'S RECOMMENDATION AND FOR YOU TO TRY TO ACQUIRE THOSE PROPERTIES, NOT TO EXCEED TWENTY DOLLARS ($20.00) PER SQUARE FOOT." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR LACEY ASKED, "AND THAT IS ON ALL THREE (3) PROPERTIES ?" COMMISSIONER KREBS RESPONDED, "YES." VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item Relative To Seeing If The City Commission Would Be Interested In Recognizing The City's Board And Committee Members (Volunteers) With A Board And Committee Appreciation Event For 2011. FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code For Such An Event. COMMUNICATION EFFORTS: Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 26 OF 30 RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu /Costs, Date, And Possible Attendees. a) If 1) Is Agreed Upon, The City Clerk Would Like To Request To Be Able To Spend Up To Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. City Clerk Lorenzo - Luaces opened the discussion on this Agenda Item. Discussion followed on possible dates, locations, prices, items of recognition, and attendees. Mayor Lacey said to the City Commission, "Do we want to have an event, and are we willing to spend three thousand dollars ($3,000.00) for it ?" Commissioner Brown stated, "Yes." No objections were voiced, to which Mayor Lacey stated, "You have Consensus for that Andrea (Lorenzo - Luaces)." Continuing, Mayor Lacey then asked the City Commission, "Do you want to do it in April ?" Commissioner Brown and Commissioner Bonner remarked, "Yes." As to a specific date, Commissioner Brown suggested, "Defer that to Andrea (Lorenzo - Luaces) when she looks at availabilities." No objections were noted. Commissioner Krebs suggested, "It does not have to be April." Commissioner Krebs added, "I think she should look at any date. Just look at any date in spring time or whatever; just take it out there and whatever you can find." Mayor Lacey then asked, "Is everyone comfortable with that direction ?" There were no objections voiced. City Clerk Lorenzo - Luaces reviewed the direction and stated, "I'm going to check with Tuscawilla Country Club, Senior Tequila's when they open, Hidden Harbor — and I will get dates and I will get you menu options and prices and bring it back." No one noted any objections. REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request The City Commission Consider The Requested Follow -Up Information, Provided Herein, From A Discussion At The January 10, 2011 Regular Meeting Of The City Commission, As It Relates To Office Of The City Clerk Responsibilities. FISCAL IMPACT: There Is No Additional Fiscal Impact To This Particular Agenda Item. COMMUNICATION EFFORTS: The City Manager And The City Clerk Have Met And Discussed This Issue, As Requested By The Mayor And City Commission. Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 27 OF 30 RECOMMENDATION: The City Manager And The City Clerk Recommend And Request The City Commission Discuss And Ratify Their Agreement With The Proposed Work Plan, If They Deem Appropriate, While Also Agreeing That An Update Will Be Brought Forth To The City Commission In 3 -4 Months. Tape 2 /Side A Manager Smith began the discussion on the administration of the City's Boards and Committees; Office of the City Clerk Staffing, and paperless Agendas. Regarding paperless Agendas, Mayor Lacey asked Manager Smith, "Can you save enough money on paper to afford iPads ?" Manager Smith responded, "We're actually evaluating their functionality." Deputy Mayor Hovey commented on an article she read and noted that she would try to share the article. Commissioner Resnick spoke of the kiosk in the lobby and asked if "Dropbox" could be added to this computer. Manager Smith stated, "We could." Deputy Mayor Hovey asked if large plans /blueprints could be provided to the City Commission if desired, if we did go to paperless Agendas. Manager Smith remarked, "It would be at your discretion — we could certainly make those available." Discussion followed on whether paper copies were needed for individuals, other Departments, the media, and for Election Candidates, to which City Clerk Lorenzo - Luaces stated, "The City Manager and I had that discussion and if it is your wish to just provide electronic copies, then that's what we would provide." Commissioner Krebs stated, "I think we should just go paperless then." Mayor Lacey remarked, "We are setting a default condition and there may be exception cases where we need to print something out, big items, or something in particular and we will just evaluate that as it happens." Manager Smith added, "We will certainly do that." Furthermore, Commissioner Krebs and Commissioner Bonner said, "Let's go paperless." Related to a Consensus, no objections were noted. Discussion followed on the City's Boards and Committees. Commissioner Krebs commented on how often they meet and suggested to Manager Smith, "My personal feeling is that data would come from the Clerk's Office better, and you should just come back with a recommendation." Manager Smith inquired, "For clarity, is the Commission open to that discussion ?" Hearing "Yes" and no objections voiced, Manager Smith commented, `Be happy to do that." Commissioner Brown mentioned that Board and Committee Members are always welcome to attend City Commission meetings and share their thoughts with the City Commission. Additionally, Commissioner Brown asked City Clerk Lorenzo - Luaces, "Can you also add our Calendars to the Dropbox?" Commissioner Krebs added, "That is a good idea." No objections were voiced. City Clerk Lorenzo - Luaces stated, "Sure." Commissioner Bonner suggested a Workshop be held with the Chairs and Staff of the City's Boards and Committees. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - FEBRUARY 14, 2011 PAGE 28 OF 30 "I WILL MAKE A MOTION THAT WE SUNSET TLBD (TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE) AND OAK FOREST [WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE] AS SOON AS POSSIBLE." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. COMMENTS FOLLOWED ON THE CURRENT COMMITTEE MEMBERS AND HOW WOULD TASKS BE HANDLED IF THESE ADVISORY COMMITTEES WERE SUNSETTED. VOTE: DEPUTY MAYOR HOVEY: NAY COMMISSIONER KREBS: NAY COMMISSIONER BONNER: NAY COMMISSIONER RESNICK: NAY COMMISSIONER BROWN: NAY MOTION DID NOT CARRY. "I WOULD LIKE TO MAKE A MOTION THAT WE ASK THE CITY MANAGER TO COME BACK WITH AN EFFECTIVE SCHEDULE FOR THESE, NOT EXCEEDING ONCE PER YEAR FOR BOTH THE OAK FOREST [WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE] AND THE TLBD (TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE)." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. "I WOULD LIKE TO AMEND MY MOTION TO STATE, CHANGE THE SCHEDULE OF THESE TWO (2) ADVISORY BOARDS TO AN `AS NEEDED' BASIS." AMENDMENT TO THE MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MANAGER SMITH POINTED OUT, "THE FOCUS BEING TO TRY TO CUT DOWN ON TIME, AND WHAT NOT, FROM THAT PERSPECTIVE ONLY, IF `AS NEEDED' TURNS OUT TO BE FOUR (4) TIMES A YEAR, WE HAVE NOT ACCOMPLISHED THAT GOAL - NOT THAT THAT'S THE ULTIMATE AND ONLY GOAL, BUT JUST FROM THE FINANCIAL ASPECT." FURTHER COMMENTS. COMMISSIONER KREBS SAID TO MANAGER SMITH, "DO YOU WANT TO JUST COME BACK WITH RECOMMENDATIONS FOR US ?" MANAGER SMITH STATED, "I'D BE HAPPY TO DO THAT." DISCUSSION. COMMISSIONER BROWN STATED, "IF IT PLEASES THE COMMISSION, I WILL WITHDRAW IT (MOTION)." MAYOR LACEY ASKED, "IS THERE ANY OBJECTION BY THE COMMISSION TO WITHDRAW THE MOTION ?" COMMISSIONER KREBS AND COMMISSIONER BONNER STATED, "NO." NO OBJECTIONS WERE VOICED. MAYOR LACEY THEN SAID, `BY GENERAL CONSENT, THE MOTION IS WITHDRAWN." The Oak Forest Wall and Beautification District Advisory Committee and the Tuscawilla Lighting and Beautification District Advisory Committee were further addressed, to which Commission Bonner suggested he would ask the City Manager to see if there were municipal government best practices for overseeing Special Taxing Districts. Commissioner Bonner then suggested possible scenarios such as, "A solution outside of the Clerk's Office, inside the Clerk's Office, with citizen participation, without, a new Staff position or a restructure within Staff, so on and so forth. I just want to make sure our citizens who are paying these taxes are represented in the best possible manner." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 29 OF 30 Discussion. Manager Smith then said, "Upon conclusion of this topic on the Boards, via their reduction in number, or a reduction in frequency in meetings, or none of the above, the remaining hours of work — my recommendation would be that we relieve the Clerk and her Office of those responsibilities and task them to each of the specific Departments and their liaisons. Now that does not save the City any money, but it does relieve the Clerk of a significant portion of her workload." With further comments, Manager Smith explained, "It just shifts it to other Staff which again does not save the City any money, but does relieve the Clerk's Office and I believe we can operationalize that, but I would ask that we do that after we have the discussion on the number of Boards, and the frequency that they meet." Manager Smith also suggested, "I would recommend that we annually look at our Boards, because we may find that some are better served or added or deleted, so I think that topic needs to happen before we start investing Staff time to learn the duties and functions of those Boards." With further comments, Mayor Lacey stated, "We will bring that topic up again when we are done with the Board review." Discussion followed on the purpose of the Planning and Zoning Board/Local Planning Agency. Tape 2 /Side B Mayor Lacey commented on setbacks criteria, and delegating to Staff or the Planning and Zoning Board/Local Planning Agency. Mayor Lacey then noted, "There are other areas that are more subjective in its nature and I can't really comment on how you would define that, other than to say that other people have been able to do it and I think if we asked Randy (Stevenson) to come back with some recommendations, we could review how those subjective instances would be handled." Further comments. Manager Smith suggested, "If the Commission is agreeable, we could bring those recommendations back — during the discussion of the Boards ?" Commissioner Krebs stated, "That would be fine." Commissioner Brown remarked, "Absolutely." No objections were noted. In conclusion as it related to direction for the City Manager, Mayor Lacey stated, "Are we willing to be aggressive in reducing the number of Boards or not? Are we willing to look at having the Minutes taken by Staff? I think the answer to that was `Yes'. I don't really think that Kevin (Smith) has got a clear idea of how aggressive this Commission is willing to be on this subject ?" Commissioner Krebs stated, "For me and I thought from a few other Commissioners that there was direction; we are open and I think we always have been to whatever Kevin (Smith) can present to us, that is going to help this body, not only save money but be more effective; so Kevin (Smith) - I say `Just bring it back — let's talk about it all. Let's get it all out there, all our options'." Deputy Mayor Hovey said to Manager Smith, "I too — I think we need to look at everything and you and Andrea (Lorenzo - Luaces) know best about what is going to work." Deputy Mayor Hovey added, "I think you have a better idea and can bring back those recommendations, so that we can discuss them and then make a decision and I think we need to look at everything." With further comments on timelines and financial issues, Manager Smith stated, "Andrea (Lorenzo - Luaces) and I, believe that we have a plan that will play out over the next three (3) to four (4) months, that will hopefully address a good portion of that workload and the concerns there. Continuing, Manager Smith commented, "As we talked tonight, I was just a little concerned that there may be portions of that plan that this body was not comfortable with." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — FEBRUARY 14, 2011 PAGE 30 OF 30 Commissioner Bonner remarked, "1 want to make sure that you feel that you have an adequate amount of time and latitude, empowerment as it were, to bring forward your best recommendation." Continuing, Commissioner Bonner suggested prudence and due diligence, particularly as it relates to the Oak Forest Wall and Beautification District Advisory Committee and the Tuscawilla Lighting and Beautification District Advisory Committee. Further comments. Discussion followed for the Record on a previous Motion that had been withdrawn, as noted. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 7:43 p.m. RESPECTFULLY SUBMITTED: AND : LORENZO- LUACES, MMC ERK APPROVED: // /% %/_ MAYO `' CH • NOTE: These Minutes were approved at the February 28, 2011 City Commission Regular Meeting.