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Home My WebLink AboutUSA Mobility Wireless, Inc. Pagers and Paging Services - 2009 10 29 SPA Contract No. 7253244— Rental of Pagers ITEMS AWARDED �ROUP A UCC EAGLE RANGER: DAVISCOMMS BR502 PAGER (OR E�UALI NOTE: VENDOR WILL UPGRADE MODELS TO 7HE YOST RECENT AS 7HEY BECOYE AVAILABLE 1. Local: Unlimited calls required per Pager. $ 1.65/Month 2. Statewide: Unlimfted calls required per Pager. $ 1.80/Month 3. Full Nationwide Unlimited calls required per Pager $ 8.95/Month (This item is eligible for Option B) Pager Profection is not included in above unit priang. PRO protection provision will cover all r�epairs or s[andaid replacements. NOTE• A$10 00 deductible charoe will aovJv to for anv units damaaed bevond reaair or lost with PRO. Reference to equipment user guides, data sheets can be located at: httpJ/www.usamobilitv.com/customer su000rt/user auides GROUP A OPTIONS: A) Group paging (Per Group number) with Single Call Entry $1.65 Per No./Mo. B) 800 Phone Number (Unlimited Calls) $ 3.00 Per Month C) One (1) additional phone number $ 0.00 Per Unit/Mo. D) Voice Mail Box Opbons: 1) Local (10 messages /12 hrs retention) $ 0.75 Per Month 2) Nationwide ( 24 m essages / 72 hrs retention) � 1.75 Per Month GROUP B. UNICATION ELITE - ALPHANUMERIC PAGER (OR E(�IJALI NOTE: VENDOR WILL UPGRADE TO THE YOST REr�ur da rwFV aFr�� AVAILABLE 1. Local: Unlimited calls required per pager $ 3.10/Month 2. Statewide: Unlimited calls required per pager $ 3.50/Month 3. Full Nationwide: Unlimited calls required per pager $ 9.95/Month (This item is eligible for Option B) Pager Protecfion is not ir�c/uded in above unit pr�cing and dces not cover a/l repairs or standard replacements. NOTE: A�25.00 deductible charae will anvlv for units that are damaaed bevond renair or /ost with PRO . Reference to equipment user guides or data sheets can be {ocated at: htt�:l/www.usamobilitv.com/customer su�cort/user ouides/in�x html#links DEPARTMENT OF MANAGEMENT SERVICES FLORIDA STATE PURCHASING AGREEMENT 1 SPA Contract No. 7253244— Rental of Pagers GROUP B OPTIONS• A) Group pagir�g ( Per Group number) with Single Call Entry $ 1.65 Per No./Mo. B) 800 Phone Number with or without pin number � 3.00 Per Unit/Mo. C) Voice Mailbox Options: 1) Local (10 m essages /12 hrs retention) $ 0.75 Per Month 2) Nationwide ( 24 m essagesR2 hrs retention) $ 1.75 Per Unit/Mo D) Third Party Alpha Message Dispatching $ 9.95 Per UniUMo. E) One (1) additional phone number $ 0.00 Per Unit/Mo. GROUP C. ADVANCED MESSAGING (2-WAY1 NOTE• VENDOR WILL UPGRADE YODELS TO THE �IOST ECENT /�S 71iEY BECOYE AVAILABLF Two Wav UNICATION AA90. 3T-902 lor eauall Per Unit/Monthlv A) 250K Package $ 18.95 Overcalls $0.0005 B) Unlimited $ 19.95 PROTECTION (PRO) $.25 per UniUMo. E) Deductible (see NOTE) $50,0p Pager Protection is not included in above unit pricing and will not cover repairs or standard replacemenfs. NOTE: Deductib/e charaes $50.00 will avnlv to any units damaaed beyond reaair or lost with PRO LfST PAGER FRE�UENCIES OF SIGNAL OSCILATION• (GROUPS A 8 B) 929.5875 - Nationwide R25 NETWORK (two way) 929.6125 - Local d� Statewide TRANSMITTER SITES FOR THE FOLLOWING AREAS• 1. Local Capability X Yes No 2. Statewide Capabilities _X _Yes No 3. Nationwide Capabilities X Yes No For Coverage Maps and related technical data go to: httc://www.usamobilitv.com/check coveraae/index html � - �9-Oq DEPART MENT OF MANAGEMENT SERVICES FLORIDA S'CATE PURCHASING AGREEMENT 2 �'ENDOR N�1�1E: USA Mobilit�� V�'ireless, Inc. PRICE SHEET (EXHIBIT B) FOR Pagers and Pa�i�g Services Effecti��e date of prices quoted in this response: _ September 26, 2009 Pa�er Pricin�: The prices and,'or discounts quoted shall include the monthl}' cost for the hard�L°are or device. ground deli�er� (I-� business da�s), F.O.B. Destination to an� location identified by the Customer, proaramminQ, activation, ser��ice, repairs and maintenance. USA Nlobilitv a�rees to Unlimited messa�es for alt ser�•ices detailed below per the snecifications in this solicitation Unlimited rates are based on �BASE+OF1 for 1-wav and BASE) Leased rates for 2-wa�� on the aaaroved rate card (see attached) International rates are comuosed of UNLIMIITED Rates + NAFTA on approved rate card Percent Pagers List Pr[ce Discount SPA Price Fram List Price Local Coverage Numeric (BASE+OF) 9.95 83 % 1.65 Local Coverage Alpha Numeric 14.90 79% 3.10 BASE+OF Local Coverage 1.5 Way` (1.7 way - 22.90 39% 13.95 endin available e ui ment BASE-25k Local Coverage Two-Way (BASE-250k) 32.90 42% 18.95 Statewide Coverage Numeric 11.45 84% 1.80 Statewide Coverage Alpha Numeric 16.40 79% 3.50 Statewide Coverage 1.5 Way* (1.7 way - 22.90 39% 13.95 endin available e ui ment Statewide Coverage Two-Way 32.90 42% 18.95 Nationwide Coverage Numeric 23.95 62% 8.9g Nationwide Coverage Alpha Numeric 28.90 66% 9.95 Nationwide Coverage 1.5 Way' (1.7 way - 22.90 39% 13.95 endin available e ui ment Nationwide Coverage Two-Way 32.90 42% 18.95 International Coverage Numeric" 39.90 78°/o 8.65 Canada" - NAFTA International Coverage Alpha Numeric'* 44.85 77% 10.35 Canada" - NAFTA International Coverage 1 5 Way" (1.7 way 45.85 50% 22.80 -pending available equipment) (Canada" - NAFTA Internationai Coverage Two-Way" 55.85 52% 26.80 Canada'* - NAFTA 13 Percent Features List Price Discount SPA Price From list P�ice Group Call Feature 15.95 100% 0.00 Page Forward - allowing you to forward 4.95 100% 0.00 your pages to another pager within the s stem Messa e Carbon Co T4 Alpha pager - Group Call to Alert even if 4 95 100% N/C the pager is set to silence or private time Using Local Modem Number for Access 1.00 100% N/C Individual Toll Free Number (#8xx) 9.99 70°/o 3.00 Voice Mail Box (15 msg, 72 hr retention, 60 8 95 80% 1.75 secs) Voice Maii Box (10 msg, 12 hr retention, 30 2.95 75% 75 secs) Voice Mail Prompt (PROMPT - No 1.00 100% N/C Messsage) Alpha Numeric Paging Operator Services 7.50 0% 7.50 includes 30 messa es w/ $.50 overcalls Alpha Numeric Paging Operator Services 9.95 0% 9.95 includes UNLIMITED messa es LAN/PC Software (my mail wireless) N/C NA N/C LAN/PC Software for Sending Text 70.00 36% 45.00 Messages Broadcast Alert Messaging (Weather 8� 2.99 100% 0.00 N ews ) Percent Optionai Equipment Purchase Price List Price Discount SPA Price From l.ist Price Numeric Pager 39.00 36% 25.00 Alphanumeric Pager 69.00 35% 45.00 1.5 Way Pager* (1.7 way -pending 69.00 NA 69.00 available e ui ment) Two-Way Pager 149.00 46% 79.95 Percent Spare Pagers Ltst Prfce Q�count SPA Price From List Price Numeric Pager 9.95 100% N/C' Alphanumeric Pager 14.90 100% N/C' 1.5 Way Pager' (1.7 way -pending 22.90 100% N/C' available e ui ment Two-Way Pager 32.90 100% N/C' 5% of total active units will be allowed spare. Quantities in excess of 5% will be billed at Local rates indicated. 1-� Percent Optional Pager protection �,� P�� Discount SPA Pri�e From List Price Numeric - per pager per month 1.00 75% .25 Alphanumeric/ReadyCall - per pager per 2.00 87% .25 month 1.5 Way' (1.7 way -pending available 2.95 91% .25 e ui ment - er a er er month Two-Way - per pager per month 2.95 91 % .25 The following indicates the deductible amount a customer pays to replace lost/ stolen or damaged equipment under the pager protection plan Numeric Pager - Deductible 10.00 0°/o 10.00 Alphanumeric Pager/ReadyCall - 20.00 0% 20.00 Deductible 1.5 Way Pager - Deductible 30.00 0% 30.00 Two-Way Pager - Deductible 50.00 0% 50.00 LOSS fee applies to pagers that are Same as Same as Same as lost/stolen or damaged Deductible Deductible Deductible Any additional products that are nat listed above will be provitied to the user at no less than the discount offered above. NotifvCa�Once send or receive only 2.00 50°/a 1.00 Notifv ,Once send and receive 4.00 50% 2.00 NotifvCc(cr�Once Administrator 10.00 50% 5.00 Message Carbon Copy (MCC) 4.95 100% N/C MyAlias (john.doe@usamobility.net) 4.95 50% 2.45 WeatherBug Alerts 1.99 100°/a N/C Multi-Messenger Group (WME) up to 60 18.95 50% 9.45 users Multi-Messenger Group (WME) 61 to 99 25.95 50°/a 12.97 users SMS Cell Text Messaging 4.95 75% 1.25 ReadyCall 11.90 50% 5.95 ReadyCall Charger Base 2.95 51% 1.45 PageSync (Paging for 11.95 50% 5.95 Balckber /Smart hones) Redundant Pager Fee (for PageSync) 2.00 50% 1.00 PageSync Access License 59.99 75% 15.00 �'�''eb site address for �'endor catalog of products re�ealing the List Price (see the Technical Documentation & Price List secti�n): ��w.usainobilit��.com This is the website for all products and services available throu�h USA Mobilitv V�'ireless. 15 Additlonai Cha es , FCC Universal Service Fund I May vary Subject to change by FCC ! ' Fee � � I Re ulato Admin Fee RAC �$.25 er a er er month N/C Administrative fee $3.00 , N/C i i 30 Da Disconnect Polic Finance Char es 1.5% N/C � i Activation Fee No Char e N/C 800 Pa hone Access Fee $ 2.00 er month er unit N/C SELF DISPATCHING METHODS � Email N/C goes against � � � messaqe count ' � Website � N/C goes against www.usamobility.com � ' � message count � � Shipping Fees � Pri� SPA Price � Next Da Air Commercial $25.00 $25.00 Next Da Air Residential $25.00 $25.00 � 1 Next Da Air Commercial Saver $21.95 $21.95 I � Ne� Da Air Residential Saver $21.95 $21.95 , 2nd Da Air Commercial $14.95 $14.95 ' 2nd Da Air Residential $14.95 $14.95 � i Ground Commercial $9.99 N/C � Ground Residential $9.99 N/C I Saturda Deliver $30.00 $30.00 Note: Additional services not bid discounted Discount: 55.56% 16 � STATE PURCHASING AGREEMENT for Pagers and Paging Services — 09/10 Commodity Codes: 725-240 & 977-240 SPA #: 7253244 Begin Date: Seatember 28, 2009 End Date: Sentember 27. 2010 Orderine Instructions American Messaging — Pg.19 USA Mobility — Pg. 28 Puraose The purpose of this eQuote is to establish a one (1) year Agreement for the purchase of Pagers and Paging Services. The term of the Agreement is estimated to begin September 26, 2009. The MyFloridaMarketPlace eQuote Tool will be utilized to conduct this competitive event. Terms & Conditions The standard terms and conditions contained within PUR7722 (Exhibit A) aze incorporated into this document and become an integral part of the ensuing State Purchasing Agreement. Orders 'Ihe estimated annual spend on this Agreemerrt is $300,000. This estimated figure is supplied as a guide for preparing responses and should not be constcued as representing actual sales. Note: This eQuote process shall result in a State Purchasing Agreement, not a Purchase Order (PO) or Direct Order (DO). State of Florida agencies and other eligible users shall provide orders via MyFloridaMarketPlace, Purchase Order, or P-Card Order (i.e. Visa, MasterCard, American Express, etc.) based upon their individual needs. There is no annual cap on the number of purchases made from this Agreement� The sum of all Purchase Orders issued from the ensuing SPA must not exceed Category II($25,000.00) by any State of Florida agency or other governmental eligible user within a fiscal year. Please reference Florida Statute 287.042(2xa) and Florida Administrative Code 60A-1.025. Though the use of State Term Contracts is nrandatorv for aPencies /Rule 60A-1.044(2). FACI and non- mandatory for other eligible users, State Purchasing Agreements are optional and to be used at the discretion of the State of Florida agencies and other eligible users. Any items (or like items) within this State Purchasing Agreement that are on State Term Contracts are ineligible for agencies under this Agreemen� Eligible Users Florida Administrative Code identiSes eligible users as: 60A-1.005 Eligible Users. The following entities are eligible users: (1) All governmental agencies, as defined in Section 163.3164, F.S., which have a physical presence within the State of Florida; (2) Any independent, nonprofit college or university that is located within the State of Florida and is accredited by the Southem Association of Colleges and Schools. 1 . A partial listing of the eligible users may be found on the State Purchasing web site: httpJ/dms.myflorida.com/business ooerations/state�urchasin�ldoin�business with the state of florida/contact a purchasing arofessionaUagency�urchasin�officers. (Please press Control Key, and then Click on web site link.) Certification and Electronic Signatare By completing and responding to this eQuote, the Vendor is agreeing to all terms and conditions of the Agreement, including those of PUR 7722. The Vendor certifies that the discounted prices stated will remain in effect for the duration of the Agrcement and that all praducts meet or exceed the manufacturer's warranty. Price decreases are acceptable on invoice(s) presented for paymen� Technical Docamentation & Price List All productsJservices quoted must meet or exc.eed all requirements of this eQuote. The Vendor must provide a scanned copy of their carrent catalog, website address where t�eir prodncts and price list can be viewed, and/or standard rate information, whereby an evalaation can be made of the percent discount offered by the Vendor from their standnrd tiat prices and service fces. The effective date and the discount off list price should be shown on the Price Sheet pages (Exhibit B) for each quoted item. The purpose of this request, for technical documentation and/or price list, is required to demonstrate compliance of the product/service quoted and to allow a technical evaluation of the product/service and verification of a true savings to tbe State of Florida agencies and other governmental eligible users. The Vendor shall provide ordering agencies with a catalog of products, if reqaested. The Vendor tnay be required to provide a catalog of products to this office, the Department of Management Services (DMS), if requested. Authorized Dexlers/Distribators and/or Service Locations On any Agreement where orders will be directed to Authorized Dealets/Distributors or listing Service Locations, this information shall be provided by the Vendor on �e Aut�orized Dealers/Distributors and Service Representatives Locations page (Exhibit F). Any subsequent revisions shall be submitted in the same format to the Division of State Purchasing, Agreement Administrator, for review and approval prior to implementation. Failure to subinit �e information required in this section will be erounds for disqualification of your response and/or removal from any resultin��reemen� Deliverv & Shinaing Prices and/or discounts quoted shall include grouad shipping (1-5 business days), F.O.B Destination, to any location identified by the ordering agency or an ordering eligible user. Shipment up{�rades to Overnight or 2"� Dav delivery must be made available by the Vendor. Within five (5) days after receiving a purchase order, the Vendor shall notify the Customer of any potential delivery delays. Evidence of inability to deliver, or intentional delays, shall be cause for Agreement cancellation and Vendor suspension. Transaction Fee The State of Florida has instituted MyFloridaMarketPlace, a statewide eProcurement System ("System"). Pursuant to section 287.057(23), Florida Statutes (2002), all payments shall be assessed a Transaction Fee of one pe�ent (1.0%), which the Vendor shall pay to the State, unless exempt pursuant to 6UA-1.032, F.A.C. For payments within the State accounting system (FLAIR or its successor), the Transaction Fee s�all, when possible, be automatically deducted from payments to the Vendor. If automatic deduction is not possible, the Vendor shall gay the Transaction Fee p»*��t to Rule 60A-1.031(2), F.A.C. By submission of these 2 reports and corresponding payments, Vendor certifies their correctness. All such reports and payments shall be subject to audit by the State or its designee. Vendor shall receive a credit for any Transaction Fee paid by the Vendor for the purchase of any item(s) if such item(s) are returned to the Vendor through no fault, act, or omission of the Vendor. Notwithstanding the foregoing, a Transaction Fee is non-refundable when an item is rejected or returned, or declined, due to the Vendor's failure to perform or comply with specifications or requirements of the agreemen� Failure to comply with these requirements shall constitute grounds for declaring the Vendor in default and recovering reprocurement costs from the Vendor in addition to all outstanding fees. VENDORS DELINQUENT IN PAYIlVG TRANSACTION FEES SHALL BE EXCLUDED FROM CONDUGTING FUTURE BUSINESS WITH THE STATE. Purchasin¢ Card Program The State of Florida has implemented a purchasing card program, using the Visa platform. Vendors may receive payment from state agencies by the purchasing card in the same manner as other Visa purchases. Visa acceptance is mandatory, but is not the exclusive method of payment. Vendors shall not require State agencies to complete any contractor forms or contracts in association with acceptance of a purchasing card gayment� Vendors are not allowed to charge a fee for accepting a purchasing card payment. Surcharges or convenience fees are prohibited. Fees should not be charged for using a purchasing card unless the fees are chazged for all methods of payment (cash, check, debit cazds, vouchers, etc.), and must be approved by the Customer prior to order acceptance. On-line billing or payment systems maintained by the Vendor will not store the cazd holder's account number and expiration date for re-use. Card holders will provide the Vendor with card account information at each transaction. When an ordering state agency makes a purchase using the Sta.te Purchasing Card as method of payment, the language in paragraph 7, Transaction Fee, on the attached form PUR 7722 dces NOT apply. When �e State Purchasing Card is not used as a method of payment, or a purchasing card other than the State Purchasing Cazd is used, paragraph 7 DOES apply. Please indicate your ability to accept VISA in the space provided on the Ordering Instructions page (Exhibit E) of the eQuote. nestions If you have questions regazding how to use the eQuote tool (i.e., review a quote, submit a supplier response, download an attachment, etc.), please contact the MyFloridaMarketPlace (NIFMP) Customer Service Desk at 1-866-352-3776 or at VendorHelp a�vfloridamazketplace.com. If you have questions pertaining to the content of this eQuote document, please contact the Agreement Administrator, Trey Collins, by telephone at (850) 488-7516 or by email at Trev.Collins(�n,dms.mvflorida.com. Licenses. Permits. Other C6arees The Vendor shall pay for any and all licenses, permits, other charges and taxes and shall comply with all laws, ordinances or other requirements applicable to the work specified during the term of this Agreement� Vendor and any Sub-Vendors employed by the Vendor shall possess and shall maintain for the life of this Agreement all permits, licenses, certificates, and approvals necessary for conducting business in the State of Florida and distributing the products requested in this eQuote. 3 Vendor Comulaints/Mxnxgement The Vendor shall be available to solve procedural and operational problems which may arise during and after the State Purchasing Agreement is implemented. Problems must be solved in an expedient manner once natification of the problem is given to the Vendor by DMS. Within five (5) working days after notification of said problem, the Vendor shall submit to DMS, in writing, a report detailing how the problem will be solved and the solution that will be implemented. The Vendor's office shall be equipped with sufficient telephones and shall have a responsible person in charge during normal business hours, 8:00 a.m. to 5:00 p.m., Monday through Friday excluding State of Florida holidays, and sha11 provide for prompt handling of emergencies and all other special complaints or calls. TECHNICAL SPECIFICATIONS Pagers — Eanioment and Service Paging services may be provided in the following ways: independent high speed one-way numeric, one-way alpha and numeric, alphanumeric with preset responses refen�ed to as 1.5, and two-way shod text messaging. Apalicable Pablications and Standards for Pageis The following publications and standards shall be a part of this spec�cation. In the event of inconsistencies between this specification and published standards, the requirements of this specification shall take precedence. • Electronic Industries Association Standards o TIA/EIA-603 Land Mobile FM or PM Communications Equipment Measutement and Performaace Standards o Application for copies should be addressed to: EIA Engineering Publications Office 2001 Pennsylvania Ave., NW. Washington, D.C. 20006 • Federal Communications Commission Rules and Ret?ulations At the time of this writing, the State is aware of one standards body for commercially offered pager messaging systems, the Personal Communications Industry Association (PCIA) at www There also e�sts a specification, lrnown as the Mobitex Interface Specification or NIIS, which is available from any operator of a public Mobitex network or from Ericsson directly. Mobitex is an open, non- proprietary system, but the specification is copyrighted and is made available uader a royalty-fiee license. Mobitex is described as a single integrated two-way data network with cellular design. The MIS is not in the public domain. PCIA has created the following standards: • Telocator Alphanumeric Protocol (1'AP) • Telocator Network Paging Protocol (TNPP) • Telocator Data Protocol ('I'DP) • Wireless Communications Transfer Protocol (WCTP) 4 Pager Hardware Vendors are required to provide links to the products currently offered on their web site or a link to their pricing on their web sites, to include numeric, alphanumeric, te�ct messaging, 1.5 way and twaway paging. Products and services must comply with standards noted in the section above. Pager Pricin� The prices and/or discounts quoted shall include the monthly cost for the hazdware or device, ground delivery (1-5 business days), F.O.B. Destination to any location identified by the Customer, programming, activation, service, repairs and maintenance. ApDroved FAUipment The following equipment is approved. This includes private-labeled versions of the same series. If proposing Approved Equipment, Technical Documentation is not required. Vendors proposing alternate equipment must include Technical Documentation per this section. • All numeric, alphanumeric, 1.5 way and two-way pagers that meet the minimum standards above. • Batteries - A new battery shall be included with the initial issue of a Vendor-supplied pager. Replacement of batteries will be the responsibility of the user, except that batteries required for testing, programming, and repair work shall be provided by the Vendor and included with the required unit when rehmied to the user. Confiearation Numeric and alphanumeric (text messaging) paging receivers shall operate in the 150-932 MHz fi�equency range and shall have the following features: • Impact and weather resistant housing • Internal Antenna • Both tone producing and vibrating alert devices • Internal removable battery • Integral liquid crystal display (LCD) Device • Belt Clip or Belt Clip Case Funct�onal ReQUirements (minimums): Nameric, Alp6anumer�c,1.5 Way & Two-Way Pagers • Reset: A manual or automatic reset control shall be provided to enable reset following reception of display message. • Liquid Crystal Display: The pager shall have a liquid crystal display which provides a minimum of two lines of text with at least 20 characters per line. The display must contain a light source to illuminate the display automatically or manually. • Stored Message Indicator. The paging receiver shall indicate a message is stored in its memory to the user by a visual means. • Low Voltage Indicator: The paging receiver shall warn (audio or visually) the user when its battery voltage falls below minimum operating level. • Type of Call: Individual and Group Call. 5 • Clock: The pager shall contain a 24hour time clock, which can display the time automatically ar manually. • Message Time Stamp: The pager shall time stamp each message. The time stamp will indicate the time a message was received. Nnmeric & Alphannmeric Pager SpeciSc: • Message Length: 20 chai�acters (120 for alphanumeric) minimum. • Message Format: Numerals 0 to 9(plus all of the 261etters of the Fnglish alphabet for alphanumeric). • Memory: 160 characters (600 for alphanumeric) minimum. Two-Way Pager Specific: • Receipt of pages: When out of range or when pager is tumed off, pages should remain within the system until they can be transmitted to the pager. • Performance Issues: Vendors are cautioned that the failure to transmit a message in a timely fashian (such as within 1-5 minutes) or the loss of a message will constitute a problem. Such problems must be resolved within a reasonable time period. Vendors will provi�e detail to describe all features and functions of their twaway service and of these devices to include transmit, receipt and response times. Psging Service Vendors are asked to offer products and services which will deliver the following types of inessaging: • Numeric: Callers shall originate the message by calling a local telephone number (or optional toll-free number) and entering a callback number, which is received and stored in the pager for later recall by the user. � Alphanumeric: Messages are originated as above, exce�rt that the contents contain bodi numbers and text, and are entered into the system through a computer terminal or Atphanumeric Entry Device (AED). • 1.5 Way pagers shall receive alphanumeric messages and have ti�e ability to transmit preset responses as a reply. • Two-wav messaging or int�active messaging: The ability to receive and re�ply to messages and emails. • Intemet website access: The ability to access internet websites and read information provided. Acxess Met6od Both local and nationwide access shall be thmugh a toll-fi�ee number. Alphanumeric access shall also be provided through a Vendor's web page on die Internet, Vendor-supplied AED, or Vendor-supplied software for users' modem-equipped computers/servers. T'he purchase of such software shall be available for a one- time fee. Nnmber of PaEes The paging services offered under any Agreement resulting from this eQuote shall include an unli�ited nunrber ojpages/nionth at the quoted price. 6 Termination or Cancellation Fees All termination and/or cancellation fees shall be waved by the Vendor for State of Florida agencies and other governmental eligible users who are procuring pagers and paging services under this Agreement Ootions and Accessories The following options must be offered by the Vendor (purchase is at the customer's option): • Group call feature for one-way pagers with access through: o A local number o Toll-free number access feature for individual pagers (not group) o Additional Options - Vendors are requested to provide pricing on the following paging service options and accessories: ■ Alphanumeric entry device for use with alphanumeric pagers purchased or leased at the user's premises ■ Voice Mailbox ■ Alphanumeric paging operator services ■ Paging software for customer owned computers or LANs such as My Mail Wireless e-mail soflware ■ PC connectivity and desktop synchronization for two-way pagers ■ Equipment accessories (lances/chains, pager cases, etc.) ■ Broadcast Alert Messaging (weather and news information) ■ Info on demand such as Internet based news and more Additional Products/Services Not Listed Additional products/services that are not listed on the Price Sheet (Exhibit B), but needed in conjunction with those items to complete the performance/usage of this State Purchasing Agreement, will be provided by negotiation between the Customer (End User) and the Vendor at no less than the average percent discount offered for each item on the Price Sheet, as referenced on the Savings/Price Reductions page (Exhibit D). Should approved items be discontinued, alternate products may be considered. Alternate products offered shall meet the specifications and scope of the eQuote, and shall be made available at no less than the average percent discount of the previously approved products. Additional products/services may include new emerging technology and services that become available during the term of this agreement. The Department reserves the right to accept or reject any individual item(s) or all items offered as an Accessory or Service. Reauired Service Areas Paging services shall be offered on four (4) levels: Local, Statewide, Nationwide and International. Maps or a website link detailin� the service area covera�;e for local, statewide, nationwide and international zoning must be provided with e0uote submittal. Vendors will indicate which areas they will provide services on the Service Coverage page (E�ibit C). Statewide service shall include, as a minimum, all of the cities listed below: ■ Miami/Ft� Lauderdale/Hollywood (group) ■ Tampa/S� Petersburg (group) ■ Jacksonville ■ Orlando ■ West Palm Beach ■ Lakeland/Winter Haven (group) ■ Pensacola • Melbourne/Titusville/Palm Bay (group) 7 ■ Daytona Beach ■ Ft Myers ■ Sarasota ■ Tallahassee ■ Gainesville ■ F� Pierce ■ Bradenton ■ Ocala ■ F� Walton Beach ■ Panama City ■ Key West/Marathon (group) Product Information Requests by Customers for product literature, specifications, and technical information must be provided within five (S) working days after receipt of writien req�st, at no charge to Customers. Evalaation of eOnote Snbmittals An Agreement will be issued to the lowest responsive and respansible Vendor(s) who offers the lowest net price (Discounted SPA Price) on the products and services quoted. The lowest price(s) shall be detennined by applying the discount offered from the list price to get the lowest net price. The Degart�nent of Management Services, Division of State Purchasing, reserves the right to issue a State Purchasing Agreement with multiple vendors, if found that it is in the best interest of the State, and/or other eligible users. The Agreement may be issued to a Vendor(s) for services in all geographic areas, Intemational, Nationwide, Statewide or Regional or districts as depicted on the Service Coverage Form (F.xhibit C). The service area response shall be at the Vendor's option (discretion). Plesse iadicate yonr c6oice(s) on the Service Coverage Form (Ezhibit C). All other provisions of this document shall prevail. Onarteriv Sales Report Vendor(s) must provide quarterly sales reports to the Agreement Manager/Administrator, due by the end of each April, July, October and January. Please see the following chart for repoiting any and all sales made under this State Purchasing Agreement to the State of Florida agencies and other govemmental eligible users: 1 Qtr. Janu - March A 1 Qtr. April - June Ju 3 Qtr Juy - September October 4 Qtr: Navem� - December Janua The information required to be submitted is the co�lde Customer contact info�nation, products or services provided, and the amount of the sa1e. Please use format in accordance with the Ouarterly Report template (Fxhibit I-�. 8 Cnrrent SPA Eaniration or Cancellation As a result of this eQuote, the new Agreement will replace the current Agreement upon its expiration, if one exists. Any State Term Contract established for like items or services may bring about the cancellation of this State Purchasing Agreement by the Department of Management Services, if the Agreement is found to be in conflict with a State Term Contrac� Minimnm Reauirements Respondents shall: 1. Quote a discount off list prices (price charged to customer offthe street) of the products that you are quoting on the pricing page(s). Price(s) quoted should include: List Price, Percent Discount given, and SPA Discounted Price (or as seen on Price Sheet pages). 2. Indicate length of time your company has been providing these products/services. 3. Provide Industry Requirements as noted on page 2. 4. Electronically provide literature of products/services being quoted showing the List Price or a website URL where the products/services and pricing can be viewed. Website Address: www.americanmessa�ing.net & www.asamobilitv.com 5. If in the completion of the products/services provided for in this Agreement, Installation charges are necessary, please provide your quote on the Price Sheet pages (Exhibit B). 6. Indicate the Vendor's service area (Exhibit C). 7. Provide Savings/Price Reduction (Exhibit D). 8. Provide Ordering Instructions (Exhibit E). 9. List your authorized dealers/distributors (Exhibit F). 10. Provide contact names and numbers (Exhibit G) if vour firm is capable and willing to supply item(s) offered in this solicitation during an emergency. 9 PUR77� State Par�c6asing Agree��at (E�ibit A) 1. PURPOSE d� SCOPE: Under auti�ority of Section 287.042(lxa) shoald seek to negotiate additional �xice concessions on quantity and (2xa), F.S., the purpose of this St�e Purchasing Agcement (d►e purchases of any pr�oducts offaed under the Agcemen� "Agreemem") is to establish te�ms and conditions for the sale and 6. IIWOICING AND PAYMENT: purchase of commodities or services betwee,n you ("You," or (a) Taxes: The Sts1e of Florida does not pay Federal Excise and Sales "Vead�a�') and the State of Flarida, Deparmnent of Manag�eat taxes an direct parchases of �'ble personal property. This exemption Services ("Dapartment"). This Agt�emeat does aot establish the doGS aot apply to purchases of �b{e P� P�P�Y in the Vendor as the exclusive sow�ce of the items under contiact, and other performance of agrcements for the improvement of state real Vendors may offa and sell similar products or savices without property as deSned in Cha�ter 192, Florida S�tutes. establishing a State Purchacing Ageenne�. State ag�cies are not (b) Invoicing and Pavmea� Invoices must be submitted in accordaz►ce required to use this Agreemen� Tbis Agreement do� not exGmpt with the Eligible Us�s specific ins�s. Invoicing Eligble Users eligible us�s &+�m the competitive solicitation requirements descdbed at �xices higher than those maintained in du agreement may result in in Chapter 287, Fbrida S�. immediate termination of this agreemen� Tl�e Vendnr shall be paid 2. TERM/TER11SIIVATION: This Agraement has a term of one (1) u� submission of pmpa�ly certified 'mvaices to the Eligible Users, year from the Effective Date, as noted on Exhibit A. 'Ibis Agrxment afta de6vay, inspecdon and soxptance of goods. Payment shall be may be cancelled in whole or in part by either party at atry time by made in sc�rdance with Section 215.422, Fbrida Statutes, which written notice to the oth� party. 'Ibe effective date of t�e c�ncellation states the Vendor's rights and the State agency's respoasibilities will be as statod in the notice or on t6e date of receipt if the notice does �ning inta�est peaalties and time limits for payment of invoices. not spe�cify a date ce�tain. Vendo�'s failure to perform in aay aspect of Travel exprnscs, if applicabie, will be paid pwsuant to the provistons this Agreement may resuh in immediste ta�mination of this Agreemeat, of Section 112.061, Fbrida StaUrtes. in addition to �ose re,medies laid out in the relevant sectio�s of the (c) Veador Ombu�dsman: A Vendor Ombudsman has been establishod Florida Adminisharive Code. within the Deparmi�t of FiIIancial Services. The duties of this 3. ELIGIBLE USERS: Eligible Usas participa�ing in the A�ent individual include acting as an advoc�te for Vendors who may be do so acaording to the following tams: (1) �n-State Eligible Us�s experiencing probl�►s in obtaining timely pa}+ment(s) from a State assume and bear complete responsbilit}+ wit� regard to performance of ageacy. The Vendor Ombudsman may be oontacted at (850) 488-2924 aay contiactual obligation or team; (2) bmeacl� of an A�ent tam by or by calling ti�e State Com�rollcr's Hotline, i-800-848 any particular Eligible User shall not be de�ed a b�+each of the (d) Affival Appropri ' ns: 'Itte State of Florida's performance and Agreement as a whole, which shall remain in fiill force and effed, and obligation to pay under this agreemeat is conting�t upon an annual shall not affect the vatidity of the A�eat nar the Vendor's a�propriation by ti�e I,egislat�u+e. obligations to non-breaching Eligibk Usas or the Departmeat; (3) the 7. TItANSACI'ION FEE: This Agreement has been secured using State shall �t b�e liab{e for any brea�h by a nan-State Eligible User; (4) MyFlar�daMarlcetPlace, a statewi� eProcauzm�nt system (the each non-State Elig�'ble User and the V� guarantee � save the Sta2e "System"). Pucsuant to s. 287.057(23), F.S., all payments shall be and its officeis, ageats, and ea►pbyces harmless from liability mat may assessed a Transac6on Fee of one perceat (1.0%), wluch the Vendor be or is imposed by their failure to perform in accordance with d�eir shall pay to the State. obligations under t�e Agree�eat. For paymeats within the State acx:o�mting systtm (FLAIR or its 4. ORDERING LII'ISi1'S: Ageacy piu+chasing offces shall aot make succaesso�), the Tran�ion Fee shall, wh� possble, be automarically p�uchases excceding Cate�ry Two fmm this Ag�eement. Purchases deducted finm paymentc to the Vendor. If a�rtomatic deduction is not exceeding Category Two shall be made in acxordaace with s287.057, pc�ssible, the Vendor shall pay tbe Transaction Fee p�usuant to Rule F.S. A p�uchasing office s6all not divide its purchases with the piupose 60A-1.031(2), F.A.C. By submiss�n of these reports and of circumventing this require�eat. When determining the purchase oorresponding paymeats, Vefldor certifies their correc�ess. All such amount for the purpose of apptying the Category Two t�reshold, reports and �ymeats shall be subject to sudit by t�e State ar its ��Y P��B offixs shall review aad consider conc�t and designee. plannad or projected requirements on an ag�cy-wide basis for the Veador shall �cxive a credit for any Transaction Fee paid by the remaining term of the Agreeme�nt at the time of orda, exoept thai Veadar for the pu�chase of any item{s) if such item(s) �e reduned to Pw�cba�s bY 88encies with multiple purchasing offices s�hall be the Vendor thmugh no fault, sct, or omission of t�e V�dor. considaed aad reviewed on the basis of the gartiaa of the agency Notv�vithstanding the foregoing, a Traasadion Fee is aon-refimdable served by the purchasing officx issuing the purchase ord�. whea an item is rejected or returne�, or declined, due to the Vendoi's This requirement does not preclude utiliration of the Agrecmmt to failure to pcf�m or comply with specifications or requirements of the fulfill subsequent �nplanned a unfoieseen orders at or bebw CateB�Y ��- Two, which would cause total oideis imder t�e ag�ement w exceed the Failure w comply with d►ese roqu�emeats shall constitute groimds for CateBory Two ti�rashold. dxlaring the Vendar in defauit a�d rxovering repmcurement costs 5. PRODUCI'S AND PRICIIVG: The products/services offered by 5om the Vendor in addition to all outstand'mg fxs. VENDORS the Veador and the pricing of suc� produds/services under this DII.INQUENT IN PAYII�IG TRANSACTION FEES MAY BE A�eat are shown on F.xlu'bit A, attached, which is ha�eby EXCLUDID FROM CONDUCTING FUTURE BUSINESS WITH incorporated by refer�cx. T� Veador is urged to offa additional 'II� STATE. disc,o�mts for one time �livay of lsrge singk arders. Elig�'61e Useis 8. INSPECTION AND ACCEPTANCE: (a) Ig� and of commodities• 10 , . . . (1) For Vendor-mstalled products, the date of acceptance is the loss or damages prox�mately caused by the negligent act or omission of date the Eligible User accegts the product as installed and in good the Eligible User(s). working order, as determined by any appropriate acceptance (b) Additional obli 'on re�g intellectual property testing, aed the Eligible User shall certify in writing to the Veador indemnification: The Vendor shall fully indemnify, defend, and hold when the product is accepted (if training or other post-installarion harmless the Eligible Use�(s) from any suits, actions, damages, and services are included in d�e purchase order, the acceptance shall be costs of every name and descriptioq including attomeys' fees, arising conditional). fivm or relating to violation or infringement of a trademark, copyright, (2) For buyer-installed products, the date of acceptance shall be the patent, trade secret or intellectual property right, provided t�at the delivery date. Until acceptance, risk of loss or damage shall remain Eligible User(s) shall give the Vendor. (1) writien notice of any action with the Veador. The Vendor shall be responsible for filing, or threatened action, (2) the oppordmity to take over and settle or processing, and collecting all damage claims. To assist the Vendor defend any such adion at Vendor's sole expense, and (3) assistance in with damage claims, the Eligible User shall: (i) recard any defending the action at Vendo�s sole ea�ense. The Vendor shall not be evidence of visible damage on all copies of the delivering carrier's liable for any cost, expense, or compromise incurred or made by the Bill of Lading; (ri) report damage to the canier and the Vendor, Eligible User(s) in an infringement action without the Vendo�s prior and (rii) provide the Vendor with a copy of the carria's Bill of written consent, which shall not be unreasonably withheld. If any item Lading and damage inspection report. sold hereunder is the subject of an infringement suit, or m the Vendor's (3) When an Eligible User rejects a product, Vendor shall remove opinion is likely to become t�e subject of such a suit, the Vendor may it from the premises within ten days after notification of rejection. at its sole expense proctu�e for the Eligible User the right to co�nue Upon rejedion notification, the risk of loss of rejected or non- using the item or to modify it to become non-infringing. If the Vendor conforming product shall remain with the Ven�r. Rejected is not reasonably able to modify or otherwise secure the Elig�'ble User product not removed by the Vendor within ten days shall be the right w continue using the item, the Vendor shall remove the item dcemed abandoned by the Vendor, and the Eligible User shall have and refund the Eligible User the amounts paid in excess of a reasonable tfie right to dispose of it as its own property. The Vendor shall rental for past use. The Elig�ble User shall not be liable for any reimburse the Eligible User for costs and expenses incurred in royalties. storing or effecting removal or disposition of rejected product (c) Remainine claims: Except as speciSed in the foregoing portions of (b) Inspection and acceptance of services: Each phase of the this section, for all other claims against the Vendor under any services, including quality of work, rendered under this agreement individual purchase order, and regardless of the basis on which the is subject to the Eligible User's inspedion during both the claim is made, the Vendors liability under a purchase order for direct Vendo�'s operations and after completion of t�e tasks. When the damages shall be the greater of 525,000 or the dollar amount of the Vea�r is satisSed with the completion of the contracted work, and purchase order. Unless oth�wise specifically enume� in the prior to acceptance of any phase of work, Vendor shall submit a purchase order, no party shall be liable to another for special, indirect, written request for an inspection to the Eligible User's Project or consequential damages, including lost data or records (unless t�e Manager. After inspection, the Eligible User's Projed Manager purchase order requires the Vendor to back-up data or records), even if will issue a punch list of deficiencies, if any. Upon completion of the party has been advised that such damages are possible. No party the punch list, and correction of all deficiencies by the Vendor, the shall be liable for lost profits, lost revenue, or lost mstitutional Vendor Project Manager shall notify the Eligible User's Project operating savings. Msnagcr that the work has been completed satisfactorily. Final 11. ASSIGNMENT: Neith� orders issued pursuant to this Agrcement inspection sLall be performed prior to contract expiration date. nor payments due hereunda are assignable except with the prior 9. WARRANTY: Vendor shall provide to the Eligi�ble User a one year written approval of the relevant Eligible User. Despite this general written warranty: prohibition, in the event that Vendor successfully assigns its right to (a) against poor wori�anship, for all services rendered by the Vendor, payment, Vendor shall retum to the Eligible User any monies received (b) for all products, materials or equipment provided by the Vendor in by it fivm the Eligible Usa after the effective date of such assignment. the cotuse of providing service to the Eligible User, and 12. COMPLIANCE WITH LAWS: The Vendor shall comply with (c) for all commodities sold to the Eligible User. all laws, ntles, codes, ordinances, and licensing requirements that are The warranty period shall begin on the date of Snal completion and/or applicable to the conduct of its business, including those of fedeial, acceptance by Eligible User. If the Vendor is a maaufacturer or reseller State, and local agencies having jurisdiction and authority. By way of of computer software and offers separate maintenanceJupgrade services non-exhaustive example, Chapter 287 of the Florida Statutes and on Exhibit A, Vendor must provide at least a 30-day written warranty Chapter 60A-1 of the Florida Administrative Code govem this for such software, instead of the one (1) year warranty described above. agreemen� By way of furt�er non-exhaustive eacample, the V�dor 10. INDEMNITY AND LIIVIITAT'ION OF LIABILTfY: shall comply with section 247A(e) of the Immig�ation and (a) General obligation of indemnity: The Vendor shall be fully liable Nationalization Act, the Americans with Disabilities Act, and all for the actions of its agents, employees, partners, or subcontractots and prohibitions against discrimination on the basis of race, religiaq sex, shall fully indemnify, defend, and hold harmless the Eligible User(s) crced, national origin, handicap, marital status, or veteran's status. aad t�eir officers, ageats, and employees, from suits, actians, damages, Violation of sach laws shall be grounds for termination. and costs of every name and description, including attomeys' fees, 13. WARRANTY OF ABII.ITY TO PERFORM: T'he Vendor arising &om or relating to petsonal injury and damage to real or warrants that neither it nor any affiliate is currently oa the convicted personal tangible property alleged to be caused in whole or in part by vendor list maintained pursuant to section 287.133 of the Florida Vendor, its agents, employees, parmeis, or subcontractois; provided, Statutes, or on any similar list maintained by any other state or the however, ti�at the Veador shall not indemnify for that portion of any federal government T1�e Vendor shall immediately notify the 11 � Department in writing if its ability to perform is compromised in any insuimmce, and provide Elig��ble Users wit� catiScatiion of such manner during the tam of the Ageem�k insuraacx upan requ�t. 'I7�e Vendnr re�sins responsible for all 14. ADVERTISING: The Vendor shall not �bGcty diss�inate any applicabk fe�al, state, and local taxes, and all FICA contributions. information conceming the A��t without prior written appmval (c) Assigam�r The Vendor shall not sell, assign or transfer any of its from t�e Departrne,nt, iactuding bud not limited w, meationing the rights, duties or obligations under the Ag�eemeat, or under any Agrxm�t in a press release or other pmmotional material, ideatifY�S Purchase order issuod pursuant W the Agrecmeat, without the prior the Departmcm or the State as a refere.nce, ar atherwise linking the writt� arnsent of the Departmea� grovided, the Vendor assigns to the Vendor's name and either a description of the Ageem�t or the name State any and all claims it has with resped to t�e Agreemem under the of t.�e State, ti�e Depar�eat, or any Eligible User in any maberial antitrust laws of the United States and the S�te. The Depart�►ent may published, either in print or electronically, to any entity that is not a assign tfie Agreem�t with prior written notice to Vendor of its intent to party to Agreemeat, except potential or ach�al �wri�ed distnbutnrs, do so. dealers, resellers, or savice representarive. (� ModiScatioo of Terms: The Agreement contains all the terms and 15. DISPUI'E RESOLUTION: Any dispute conceming performance conditions agreed upon by the parties, which tams and conditions shall of t�e Agreem�t shall be decided by the State Purchasing I�rec�r or govan all tzansactions by Eligible Users under the Agcement No oral his/her desi�ce, who shall reduce the decision to writing and save a agreements or representations shall be valid or binding upon the copy on the Vendor and, if appropriate, the Eligi'ble Use,r. The decision Department, an Eligible User, or the Veadur. No alteration or of Director (or designee) shall be Saal and conctusive unl�s within t� modific�tion of the Agreement terms, inchiding substitution of product, (10) days from the date of receipt, t� Vendor files with the D��t shall be valid or binding against the Eligil�k User unless suthorized by a pee�tition for adminishalive hearing. 'Ibe Dep�menYs decision on the the Department The Vendor may not unilaterally modify the terms of petition shall be Snal, subject to the Veador's right to review pwsuant the Agrxm�t by affixing a�itional terms W product upon delivery to C6apter 120 of the Florida Statutes. Without limiting the foregoing, (e.g., s�tachment or inclusion of standard preprinted forms, product tl�e exclusive v�ue of aay legal or eqnitable action that arises out of or lit�erabu�e, "shrink wrap" terms accampanying or affixed to a prod�ct, relates to ti�e Agreemem sliall be tbe appropriate state court in Leon whetha written or electronic) or bY incorporatin8 such terms o�o the County, Fbrida; in �y such actioq Florida law shall apply, and the Vendor's orda or Sscal forms or othw documents forward�ed by the Vendor waives any right to,j�ry trial that it may have. V�dor for payment An Eligiblz User's a�nce of product or 16. M�SCELI.ANEOUS PROVISIONS: processing of documentation on forms fumishod by the Veador for (a) Lobbying and Integrity: Vendar shall c�ply with the provisions approval or �ymcnt shall nat constitute acceptance of the proposed of s. 11.062 and s. 216347, F.S., plvhi'biting use of contrad fimds W modification to t�erms and conditions. lobby ti�e Legislature, Judicisry, or state agencies. (e) Waiver. The delay or failure by the Depar�ent or an Eligible User Upon re�est of the D�t's Inspedor Geaaal, or other to ex�+cise or eaforce si►y of its rightc under this Agr+eement shall not authorized State official, the Vendor shall pcovide any type of oonstitute or be dcemed a waiva of the DeparbmenYs or Eligible Use�s information the Inspector Geaeral deems relevaat to the Vendor's right thereafter to enfarce those rights, nar shall any single or partial integity or responsibility. Such inform�ion may include, but shall not exercise of �y such right preclu� any othe� or fiuther exercise th�eof be limited to, the Vendor's b�siaess ar Smancial reoords, doc�ts, or ar the exercise of any oth� right files of any type or form that refer to or relate to t� Agreemeot. The (� Srverab7ity: If a court dcems an}+ provision of the A�ent void Vendor shall retain such ra;ords for the bnger of (1) thrx years after or unenfom.eable, that provision shall be eaforcxd only to t�e extent the expiration of the Agreem�t or (2) the period required by t.�e that it is not in v�olation of law or is not ot�erwise unenforceable, aad Genaal Records Schedules mamtained by the Florida Depaztmeat of all �� provisions shall remain in full force and effock State (available at: http://dlis.dos.state.fl.us/barm/genschedules/gensc6ed.htm). Tbe Vendor agrees to reimMuse the State for the reaso�ble o�ts of investigatian incurred by thc Inspector G�aal or other authori�ed State official for investigations of the Vendor's compliance with the terms of this or any ather agre�meni betwcen the Vea�r and the State whic6 resultt in the suspeasi� or debarment of the Vendor. Such � shall inch�e, but shall not be limited to: salaries of investigators, including overtime; travel aad lodging exp�ses; and expert witaess and docomentary fces. The Vendor shall not be responsible for aay costs of investigations that do not rauh in the Veador's suspension or debarment (b) Independsnt Cootrador Stataa of Vador. The Veador, toget�a with its ageatc, distribvtors, resellers, subcontiactors, officeis a� employces, shall have and alw�ays retain unda the Ag�+eemeat the legal status of an independent contiactor and in � maaaa shall thry be deemod employees of the Sta�e � Eligible Usea or deemed to be �titled to any benefits associ�ed with such employm�t Diuing the teim of the Agrxment, Veador shall maintain at its sole e�effie those benefits to which its empbyees w�uld athawise be eatitled to by law, including h� bea�eSts, and all �ssry iasuraacx for its employxs, including work�s' camPensatio4 d�sabilit}', and uncmPloYment 12 American Messa in g g Services LLC 13 PRICE SHEET (ExHiBiT B� Pa�ers aod Pa�ing Ser�-ices VENDOR NA'�1E: American Messa�in� Sen�ices LLC Effecti��e date of prices quoted in this respoose: September 28, 2009 Pa�er Pricin�: The prices and'or discounts quoted shall include the monthl� cost for the hard�are or de� ice. ground deli� er� ( I-� business da} s), F.O.B. Destination to am location identified b�� the Customer. pro�rammin�. acti� ation. ser� ice. repairs and maintenance. °� Discount Pagers List Price From List SPA Price Price Local Coverage Numeric $5.95 71.43% $1.70 Local Coverage Alphanumeric $8.95 60.89°r6 �3.50 Local Coverage 1.5 Way 524.95 60.12% $9.95 i Local Coverage Two-Way $24.95 48.10% $12.95 i Statewide Coverage Numeric $6.95 73.38% i $1.85 Statewide Coverage Alphanumeric 59.95 62.31% ! $3.75 Statewide Coverage 1.5 Way $24.95 60.12% �9.95 Statewide Coverage Two-Way $24.95 44.09% $13.95 Nationwide Coverage Numeric $16.95 53.10% $7.95 Nationwide Coverage Alphanumeric $21.95 50.11% I $10.95 � Nationwide Coverage 1.5 Way $24.95 40.08% � �14.95 I Nationwide Coverage Two-Way 524.95 24.05%a � �18.95 I Intemational Coverage Numeric $110.00 34.55% ; $72.00 j International Coverage Alphanumeric $115.00 33.04% � $77.00 International Coverage 1.5 Way No Bid I No Bid International Coverage Two-Way No Bid No Bid Feature.s �t p� % Discount SPA Price Verification Group Call Feature $5.00 100.00% � $0.00 Page Forward - allowing you to forward � your pages to another pager within the $0.50 100.00% $0.00 � system i T4 Alpha pager - Group Call to Alert No Additional Charge - Based on ! even if the pager is set to silence or equipment � private time � � 14 Using Local Modem Number for Access $0.00 g0.00 ' Individual Toll Free Number $8.00 62.50% �3.00 Voice Mail Box (15 msg, 72 hr retention, 60 secs} $5.00 75.00% �1.25 Voice Mail Box (25 mess, 72 hr ret, �20 secs) $6.00 -75.00% � $1.50 � Alphanumeric Paging Operator Services $12.90 15.12% $10.95 LAN/PC Software (my mail wireless) $0.00 �0.00 " LAN/PC Software for Sending Text Messa es �29.95 0.00% � $29.95 4 9 Broadcast Alert Messaging (Weather & News) $0.00 $0.00 Optional Equipment Purchase Price �t p� % D'�scount SPA Price Verificatian Numeric Pager $34.95 28.47% $25.00 Alphanumeric Pager $69.95 35.67% $45.00 1.5 Way Pager $99.00 29.34% $69.95 Two-Way Pager $99.00 9.14% $89.95 Spare Pagers �{ P� % Discount SPA Price Verification Numeric Pager S0.00 0.00% �0.00 Alphanumeric Pager $0.00 0.00% „ $0.00 1.5 Way Pager $0.00 0.00% i 50.00 Two-Way Pager $0.00 0.00% $0.00 �ptional Pager protectian � p� '� ��unt SPA Price Verificatian Numeric - per pager per month $2.00 87.50% � �0.25 Alphanumeric - per pager per month $2.00 87.50% $0.25 1.5 Way - per pager per month $2.00 87.50% $0.25 Two-Way - per pager per month $2.00 87.50% �0.25 1� The fo�lowing indicates the deduc�le arnount a cusbomer pays to r+eplace lost/ stolen or damaged equipment ur� the pager protedion plan Numeric Pager - Deductible s15.00 0.0096 515.00 A�hanumeric Pager - Deductible 535.00 0.0096 535.00 1.5 Way Pager - Dedut�{e 375.00 13.33% 365.00 Two-Way Pager - Dedudible 580.00 0.0096 580.00 LOSS fee apQlies to pagers that aze bst/stolen or d�ged without the pager protection plan Numeric Pager — Loss Fee 534.95 28.4796 s25.00 Alphanumeric Pager — Loss Fee 569.95 35.6796 545.00 1.5 Way P�er - Loss Fee 399.00 29.34% 569.95 Two-Way Pager — Loss Fee 599.00 9.14% 589.95 Web site address for Vendor catalog of products revealing the List Price (see the Tecl�nical Docamentation & Price List section): www.americanmessaeing.net Note: eQuotes due on 09/04I2009 by close of business, 5:00 p.m. EST. 16 SERVICE COVERAGE �x�rr c� Pagers and Paging Services How long has your company been providing these products/services: Months 30+ Years Paging Service Coverage to be arovided: Nationwide Coverage � Yes ❑ No International Coverage � Yes ❑ No Statewide, Region X� Statewide � R'estern � Northern � Centnl � Soathern American Messaging can offer all of the above as Regional Coverage. or District According to the DistrictlRegion/Section Map, Vendor will provide service coverage Statewide or these Districts/Sections: Scctiou 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Sectian 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15 Section 16 Section 17 NOTE TO VENDOR: For Florida Section map p�ease use this link to respond to the above: http://dms.mvflorida.com/business operations/state purchasine/vendor information/state contracts a�reements and arice lists/state aurehasin¢ a¢reements/air tazi services/comalete agreement flor ida regional countv map (Please press Control Key, and then Click on web site link.) 17 SAVIl�TGS/PRICE REDUCTION (E�rr n� Pugers and Paging Services Respondent is reqaired to fnrnish the percent (%) savings in prices offered in this eQaote compared to retail, list, pnblished or other usaal and castomary prices t6at wonld be paid by the pnrchaser withont benefit of an Agreement resniting from this eQaote. DATE September is, Zo09 COMPETITIVE PRICES OFFERED AVERAGE 4-100% % SAVINGS. HOW CAN WE VERI�'Y THE CLAIIViED SAVIl�IGS (ezample: ret�il or ot6er asn�l and cnstomary prices published at (urn, or ot6er soarce of benchmark prices)? American Messaging does not maintain a posted price list for leased equipment American Messaging has provided discounts based on the customary pricing matrix used intemally as a pricing guideline. American Messaging will work with the State of Florida throughout the term of the Price Agreement to provide competitive pricing for new equipment, services and features as they become available. AUTHORIZED SIGNATURE: (oP�n� RESPONDENT NAME: Dave Andersen , President & COO (typed or printe� COMPANY NAME: ,a►mer;can Masa�n� Servicea LI.c (typed or printe� TELEPHONE NUMBER 214RZ2-6493 EMAIL ADDRESS: Contncb(�americanmaaa�ng.net Do Not Write in Area Below IF SPA IS ISSUED, STATE PURCHASING ANALYST/SPECIALIST/AGENT TOOK THE FOLLOWING STEPS TO VERIFY SAVII�IGS: Received a copy of the vendor's prnprietary rate tablea and oonfirmed the perceatnge disrnant savings, as indicated on �e Price Sheets. WHAT WERE THE RESULTS? Average 40.91% off Staadard Rate Card PURCHASING ANALYST/SPECIALIST/AGENT: Trey CoWns, Parchasir�g Specialist 18 Ordering Instructions (Exi�rr E) Pagers and Paging Services VENDOR NAME American Messaging Service.s LLC SPURS VENDOR NUMBER(FEIN/FEID): 22-3724253 e0uotelAgreement Administration Plea.4e identify the person who shall be responsible for administering the Agreement on yonr behalf if the A,greement is issued, and inctade an emergency contact p6one namber: Name: Debi Krceger Tltle: 1�tanager — Site Lease, Contracts & RFPs Street Address, City, State, 7�p: 1720 Lakepointe Dr. Suite 100, Lewisville, TX 75057 Email Address: Con ericanm ' .net Phone Number(s) 214/222 Faz Number 800/643-6498 If t6e person responsible for answering qnestiflns about the eQnote is different from the person identified above, please provide the same information for that person. Nsme: Bobbi Sparks Title: Associate — RFPs & cont�acts Street AddTess, City, State, Zip: 1720 Lakepointe Dr. Suite 100, Lewisville, TX 75057 Email Address: contracts(a?,americanmessaein¢.nei Phone Number(s) 214/222-6493 Faz Number. 800/643-6498 Direct Orders Plea.4e provide the following information about where the Customers should direct orders. You mast provide a regular mailing address. If eqaipped to receive pnnhase orders electronically, yon may aL�o provide an Internet address. Street Address or P.O. Boa 2945 Forest Oaks Drive C�ty, State, Zip: Orange Pazk, FL 32073 Phone Namber. 904/264-4009 Toll Free Number: Ordering Faz Number: 904/264-4009 Internet Address: www.americanmessaein¢.ner Federal ID Namber 22-3724253 Remit Address: PO Box 5749 City, State, Zip: Carol Stream, IL 60197 Email Addr�ss: Beth.cinollone(a�americanmessa¢ine.net � No WII.L ACCEPT THE STATE OF FLORIDA PURCHASING CARD (VISA) Cvcle one Attach additional addresses for all locations in Florida aatborized to perform services under this Agnement All locatio�rs m�t be re�stered in MvFloridaMarl�etPlace. 19 AUTHORIZED DEALEILS✓DISTRIBUTORS AND/OR SERVICE REPRESENTATIVES LOCATIONS: �� Pagers and Paging Services VENDOR NAME Americ�n Messaging Services LLC LIST BELOW CONTACT INFORMATION FOR ONE OR MORE FLORIDA REPRESENTATIVES, INCLUDING MAILING AND EMAII. ADDRESSES, AND TELEPHONE NUMBERS. COMPANY NAME & FEID/FFIlV US POSTAL & EMAII. ADDRESSES & TELEPHONE # Beth Cipollo�e — Account Executive 2945 Forest Oaks Drive, Otaage Park, FL 32073 rth Florida 904 264�009 Melinda Bedc — Account Executive 728 Taybr Bay Lane Brandon, FL 33510 radeaton 813 T27-d330 Jane-Ann Griffrth — Accotmt Executive 1201 S. Winta Garden Vineland Rd Ste 114 Winter Garden, FL 34787 Orlando 40 905-2818 Bill Cox — Account Ex�utive 13275 Windcrest Dr Port Charlotte, FI. 33953 Southwest Florida 941 629-4687 Todd Camery — Account Executive 500 Sabal Lake Drive #204 Longwood, FL 32779 Central Fbrida 40 375-7911 Patricia McCall- Acx�mt Executive 3909 E. Curtis Strxt Tampa, FL 33610 813 234-0468 Susan Crespo- Acxount Exa�kive 13041 NW 11 Street, Sunrise, Fi. 33323 ' Ft L.avdetdale, West Palm 954 257-0443 20 EMERGENCY SITUATIONS ��rr G� Pagers and Paging Services Emergency situations, resulting from ewents snch as nataral disasters, may reqnire immediate sapply of commodities and services to varioas government entities. If your firm is capable and willing to supply item(s) offered in this solecitation during an emergency, please complete the following: AGREEMENT TTTLE Pagers 8c Pa�ng Services 09/10 CONTACT PERSON (24 HOURS) Beth Cipollone EMERGENCY TELEPHONE NUMBER (888) 260-3801 PAGER TELEPHONE NUMBER _ (800) 318-7166 CELLULAR 1'ELEPHONE NUMBER �904) 254-�70 ANSWERING SERVICE / AFTER HOURS TELEPHONE NUMBER (888) 223-4123 The above information will be used by this offioe s6ould the State of Florida determine an emergency situation ezists. VENDOR NAME: Amer;caa Messaging Services LL.0 21 USA Mobili Wireless, Inc. � � PRICE SHEET (ExxislT s� Pa�ers and Paging Ser��ices �'ENDOR N�I�iE: US� Mobilit�- V1'ireless, Inc. Effective date of prices quoted in this response: September 28, 2009 Pa�er Pricin�: The prices and�•�'or discounts quoted shall include the monthly� cost for the hardvvare or de��ice, ground deli�aery° (1-5 business day�s). F.O.B. Destination to any� location identified b�� the Customer, programming. activation, service, repairs and maintenance. % Discaunt Pagers List Price From Lis# SPA Price Price Local Coverage Numeric $9.95 83.42% $1.65 Local Coverage Alphanumeric $14.90 79.19% $3.10 Local Coverage 1.5 Way $22.90 39.08% $13.95 Local Coverage Two-Way $32.90 42.40% $18.95 Statewide Coverage Numeric $11.45 84.28% 'M $1.80 Statewide Coverage Alphanumeric $16.40 78.66% �4 $3.50 Statewide Coverage 1.5 Way $22.90 39.08% $13.95 Statewide Coverage Two-Way $32.90 42.40% $18.95 Nationwide Coverage Numeric $23.95 62.46% $8.99 Nationwide Coverage Alphanumeric $28.90 65.57% $9.95 Nationwide Coverage 1.5 Way $22.90 39.08% $13.95 Nationwide Coverage Two-Way $32.90 42.40% $18.95 International Coverage Numeric $39.90 78.32% $8.65 Intemational Coverage Alphanumeric $44.85 76.92% $10.35 International Coverage 1.5 Way $45.85 50.27% $22.80 1 International Coverage Two-Way $55.85 52.01% $26.80 Fea#ures List Price '� �� SPA Price Verification Group Call Feature $15.95 100.00% $0.00 Page Forward - allowing you to forward your pages to another pager within the $4.95 100.00% $0.00 system T4 Alpha pager - Group Call to Alert even if the pager is set to silence or $4.95 100.00% $0.00 I nvate time I �� Using Local Modem Number for Access $1.00 100.00% $0.00 � Individual Toll Free Number $9.99 69.97% $3.00 Voice Mail Box (15 msg, 72 hr retention, 60 secs) S8•95 80.45% $1.75 � Voice Mail Box (10 msg, 12 hr retention, 30 $2.95 74.58% $0.75 secs � � Voice Mail Prompt (PROMPT - No Messsage) $1.00 100.00% N/C � Voice Mail Box (Upgrade Option) $7.50 0.00% $7.50 AI hanumeric Pa in O erator Services ' p g g p $9.95 0.00% $9.95 LAN/PC Software (my mail wireless) N/C $0.00 LAN/PC Software for Sending Text a Messages $70.00 35.71/ $45.00 Broadcast Alert Messaging (Weather & News) $2.99 100.00% $0.00 Optional Equipmerrt Purachase Price L�.st Pr� �' �� SPA Price Verification Numeric Pager $39.00 35.90% $25.00 Alphanumeric Pager $69.00 34.78% $45.00 1.5 Way Pager $69.00 0.00% $69.00 Two-Way Pager $149.00 46.34% $79.95 Spare Pagers Lis# Price % E3iscount SPA Price Verificatiun Numeric Pager $9.95 100% $0.00 Alphanumeric Pager $14.90 100% $0.00 1.5 Way Pager $22.90 100% $0.00 Two-Way Pager $32.90 100% $0.00 �ptional Pager protectron i�t Price % Qiscaunt SPA Price Verificatian Numeric - per pager per month $1.00 75.00% $0.25 Alphanumeric - per pager per month $2.00 87.50% $0.25 1.5 Way - per pager per month $2.95 91.53% $0.25 Two-Way - per pager per month $2.95 91.53°� $0.25 �� • The following indicates the deductible amount a cust�ner pays to replace lost/ sto{en or damaged equipment under the pager prate#ion ptan Numeric Pager - Deductible $10.00 0.0096 $10.00 Alphanumeric Pager - Dedudible $20.00 0.009b $20.00 1.5 Way Pager - Deductihle $�0.00 0.0096 $30.00 Two-Way Pager - Deductible $50.00 0.0096 $50.00 LOSS fee applies to pagers that are IosUstalen or darnaged without the pager protection plan Numeric Pager—Loss Fee $10.00 0.0096 $10.00 Alphanumeric Pager — Loss Fee $20.00 0.0096 $20.00 1.5 Way Pager - Loss Fee $30.00 0.00% $30.00 Two-Way Pager — Loss Fee $50.00 0.0096 $5U.00 Web site address for Vendor catalog of products revealing the List Price (see the Technical Documentation & Price List section): www.usamobilitv.com Note: eQuotes due on 09/04/2009 by close of business, 5:00 p.m. E5T. zs , SERVICE COVERAGE �x�rr c� Page�s and Paging Services How long has your company been providing these products/services: Months 40+ Years Pagins Service Covera�e to be arovided: Nationwide Coverage � Yes ❑ No Internationsl Coverage � Yes ❑ No Statewide, Region x0 sbc�a� x0 w�� xo�� x� c�� x� so��,� or District Acxording to t�e District/Regifln/'Sectioe Map, Vendor will provide service coverage Statewide or these Districts/'Sections: Section 1 Secaoa 2 Secti�a 3 Sectian 4 Sectian 5 Section 6 Secaou 7 Seet�an 8 Secdo� 9 Section 10 Sect�on 11 Stction 12 Secao� 13 Section 14 Section 15 Section 16 Sectioa 17 NOTE TO VENDOR For Florida Section map please a�e this link to respond to the above: httn://dms.mvflorida,com/basiness o�erations/state nurcbaain¢/vendor inform$t�on/state contracts agreements aad price listsJstate aurchasins a�r�ementslair tari service�/comalete aereement flor ida reeional conntv maa (Please press Control Key, and then Click on web site link.) 26 � SAVINGS/PRICE REDUCTION �x�rr n> Pagers and Paging Services Respondent is required to furnish the percent (%) savings in prices offered in this eQnote compared to retail, list, published or other nsnal and castomary prices that woald be paid by the purchaser without benefit of an Agreement resniting frnm this eQnote. DATE September 4, 2009 COA�ETITIVE PRICES OFFERED AVERAGE 0-100% % SAVINGS. HOW CAN WE VERIFY THE CLAIlVIED SAVII�TGS (ezample: retail or other usual and cnstomary pr�ces pnblished at (url), or ot6er soan.e of benchmark prices)? Retail pr�es can be verified by vieawing the provided Rate Card, marked proprietary and confidentiaL All rates submitted may not be advertised or re�ea4ed and may ONLY be nsed for revie�v of th�s Solicitation. AUTHORIZED SIGNATURE: (optional) RESPONDENT NAME: Dean Simmonds Roger Hernsndez (typed or printed) COMPANY NAME: USA Mobility Wireless, Inc. (typed or printed) TELEPHONE NUMBER: 240-508-9201 727-423-2515 EMAIL ADDRESS Dean.Simmonds�e�asamobilitv.rnm Roeer.ht�naade�a.�samobilitv.com Do Not Write in Area Below IF SPA IS ISSUED, STATE PURCHASING ANALYST/SPECIALIST/AGENT TOOK THE FOLLOWING STEPS TO VERIFY SAVII�TGS: Received a copy of the vendor's proprietary rate tables and confirmed the percentage disconnt savings, as indicated on t6e Price Sheets. WHAT WERE THE RESULTS? Aversge 55.65% off Standard Rate Card PURCHASING ANALYST/SPECIALIST/AGENT: Trey Collins, Parchasing Specialist 27 Ordering Instractions (E�rr E) Pagera aad Pagiag Services VENDOR NAME: USA Mobility Wireiess, Inc. SPURS VENDOR NUMBER(FEIN/FEID): 91-1199104 e0aoteJAgreement Adminigtration Pksse identify the person who shall be responsible for administering t6e Agreement on yonr behalf if t6e Agreement is issned, and include an emergency contact phone nnmber. Name: Roger Hernandez Title: Dist�rict Salea M�na�er Street Address, City, State, 7ap: 4900 Crcek Side Dr. Saite J Clearw�ter, FI. 33760 Email Address: Roger.Hernsnde�asamobilitv.com Phone Nnmber(s): 727�23-2515 Faz Namber. 727-573-7844 If the person respooaible for answering qoeations about t6e eQuote � dig'erent 5-om the person identified above, please provide the same informatio� for that person. Name: Title: Street Address, City, State, 7ap: Email Addreaa: Phone Nnmber(s): Faz Nnmber: Direct Orders Please provide the following informxtioa abont w6ere the Castomers s6oald direct orders. Yoa must prnvide a regalar mailing address. If eqnipped to receive parchase orders electronically, yon may also provide aa Internet address. Street Address or P.O. Boz: 4900 Creek Side Dr. Suite J City, State, Zip: Clearwater, FL 33760 _ Phone Namber. 7Z7-423-2515 Toll Free Nnmber: Ordering Faz Nnmber. 727-573-7844 Internet Addreas: Federal ID Nnmber: 91-1199104 Remit Addreas: PO Boz 660770 City, State, 7.ip: Dall�s, TX 75266-0770 Email Address: Roger.Hern�wd ,asamobility.com Y�i xo WII.L ACCEPT THE STATE OF FLORIDA PURCHASING CARD (VISA) � c�i� o,� 28 .�ii� Attach addirional addresses for all lflcations in Fbridu authorized to perform servites under this Agreemeat All locations �ast be re�stered in MvFloridaMark�Place. AUTHORIZED DEALERS/DISTRIBUTORS ANDfOR SERVICE REPRESENTATIVES LOCATIONS: ��iT r� Pagers and Paging Services Vendor Name: USA Mobilitv Wireless. Inc. LIST BELOW CONTACT INFORMATION FOR ONE OR MORE FLORIDA REPRESENTATIVES, INCLUDING MAILING AND EMAIL ADDRESSES, AND TELEPHONE NUMBFRS. COMPANY NAME & FEID/FEIN US POSTAL & EMAIL ADDRESSES & TELEPHONE # Joe Brata 1857 Copper Axe Trail USA Mobility Wireless, Inc. Tallahassee, FL 32303 91-119�104 850 656 2337 cell # 941 234 7021 'oe.brata usamobili .com Roger Hernandez 4900 Creek Side Dr. Suite J USA Mobility Wireless, Inc. Clearwater FL 33760 91-1199104 727 423 2515 ro er.Hernande usamobili .com Dean Simmonds 6677 Richmond Highway - Suite 200 USA Mobility Wireless, Inc. Alexandria, VA 22306 91-1199104 240.508.9201 cell dean.simmonds usamobili .com 29 � EMERGENCY SITUATIONS (E�rr G� Pagers and Paging Serv�ces Emergency sitaations, resniting from evenb sach as nntarsl di4asters, may reqnire immediate sapply of oommodities and services to varioas goverameat entities. If your firm is capable and willing to sopply item(s) offered in this sol�ccitatioa daring an emergency, please complete t6e following: AGRF.FMFj�' TjZ'I,E Pagera & Paging Services 09/10 CONTAGT PERSON (24 HOURS) Roger Hernandez Office:727-423-2515; EMERGENCY TFLEPHONE NUIVIBER Cell: 941-2347021 PAGER TELEPHONE NUMBER SAME CELLULAR TELEPHONE NUMBER SAME ANSWERING SERVICE / AFTER HOURS TELEPHONE NUMBER SAME The above mformation will be used by this o�oe shoald the State of Fbrida de�ermine an emeigency sitnation erists. VENDOR NAME: USA Mobility Wireless, Inc. 30 � Quarterly� Report (ExH�BiT x� fo r Pagers and Paging Services SPA # 72�324�3 Quarterl}' Report for Date: throuah Date: `'endor Name: Submitted b� : Eligible User (Camplete Customer corrtact Purchase P�a� Purchase Order P-Card (Credit infortnafion) Order # Order Reporting Sa1es Ca� Reporking Yes No Amount Saies AmouM � Totals Date Submitted 31 � R�CEIVED OCT 2 9 2009 CI TY OF YJIN I ER SPRINGS OFFICE OF THE C�T/ CIERK MEMORANDUM To: Kevin Smith, City Manager From: Joanne Da11ca, Information Services Direct�L� v' Date: October 27, 2009 Subject: 2010 USA Mobility Pager Contract Attached is the State Purchasing Agreement (SPA) for pagers thru USA Mobility, the terms of which cannot be altered. This contract has been reviewed by Kate Latorre and her main concem was with the dispute resolution section (section 15) of this document but she says that it is only a concem. With the lmowledge that this document cannot be altered in any way, with our past experience with this company (USA Mobility), and with the lrnowledge that any dispute shall be decided by the State Purchasing I�irector or his/her designee, I would like to ask that you execute this agreement which will enable us to proceed with our FY 10 purchase orders. The annual amount spent with this vendor is less than $2,700 and should be reduced further in FY 10 because of the new pricing on this agreement. We have conducted business with USA Mobility for several years and have received good service from them. If you agree, please sign and date where indicated on the attached document. attachment: SPA USA Mobility (22 pages)