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HomeMy WebLinkAbout_2011 02 14 City Commission Regular Agenda CITY OF WINTER SPRINGS FLORIDA � Z to • Incorporated 1959 CITY COMMISSION AGENDA REGULAR MEETING MONDAY, FEBRUARY 14, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 2 OF 16 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Presenting The Summary Report For Economic Development Activities From December 31, 2010 Through January 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The February 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 3 OF 16 INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The First Quarter Of Fiscal Year 2011 (Quarter Ending December 31, 20 10) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At December 31, 2010 Is .54 %. The Weighted Average Yield At September 30, 2010 Was 0.71 %. This Portfolio Has An Average Maturity Of Less Than One Year. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. INFORMATIONAL 103. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's First Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: As Reported In The Attachments. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The Financial Report Has Been Emailed To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 4 OF 16 INFORMATIONAL 104. Finance And Administrative Services Department REQUEST: Providing An Update On Funding For Phase I Of The $4.2 Million Expansion Of The Reclaimed Water System. FISCAL IMPACT: The Water And Sewer Fund Will Self Fund Approximately $1,100,000 Of The Reclaimed Project For 2 Months From Its Cash On Hand. This Interim Financing Will Be Reimbursed From The Loan Proceeds Back To The Water And Sewer Fund Once Available (Early April). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Receive This Finance Update On The Lake Jesup Reclaimed Project. INFORMATIONAL 105. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of Our 2011 Scottish Highland Games Special Event. FISCAL IMPACT: Scottish Gathering On Thursday, January 13' Police (4 Officers @ $38.50 For 4 Hours): $616.00 Scottish Highland Games On Saturday /Sunday (January 15 & 16 th ) Parks: No Costs Public Works: No Costs Fire Department (Fire Inspection): Paid By Event Applicant Police: Paid By The Event Applicant Event Permit: Paid By The Event Applicant Total Cost Of The Scottish Highland Games To City: $0 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Parks And Recreation Department Recommends The City Commission Consider The Information Regarding The 2011 Scottish Highland Games Provided Herein. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 5 OF 16 INFORMATIONAL 106. Community Development Department — Arbor Division REQUEST: Is Informing The City Commission Regarding Winter Springs Being Named A 2010 Tree City USA By The National Arbor Day Foundation. FISCAL IMPACT: There Is No Additional Cost To The City For Participation In The National Arbor Day Foundation's Tree City USA Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 107. Utility Department REQUEST: Providing Information To The City Commission On The Upcoming Water Conservation Day That Will Be Held At City Hall On Saturday, April 2" d , 2011 From gam To Noon. FISCAL IMPACT: Vendors Will Provide Items And/Or Services To Be Raffled At The Event Free Of Charge. Up To Fifty Dollars May Be Used To Purchase Items To Be Used For The Children's Activities. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Requests The City Commission Review And Accept The Information Provided In This Agenda Item. CONSENT AGENDA CONSENT 200. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 6 OF 16 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 201. Public Works Department REQUEST: Requesting Authorization To Purchase One (1) Medium Dump Truck Ford F -450 By Piggybacking Off Of Florida Sheriff's Association Bid 4 10 -18 -0907 With Duval Ford. FISCAL IMPACT: The Vehicle Purchase Of $35,964.00 Is Within The $38,000.00 Budgeted Amount In The Transportation Improvement Fund, Line Code 4104- 64100. The Expenditure Of The Funds Would Occur Within 90 To 120 Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That Authorization Be Granted To Piggyback Off Of The Florida Sheriff's Association Bid 410 -18 -0907 With Duval Ford For The Purchase Of One (1) F -450 Dump Truck For The Public Works Department At A Cost Of $35,964.00 Payable From The Transportation Improvement Fund - Vehicle Line Code 104 - 64100. CONSENT 202. Utility Department REQUEST: The Utility Department Is Requesting Authorization To Hire Reynolds Inliner, LLC To Perform Sanitary Sewer Line Rehab By Piggybacking Off Of The City Of Orlando Florida Contract Number BI09 -2570, Cured- In- Place Pipe Rehabilitation. FISCAL IMPACT: The Utility Department Budgeted $250,000.00 In The Renewal And Replacement Fund For Sewer And Manhole Relining. The Project Cost Of $201,230.00 Will Be Paid From This Fund. Funds Will Be Expended Over The Next 90 Days. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 7 OF 16 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. In Addition, Residents In The Affected Areas Will Be Notified Prior To The Work Being Performed. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Piggyback Off The City Of Orlando Contract No. BI09 -2570 With Reynolds Inliner, LLC For Rehabilitation Of Sanitary Sewer Lines And Manhole Reconstruction A Cost Of $201,230.00 Payable From The Utility Renewal And Replacement Line Code (3610- 65000- 30030). CONSENT 203. Police Department REQUEST: Requests The Commission To Approve The Recent Acquisition Of A New " Kustom Prolite +" Laser Speed Measurement Device That The Department Won As A Result Of A Raffle Drawing. FISCAL IMPACT: There Is No Impact To The General Fund. The Value Of This Laser Device Is Approximately $2,190.00. COMMUNICATIONS EFFORTS: Regular Posting Of The Commission Agenda Throughout The City And/Or Website. RECOMMENDATION: Approve The Use Acquisition Of The New Kustom Prolite+ Laser Speed Measurement Device Serial Number LPO4330. CONSENT 204. Community Development Department — Urban Beautification Services Division REQUEST: Is Requesting Authorization To Decrease The City Standard Street Light Base Rate From $14.02 To $13.79 Per Month Pursuant To A Revised Rate Schedule From Progress Energy, Effective January 1, 2011. The Revised Rate Represents A Reduction Of $.23 Per Base Street Light As Compared To The Previous Rate. FISCAL IMPACT: The Streetlighting Fund (1526) Has A Budget Of $444,500.00 For Expenditures Related To Ongoing Costs Of Street Lighting As Billed By Progress Energy. Funding For The City Standard Base Street Light In The Amount Of $13.79 Will Continue To Come From Street Lighting Line Code (1526 - 54312). This Progress Energy Street Light Price Revision Became Effective On January 1, 2011; Therefore, The Revised Cost Will Be Retroactive To The Effective Date, Upon Commission Approval. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 8 OF 16 Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Community Development Department, Urban Beautification Division, Recommends That The City Commission Approve The Street Light Base Rate Of $13.79 Per Month, Effective Retroactively To January 1, 2011. CONSENT 205. Office Of The City Manager REQUEST: Is Requesting That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. FISCAL IMPACT: Not Applicable. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: The 2012 Budget Calendar Will Be Posted To The Website Within A Week Of Approval. RECOMMENDATION: City Manager Recommends That The City Commission Approve The FY (Fiscal Year) 2012 Budget Calendar. CONSENT 206. Finance And Administrative Services Department REQUEST: Requests The City Commission Accept A Florida League Of Cities Safety Grant In The Amount Of $2,500.00 For The Senior Center Surveillance System. FISCAL IMPACT: Total Cost Of Senior Center Surveillance $7,989.00 Total Amount Of Safety Grant ($2,500.00) Net Cost Of Senior Center Surveillance $5,489.00 The Funds For The Senior Center Surveillance Equipment Were Appropriated In FY (Fiscal Year) [20] 10, Therefore This Grant Money Will Be Applied To Help Offset The Original Cost. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commissioners; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Have Been Placed On The Safety HQ Tab On The Intranet. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 9 OF 16 RECOMMENDATION: The Finance And Administrative Services Department Requests The City Commission Review And Accept The Senior Center Surveillance System Safety Grant. CONSENT 207. Not Used. CONSENT 208. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve Resolution 2011 -04 To Allow Loans Against The Employee's 457 Deferred Compensation Retirement Plan. Additionally, To Authorize The City Manager And Finance And Administrative Services Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. FISCAL IMPACT: This Action Will Have No Fiscal Impact To The City. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2011 -04 To Allow Loans From The Employees 457 Deferred Compensation Plan And To Authorize The City Manager And Finance And General Administrative Service Director To Execute Any And All Documentations Required By ICMARC On Behalf Of The City Of Winter Springs To Facilitate Such Loans. CONSENT 209. Office Of The City Manager REQUEST: Requesting That The City Commission Consider Endorsing City Of Sanford Commission Member, The Honorable Patty Mahany, To Serve On The Seminole County Expressway Authority (SCEA), In Coordination With The Council Of Local Governments In Seminole County (CALNO). FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 10 OF 16 RECOMMENDATION: The City Commission Is Requested To Direct The City Manager To Submit A Letter To Seminole County From Our Mayor And City Commission Endorsing Sanford Commission Member, The Honorable Patty Mahany To The Seminole County Expressway Authority (SCEA). CONSENT 210. Community Development Department REQUEST: Presents To The City Commission A Request To Extend The Final Engineering /Site Plan Approval For An Approximately 3,500 Square Foot (SF) Daycare Facility Within The R -3 (Multiple Family Dwelling) Zoning District, Pursuant To Section 9 -346 Of The City Code. FISCAL IMPACT: The Seminole County Property Appraiser's Office States That, Within Seminole County, The Average Building Size For A Daycare Center Is 5,528 S.F. (Square Foot) (This Facility Will Be Approximately 3,500 S.F.[Square Foot]) And That The Average Just Value Of These Facilities Is $110.70 Per Square Foot. Therefore, Without Knowing Further Specifics, The Estimated Total Just Value Of The Facility Is $387,450.00 (3500 SF [Square Foot] x $110.70). The Applicant Projects 3 Full -Time And 2 Part-Time Employees. Tax Revenue Projections Are As Follows: 3,500 Square Feet - Assessed At $110.70 /Square Foot: $387,450.00 Assessed Tax Value $387,450.00/1000 = 387.45 387.45 (2.5814) = $1,000.16 $1,000.16 (Less The 4% Statutory Discount) = $960.16 Tax Revenue COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The Final Engineering Plans Approval Be Extended For Six (6) Months Or Whatever Timeframe The City Commission Deems Appropriate, Pursuant To Sec. 9 -346, Subject To The Applicant Obtaining New Conditional Use And Setback Waiver Approvals. CONSENT 211. Office Of The City Attorney REQUEST: Requests The City Commission Approve Resolution 2011 -05, Vacating A 6- Square Foot Portion Of Tuskawilla Road And Conveying Same To Pathfinder Landology Isis Holdings, LLC, A Delaware Limited Liability Company, The Only Adjoining Private Property Owner. FISCAL IMPACT: The Fiscal Impact Will Be Nominal. Pathfinder Will Remit $66.00 To The City For The Fair Market Value Of The Right -Of -Way Plus Fees For Recording And Documentary Stamps. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 11 OF 16 Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Recommends That The City Commission Approve Resolution 2011 -05 To Formally Authorize The Vacation Of The 6- Square Foot Portion Of The Tuskawilla Road Right -Of- Way And Convey Same To Pathfinder. CONSENT 212. Office Of The City Manager And Community Development Department REQUEST: Requests That The City Commission Adopt Resolution 2011 -06 Regarding Reimbursement Of Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. FISCAL IMPACT: There Is No Fiscal Impact Associated With The Adoption Of This Resolution. Future Positive Impacts May Be Realized From The Reimbursement Of Certain Development And Construction Costs Associated With SCCC. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2011 -06 Outlining The Possible Reimbursement For Certain Costs Related To The Development And Construction Of The Seminole Science And Simulation Center. CONSENT 213. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 24, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 24, 2011 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 12 OF 16 CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The January 31, 2011 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The January 31, 2011 City Commission Workshop Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant Presentation Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of The Mayor — The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 13 OF 16 REPORTS 404. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 407. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Approve And Adopt On Second Reading Ordinance No. (Number) 2011 -04, Which Authorizes The City Manager To Grant Permit Extensions For Temporary Storage Structures. FISCAL IMPACT: No Measurable Fiscal Impact Resulting From The Proposed Code Change. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 14 OF 16 RECOMMENDATION: The City Attorney Recommends That The City Commission Approve And Adopt Ordinance 2011 -04 On Second And Final Reading. PUBLIC HEARINGS 501. Office Of The City Attorney REQUEST: Requests That The City Commission Consider On First Reading Ordinance 2011 -05, Which Establishes A Uniform Time For The Adjournment Of All City Board And Committee Meetings. FISCAL IMPACT: There May Be Nominal Fiscal Impact Associated With This Item In Connection With The Administrative /Personnel Costs Of Staffing Meetings. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney Requests That The City Commission Consider Ordinance 2011 -05 On First Reading. REGULAR AGENDA REGULAR 600. Public Works Department REQUEST: Requesting The City Commission's Approval Of A Purchase Price For The Acquisition Of Two Parcels Necessary For The Future Construction Of The Proposed Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive FISCAL IMPACT: The Funding Source For The Land Acquisition Is The Transportation Impact Fee Fund (140). At Staff's Recommended Unit Price Of $16.31 Per Square Foot, The Combined Cost To Acquire The Parcels At 314 And 316 Heatherwood Court Is $10,144.82 Plus Closing Fees. If The Commission Accepts The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot, The Total Combined Cost To Acquire The Two Parcels Is $12,440.00 Plus Closing Costs. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Staff Has Had Direct Communications (Written And Telephone Conversations) With The Owners Of The Impacted Properties At 314 And 316 Heatherwood Court, Including A Written Notice Sent On January 31, 2011 Regarding This Agenda Item Scheduled For The February 14, 2011 Commission Meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 15 OF 16 RECOMMENDATION: Staff Recommends The City Commission Approve A Purchase Price To Acquire The Parcels At 314 Heatherwood Court And 316 Heatherwood Court Necessary For Construction Of The Right -Turn Deceleration Lane On S.R. 434 Eastbound At Tuscora Drive. Staff Recommends A Total Purchase Price Of $10,144.82 For The Two Parcels, Based On A Unit Price Of $16.31 Per Square Foot, But Requests The Commission Give Consideration To Accept The Property Owners' Request To Use A Unit Price Of $20.00 Per Square Foot. At $20.00 Per Square Foot, The Total Purchase Price Is $12,440.00. Staff Also Recommends The Commission Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. REGULAR 601. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item Relative To Seeing If The City Commission Would Be Interested In Recognizing The City's Board And Committee Members (Volunteers) With A Board And Committee Appreciation Event For 2011. FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code For Such An Event. COMMUNICATION EFFORTS: Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu /Costs, Date, And Possible Attendees. a) If 1) Is Agreed Upon, The City Clerk Would Like To Request To Be Able To Spend Up To Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request The City Commission Consider The Requested Follow -Up Information, Provided Herein, From A Discussion At The January 10, 2011 Regular Meeting Of The City Commission, As It Relates To Office Of The City Clerk Responsibilities. FISCAL IMPACT: There Is No Additional Fiscal Impact To This Particular Agenda Item. COMMUNICATION EFFORTS: The City Manager And The City Clerk Have Met And Discussed This Issue, As Requested By The Mayor And City Commission. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- FEBRUARY 14, 2011 PAGE 16 OF 16 Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And The City Clerk Recommend And Request The City Commission Discuss And Ratify Their Agreement With The Proposed Work Plan, If They Deem Appropriate, While Also Agreeing That An Update Will Be Brought Forth To The City Commission In 3 -4 Months. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.