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HomeMy WebLinkAbout_2011 01 10 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JANUARY 10, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 2 OF 10 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. — City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From November 13, 2010 Through December 31, 2010. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The January 10, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 3 OF 10 INFORMATIONAL 102. Finance And Administrative Services Department REQUEST: Would Like To Provide The Commission With An Update On The Status Of The Identity Theft Prevention "Red Flag Rules" Program. FISCAL IMPACT: Lobby Cameras — Approximately $1,000.00 From Existing Utility Billing Budget (1360 - General Fund) COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Receive The Informational Report. CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: Requesting Authorization To Enter Into A Contract Agreement With The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets (ITB# 002- 11 -BF) In The Amount Of $352,044.20. FISCAL IMPACT: The Funding Source For The City's Asphalt Resurfacing Program Is The Transportation Improvement Fund #104 (Local Option Gas Tax). The Project Cost Is $352,044.20 Plus A 10% Contingency. The Project Budget Is $350,000.00 (Line Code #104 - 65000- 30075) And The Remaining $2,044.20 Plus The 10% Contingency Will Be Funded Through A Supplemental Appropriation From The Transportation Improvement Fund Balance. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Staff Communicates With Residents For Each Paving Segment Through Items Such As Written Notices, E -Mail Alerts, Website Notices, Direct Communication With Homeowner's Associations, And By The Onsite Presence Of The City's Inspector. RECOMMENDATION: Staff Recommends That The City Commission Approve The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets In The Amount Of $352,044.20 Plus 10% Contingency, Funded From The Transportation Improvement Fund Including A Supplemental Appropriation Of $33,160.22, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 4 OF 10 CONSENT 201. Office Of The City Manager And Police Department — Code Enforcement Division REQUEST: Request The Commission Authorize The City Manager To Extend The Permit Time Period For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: The City Manager Recommends The Commission Approve A 30 Day Extension Of The Permit Time Period, Until February 9, 2011, For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive And Authorize The City Manager To Extend The Associated Permit, Accordingly. CONSENT 202. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 203. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2011 -02 Offering Their Appreciation And Gratitude For The Contributions And Service Of Mr. John F. Bush As The Most Recent Mayor Of Winter Springs. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2011 -02. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 5 OF 10 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Upon Approval Of This Resolution, The City Clerk Will Contact Former Mayor John F. Bush, In Keeping With The City Commission's Agreed Upon Recommendation As Noted In This Agenda Item. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011 -02, And Decide If They Would Like To Present This Resolution At A Future City Commission Regular Meeting Or At The Upcoming Farewell Event, Recently Approved By The City Commission. CONSENT 204. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2011 -03 Offering Their Appreciation And Gratitude For The Contributions And Service Of Ms. Sally McGinnis As The Recent Commissioner For District Four. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2011 -03 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Upon Approval Of This Resolution, The City Clerk Will Contact Former Commissioner Sally McGinnis, In Keeping With The City Commission's Agreed Upon Recommendation As Noted In This Agenda Item. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011 -03, And Decide If They Would Like To Present This Resolution At A Future City Commission Regular Meeting Or At The Upcoming Farewell Event, Recently Approved By The City Commission. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The December 13, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 6 OF 10 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The December 13, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Four— The Honorable Cade Resnick REPORTS 404. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 7 OF 10 REPORTS 405. Office Of The Mayor — The Honorable Charles Lacey REPORTS 406. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 407. Office Of Commissioner Seat Two— The Honorable Rick Brown REPORTS 408. Office Of Commissioner Seat Three — The Honorable Gary Bonner PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Community Development Department REQUEST: Requests The Commission Review The Previously Appointed Members Of The Joint Economic Development Task Force And Make The Final Appointments For The Remaining Members. FISCAL IMPACT: There Is No Direct Fiscal Impact To The City In Approving The Membership Of The Joint Task Force. The Fiscal Impact Of Chairing The Meetings And Providing Clerk Services For The First Two Years Was Presented And Discussed By The City Commission At The December 13, 2010 Meeting. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 8 OF 10 RECOMMENDATION: Staff Recommends That The City Commission: Approve The Membership Outlined Above For The Joint Economic Development Task Force. The City's Direct Appointees Are John Bush As An At -Large Member And Ed Schons As The City's Representative From UCF. If The Commission Confirms The Individuals Listed For Membership, Staff Will Work With The City Of Oviedo To Contact These Individuals And Make Formal Requests That They Serve On The Task Force. REGULAR 601. Office Of The City Manager REQUEST: Requests That The City Commission Decide Upon A Date For A Workshop With The Oviedo - Winter Springs Regional Chamber Of Commerce. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: Mayor Charles Lacey Has Been In Contact With The Oviedo - Winter Springs Regional Chamber Of Commerce About A Proposed Workshop With Our City Commission. This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Once The Mayor And City Commission Decide Upon Possible Workshop Date(s), The City Manager And/Or Mayor Will Reach Out To The Oviedo - Winter Springs Regional Chamber Of Commerce About Their Availability. RECOMMENDATION: The Mayor And City Commission Are Requested To Suggest Possible Dates For A Workshop With The Oviedo - Winter Springs Regional Chamber Of Commerce. REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make One (1) Remaining Appointment To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210 - 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 9 OF 10 COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission (As Noted On Attachment "A" Of This Agenda Item), The City Clerk Has Been In Touch With The Individuals Who Have Been Appointed, To Find Out Which Of The Nine (9) Suggested Categories They Would Represent And Any Information Received, Has Been Forwarded To The City Commission. This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Requested To Make One (1) Last At Large Appointment To The "Parks And Recreation Advisory Committee ". REGULAR 603. Not Used. REGULAR 604. Office Of The City Manager And Office Of The City Clerk REQUEST: Request The City Commission Consider The Requested Information, Provided Herein, From A Discussion At The December 13, 2010 Regular Meeting Of The City Commission, As It Relates To Office Of The City Clerk Responsibilities And The New Joint Economic Development Task Force. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Particular Agenda Item. COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission, The City Manager And The City Clerk Have Met And Began The Discussion On This Issue. Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And The City Clerk Recommend And Request The Following 1. Recommend The City Commission Approve The Plans Recommended In This Agenda Item For Purposes Of Staffing The Joint Economic Development Task Force. Respectfully Request The Commission Allow The Manager And Clerk To Provide A Follow -Up Agenda Item At The February 14, 2010 City Commission Regular Meeting Relative To Proposed Solutions For Addressing The Workload In The Clerk's Office. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- JANUARY 10, 2011 PAGE 10 OF 10 ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.