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HomeMy WebLinkAbout_2010 12 13 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, DECEMBER 13, 2010 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade J. Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 2 OF 17 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's Fiscal Fourth Quarter/Year -End Financial Report For The 2010 Fiscal Year. FISCAL IMPACT: The General Fund Will Not Require Any Funding Out Of Reserves For FY10 Operations. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies available for the general public; and posted at five (5) different locations around the City. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The Fourth Quarter Of Fiscal Year 2010 (Ending September 30, 20 10) As Prepared By PFM Asset Management LLC. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 3 OF 17 FISCAL IMPACT: The Weighted Average Yield At September 30, 2010 Is 0.71 %. The Weighted Average Yield At June 30, 2010 Was 0.67 %. This Portfolio Has An Average Maturity Of Less Than One (1) Year. COMMUNICATION EFFORTS: The Investment Report Will Be Posted To The Website Within A Week Of Acceptance. RECOMMENDATION: It Is Recommended That The City Commission Receive The Attached Investment Report. INFORMATIONAL 103. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Regarding The Expenses /Revenue And Project Summary From The 2010 Hometown Harvest Special Event. FISCAL IMPACT: $5,273.16 Expenses For Hometown Harvest Community Event $2,235.00 Additional Expense From Budgeted Funds In 118 -56910 (Public Safety) $7,508.16 $4,600.00 Sponsorships /Donations $2,908.16 Loss - $2,235.00 Public Safety $ 673.16 Loss COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATIONS: Parks And Recreation Recommends That The City Commission Review The Information Presented And Provide Further Direction As Needed. All Future Community Events Will Strive To Cover All Expenses With Sponsorships. INFORMATIONAL 104. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission About The 2011 Winter Springs Community Events. FISCAL IMPACT: Funds Are Budgeted In Account 118 -56910 For Public Safety. Program Promotional Accounts As Sponsorships /DonationsNendor Fees Are Collected. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 4 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATIONS: Informational Only. INFORMATIONAL 105. Office Of The City Clerk REQUEST: Wishes To Inform The City Commission Of The Official Results From The November 2, 2010 City Of Winter Springs General Municipal Election. FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Clerk Respectfully Requests The City Commission Review And Accept The Information Provided In This Agenda Item. CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: Requesting Authorization To Increase The Construction Contingency On The City's Contract With Wal -Rose, Inc. For The Solary Canal Regional Stormwater Treatment Area From 10% To 16 %. FISCAL IMPACT: The Project Construction Is Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The Construction Funding Agreement, The City Invoices The District Monthly During The Construction Period And The District Reimburses The City Within 45 (Forty -Five) Days Of Receipt Of An Approved Invoice. The District Has Paid All Invoices Submitted To Date On Time. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 5 OF 17 Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: 1) At The Start Of Construction, Staff Mailed Construction Notices To All Surrounding Residents Which Included Project Information And Contact Information. 2) A Project Information Sign At The Project Entrance Off Of DeLeon Street Has Been In Place Since The Start Of The Project. RECOMMENDATION: Staff Recommends That The City Commission Authorize An Increase The Construction Contingency On The City's Contract With Wal -Rose, Inc. For The Solary Canal Regional Stormwater Treatment Area From 10% To 16% And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 201. Public Works Department REQUEST: Requesting Authorization To Amend The City's Engineering Services Agreement With CH2M Hill For The Solary Canal Regional Stormwater Treatment Area Project In An Amount Not To Exceed $30,470.00, Fully Reimbursable By The St. Johns River Water Management District. FISCAL IMPACT: CH2M Hill's Design Services Are Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The City's Funding Agreement With The District, The City Invoices The District Monthly During The Construction Period And The District Reimburses The City Within 45 Days Of Receipt Of An Approved Invoice. The District Has Paid All Invoices Submitted To Date On Time. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Authorize An Amendment To The City's Engineering Services Agreement With CH2M Hill For The Solary Canal Regional Stormwater Treatment Area Project In An Amount Not To Exceed $30,470.00, Fully Reimbursable By The St. Johns River Water Management District, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 202. Utility Department REQUEST: Requesting Authorization For The Mayor To Execute A Utility Easement Granting Progress Energy The Right To Install Service To The Oak Forest Pumping And Storage Facility. FISCAL IMPACT: The Cost For Progress Energy To Extend Power To This Facility Is $19,613.76. Sufficient Funds Are Budgeted In The Utility Enterprise Fund 3600 -62100 For This Expense. Expenditure Of The Funds Would Occur Within 30 (Thirty) Days. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 6 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Authorize The Mayor To Execute The Distribution Easement Granting Progress Energy The Right To Install Underground Power Lines Through The Oak Forest Spray Fields For Service To The Oak Forest Pumping And Storage Facility. CONSENT 203. Public Works Department REQUEST: Requesting Authorization To Purchase One (1) Medium Dump Truck Ford F -450 By Piggybacking Off Of Florida Sheriff's Association Bid 4 10 -18 -0907. FISCAL IMPACT: The Vehicle Purchase Of $37,209.00 Is Within The $38,000.00 Budgeted Amount Requested In Transportation Improvement Fund Line Code (104- 64100). Insurance Proceeds Of $23,206.00 Were Received For The Total Loss Of The Previous Vehicle. Expenditure Of The Funds Would Occur Within 120 (One Hundred Twenty) To 180 (One Hundred Eighty) Days. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That Authorization Be Granted To Piggyback Off Of The Florida Sheriff's Association Bid 410 -18 -0907 With Duval Ford For The Purchase Of One (1) F -450 Dump Truck For The Public Works Department At A Cost Of $37,209.00 Payable From The Transportation Improvement Fund - Vehicle Line Code 104 - 64100. CONSENT 204. Parks And Recreation Department REQUEST: Requesting Approval For The City Manager To Enter Into A Contract Agreement With Dawnalee Corporation Totaling $56,388.00 For Landscape Maintenance, And A Contract Agreement With Power Exterminators, Inc. Totaling $13,980.00 For Chemical Services, Pursuant To Public Bid ITB 001 /11 /AG For The Winter Springs Neighborhood Parks. FISCAL IMPACT: Funding For Landscaping Maintenance Of The Winter Springs Neighborhood Parks Is Currently Budgeted In The Parks And Recreation — Parks And Grounds Budget Line Code (7230 - 53186) In The Amount Of $70,368.00. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 7 OF 17 COMMUNICATION EFFORTS: ITB# 001 /11 /AG Neighborhood Parks Landscape Maintenance Was Broadcast To More Than 300 Bidders Throughout Central Florida Through Advertisements In The Orlando Sentinel, Demand Star And The City's Website Bid System. This Agenda Item Has Also Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Review And Approve A Contract With Dawnalee Corporation For Landscape Maintenance At A Cost Of $56,388.00, And A Contract With Power Exterminators, Inc. For Chemical Services At A Cost Of $13,980.00; Totaling $70,368.00 For One (1) Year, For The Winter Springs Neighborhood Parks (ITB 001 /11 /AG). If Approval Is Granted Staff Recommends The Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Required For This Project. CONSENT 205. Community Development Department REQUEST: Requests The City Commission Review And Approve The Updated Official Future Land Use Map (FLUM) And Official Zoning Map. FISCAL IMPACT: No Funding Required. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, Following The Adoption Of The Official FLUM (Future Land Use Map And Official Zoning Map) And Official Zoning Map By The City Commission, 1) Staff Will Post The Updated Maps On The City's Web Site. 2) A Certified Copy Will Be Available For Public Display (As Outlined In Section 20- 102.), And 3) Paper And Electronic Copies Will Be Made Available For Public Purchase. RECOMMENDATION: P &Z (PLANNING AND ZONING) [BOARD] /LOCAL PLANNING AGENCY RECOMMENDATION: At A Regular Meeting Of The P &Z /(PLANNING AND ZONING) Local Planning Agency Board Held On December 1, 2010, The Board Voted Unanimously To Recommend Approval Of The Updated Future Land Use Map And Official Zoning Map. STAFF RECOMMENDATION: Staff Recommends The City Commission Approve The Updated Future Land Use Map And Official Zoning Map. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 8 OF 17 CONSENT 206. Police Department REQUEST: Requests The Commission Accept The City's Portion Of The Federal Fiscal Year (FFY) 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Funds Totaling $5,809.00 And The Expenditure Of Said Funds For Law Enforcement Programs Outline Below. FISCAL IMPACT: Revenues: Grant Award - $5,809.00 Expenditures: COP Program equipment and uniforms - $5,809.00 Net Impact FY 2011 on General Fund Budget: $0.00 COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, The City Attorney, Department Directors, Placed In The Lobby Binder, And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The Police Department Recommends That The City Commission Approve And Accept The City's Portion Of The Federal Fiscal Year (FFY) 2010 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Totaling $5,809.00 Which Is To Be Utilized For The Citizens On Patrol Program. CONSENT 207. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The November 10, 2010 City Commission Joint Meeting With The City Of Oviedo Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The November 10, 2010 City Commission Joint Meeting With The City Of Oviedo Minutes. CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve 8, 20 10) City Commission Regular Meeting Minutes. The November 15, 2010 (Rescheduled From November FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 9 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The November 15, 2010 (Rescheduled From November 8, 20 10) City Commission Regular Meeting Minutes. CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The November 22, 2010 City Commission Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The November 22, 2010 City Commission Special Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Finance And Administrative Services Department Presentation By Mr. Steven Alexander with PFM Asset Management LLC. (Follow Up Presentation From Informational Agenda Item "102 ".) AWARDS AND PRESENTATIONS 301. Office Of The Mayor Presentation Of A Certificate Of Recognition To Mr. Bill Manooch, For Twenty -Six (26) Seasons Of Valued Contributions To The City Of Winter Springs' Youth Sports Partnership. RECESS CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 10 OF 17 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 404. Office Of Commissioner Seat Four— The Honorable Cade J. Resnick REPORTS 405. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 406. Office Of The Mayor — The Honorable Charles Lacey REPORTS 407. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 408. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 11 OF 17 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Public Works Department REQUEST: Requesting The City Commission Approve On 2nd Reading Ordinance 2010 -24 — Extension Of The Solid Waste Franchise Agreement. FISCAL IMPACT: The Franchise Agreement Extension Maintains The Current Monthly Residential Rate Of $18.10 For An Additional Four Years (Nine Years Total With No Increase) With Only A Slight Decrease To The Solid Waste Fund Reserves Consistent With The Pro Forma. Shifting The Residential Roll Offs To An Open Market May Provide Cost Reductions To Residents Undertaking Home Improvement Projects. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, The Following Has Also Been Completed To Further Communicate The Information In This Agenda Item: 1) The Notice Of The 2nd Reading Of Ordinance 2010 -24 Was Duly Published In The Orlando Sentinel On December 2, 2010. RECOMMENDATION: It Is Recommended That The City Commission Hold A Public Hearing And Approve On 2nd Reading Ordinance 2010 -24 Which Adopts An Addendum To The Solid Waste Franchise Agreement With Waste Pro Of Florida, Inc., Extends The Term For Four More Years, And Makes Other Miscellaneous Amendments. PUBLIC HEARINGS 501. Office Of The City Attorney REQUEST: Requests That The City Commission Pass On Second Reading Ordinance No. (Number) 2010 -22, Which Declares A Moratorium As To The Filing And/Or Receiving Of Any Application For, Or The Issuance Of, Business Tax Receipts Or Land Use Approvals, Regarding The Operation Of "Pain Management Clinics" For Two - Hundred And Seventy (270) Days. FISCAL IMPACT: There May Be A De Minimis Fiscal Impact Associated With Passage Of This Ordinance Since The Ordinance Prohibits The City From Accepting Payments Of The Business Tax For Pain Management Clinics During The Moratorium Time Period. COMMUNICATION EFFORTS: RECOMMENDATION: The City Attorney Recommends That The City Commission Pass Ordinance 2010 -22 On Second Reading. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 12 OF 17 REGULAR AGENDA REGULAR 600. Office Of The City Manager And Community Development Department REQUEST: Requests The Commission Review And Approve An Interlocal Agreement With The City Of Oviedo Establishing A Joint Economic Development Task Force Serving Both Oviedo And Winter Springs And Authorize The Mayor To Execute Said Interlocal Agreement. FISCAL IMPACT: As Stated Above, The City That Appoints The Chairperson Shall Have The Administrative Responsibilities Relative To The Task Force Such As Preparation Of Agendas And Meeting Notices; The Taking Of Minutes; And Related Clerical And Logistical Matters. In The Joint Meeting, It Was Agreed That Winter Springs Would Appoint The First Chairperson, To Serve Until December 31, 2012. The City Clerk Has Estimated The Costs For Performing These Duties At Approximately $770.00 Per Meeting. The City Manager Will Seek A Reallocation Of Current Budgeted Funds To Cover The City Clerk's Cost Of Supporting The Meeting Of The Joint Economic Development Task Force. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission: 1. Approve The Interlocal Agreement Establishing With The City Of Oviedo Establishing The Joint Economic Development Task Force. 2. If The Commission Approves The Interlocal Agreement, Staff Recommends That The Commission Appoint John Bush As Winter Springs' At -Large Member To The Task Force. 3. Pursuant To Previous Discussions At The Joint Meeting With The City Of Oviedo And Per The Actions Taken By The Oviedo City Council At Their Regular Meeting On December 6, 2010, Staff Recommends The Commission Confirm The Remaining Membership Of The Task Force As Enumerated Above. If The Commission Confirms The Individuals Listed For Membership, Staff Will Work With The City Of Oviedo To Contact These Individuals And Make Formal Requests That They Serve On The Task Force. REGULAR 601. Community Development Department - Urban Beautification Services Division REQUEST: Requesting That The City Commission Review And Approve An Interlocal Agreement With The U.S. 17 -92 Community Redevelopment Agency (CRA) For The Shepard Road Streetscape Project, Funded From The CRA (Community Redevelopment Agency) Redevelopment Trust Fund (RTF), In The Amount Of $546,623.58, And Authorize The Expenditure Of $44,737.00 To Bellomo- Herbert & Company, Paid From Proceeds Of The RTF (Redevelopment Trust Fund), For Continued Professional Services For The Project. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 13 OF 17 FISCAL IMPACT: The Project Will Be Funded From The CRA (Community Redevelopment Agency) RTF (Redevelopment Trust Fund) In The Amount Of $546,623.58, Which Includes The Cost Of Two (2) Years Maintenance Of Landscaping And Street Lighting, Paid To The City As Follows: Project Start 50% Completion Completion Year 1— Maintenance Year 2 — Maintenance TOTAL $176,874.52 Paid To The City From RTF $176,874.53 Paid To The City From RTF $176,874.53 Paid To The City From RTF $8,000.00 Paid To The City From RTF $8,000.00 Paid To The City From RTF $546,623.58 Once The Project Has Been Competitively Bid In The Marketplace, Staff Will Bring The Recommended Lowest Qualified Bidder To The Commission For Approval To Proceed With Construction Of The Project. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. 1. Staff Has Sought Feedback From The Following Landowners, A Business, A School And Homeowner's Groups Located In And Around The Project Area: A. Dittmer Aluminum B. Highlands Elementary School C. The Highlands H.O.A. (Homeowner's Association) D. Wildwood H.O.A. (Homeowner's Association) 2. The Beautification Of Winter Springs Advisory Board Has Been Provided Copies Of The Preliminary Plans And Will Be Working With Staff On The Final Plant Selections And Implementation Of The Project. RECOMMENDATION: City Staff Recommends The City Commission Approve An `Interlocal Agreement' (Attachment A) With The U.S. 17 -92 Community Redevelopment Agency (CRA) For The Shepard Road Streetscape Project, Funded From The CRA (Community Redevelopment Agency) Redevelopment Trust Fund (RTF) In The Amount Of $546,623.58, And Authorize The Expenditure Of $44,737.00 To Continuing Services Vendor Bellomo- Herbert & Company (RFQ# 011 109 1KL), For Completion Of Professional Design And Consulting Services Required For Construction Of The Project, Paid From Proceeds Provided To The City From The CRA (Community Redevelopment Agency) Redevelopment Trust Fund (RTF). REGULAR 602. Community Development Department REQUEST: Requests That The City Commission Consider The Second Implementation Agreement To Allow The Option Of An Adult Congregate Living Facility (ALF), An Independent Living Facility (ILF), Or A Combination Of The Two, In Lieu Of 100 Townhouse /Condominium Units Within Parcel 14 -B Of The Oviedo Marketplace PUD (Planned Unit Development) (And Development Of Regional Impact - DRI). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 14 OF 17 FISCAL IMPACT: The Applicant Is Requesting That The Remaining Portion Of Parcel 14 -13, Currently Approved For 100 Townhomes /Condominiums, Also Be Allowed An Option For A Maximum Of 184 Independent Living Units (ILF), A Maximum Of 318 Assisted Living Beds (ALF), Or A Combination Of The Two Uses Subject To The Conversion Ratios Of The Proposed Second Implementation Agreement. The Potential Tax Revenue Of The Three Proposed Development Scenarios Is As Follows: Townhouse /Condominium (100 Units) Units (1845 Square Feet) — Assessed At $90.00 /Square Foot: $16,605,000.00 Assessed Tax Value $16,605,000.00/1000 = 16,605 16,605 (2.5814) = $42,864.15 $42,864.15 (Less The 4% Statutory Discount) = $41,149.58 Tax Revenue Independent Living Facility 184 Units) 210,893 Square Feet — Assessed At $70.00 /Square Foot: $14,762,510.00 Assessed Tax Value $14,762,510.00/1000 = 14,762.51 14,762.51 (2.5814) = $38,107.94 $38,107.94 (Less The 4% Statutory Discount) = $36,583.63 Tax Revenue Assisted Living Facility 318 Beds), aka: Continuous Care Retirement Center 283,195 Square Feet — Assessed At $70.00 /Square Foot: $19,823,650.00 Assessed Tax Value $19,823,650.00/1000 = 19,823.65 19,823.65 (2.5814) = $51,172.77 $51,172.77 (Less The 4% Statutory Discount) = $49,125.86 Tax Revenue COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Approve The Second Implementation Agreement For Parcel 14 -B Of The Oviedo Marketplace PUD (Planned Unit Development) To Allow A Certain Amount Of Flexibility In The Composition Of The Residential Development Of Parcel 14 -B To Include An Independent Living Facility (Up To 184 Units) Or An Adult Congregate Living Facility (ALF — Also Known As A Continuous Care Retirement Center) (Up To 318 Beds) On The Remainder Of Parcel 14 -13, As Options To The Currently Approved 100 Townhouse /Condominiums. Any Proposed Development Request Will Still Be Subject To Staff Review And City Commission Approval. REGULAR 603. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make One (1) Remaining Appointment To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 15 OF 17 Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210 - 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission (As Noted On Attachment "A" Of This Agenda Item), The City Clerk Has Been In Touch With The Individuals Who Have Been Appointed, To Find Out Which Of The Nine (9) Suggested Categories They Would Represent And Any Information Received, Has Been Forwarded To The City Commission. This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Requested To Make One (1) Last At Large Appointment To The "Parks And Recreation Advisory Committee ". REGULAR 604. Office Of The City Clerk REQUEST: Respectfully Requests That The City Commission Consider Nominating The Next Deputy Mayor As Stipulated In The Charter Of The City Of Winter Springs, Consistent With Actions In The Past. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Appointment. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Requested To Appoint A Member Of The City Commission To Serve As The Next Deputy Mayor. REGULAR 605. Not Used REGULAR 606. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Consider The Information In This Agenda Item Related To A Farewell /Appreciation Event For Former Mayor John F. Bush And Former Commissioner Sally McGinnis, And Decide How They Wish To Proceed. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 16 OF 17 FISCAL IMPACT: Possible Options For Funding Could Include Any, Some, And/Or All Of The Following: • Attendees Would Pay 100% • City Pays Portion/Attendee Pays Portion • Although This Event Was Not Planned For During The 2010 -2011 Fiscal Year, Staff Could Try To Find Some Funds For Such An Event, And If That Is The City Commission's Preference, Then We Might Have To Forgo Something Else, And/Or We Might Need To Cut Back On Some Already Budgeted Item(s): • General Fund Pays For Entire Event • Vendor Sponsorship (From Partial Percentage, Some, Or All Costs) — If This Is The Preference, Please Specify Which Vendor To Ask Other Costs To Consider: ■ Costs Will Be More For Events Held At A City Venue, Specifically Due To City Staffing Costs, In Addition To Any Event Type Items We Might Need To Provide, Such As Tablecloths, Serveware, Etc. COMMUNICATION EFFORTS: On Behalf Of Mayor Lacey And The City Commission, I Have Been In Contact With Former Mayor John F. Bush And Former Commissioner Sally McGinnis Regarding Your Plans To Hold A Farewell /Appreciation Event In Their Honor. Both Former Mayor Bush And Former Commissioner McGinnis Are Honored And Very Pleased That You Plan To Hold Such An Event For Them. They Will Be Providing Me With Possible Dates Of Their Availability For January 2011, (Which I Will Forward To The Mayor And City Commission As Soon As This Information Is Received). This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Requested To Discuss What Kind Of Farewell /Appreciation Event They Wish To Hold In Honor Of Former Mayor John F. Bush And Former Commissioner Sally McGinnis; And Decide On The Following Details: • Date • Kind Of Event • Venue • Funding • Notifications ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - DECEMBER 13, 2010 PAGE 17 OF 17 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.