HomeMy WebLinkAbout2010 12 13 Regular 601 US 17-92 Community Redevelopment Agency For Shepard Road Streetscape Project COMMISSION AGENDA
CONSENT
INFORMATIONAL
ITEM 601 HEARING
REGULAR X
December 13, 2010 M.. /Dept. iAII
Meeting Authorization/
REQUEST:
The Community Development Department, Urban Beautification Division, is requesting
that the City Commission review and approve an interlocal agreement with the U.S. 17-
92 Community Redevelopment Agency (CRA) for the Shepard Road Streetscape Project,
funded from the CRA Redevelopment Trust Fund (RTF), in the amount of $546,623.58,
and authorize the expenditure of $44,737 to Bellomo- Herbert & Company, paid from
proceeds of the RTF, for continued professional services for the project.
SYNOPSIS:
Staff is bringing this board item to the City Commission for approval of an `Interlocal
Agreement' between the CRA and the City of Winter Springs for the Shepard Road
Streetscape Project, and for authorization to continue with Bellomo- Herbert & Company
for Scope of Services Tasks (1 -6). The attached interlocal agreement is the same
agreement used for all other cities who receive funding from the CRA for approved
projects within the 17 -92 Corridor as part of the program.
CONSIDERATION:
On March 8, 2010, Agenda Item 600 and Resolution 2010 -07 were approved by
the City Commission to allow for staff to develop and submit conceptual plans for the Shepard
Road Streetscape Project to the CRA for funding approval. Landscape Architectural Services for
the conceptual plans were to be provided by continuing services vendor Bellomo- Herbert &
Company (RFQ# 011 /09 /KL).
At a meeting of the U.S. 17 -92 Redevelopment Planning Agency (RPA) on
September 16, 2010, the project and related budget request of $546,624 were unanimously
recommended for approval to the CRA Board by the RPA Board. On November 9, 2010,
approval was given by the CRA Board to execute the Shepard Road Streetscape Project
Interlocal Agreement with the City of Winter Springs in the amount of $530,623.58 for
construction of the project, and $16,000 was approved over a period of two years for
maintenance costs.
Once the attached ` Interlocal Agreement' has been approved by the Winter
Springs City Commission and executed by all applicable parties, and the initial funding has been
received from the CRA RTF, Bellomo- Herbert & Company will be engaged to complete the
construction plans so the project can be released for public bid. The final plans will go through
the normal staff review process prior to construction. It is estimated that the project could be
completed by September 2011, depending upon the permitting process and contractor
scheduling.
FISCAL IMPACT:
The project will be funded from the CRA RTF in the amount of $546,623.58,
which includes the cost of two (2) years maintenance of landscaping and street lighting, paid to
the City as follows:
Project Start $176,874.52 paid to the City from RTF
50% Completion $176,874.53 paid to the City from RTF
Completion $176,874.53 paid to the City from RTF
Year 1— Maintenance $8,000 paid to the City from RTF
Year 2 — Maintenance $8,000 paid to the City from RTF
TOTAL $546,623.58
Once the project has been competitively bid in the marketplace, staff will bring
the recommended lowest qualified bidder to the Commission for approval to proceed with
construction of the project.
COMMUNICATION EFFORTS:
This Agenda Item has been distributed to the Mayor and City Commission, City
Manager, City Attorney, and Department Directors; placed in press packets; placed in the lobby
binder; and is available on the City's Website, LaserFiche, and the City's Server. Further,
information related to this Agenda Item has been sent to media/press representatives who have
requested Agendas/Agenda Item information, all Homeowner's Associations on file with the
City, all individuals who have requested Agendas/Agenda Item information, Department
Directors; and also posted outside City Hall; posted inside City Hall with additional copies
available for the general public; and posted at five (5) different locations around the City.
1. Staff has sought feedback from the following landowners, a business,
a school and homeowner's groups located in and around the project area:
a. Dittmer Aluminum
b. Highlands Elementary School
c. The Highlands H.O.A.
d. Wildwood H.O.A.
2. The Beautification of Winter Springs Advisory Board has been provided
copies of the preliminary plans and will be working with staff on the final
plant selections and implementation of the project.
RECOMMENDATION:
City staff recommends the City Commission approve an Interlocal Agreement'
(Attachment 'A) with the U.S. 17 -92 Community Redevelopment Agency (CRA) for the
Shepard Road Streetscape Project, funded from the CRA Redevelopment Trust Fund (RTF) in
the amount of $546,623.58, and authorize the expenditure of $44,737 to continuing services
vendor Bellomo- Herbert & Company (RFQ# 011/09/KL), for completion of professional design
and consulting services required for construction of the project, paid from proceeds provided to
the City from the CRA Redevelopment Trust Fund (RTF).
ATTACHMENTS:
A) Shepard Road Project — Interlocal Agreement
B) Scope of Services For Task Assignment No. 3 Bellomo- Herbert & Company
C) Shepard Road Project — Master Plan (p. 1 -8)
Attachment 'A' — Shepard Road Project Interlocal Agreement — Commission Item R -601 12/13/10
SHEPARD ROAD STREETSCAPE PROJECT
CITY OF WINTER SPRINGS /IIS 17 -92 CRA
THIS AGREEMENT is made and executed this day of
20 , by and between the US 17 -92 COMMUNITY REDEVELOPMENT AGENCY,
whose address is 1101 East First Street, Sanford, Florida, 32771,
hereinafter referred to as the "CRA ", and CITY OF WINTER SPRINGS,
whose mailing address is 1126 East State Road 434, Winter Springs,
Florida 32708, hereinafter referred to as the "CITY" for the purpose
of facilitating CITY's and CRA's Shepard Road Streetscape Project.
W I T N E S S E T H:
WHEREAS, CRA and CITY are mutually desirous of entering into a
cooperative venture to complete a streetscape beautification project
along Shepard Road in Winter Springs; and
WHEREAS, CRA and CITY have each agreed to mutual obligations to
make the Shepard Road Streetscape Project ( "Project ") a reality and
each agrees that the covenants of this Agreement represent the most
practical, economic, and beneficial means to accomplish the parties
objectives; and
WHEREAS, both parties hereby represent, each to the other, that
they are legally empowered to enter into this Agreement and have done
all steps necessary and incidental to the execution of this Agreement;
and
WHEREAS, this Agreement is authorized under the provisions of
Chapter 163, Florida Statutes, which authorizes the exercise by
Agreement of two (2) or more public agencies of any power common to
them,
Shepard Road Streetscape Project
Page 1 of 10
NOW THEREFORE, in consideration of the mutual covenants, terms,
and conditions contained herein and for other good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereby agree as follows:
SECTION 1. RECITALS. The recitals set forth above are true and
correct and form a material part of this Agreement upon which the
parties have relied.
SECTION 2. PURPOSE. The purpose of this Agreement is to set
forth the terms and conditions associated with parties' joint
responsibilities for completion of the Shepard Road Streetscape
Project.
SECTION 3. TERM. The initial term of this Agreement begins upon
execution of this Agreement by the parties and shall remain in effect
for a period of six (6) years or until terminated by either party
after first giving thirty (30) days written notice.
SECTION 4. CITY'S RESPONSIBILITIES.
(a) CITY will be responsible for coordinating and hiring all
contractors involved in the Project and securing the necessary permits
from inception to completion of the Project.
(b) Completion of the Shepard Road Streetscape Project as
outlined in the Scope of Services, attached hereto as Exhibit "A ".
(c) Ensuring that the plantings shall be drought tolerant /low
maintenance plantings and that the soil has the organic composition to
sustain the plant life being proposed as determined by the CRA.
(d) Ensuring that the lighting used in the Project, if any,
meets all FDOT requirements and is energy efficient.
Shepard Road Streetscape Project
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(e) Payment of any and all cost overrun beyond the FIVE HUNDRED
THIRTY THOUSAND SIX HUNDRED TWENTY -THREE AND 58/100 DOLLARS
($530,623.58) to be paid by the City of Winter Springs.
SECTION 5. CRA'S RESPONSIBILITIES.
(a) CRA will reimburse CITY for the work as outlined in Exhibit
"A ". The reimbursement will be as follows: one -third (1/3) up front,
one -third (1/3) at mid- point, and one -third (1/3) at the conclusion of
the Project. Project will not exceed the figure of FIVE HUNDRED THIRTY
THOUSAND SIX HUNDRED TWENTY -THREE AND 58/100 DOLLARS ($530,623.58).
(b) The final one -third (1/3) of the reimbursement will be
released when the Project is deemed completed by the CRA. CITY is
responsible to submit all receipts or lien releases for all work
completed when seeking final reimbursement.
(c) The CRA will reimburse CITY for maintenance and upkeep for
the landscaping referenced in Exhibit "A" for a period of two (2) years
from the completion date not to exceed EIGHT THOUSAND AND NO /100 DOLLARS
($8,000.00) annually. CITY shall request the maintenance funds in
writing at the start of each fiscal year.
SECTION 6. MAINTENANCE OF PROJECT. The parties agree that the
Project improvements and location shall be maintained for a minimum
period of five (5) years from the date of completion with maintenance
and upkeep to be the responsibility of CITY.
SECTION 7. NOTICES.
(a) Whenever either party desires to give notice unto the other,
it must be given by written notice, sent by certified United States
mail, return receipt requested, addressed to the party for whom it is
Shepard Road Streetscape Project
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intended at the place last specified. The place for giving of notice
shall remain such until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the
parties designate the following as the respective places for giving of
notice, to wit:
For CRA:
CRA Manager
Seminole County
1101 East First Street
Sanford, Florida 32771
For CITY:
City Manager
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
(b) The parties may effect changes or substitution to the names
and addresses of the contact persons by written notice to the other
party which notice can also be sent via facsimile transmission, provided
that a record of such communications shall be maintained by both
parties.
SECTION 8. TERMINATION. Anything else in this Agreement to the
contrary notwithstanding, this Agreement may be terminated by either
party upon giving thirty (30) days written notice to the other party.
SECTION 9. INSURANCE REQUIREMENTS. Each party shall maintain
adequate insurance coverage to protect its own interests and
obligations under this Agreement.
SECTION 10. INDEMNIFICATION.
(a) Each party to this Agreement is responsible for all personal
injury and property damage attributable to the negligent acts or
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omissions arising out of this Agreement of that party and the officers,
employees, and agents thereof.
(b) The parties further agree that nothing contained herein shall
be construed or interpreted as denying to any party any remedy or
defense available to such parties under the laws of the State of
Florida, nor as a waiver of sovereign immunity of CRA and CITY beyond
the waiver provided for in Section 768.28, Florida Statutes.
(c) The waiver of a provision herein by either party shall not
constitute the further waiver of said provision or the waiver of any
other provision.
SECTION 11. INDEPENDENT CONTRACTORS. It is agreed that nothing
herein contained is intended or should be construed as in any manner
creating or establishing a relationship of copartners between the
parties, or as constituting CITY, including its officers, employees, and
agents, the agent, representative, or employee of CRA for any purpose,
or in any manner, whatsoever. The parties are to be and shall remain
independent contractors with respect to all services performed under
this Agreement.
SECTION 12. DISCLAIMER OF THIRD PARTY BENEFICIARIES. This
Agreement is solely for the benefit of the formal parties hereto and no
right or cause of action shall accrue under or by reason hereof to or
for the benefit of any third party not a formal party hereto.
SECTION 13. EQUAL OPPORTUNITY EMPLOYMENT. The parties agree that
they will not discriminate against any employee or applicant for
employment for work under this Agreement because of race, color,
religion, sex, age, national origin, or disability and will take steps
Shepard Road Streetscape Project
Page 5 of 10
to ensure that applicants are employed, and employees are treated during
employment, without regard to race, color, religion, sex, age, national
origin or disability. This provision shall include, but not be limited
to, the following: employment, upgrading, demotion or transfer;
recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including
apprenticeship.
SECTION 14. GOVERNING LAW. This Agreement shall be governed by
and construed in accordance with the laws of the State of Florida and
the parties consent to venue in the Circuit Court in and for Seminole
County, Florida as to state actions and the United States District Court
for the Middle District of Florida as to federal actions.
SECTION 15. INTERPRETATIONS. In the event any provision of this
Agreement conflicts with, or appears to conflict with, the other terms
of this Agreement including exhibits or attachments hereto, if any, this
Agreement shall be interpreted as a whole to resolve any inconsistency.
The parties agree to engage in positive and constructive communication
to ensure that the positive collaboration of the parties occurs.
SECTION 16. FORCE MAJ'EURE. In the event any party hereunder
fails to satisfy in a timely manner any requirements imposed by this
Agreement due to a hurricane, flood, tornado, or other act of God or
force majeure, then said party shall not be in default hereunder
provided, however, that performance shall recommence upon such event
ceasing its effect.
SECTION 17. MODIFICATIONS, AMENDMENTS OR ALTERATIONS. No
modification, amendment, or alteration in the terms or conditions
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contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
SECTION 18. SEVERABILITY. If any part of this Agreement is found
invalid or unenforceable by any court, such invalidity or
unenforceability shall not affect the other parts of this Agreement if
the rights and obligations of the parties contained herein are not
materially prejudiced and if the intentions of the parties can continue
to be affected. To that end, this Agreement is declared severable.
SECTION 19. BINDING EFFECT. This Agreement shall be binding upon
and inure to the benefit of the parties hereto and the successors in
interest, transferees, and designees of the parties.
SECTION 20. PUBLIC RECORDS. Each party shall allow public access
to all documents, papers, letters, or other materials which have been
made or received in conjunction with this Agreement in accordance with
Chapter 119, Florida Statutes.
SECTION 21. RECORDS AND AUDITS. The parties agree to maintain
all books, documents, papers, accounting records, and other evidences
pertaining to work performed under this Agreement in such a manner as
will readily conform to the terms of this Agreement and to make such
materials available at all reasonable times during the Agreement period
and for five (5) years from the date of final payment under the contract
for audit or inspection.
Section 22. CONFLICTS OF INTEREST.
(a) The parties agree that they will not engage in any action
that would create a conflict of interest in the performance of their
obligations pursuant to this Agreement or which would violate or cause
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others to violate the provisions of Part III, Chapter 112, Florida
Statutes, relating to ethics in government.
(b) The parties hereby certify that no officer, agent or
employee has any material interest (as defined in Section 112.312(15),
Florida Statutes, as over 5 percent), either directly or indirectly,
in the business of the party to be conducted hereunder; that no such
person shall have any such interest at any time during the term of
this Agreement; and that no person shall use any monies derived under
this Agreement for lobbying the legislature in contravention of
Section 216.347, Florida Statutes. The occurrence of an event of
ethics violation as envisioned herein shall be grounds for unilateral
termination of this Agreement by the non - offending party.
SECTION 23. COMPLIANCE WITH LAWS AND REGULATIONS. In performing
under this Agreement, the parties shall abide by all statutes,
ordinances, rules, and regulations pertaining to or regulating the acts
contemplated to be performed herein, including those now in effect and
hereafter adopted. Any material violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this
Agreement and entitle the non - violating party to terminate this
Agreement immediately upon delivery of written notice of termination to
the violating party.
SECTION 24. DISPUTE RESOLUTION. Disputes shall be resolved in
accordance with any dispute resolution agreements pertaining to the
parties and the provisions of Chapter 164, Florida Statutes.
SECTION 25. CONSTRUCTION OF AGREEMENT. This Agreement shall not
be construed more strictly against one party than against the other
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merely by virtue of the fact that it may have been prepared by counsel
for one of the parties, it being recognized that each of the parties
have contributed substantially and materially to the preparation hereof.
SECTION 26. HEADINGS. All sections and descriptive headings in
this Agreement are inserted for convenience only and shall not affect
the construction or interpretation hereof.
SECTION 27. ENTIRE AGREEMENT. This Agreement states the entire
understanding between the parties and supersedes any written or oral
representations, statements, negotiations, or agreements to the
contrary. This Agreement shall bind the parties, their assigns, and
successors in interest.
SECTION 28. EXHIBITS. Exhibits to this Agreement, if any, shall
be deemed to be incorporated into this Agreement as if fully set forth
verbatim into the body of this Agreement.
SECTION 29. COUNTERPARTS. This Agreement may be executed in any
number of counterparts each of which, when executed and delivered, shall
be an original, but all counterparts shall together constitute one and
the same instrument.
(Signature Page Follows)
Shepard Road Streetscape Project
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IN WITNESS WHEREOF, the parties 1 - ia:'e executed this Agreement on
the dates set forth below. ^ WINTER ?� -�
ZTTE`T: CITY OF YtI 1ER SPRINGS
ANDREA LORaNTSO- LUACES , ?MC CHARLES LACEY, Mayor
City Clerk
Date:
Approved as to form and
legal sufficiency.
ANTHONY A. GARGANESE
City Attorney
US 17 -92 COMMJNITY
REDEVELOPMJENT AGENCY
By:
BOB DALLAR.I, Chairman
Approved as to form and Dom_
legal sufficiency.
County Attorney
Attachments:
Exhibit "A" - Scope of Services
Exhibit "B" - Scope of Services- Landscape Architect
zEC /sjs
8/23/10, 8/25/10, 11/9!10
P= \Dsers.Lega: Secretary CSB.Plannts; : Development Shepard Road Streetscape Prcject.doc
SheDard Road Streetscape Project
Pace 10 of 10
Exhibit 'A' — Shepard Road Project Interlocal Agreement (Scope of Services & Cost)
Shepard Road
Winter Springs, Florida Exhibit A
Cost Estimate 5/19/10
ITEM QTY UNIT PRICE/UNIT PRICE
SITE WORK
Excavation / Demolition 1 L.S. $ 20,000.00 $ 20,000.00
Drainage Structures 12 Ea. $ 3,000.00 $ 36,000.00
RCP 1,400 L.F. $ 35.00 $ 49,000.00
Silt Fence/ Erosion Control 3,140 L.F. $ 0.85 $ 2,669.00
GradinglFill 1 L.S. $ 10,000.00 $ 10,000.00
SUBTOTAL $ 117,669.00
HARDSCAPE INSTALLATION
MITI and Resurface 3,600 S.Y. $ 10.00 $ 36,000.00
Type "F" Curb w /Stabilized Base 2,856 L.F. $ 15.00 $ 42,840.00
Type "D" Curb w /Stabilized Base 1,556 L.F. $ 9.00 $ 14,004.00
Handicapped Ramp 156 S.Y. $ 36.00 $ 5,616.00
4" Concrete Sidewalk 1,658 S.Y. $ 27.00 $ 44,766.00
Concrete Pavers 2,409 S.F. $ 10.00 $ 24,090.00
Concrete Bands 94 S.Y. $ 36.00 $ 3,384.00
Striping / Signage 1 L.S. $ 6,500.00 $ 6,500.00
SUBTOTAL $ 177,200.00
SITE AMENITIES
Gateway 1 L.S. $ 50,000.00 $ 50,000.00
SUBTOTAL $ 50,000.00
LANDSCAPE & IRRIGATION
Canopy Trees (Shumard Oak) 19 Ea. $ 375.00 $ 7,125.00
Specimen Palm (Sylvester Date) 9 Ea. $ 2,500.00 $ 22,500.00
Cabbage Palms 10 Ea., $ 150.00 $ 1,500.00
Understory Trees (Japanese Blueberry) 25 Ea. $ 225.00 $ 5,625.00
Understory Tree (Crape Myrtle) 22 Ea. $ 200.00 $ 4,400.00
Walter's Viburnum (3 Gallon) 850 Ea. $ 9.00 $ 7,650.00
Coontie (3 Gallon) 115 Ea. $ 16.00 $ 1,840.00
Groundcover (1 Gallon) 1500 Ea. $ 5.00 $ 7,500.00
Muhly Grass (3 Gallon) 450 Ea. $ 9.00 $ 4,050.00
Sod 7,739 S.F. $ 0.22 $ 1,702.58
Pine Bark Mulch 74 C.Y. $ 38.00 $ 2,812.00
Irrigation System 1 L.S. $ 10,000.00 $ 10,000.00
SUBTOTAL $ 76,704.58
TOTAL $ 421,573.58
Maintenance of Traffic 1 L.S. $ 25,000.00 $ 25,000.00
Mobilization / Demobilization 1 L.S. $ 15,000.00 $ 15,000.00
General Conditions 1 L.S. $ 21,050.00 $ 21,050.00
Professional Service Fees 1 L.S. $ 48,000.00 $ 48,000.00
OVERALL GRAND TOTAL $ 530,623.58
Attachment 'B' — Commission Item R -601 12/13/10
Exhibit'B' — Shepard Road Project Interlocal Agreement
SCOPE OF SERVICES FOR TASK ASSIGNMENT NO. 3
SHEPARD ROAD STREETSCAPE CONTRACT DOCUMENTS
WINTER SPRINGS, FLORIDA
I. PURPOSE
This is an attachment to the Continuing Contract for Landscape Architectural Services dated
October 21, 2009, between the City of Winter Springs, Florida (CITY) and the firm of Bellomo-
Herbert & Company, Inc. (CONSULTANT) and made a part thereof. The purpose of this Task
Assignment is to specify the required services of the Landscape Architect for the preparation of
the Shepard Road Streetscape Contract Documents. The project is located in Winter Springs,
Florida.
II. GENERAL SCOPE OF THE WORK
The project consists of providing final construction drawings and specifications for the Shepard
Road Streetscape from east of US 17/92 to Wildwood Drive in Winter Springs, Florida. The
basis of the contract documents will be the previously approved Shepard Road Concept Plans,
prepared and completed under a separate agreement.
II. GENERAL SCOPE OF THE WORK
The part of the Project for which the CONSULTANT is to perform services is generally
described as follows:
A. TASK 1 — GEOTECHNICAL INVESTIGATIONS
A geotechnical engineering report will be provided. The report will provide auger borings,
2 pavement cores and 2 LBR tests and muck probes for the baffle box in the wetland
area. The report will provide seasonal high water for each auger boring.
B. TASK 2 - DESIGN DEVELOPMENT DOCUMENTS
1. Design Development Drawings
The CONSULTANT shall prepare complete Design Development drawings for the
amenities identified in the Concept Plan and including all necessary associated
utilities, site work and pedestrian circulation. These items are further described as
follows:
• Demolition Plan
• Site/Engineering Plan, re- surfacing and re- striping of roadway, new curbs and
gutters on north and south side of the street
• Site Drainage including closed drainage system of concrete piping and
drainage structures.
• Electrical plans indicating wiring, circuiting, service panels, pull boxes and any
other items necessary for a complete electrical system to power Progress
Energy lights poles, and lighting at the Gateway feature.
• Access to Ditmer parking on south side of Shepard Road.
• Hardscape: sidewalk layout plans; decorative crosswalks
Paae No. 1 Task Assignment #3 — Shepard Road Contract Documents November 24. 2011
• Gateway feature
• Structural drawings indicating foundation design of the Gateway feature.
• Landscape plan indicating existing plants/trees to remain and proposed
plantings. All landscaping will be designed utilizing the latest techniques of
xeriscape design.
• Irrigation: Preliminary temporary irrigation drawings including drip irrigation
locations, sleeving, main line piping and water source.
All of the drawings above shall adhere to the Americans with Disabilities Act (ADA).
2. Cost Estimate
Based upon the Design Development Documents described above, the
CONSULTANT shall prepare and submit an estimate of probable construction
costs for all improvements.
3. Meetings
The CONSULTANT shall meet with the CITY staff up to two times during the
completion of the Design Development Plans.
C. TASK 3 — CONSTRUCTION DOCUMENTS
1. Based upon the approved design Development Documents, the CONSULTANT
shall prepare complete Construction Drawings (100% drawings) and specifications
for the work as described in B.1 (above). The CONSULTANT'S services do not
include mitigation plans or the cost of any permit application fees or jurisdictional
inspections.
The CONSULTANT will coordinate with all affected utility providers within the
project limits by fumishing plans at the 90 %, 100% and final review stages to the
utilities for their review, confirmation of utility location and mark -up of proposed
relocations. The development of the roadway plans shall incorporate and
consider the input provided by each affected utilities. The CONSULTANT is not
responsible for utility relocation design.
2. Cost Estimate
Based upon the final Construction Documents, the CONSULTANT shall prepare
and submit an estimate of probable cost for all improvements. The estimate will be
itemized by feature to facilitate analysis.
3. Meetings and Presentations
The CONSULTANT shall meet with CITY staff up to two times during this phase of
the work.
Specifications shall be provided for all items designed under this agreement. Specifications
shall be prepared in CSI format.
The CONSULTANT will provide quantity takeoffs for the project and will prepare bid
tabulation schedules for unit price bidding by general contractors.
Page No. 2 Task Assignment #3 — Shepard Road Contract Documents November 24. 2011
It is anticipated that the total construction value of the items described above is
approximately five hundred thousand dollars ($500,000.00).
All of the drawings above shall adhere to the Americans with Disabilities Act (ADA).
D. TASK 4 — PERMITTING
This task anticipates that this project will be exempt from a St. Johns River Water
Management District (SJRWMD) permit however a possibility exists that a permit may
be required. The CONSULTANT'S engineering consultant will perform a drainage
analysis in an effort to obtain a letter of exemption for the project. The engineering
consultant will provide the necessary coordination with SJRWMD to discuss permitting
criteria, applicability and reviewer initial concerns. Upon substantial completion of the
plans, the engineering consultant will prepare a Letter of Exemption for submission to
SJRWMD. The engineering consultant will respond to one (1) Request for Additional
Information (RAI) to SJRWMD.
E. TASK 5 - ENVIRONMENTAL RESEARCH
It was discovered that a Federal Superfund Clean -up site is located adjacent to the
project area. As a result, the Environmental Protection Agency Report prepared for that
site shall be provided to the CLIENT so that the CLIENT may determine if the need for
any further evaluations are required prior to the commencement of the project. A Level
Contamination Screening Evaluation will not be provided as a part of this Scope of
Services.
F. TASK 6 - AS -BUILT PLAN REVIEW
As -Built Plan Sets provided by the General Contractor will be reviewed by the
CONSULTANT'S Civil Engineer.
III. DELIVERABLES
A. GEOTECHNICAL REPORT
B. DRAWINGS
1. Cover Sheet, Key Map
2. Demolition Plan
3. Roadway Typical Sections
4. Grading and Drainage Plans and Details
5. Electrical Plans and Details
6. Gateway Feature Plans and Details
7. Structural Plans and Details
8. Traffic Control
9. Pavement Marking and Signing
10. Erosion and Sediment Control Plan
11. Landscape
12. Irrigation
Page No. 3 Task Assignment #3 — Shepard Road Contract Documents November 24. 2011
C. SPECIFICATIONS
D. BID FORM / PAY ITEMS
III. COMPENSATION
Total compensation for all the services necessary to complete the work as described
herein shall be a lump sum fee of $ 44,000.00, inclusive of the reimbursable expenses
described below. A detailed hourly Task Breakdown associated with the work to be
completed is attached as Exhibit 'A'.
IV. SCHEDULE
The work described herein shall be completed by March 15, 2011.
V. REIMBURSABLE EXPENSES
The total amount of reimbursable expenses during the course of the completion of
Tasks 1 through 5 of the project are estimated and broken out as follows:
Mileage $ 75.00
Printing /Copying $ 200.00
Plotting $ 100.00
TOTAL $ 375.00
Page No. 4 Task Assignment #3 — Shepard Road Contract Documents November 24, 2011
Exhibit 'A' — Scope of Services For Task Assignment No. 3
SHEPARD ROAD STREETSCAPE 11/24/2010
Hourly Rate Budgeted Time
Bellomo- Herbert
$ 150.00 (Principal) 2 $ 300.00
Bellomo- Herbert
$ 150.00 (Principal) 16 $ 2,400.00
$ 95.00 (Landscape Architect) 40 $ 3,800.00
Bellomo- Herbert
$ 150.00 (Principal) 16 $ 2,400.00
$ 95.00 (Landscape Architect) 32 $ 3,040.00
Bellomo - Herbert
$ 150.00 (Principal) 2 $ 300.00
Bellomo- Herbert
$ 150.00 (Principal) 3 $ 450.00
Inwood Engineering $ 22,072.00
EPG Electical Engineers $ 4,000.00
Florida Bridge (Structural) $ 2,400.00
Nodarse (Geotech) $ 3,200.00
Attachment `C'
Shepard Road Project
Master Plan
Pages 1 -8
Commission Item R -601
12/13/10
In Color
S6epawfRaLtrethcape
Master Plan
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ELAEOCARPUS DEIPIENS SYLVESTER PALM
PHOENIX SYLVESTRIS
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SHEPARD ROAD GATEWAY ELEVATION
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88lp�1tD RO�D B'1'll�=TSGp= plliO.T�CT
CI�7 O! M�'!'i�t BpRD�GB/IIS 17-92 CR�
TSZB �G�iO� is made and executed this �' day of ��l�Q'v �P.! �,
20��, by and between the OS 17-9Z CO!■[0l�TY ltmsVllrOPl�P �C.'Y,
whose address is 1101 East First Street, Sanford, Florida, 32771,
hereinafter referred to as the "CRA' , and CI'!'! O� 1�Ilrl'�t 88RI�fiB,
whose mailing address is 1126 East State Road 439, Winter Sprinqs,
Florida 32708, hereinafter referred to as the "CITY' for the purpose
of facilitating CITY's and CRA's Shepard Road Streetscape Project.
M I T■ s S S S? Ht
NSl1ti�8, CRA and CITY are mutually desirous of enterinq into a
cooperative venture to c�nplete a stzeetscape beautification project
along Shepard Road in Winter Sprinqs; and
1f�Rl�iB, CRA and CITY have each aqreed to mutual obligations to
make the Shepard Road Streetscape Project ('Project') a reality and
each agrees that the covenants of this Agreement represent the most
pzactical, ecanomic, and beneficial means to accosnplish the parties
objectives; and
NB�RtJ18, both parties hereby represent, each to the other, that
they are leqally empowered to enter into this Aqreement and have done
all steps necessary and incidental to the execution of this Agreement;
and
M�RLB, this Agreement is authorized under the provisions of
Cha�ter 163, Florida Statutes, which authorizes the exercise by
Agreement of two (2) or more public agencies of any power co�►on to
them,
Shepard Road Stree�scape P:oject
Page 1 0: :0
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• _ _ - _ _ " .' _ _ _.._. __
1lO�N T�ORS, in consideration of the mutual covenants, terms,
and con3itions contained herein and for other good and valuable
consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereby agree as follows:
S�CTiCli 1. R�CZT1i.8. The recitals set forth above are true and
correct and form a material part of this Aqreement upon which the
parties have relied.
S�CTZCl1 2. POItPOSl. The purpose of this Agreement is to set
forth the terms and conditions associated with parties' joint
responsibilities for coa�pletion of the Shepard Road Streetscape
Project.
S�C"lICN 3. 1'iil�. The initial term of this Agreeznent beg�ns upon
execution of this Agreement by the parties and shall r�aain in effect
for a period of six (6) years or, until terminated by either party
after first giving thirty (30) days written notice.
S�C'PZ08 4. CITY' S 1t�SP0�IDIISTilB .
(a) CITY will be responsible for coordinating and hiring all
contractors involved in the Project and securing the necessary permits
from inception to completion of the Project.
(b) Completion of the Shepard Road Streetscape Project as
outlined in the Scope of Services, attached hereto as Exhibit "A'.
(c) Ensuring that the plantings shall be drought tolerant/low
maintenance plantings and that the soil has the orqanic composition to
sustain the plant life being proposed as determined by the CRA.
(d) Ensuzing that the lighting used in the Project, if anY,
meets all FDOT requirements and is energy efficient.
Shepard Road Streetscape Project
Paqe 2 of 10
� -- , � • - - -
(e) PaymenL of any and all cost overrun beyond the FIVE HLTNDRED
THIRTY THOUSAND SZX HUNDRED TVVENTY-THREE AND �8/100 DOLLARS
(S�3G,623.�8) to be paid by the City of Winter Springs.
SZCTIOl� 5. CR�'S �tEBBOBSIBILITIE$.
(a) CR.A will reiunburse CITY for the work as outlined in Exhibit
"A". The reimbursement will be as follows: one-third (1/3) up front,
one-third (1/3) at mid-point, and one-thizd ll/3) at the conclusion of
the Project. Project will not exceed the figure of FIVE HUNDRED THZRTY
THOUSAND SZX HUIJDRED TWENTY-THREE AND 58/100 DOLLARS ($530,623.58f.
(b} The final one-third (1/3) of the rei.mburs�ent will be
released when the Project is deemed ca�leted by the CRA. CITY is
responsible to suYinit all receipts or lien releases for all work
completed when seeking final reunburs�ent.
(c) The CRA will reimburse CITY for maintenance and upkeep for
the landscapinq referenced in Exhibit "A' for a period of two (2) years
from the c�letion date not to exceed EIGHT THOUSAND AND NO/100 DOLLARS
IS8,000.00) annually. CITY shall request the maintenance funds in
writing at the start of each fiscal year.
g�C'rlpbi 6. O� p�OJi�.T. The parties agree that the
Project improv�nents and location shall be maintained for a minimum
period of five (Sf years from the date of c�pletion with maintenance
and upkeep to be the responsibility of CITY.
S�C.TIG� 7. li0'PICEB.
(a) Whenever eithez party desires to give notice unto the other,
it must be given by written notice, sent by certified United States
mail, return receipt requested, addressed to the garty for whom it is
Shepard Road Streetscape Project
Page 3 of 10
intended at the place last specified. The place for giving of notice
sha:.l remain sucn until it shall have been changed by written notice in
compliance with the provisions of this Section. For the present, the
�arties designate the following as the respective places for giving of
notice, to wit:
1►or CR71:
CRA Manager
Seminole County
1101 East First Street
Sanford, Florida 32771
!br CITY:
City Manager
City of Winter Sprinqs
1126 East State Road 434
Winter Springs, Florida 32708
(b) The parties may effect changes or suk+stitution to the names
and addresses of the contact persons by written notice to the other
party which notice can also be sent via facsimile transmission, provided
that a record of such cc�unications shall be maintained by both
parties.
S�ZON 8. T��SIG�. Anything else in this Agreement to the
contrary notwithstanding, this Agreement may be terminated by either
party upon giving thirty (30) days written notice to the other party.
SECTION 9• IB8�1l�iCE . Each party shall maintain
adequate insurance coverage to protect its own interests and
obligations under this Agreement.
S�C.'TSC� 10. �ID�iIlZGTIOtT.
(a> Each party to this Agreement is responsible for all personal
injury and property damage attributable to the negligent acts or
Shepard Road Streetscape Projecc
Page 4 of i0
J t
omissions arising out of this Agreement of that party and the officers,
employees, and agents thereof.
(b1 The parties further agree that nothing contained herein shall
be construed or interpreted as denying to any party any remedy or
de_'ense available to such parties under the laws of the State of
Florida, nor as a waiver of sovereign imnunity of CRA and CITY beyond
the waiver provided for in Section 768.28, Florida Statutes.
(c1 The waiver of a provision herein by either party shall not
constitute the further waiver of said provision or the waiver of any
other provision.
SlCTZGM il. �.Z'ORB. Zt is agreed that nothing
herein contained is intended or should be construed as in any manner
creating or establishinq a relationship of copartners between the
parties, or as constituting CITY, including its officers, employees, and
agents, the agent, representative, or �loyee of CRA for any purpose,
or in any manner, whatsoever . The parties are to be and shall re�ain
independent contractors with respect to all services perfox�ed under
thi s Agre�nent .
S�CR'IGl1 11. DIBCL�t 0� R32I�D p�'1't �lICTf This
Agreement is solely for the benefit of the foraial parties hereto and no
right or cause of action shall accrue under or by reason hereof to or
for the benefit of any thitd party not a formal party hereto.
S=CTIdi 23. �QQlL OPPOA�ITY D�LO'Y�mfT- The parties agree that
they will not discriminate against any employee or applicant for
employment for work under this Agreement because of race, color,
religion, sex, age, national ozigin, or disability and will take steps
Shepard Road Stree�scape Pzoject
Page 5 of 10
to ensure that applicants aze employed, and �nployees are treated during
employment, without regard to race, color, religion, sex, age, natianai
origin or disability. This provision shall include, but not be limited
to, the following: employment, upgrading, demotion or transfer;
recruitinent advertising; layoff or termination; rates of pay or oLher
forms of compensation; and selection for training, including
apprenticeship.
B�CTZOli 1�. OO�VIItl�G L�1N. This Agreement shall be governed by
and construed in accordance with the laws of the State of Florida and
the parties consent to venue in the Circuit Court in and for Seminole
County, Florida as to state actions and the United States District Court
for the Middle District of Florida as to federal actions.
S�CTIG11 15. �?IGpB. In the event any provision of this
Agree�nent conflicts with, or appears to conflict with, the other terms
of this Agreanent including exhibits or attachments hereto, if any, this
Agre�ent shall be interpreted as a whole to resolve any inconsistency.
The parties agree to enqage in positive and constructive coana�nication
to ensure that the positive collaboration of the parties occurs.
SiCTIQi 16 . !'O�i 1�1ti • In the event any party hereunder
fails to satisfy in a ti.unely manner any requirements imposed by this
Agreement due to a hurricane, flood, tornado, or other act of God or
force majeure, then said party shall not be in default hereunder
provided, however, that performance shall recouIIaence upon such event
ceasing its effect.
S�CTION 17. l�IlIG'1'I�6. �I�QTS OR 7�L�DtaTIONB. No
modification, amendment, or alteration ir. the terms or conditions
Shepard Road Streetscape Project
Page 6 of 10
� • - -- -- - � - -
contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
S=CTiG� 18. SiV�R�BILITY. If any part of this Agreement is f ound
invalid or unenforceable by any court, such invalidity or
unenforceability shall not affect the other parts of this Agreement if
the rights and obligations of the parties contained herein are not
materially prejudiced and if the intentions of the parties can continue
to be affected. To that end, this Agreement is declared severable.
S�C'lIC� 19. sD1�IIR �LT. This Agreement shall be binding upon
and inure to the benefit of the parties hereto and the successors in
interest, transferees, and designees of the parties.
SZC'Pldi Z0. A48LIC 1ti00�tD8. Each party shall allow public access
to all documents, papers, letters, or other materials which have been
made or received in conjunction wit� this Agreement in accordance with
Chapter 119, Florida Statutes.
8!L`rlaN 21. 1t�00�DB �MD �DD=T8. The parties agree to maintain
all books, dxuments, papers, accounting records, and other evidences
pertaining to work performed under this Agreement in such a manner as
will readily conform to the terms of this Agreement and to make such
materials available at all reasonable times during the Agreement period
and for five (5) years from the date of final payment under the contract
for audit or inspection.
S�etioai ZZ. CO�LICTB O! �PIItlBS.
(a) The parties agzee that they will not engage in any action
that would create a conflict of interest in the performance of their
obligations pursuant to this Agreement or which would violate or cause
Shepard Road Streetscape Project
Paqe 7 of 10
others to violate the provisions of Part ZII, Chapter 112, Florida
Statutes, relating to ethics in government.
(b) The garties hereby certify that no officer, agent or
employee has any material interest (as defined in Section 112.312(1�1,
Florida Statutes, as over 5 percent), either directly or indirectly,
in the business of the party to be conducted hereunder; that no such
person shall have any such interest at any time during the term of
this Agreement; and that no person shall use any monies derived under
this Agreement for lobbying the legislature in contravention of
Section 216.34'7, Florida Statutes. The xcurrence of an event of
ethics violation as envisioned herein shall be grounds for unilateral
termination of this Agre�nent by the non-offending party.
S!ClIQi Z3. �LI�C3 MIiB I.�118 �AD RmQLiTI0M8. In performing
under this Aqreement, the parties shall abide by all statutes,
ordinances, rules, and regulations pertaininq to or regulating the acts
contemplated to be performed herein, includ.ing those now in effect and
hereafter adopted. Arty material violation of said statutes, ordinances,
rules, or regulations shall constitute a material breach of this
Agreement and entitle the non-violating party to te=minate this
Agreement i�diately upon delivery of written notice of te�cmination to
the violating party.
BSCTI�f 2�. DISPOTi R�802ATION. Disputes shall be resolved in
accordance with any dispute resolution aqreements pertaining to the
parties and the provisions of Chapter 164, Florida Statutes.
SZCTIOIi 25. CO�DCTI�i O� A�. This Agreement shall not
be construed more strictly aqainst one party than against the other
Shegard Road St=eetscape Project
Page 8 of 10
merely by virtue of the fact that it may have been prepared by counsel
for one o: the parties, it being recognized that each of the parties
have cor.tributed substantially and materially to the preparation hereof.
S=CTIai 26. �iD�B. All sections and descriptive headings in
this Agreement are inserted for convenience only and shall not affect
the construction or interpretation hereof.
S�CTIOl� Z7. ��. This Aqreeinent states the entire
understanding between the parties and supersedes any written or oral
representations, state�ents, neqotiations, or agreements to the
contrary. This Agreea►ent shall bind the parties, their assigns, and
successors in interest.
S�C.R=OIf 28. �S. :Schibits to this Agreement, if any, sha11
be de�ned to be incorporated into this Agreanent as if fully set forth
verbatim into the body of this Agreen►ent.
giCTZ�f 2g. C0�'PLt��ilTB. This Agreement may be executed in any
number of counterparts each of which, when executed and delivered, shall
be an original, but all counterparts shall toqether constitute one and
the same instrument.
(B�Qaatuz� Ps� r+olla+sl
Shepard Road Streetscape Projec:.
Page 9 of 10
�i ifZTlI�88 N�Ol�, :ae �arties aa:�e exec�.:=e3 `.iiis ?►greeqn�t �n
rhe 3ates set fo_ :� be=ow�.
A'!"I'�'�"r: CI?'Y OF k'�T�".rt -SPP.�i�S
1 �
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�_ �:
_ ..ARt�[. J�O-L;ilhr,."-...'; , I+II+� C'rL� ;.� = _ _-
Cit �_erk _- /,- �
Date : � S / -- -'-
Approve3 to `_a�n an3 _--_ -
leQa? f ' ency . - _ - - - _ �
/ j ��
ANTHONY P.. GARG�.�'ES�
City Attcrney
i7S 17-92 CQI+lI�!'JIJITY
.R...FDE4r.I.OPI�TT ?�►GII�TC'Y
. _ �
_, _ �
/
BRENDA CAREY, �Chai . = '`' =�
.. .
,, __-� _
Approved as t o i orm a.*i3 L1at�e: � �� ---- -' --: �=
legal - � ' '—��
i ,
_�__ �--
Co• y Attorae
P_t :actunents :
Exhibi� `A' Scope of Services
Exhibit "B' - Scope of Services-Landscape Pschitect
T�,,EC/sjs
8/23/10, 8/2�i10, 2�;9li0
r:�n.c.,t..o�: s.cr•u.y cs�.n.+msw +�•••loP..ec.sn.v--e m.a s`.-..csc.oe e:oi.c:.aoc
�hepard �.oa3 5=reetscape Pro;ect
?age 10 cf 10
Exhibit'A' — Shepard Road Project Interbcal Agreement (Scope of Services & Cost)
Shepard Road
WN�Nr Sprinps� Fiorida E�drtbit A
Cost Estimate 5/19/10
rtEM on �R �cEau�r �c�
s� wo�c �
�►.�«, i o�,o�+i«, � �.s. s zo.000.00 s za,000.00
��q�, 12 Ea. S 3.000.00 s 38.000.00
�p 1,400 LF. S 35.00 = 49.000.00
Sit Fencel Erosion CoMrd 3,140 LF. i 0.85 i 2.8N.00
�� 1 LS. S 10.000.00 i 10.000.00
SUBTOTAL i 117��.90
HARDSCAPE MISTALL.ATIO�!
� 3, S.Y. 1 .00 . •
T -F �p �� ga� 2.856 LF. i 15.00 S 42.840.00
Type'D" Gxb w/SfabNized Baae 1,556 LF_ S 9.00 i 14.004.00
�� 156 S.Y. s 36.00 i 5.618.00
4' Cancrsle Sidswalk 1.658 S.Y. i 27.00 S 44,788.00
� p� 2.�09 S.F. s 10.00 S 24,090.00
� g� 94 S.Y. i �•� S 3,384.00
g�� �� 1 LS. : 6,500.00 : 6 500•00
Sl1BTOTAL = 17T 00
�TE ANENI'TES
r,� 1 L.S. 50.000.00 50 000.00
SUBTOTAL : '.50.000•00
L,ANO�CAPE i IRRIGATION
� T� (�m� �) 19 Es. i 375.00 7,125.00
�� p� (gy� p�e) 9 Ea. i 2,500.00 i 22.500.00
C� p� 10 Ea.. S 150.00 = 1,500.00
Understory Trees (Japanese &usbertYl 25 Ea. i 225.00 i 5.625.00
UMers�ory Tres (Crape Myrtle) 22 Es. S 200.0o i 4.�00.00
Wal6ers 1l�num (3 Gallon) 850 Ea. : 9.00 i 7,850.00
CooMie (3 Gallon) 115 Ea. i 18.00 i 1.840.00
Gro�u�dcover (� Gallon) 1500 Ea. i 5.00 i 7.500.00
�,y �� (g �) 45o Ea. S 9.00 S 4.050.00
� 7.7:39 S.F. i 0.22 : 1.702•58
Pine Bar1c Mt�c� 74 C.Y. : 38.00 S 2.812.00
� g 1 LS. S 10,000.00 i 10.000.00
8UBT0TIIL : 76.704.5�
TOTAL 431 S73.st
Mdnlsnancs d Traflic 1 L.S. 25,000.00 25.000.00
Mpp� / p�� 1 LS. S 15.000.00 f 15.000.00
�� �� 1 L.S. : 21,050.00 S 21,050.00
Prnfessional Service Fees 1 L.S. :�8.000.00 S +8.000.00
OVERALL GRAND TOTAL = ���-�
Attachment'B' —Commissian Item R-601 12/13/10
Exhibit'B' —Shepard Road Project Interlocal Agreement
SCOPE OF SERVICES FOR TASK ASS�GNMENT NO. 3
SHEPARD ROAD 8TFiEETSCAPE CONTRACT DOCUMENTS
WINTEA SPRIN�GS, FLORIDA
1. PURPOSE
This is an attachmeM to tt�e Continuing Contract far Landscspe Architectural Services dated
Odober 21� 2009, beMreen the City of Winter Sarings� Florida (CITI� and the firrn of Befloma-
Herbert b Company� Inc- (CONSULTAN� and made a pa�t thereof. The purpo�e of this Task
Assignment is to specify the requ�red service�s af tl�e l.andscape Architect for the p�reparation of
the She�ard Road Streetscape Contrad Documerds. The project is IocaDed in Winter Sp�gs,
Florida.
11. GENERAL SCOPE OF TFIE WORK
The project cor�ists of pro�riding �►nal constn�ction drav�ings and speaficatio�s for the Shepard
Road Stroet�caps frcm east of US 17/92 to Wik)wood Drive in Winter SRmgs. Florida. The
basis of the coMract documents wiA be the previously approved Shepard Road Concep� Ptans,
prepared and completed under a separate agreerner�t.
11. GENERAL SCOPE OF THE WORK
The part o# the Project for which the CONSULTANT is b perfom� serv�ces is generaNy
des�xibed as fdlows:
A TASK 1 — �EOTEGHNICAL INVESTIGATIONS
A geotechnical engineering report wi� be provided. The report wr�l provide suger borings,
2 pavement oores and 2 LBR te�s and mudc probes for the baffle bcx in the wetland
area. The report w�l prwide seasonel high water for each auger boring.
B. T/�SK 2- DESIGN DEVE�OPMENT DOCUMENTS
1. Desi� De�reloomeM Drav�t�
The CONSULTAM' shaM pre�ne complele Desi�n Oevelopment drav�gs for the
amenitles iderrti�ed in the Concept Plan arxl irx�uding all neceseary as�oc�ated
utllitles� sibe w�ork and ped�n anx�a�on. These items are further �ed as
fotbws:
• Demoliti�on Plen
• Site/Engir�eering Ptan� re-surfactng ertd re-striping af �Y� new curbs and
gutters on north and south side of the strest
• Site Drainage inc�ud�g cbsed dtafnage system of c�oncrete pipi�g and
drainage �res.
• ElecMcaf p�ns incicaCmg wi�ing� cmcuiting� service penels, puil boxes and any
ather items necessary for a oomplate elec�kxl sYatem to Po� Pr�
�r� ��. ��s��«��y�a,re.
• A�oass to atmer parwr�g on �outh side afi snepa�d Road.
• Hardscape: sidevralk leyout pl�r�� cfeooiathre cno�swa�as
n� �' Tssk Assiar ur�erri �3 — Sh�wrd Ro�d Co�trad Documard� Nowmbsr 24. 2011
• Gateway feature
• Sfrucnral drawings i�icabng foundauon design � the Gateway feature.
• Landscape plan indica�ng existing plents/trees to remain and propo�ed
pk�ntings. AN len�Caping witi be designed u�lizing the latest techniques of
xeriscape design.
• Irr�gat�n: Preliminary bemporary irrigation drawings including d�ip irrigatan
Iocations, sleeving, main line piping and wa�er source.
All of the drawings abo�ve shaA a�ere to the Americans w�h Disebilitles Act (ADAj.
2. Cost Estimate
Based �on tlie Design Developrnent Docume�rts descr�ed above� the
(ANSULTANT sftell prepare and submit an estimate of probable constrtiction
costs for aN fmproaements.
3. Meetinas
The CONSULTANT shaN meet with d�e CITY staff up to two � during the
cflmp�t4on of the D� Develapmer�t Plans.
C. TASK 3— CONSTAUCTION DOCUWIENTS
1. Based upon the appr�oved design Development Doaimerrts, the CONSULTANT
� P� �P� Cons�nxxion Drawinge (100°16 drawings) and speafications
for the work as de�cxibed in 6.1 (above). The CONSULTANTS servic�s do not
ir�clude rnitlgation plans or the cast of arty permit apptica�on fees or jurisdc�ioha(
inspections.
The CONSULTANT wiB coordnate witt� atl affeded ut�lly providers within the
project limtts by fumIshing ptans at the 9096, 10096 and final review stages to the
utilides for their review, c�'irmabon of u�lity location and mark-up of proposed
�elacatbns. The development of tha roadway plar�s sha� incorporate and
constder the in�ut provided by each affected ut�i�es. The CONSULTMR � rrot
respons�ble for ut�ity relocation design.
2. Cost Estimate
Based t�on the final Co�trtxtion Documents, the CONSULTANT shaN prepare
and subm� an estlmate � probable cost for a!i improvements. T'he estlmate v� be
itemized by feature to fac�itate anaiysis.
3. Meetin� ar�d Presenffifi�ons
The CONSULTANT s�al! meet with CITY staff up tio t�w bimes durir�g this pt�ase af
the work.
Specfflcations shali be provided for ati items designed unde� this agreemerrt. Specafications
shaN be prepared in CSI fom�a�
The CONSULTANT w�l provide quantiiy takeoffs for the project and will prepare bid
tabulation schedules for unit p�ice �ddi� by g�teral contractors.
Paae No. 2 Task Assianrt�ent N3 — St�ennrd Road Cor�t �mbsr 24_ 2011
ft is anticlpated thet the tatal construc�On val� af the items descrfb�d above Is
a�roximately five hundred thousand dollars (�.SOO�a00-00).
All o� �e drawings �ove shaN adhere to the �4mer�aris with Disab�ities Act (ADA).
0. TASK. 4 — PER�AITTFNO
This task antiapates that this project wi� be exempt fram a St. Jahns Rnrer Water
���e�t D�s�t (S1RV1iMD) Permit h�r�+� a pass�billty exists that a permit may
be required. The CONSULTANTS engineering a�Itant y�� pe�rm e drainage
analysis in an effort to obtain a letter of exemptio� for the project. The engine�ing
consultant will provide die r�ecessary coordinatbn with SJRV1lMD to discuss permitting
crite�ia, app�IcabCE'rty and revlewer fnitia! cor�oerr�s. Upo� substandsl completion af the
plans, the engineering cansultant wi�! prepare a Letter of Exemp�on for submission to
SJRWMD. The engh�eerEng coRSUaant witl res�d to or�e (1) Reques# for �onel
irtformatbn (RAI) to SJRWMD.
E. TASK 5- ENVIRONMENTAL RESEARCH
It was discovered that a Federa! Superfund Gean-�r s�te ts located at�acent to the
project area. As a result� the Erwironmental Protection Agancy Report prepared for that
sne sha11 be provided to the CUENT so that the CUENT ms�l daterm�e ff�e need for
any further evaluati�ns are requlred priar to the cornmerk;emsnt af the praject. A Level I
Contamiriation Scxeening Evaluation wi�l not be provided as a part of th�s Scope of
Services.
F. TASK 6- AS-BUtLT PLAN RE�EW
As-Buiit Plan Sets pnovided by the General CoMra�or will be revievved by the
CONSULTANTS Civi1 Engineer.
tll. DELIVERABLES
A. GEOTECHNICAL REPOAT
B. DRAWINt33
1. Crnrer Sheet. Ke�r Map
2. Dern�itton P�n
3. Roadway Typlca! Sectlons
4. Grad�g and Drainage Plarts and Details
5• Electrical Plarts and Details
6. Gateway Feature Plans an�i Details
7. Structural Plans and De�ils
8. Traf�ic Gorttrol
9. Pavement Martdng and Slg�ing
10. Erosion and Se�rnent Control Plen
11. L.andsca�re
12. trri�ation
P�qe Ma 3 Task Ass'tanment i3 — Sheoard F�osd � �•••,•.n..,�. Navemher 2� �n i 1
� � . - - — --
C. SPEqFlCAT10N8
D. BtD FORUA / PAY 1TEM3
III. COMPENSATfON
Tota� compensation for all the services necessery to complete the work as describ�
herein shall be a lump sum fee of $ 44�0OO,Op, mclusive of the reimbursable expe�ses
dascribed b�bw. A deta�led hourty Task Breakdovm associated with the w�ork to be
completed is attached as Fxhibit 'A'.
IV. SCIIEDULE
The work described herein shan be completed by March 15, 2011.
V. REIAABURSABLE EXPENSES
The total amount of reimbursable expenses during the course of the completion of
Tasks 1 through 5 of the project are estimated and broken out as foliows:
Mileage $ 75.00
P�inting/CoPY��9 S 200.00
PlottinQ � 100.00
TOTAL $ 375.00
Paos No. 4 Ta�lc Assi�nmerk �3 — 3haoerd po�d C Docume�s Novem6ar 24 2011
� • ---- - —
Exhibit `A' - ScoMe of Services For Task Assignment No. 3
SFfEPARD ROAD STREETSCAPf 11/2412010
Hou Rate Budgeted Time
� . . .� ���-��-'�- �' �_�: �.�=����=�
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Bellomo-Herbert �
S 150.00 (Principal) 2 $ 3U0.00
�; � ., -
Bellorta-Herbert
$ 154.00 (Principal) 16 S 2,400.00
3 95.00 (Landscape Architect} 40 $ 3,800.00
Bellomo-Herbert
$ 150.00 (Principai) 16 S 2,400.00
S 8:5.00 (Landscape Architect) 32 S 3.040.00
.��'��>�'�. _� . . _. . - ..--�` - -.. - -. _' . _ - . �-. - �.�H�>
Belbmo-Herbert
$ 150.00 (Principal) 2 � 300.00
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'��� ��l�� �t����
Bellomo-Herbert
$ 150.00 (Principal) 3 $ 450.00
Irtwood Engin�ring ~ S 22,072.00
EPG Electical Engineers S 4,000.00
Fbrida Bridge (Structural) � 2,400.00
Nodarse (Geotech) 3 g��pp-pp
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