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HomeMy WebLinkAbout2010 10 11 Consent 208 Approval Of September 27, 2010 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA rLvAl ki u T 1:14.4 incorporated 1959 CITY COMMISSION MINUTES REGULAR MEETING MONDAY, SEPTEMBER 27, 2010 — 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, September 27, 2010 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present .,.,..; Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present essi City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, arrived at 5:18 p.m. PUBLIC HEARINGS AGENDA - PART I PUBLIC HEARINGS 500. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -50, Which Establishes The Final Operating Millage Rate And The Final Voted Debt Service Millage Rate For Fiscal Year 2010 -2011 For The City Of Winter Springs. FISCAL IMPACT: The Decision To Levy An Operating Millage Rate Of 2.4714 Mills As Opposed To The Rolled -Back Rate Of 2.6404 Mills Results In Reduced Ad Valorem General Fund Revenues Of Approximately $288,000.00. The Decision To Maintain The Voted Debt Service Millage Rate At 0.1100 Mills Required A Subsidy From The General Fund To The Central Winds Debt Service Fund In The Amount Of $44,000. COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -50, The Millage Rates For Fiscal Year 2010 -2011 Will Be Communicated To The Seminole County Property Appraiser And The Seminole County Tax Collector As The Millage Rate To Be Levied By The City Of Winter Springs For The 2010 Tax Year (Fiscal Year 2010 - 2011). RECOMMENDATION: It Is Recommended That The Commission Adopt Resolution No. (Number) 2010- 50 Establishing The Final Operating Millage Rate At Whatever Rate The Commission Deems Necessary For Fiscal Year 2010 -2011, The Final Voted Debt Service Millage Rate At 0.1100 Mills For Fiscal Year 2010 -2011 And Publicly Announce The Percentage By Which The Final Operating Millage Rate Is Less Than The Rolled -Back Rate. A `Sample' Motion Follows Which Includes The Necessary Elements For Statutory Compliance: I Make The Motion That The City Of Winter Springs Adopt Resolution No.(Number) 2010 -50 Establishing The Final Operating Millage Rate At 2.4714 Mills, Establishing The Voted Debt Service Rate At 0.1100 Mills And Publicly Announce That The Final Operating Millage Rate Is 6.40% Less Than The Computed Rolled - Back Rate Of 2.6404 Mills. Mayor Bush opened the "Public Input" portion of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 3 OF 22 No one spoke. Mayor Bush closed the "Public Input" portion of this Agenda Item. PEA "MOTION TO APPROVE" (RESOLUTION 2010 -50). MOTION BY DEPUTY MAYOR BROWN. 4fi.J.,� "a' "a'1 � City Attorney Anthony A. Garganese arrived at 5:18 p.m. Cu DEPUTY MAYOR BROWN FURTHER STATED, "I WOULD LIKE TO MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION NUMBER 2010 -50 ESTABLISHING THE '7 1 FINAL OPERATING MILLAGE RATE AT 2.4714 MILLS, ESTABLISHING THE VOTED DEBT tg - SERVICE RATE AT - 0.1100 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE IS 6.40% LESS THAN THE COMPUTED ROLLED -BACK RATE OF 2.6404 MILLS. " SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -51, Establishing The Final Budget For Fiscal Year 2010 -2011. FISCAL IMPACT: The Proposed Final City -Wide Budgets By Fund Type Currently Reflect The Following Appropriations To (From) Fund Balance: General Fund — ($538,698.00); Comprised Of $1,955.00 Of Positive Operating Coverage And ($540,653.00) In Capital/Non- Recurring Coverage Governmental Funds (Exclusive Of General Fund) — ($2,599,303.00) Enterprise Funds — ($1,216,737.00) COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -51, The Final Budget For Fiscal Year 2010 -2011 Will Be Implemented And Become Effective On October 1, 2010. Within One Week Of Adoption The Final Budget Will Be Placed On The City's Website. RECOMMENDATION: • Recommend That The Commission Approve The Final Budget For Fiscal Year /010 -2011 • Recommend That The Commission Adopt Resolution No. (Number) 2010 -51 Establishing The Final Budget For Fiscal Year 2010 -2011 Mayor Bush opened the "Public Input" portion of this Agenda Item. No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 4 OF 22 Mayor Bush closed the "Public Input" portion of this Agenda Item. "MOTION TO APPROVE" (RESOLUTION 2010 -51). MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: PISA DEPUTY MAYOR BROWN: AYE f ru lo COMMISSIONER KREBS: AYE a COMMISSIONER BONNER: AYE C, COMMISSIONER HOVEY: AYE �,a,,., COMMISSIONER McGINNIS: AYE CARRIED. a" INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 101. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission About The Hometown Harvest Special Event. FISCAL IMPACT: Staff Projects A $200.00 Carry Over To The Next Event. COMMUNICATION EFFORTS: The Winter Springs 5 Annual Hometown Harvest Will Be Promoted Through The Fall Edition Of The Insider (On Website), e -Alert, And The City Website. Flyers Will Be Displayed In The Town Center, City Hall, Senior Center, Parks And Recreation, Etc. It Will Also Be Promoted In All Local News Media. RECOMMENDATION: Informational Only. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 5 OF 22 INFORMATIONAL 102. Public Works Department REQUEST: Providing A Construction Progress Update On The Solary Canal Regional Stormwater Treatment Area. FISCAL IMPACT: The Project Construction Is Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The Construction Funding Agreement, The City Invoices The :,i District Monthly During The Construction Period And The District Reimburses The City Within 45 Days +r Of Receipt Of An Approved Invoice. r} COMMUNICATION EFFORTS: At The Start Of Construction, Staff Mailed Construction Notices To All 11' ;; Surrounding Residents Which Included Project Information And Contact Information. A Project Information Sign At The Project Entrance Off Of Deleon Street Has Been In Place Since The Start Of The "'` Project. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 103. Community Development Department REQUEST: Advising The City Commission Of The Status And Possible Ramifications Of The August 26 First Circuit Court Final Judgment Order In The City Of Weston V. Crist, Declaring SB 360 (Chapter 2009- 96, Laws Of Florida; a.k.a. "Community Renewal Act ") Unconstitutional. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Informational Agenda Item. COMMUNICATION EFFORTS: This Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; And Is Electronically Posted In Accordance With The City Clerk's Procedures. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Staff Will Provide Timely Updates Of Any Actions Of A Substantive Nature. Attorney Garganese commented on Senate Bill 360. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 6 OF 22 CONSENT AGENDA CONSENT 200. Office Of The City Manager v 7 REQUEST: Requests That The City Commission Approve Resolution Number 2010 -48 Recognizing The ;au." Retirement Of Parks And Recreation Department Director Chuck Pula.v `YA FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -48 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been ,„ Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, ' LaserFiche, And The City's Server. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2010 -48 In Honor Of Parks And Recreation Department Director Chuck Pula. This Agenda Item was not discussed. CONSENT 201. Not Used. CONSENT 202. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The City Commission Consider The Adoption Of Resolution 2010 -53 Expressing The Intent For Purposes Of Compliance With United State Treasury Regulation Section 1.150- (2)(e) To Reimburse The City For Any Temporary Loans For The Reclaim Water Plant With The Proceeds Of A Future Financing Agreement. FISCAL IMPACT: With The Passage Of This Resolution The Sewer And Water Fund Will Be Able To Begin The Lake Jesup Reclaimed Project In October And Provide Interim Financing Using Its Reserves ($1.2 Million) Until Loan Proceeds Are Available. COMMUNICATION EFFORTS: Copies Of The Signed Resolution Will Be Sent To The United States Treasury Department And PFM Consulting. The Original Will Be Held On File For Future Possible Official Inquiries By The IRS. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission- Approve Resolution 2010 -53 To Establish The Right To Be Reimbursed For Any Interim Financing Solution That Maybe Required To Start The Lake Jesup Reclaimed Project. Commissioner Gary Bonner and Mr. Shawn Boyle, Director, Finance and Administrative Services Department discussed this Loan and any possible risks. Related to this discussion, Commission Bonner added, "So by first Quarter, it should have all been worked out; we will have the money back." Commissioner Bonner then recommended that Mr. Boyle let the City Commission know when this happens. Mr. Boyle responded, "Absolutely." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 7 OF 22 CONSENT 203. Information Services Department REQUEST: Requests Commission Approve The Orlando Business Telephone Systems (OBTS t ,.�� Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annua .. °_ Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager Anti ` City Attorney To Prepare And Execute Any And All Applicable Documents. r.: t3' Y P Y PP „-`- FISCAL IMPACT: $11,676.00. This Item Is Budgeted In Information Services Department 1340 - 54633. i sx;; COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time. T y1 TM RECOMMENDATION: Information Services Requests Commission Approve The Orlando Business Telephone Systems (OBTS) Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annual Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. There was no discussion on this Agenda Item. CONSENT 204. Public Works Department REQUEST: Requesting City Commission Approval Of The Final Engineering Plans For Michael Blake Boulevard, And To Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. FISCAL IMPACT: The Required Reimbursement In The Amount Of $247,561.80 Due At Right -Of -Way Closing Is Budgeted In The Road Improvement Fund (One -Cent Sales Tax). COMMUNICATION EFFORTS: Staff Regularly Communicates With Winter Springs Holdings And Other Affected Parties Regarding The Status Of Michael Blake Boulevard. Additional Communications, Such As Website Postings, E- Alerts, Etc., Will Be Necessary When The Project Is Under Construction. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Engineering Plans For Michael Blake Boulevard And Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. Commissioner Bonner, City Manager Kevin L. Smith and Mr. Brian Fields, P.E., City Engineer, Public Works Department addressed questions related to funding. CONSENT 205. Public Works Department — Stormwater Division REQUEST: Requesting Authorization To Renew The Contract With Lake Masters Aquatic Weed Control, Inc. In The Amount Of $46,560.00 For One Year For Aquatic Weed Control And Maintenance Services Of Certain Lakes And Ponds. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 8 OF 22 FISCAL IMPACT: The Annualized Cost To Renew Lake Masters' Contract For One Year Is $46,560.00 (No Change From Last Year) And The Funding Source Is The Stormwater Utility Fund, Line Code 3800- 54693. The Funds For This Project Will Be Expended Over A Twelve -Month Contract Period Beginning October 1, 2010. COMMUNICATION EFFORTS: Staff Regularly Receives And Coordinates The Resolution Of Pond, '" Maintenance - Related Issues With Residents, HOA's (Homeowner's Association), And Regulatory Agencies. As The Time Allows, Staff Also Periodically Inspects Privately Owned And Maintained Ponds To Verify That They Are Complying With City Stormwater Treatment Standards. , RECOMMENDATION: Staff Recommends That Authorization Be Given To Renew The Contract ; , re Agreement With Lake Masters Aquatic Weed Control, Inc. For The Aquatic Weed Control And r - ;_ Maintenance Of Certain Ponds At A Cost Of $46,560.00 Payable From The Stormwater Utility Fund. No discussion. CONSENT 206. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -27 Offering Their Appreciation And Gratitude For The Service Of Mr. Arsenio Calle As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -27. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. Should The Resolution Be Approved By The City Commission, Mr. Calle Will Be Sent A Letter Inviting Him To Receive His Resolution At An Upcoming City Commission Regular Meeting. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -27. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Calle Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. CONSENT 207. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -28 Offering Their Appreciation And Gratitude For The Service Of Mr. Bob Henderson As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -28. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 9 OF 22 COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. a� RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve s ,, Resolution Number 2010 -28. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. v§ Henderson Regarding An Official Presentation In His Honor By The Mayor And City Commission. There was no discussion on this Agenda Item. CONSENT 208. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -29 Offering Their Appreciation And Gratitude For The Service Of Mr. Jim Pitts As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -29. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -29. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Pitts Regarding An Official Presentation In His Honor By The Mayor And City Commission. No discussion. CONSENT 209. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -30 Offering Their Appreciation And Gratitude For The Service Of Mr. Gregory Roero As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -30. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 10 OF 22 RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -30. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Roero Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. "a$s CONSENT .,,wt 210. Office Of The City Clerk r REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -31 Offering Their Appreciation And Gratitude For The Service Of Ms. Kathryn Fairchild As A Recent Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -31. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -31. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Fairchild Regarding An Official Presentation In Her Honor By The Mayor And City Commission. There was no discussion on this Agenda Item. CONSENT 211. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -32 Offering Their Appreciation And Gratitude For The Service Of Ms. Cara Lynn Roesner As A Recent Member Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -32. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010-32. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Roesner Regarding An Official Presentation In Her Honor By The Mayor And City Commission. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 11 OF 22 CONSENT 212. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -33 , Offering Their Appreciation And Gratitude For The Service Of Mr. Robert Heatwole As A Recent !' Member Of The Planning And Zoning Board/Local Planning Agency. C .1, ; ) FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -33. ! , COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been p Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors,, ,a Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -33. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Heatwole Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. CONSENT 213. Community Development Department — Urban Beautification Services Division REQUEST: Requesting Approval To Dispose Of Surplus Assets In The Form Of (129) Pole Mount Decorations To Be Traded For $2,760.00 In Credit Towards The Purchase Of Pole Banners From Clark's Sales Display, Inc. FISCAL IMPACT: There Is No Cost To Dispose Of The Abovementioned Surplus Assets; However, The City Will Receive $2,760.00 From Clark Sales Display, Inc., As A Credit Toward The Purchase Of Pole Banners For The City's Pole Banner Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Staff Recommends That The City Commission Approve The Disposition Of (129) Pole Decorations As Shown In Attachment `A', To Be Traded For A $2,760.00 Credit From Clark's Sales Display, Inc., Toward The Purchase Of Pole Banners For The City's Pole Banner Program. There was no discussion on this Agenda Item. CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 7, 2 Attorney - Client Session /Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 12 OF 22 COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 7 �'` h' P Y 9 PP P �� -���> 2010 Attorney- Client Session /Special Meeting Minutes. No discussion. CONSENT 215. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 13, 2010 City Commission Regular `" Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 13, 2010 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2010 -48 Recognizing Mr. Chuck Pula For His 11 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. Mayor Bush, the City Commission, and Manager Smith presented Resolution Number 2010 -48 to Mr. Chuck Pula, Parks and Recreation Department Director in honor of his Service to the City and his Retirement. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 13 OF 22 Mr. Pula gave a speech offering his thanks. Mayor Bush then said to Mr. Pula, "We really do appreciate all you have done and- especially that three million dollars ($3,000,000.00) you brought in, in Grants — we really appreciate that. I know the citizens do too. I think the Commission would all agree that our Parks are one of the most outstanding features of our City." "„ REPORTS rU _u. _:, .: ».: REPORTS rrs 9 400. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese wished Mr. Pula well. Next, Attorney Garganese advised the City Commission that the Lexon Settlement Agreement had been signed and provided to the Insurance Company. Attorney Garganese also noted that the Choices In Learning Agreement had been "Signed and delivered, so we will be moving forward with implementing that." REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs No Report was given at this time. REPORTS -404. Office Of The Mayor — The Honorable John F. Bush Mayor Bush mentioned the one hundred thousand dollars ($100,000.00) that Seminole County was planning to give the Envision Seminole organization and noted that their Steering Committee might be asking the City Commission to recommend Appointing at least two (2) individuals to serve on a Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 14 OF 22 REPORTS 405. Office Of Commissioner Seat One — The Honorable Jean Hovey Commissioner Jean Hovey spoke for the Record and thanked Mr. Pula for his assistance with Camp programs. Next, Commissioner Hovey said to Mr. Fields, "The turn lane is done; it looks really great." r-:.. 7 Lastly, Commissioner Hovey mentioned she had signs in support of the half penny Sales Tax; and should anyone signs, to give her a call. ,.2a hi.L.,Y l REPORTS 406. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown a ,} ' Deputy Mayor Rick Brown further spoke on the one hundred thousand dollars ($100,000.00) for the Envision Seminole organization. Discussion followed on a study and the Steering Committee. REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner mentioned that a Walk is being held on Saturday, October 2, 2010 on behalf of Sedona House and asked if any of his fellow Commissioners would like to join him. REPORTS 408. Office Of Commissioner Seat Four— The Honorable Sally McGinnis Commissioner Sally McGinnis commented on a half a million dollars ($500,000.00) Shepard Road Beautification project. Secondly, Commissioner McGinnis said, "The road into the Hound Ground — it needs to be filled in. There are big pot holes." Thirdly, Commissioner McGinnis commented on road cuts, beautification, and possible other requests. ❖ ❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORTS WERE DISCUSSED, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. •:••:. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 15 OF 22 REPORTS REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Joanne M. Krebs asked about the status of a bright house NETWORKSTM building on Moss Road and suggested that before and after photos of City projects be taken, which would help keep the City Commission informed. Manager Smith responded, "We'd be glad to do that" , Next, Commissioner Krebs commented on the Industry Recognition Awards that she recently had attended. Krebs then mentioned that Seminole County Sheriff's Office Budget related funds were being '; "= given to Seminole County Sheriff's Office employees. �,„„ ._ g tY '�;�: REPORTS 404. Office Of The Mayor — The Honorable John F. Bush Mayor Bush asked about striping paved roads in the Ranchlands. With further comments on the darkness of those roads at night, Mr. Fields said, "We'll take a look at it." PUBLIC INPUT No one spoke at this time. PUBLIC HEARINGS AGENDA - PART II PUBLIC HEARINGS 502. Not Used. REGULAR AGENDA REGULAR 600. Not Used. REGULAR 601. Community Development Department — Planning Division REQUEST: Requests That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program (CIP) For FY (Fiscal Year) 2010/[20]11— 2015/[20]16. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 16 OF 22 FISCAL IMPACT: The Capital Improvements Program (CIP) Is A 6 -Year Schedule Of Improvements That Includes The Capital Improvements Element Schedule And All Other Capital Projects To Be Funded By The City. COMMUNICATION EFFORTS: March 5, 2010 — FY (Fiscal Year) 2011 -2016 Capital Improvements ; 'rc i Program And The Capital Improvements Element Forms Distributed To Dept (Department) Directors. `: +: - June 9, 2010 - Public Hearing Before The Local Planning Agency. Agenda Items Are Posted In City Hall And Posted On City's Website. RECOMMENDATION: P &Z (Planning And Zoning)/LOCAL PLANNING AGENCY RECOMMENDATION ::e":43 At A Regular Meeting Of The Planning And Zoning Board/Local Planning Agency Held On June 9, 2010, , -„ The Board Heard Staff Requests, Held A Public Hearing, And Voted Unanimously 5 -0 To Recommend The CIP (Capital Improvements Program) For Adoption. STAFF RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program For FY (Fiscal Year) 2010420111 — 2015420116. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department introduced this Agenda Item for discussion. Mayor Bush remarked, "With the development of the (State Road) 417 area, should we be taking a look at these to see if some of this money shouldn't be redirected in the Economic Development arena ?" Manager Smith stated, "Yes." Continuing, Mayor Bush noted, "So this is something the Commission could still do later on ?" Manager Smith stated, "Yes. Absolutely. This document is an evolving document." "MOTION TO ADOPT." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONN AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. REGULAR 602. Office Of The City Clerk REQUEST: Requests The City Commission Consider The Information In -This Agenda Item As It Pertains To City Clerk's Performance Review For The Period From September 28, 2009 — September 27, 2010. FISCAL IMPACT: As No Merit Raises Were Approved During The 2009 -2010 Fiscal Year, No Additional Funding Is Requested As Part Of This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 17 OF 22 COMMUNICATION EFFORTS: The City Clerk Has Worked On This Agenda Item With The City Manager. Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item Including The t f. -) Submitted "Performance Evaluation Form" And If Acceptable To The City Commission, Consider "m Completing The Performance Evaluation Form With Consideration Of Any Input Or Suggestions. + W City Clerk Andrea Lorenzo - Luaces briefly introduced this Agenda Item. v . Commissioner Bonner stated, "This is very well done. Very, very well done. I am very impressed by the , thoroughness; and the way you broke down the categories was very, very helpful." With discussion on how to proceed, Commissioner Krebs stated, "I will do a one -on- one." Mayor Bush agreed and asked the City Commission if there was Consensus. No objections were voiced. The status of the City Manager's recent Performance Evaluation was then mentioned and Manager Smith explained, "The conclusion was that there would be one -on -one conversations and I think that was the extent of it." Commissioner McGinnis and Commissioner Krebs stated, "It was." Commissioner Bonner then said, "I don't know if we actually are going to commit any sort of official summary out of the one -on- ones ?" Further comments followed on a baseline, one -on -ones, and a due date. Deputy Mayor Brown suggested, "I think at the very least we should use these forms, complete them, have our personal conversations and then maybe turn these forms into HR (Human Resources) so that we have a record of them, at least in the employees file." Commissioner McGinnis agreed and stated, "We could just turn them into HR (Human Resources) - that would be fine; with comments." Commissioner Bonner then remarked, "I agree with Commissioner Brown that we need some process of turning this in on behalf of the employees somewhere, maybe the HR (Human Resources) Department or their permanent file." Tape 1 /Side B Manager Smith suggested, "I would respectfully say that some type of feedback on the record would be an appropriate course of action and I would personally appreciate that and I believe Andrea (Lorenzo - Luaces) would also. What form that takes is certainly at your discretion. I would suggest that it would be at a minimum, a discussion on this -dais that will be on the Public Record, moving up to perhaps — the Mayor had mentioned maybe a one (1) page thought process from each Commissioner and then moving up to the actual metrics. I leave that to your discretion." Mayor Bush mentioned transparency related to letting "The people know how the Commission feels about that particular Appointment." Continuing, Mayor Bush agreed it should go into the personnel file and added, "I think that idea of a Summary is a good thing and Commissioner Brown's statement about the Consensus of the Commission's Evaluation, I think is really important." Commissioner McGinnis thought this was a good start and suggested it could be refined over the next year and perhaps others could offer ideas to make it a better product. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 18 OF 22 Deputy Mayor Brown recommended, "We have the form and we have the criteria; why don't we have our HR (Human Resources) person drive this; and then collect these and then have our HR (Human Resources) group put together the final document." Commissioner Bonner stated, "That is probably a good idea." Commissioner McGinnis said, "I agree." Commissioner Krebs remarked, "That would be direction for the City Manager " Deputy Mayor Brown added, "Consensus from us first — and adopt the form, which I thought was excellent." K7 There were no objections noted. Commissioner Bonner then said "The Manager, and the Clerk they have an Employee Review. There is an opportunity on the form to provide comments or verbatim as it were That can all be aggregated by the independent Human Resource professional within Staff, and — I am sure that person would do a great and fair job of bringing us back, sort of a summary of that review, that could be become the Public Record. And I think Commissioner McGinnis is right, that that process will obviously evolve but we have to start somewhere on behalf of these two (2) employees; and certainly the by- product of this is we are actually putting into a place a process that undoubtedly may trickle down within their respective organizations." Manager Smith commented on the Evaluation Form he had submitted and previous comments from the City Commission on the rating categories he had suggested. Manager Smith then noted that the City Clerk had adapted her Evaluation Form to reflect the Commission's suggestions for the "Evaluation Scale" categories to Manager Smith during the review of his proposed Evaluation Form. Manager Smith then asked the City Commission if they had a preference as to which "Evaluation Scale" categories they preferred. Next, Commissioner Hovey asked if both Evaluation Forms (in a non PDF format) could be emailed to her. Manager Smith stated, "Be happy to." Regarding the Commission's Consensus as to which "Evaluation Scale" categories should be used for the City Manager's Evaluation Form, Members of the City Commission said they preferred using the "Evaluation Scale" shown on the proposed Evaluation Form included in this Agenda Item. Mayor Bush summarized the process to the City Commission and stated, "You are going to meet with Andrea (Lorenzo - Luaces) one -on -one, fill this out, and let's say we give it to Kevin (Smith) and then he will direct the HR (Human Resources) person to do it." Manager Smith explained, "I will direct Shawn (Boyle) as the HR (Human Resources) person to do it independently outside of my supervision. So, being as I have to direct Shawn (Boyle), I will do that now and ask Shawn (Boyle) to take that lead, independent of me." Mayor Bush noted, "We will have the Form tomorrow." With comments on a suggested timeframe, Commissioner Hovey proposed the City Commission complete their Reviews "Within thirty (30) days." Commissioner Bonner stated, "I think so. That seems reasonable." No objections were noted. Commissioner Krebs then commented to Manager Smith about his Evaluation Form and the different categories, and suggested, "I think if yours was broadened more, it would be easier." Manager Smith noted, "If everyone feels that way, one suggestion I would make then is on my Evaluation, there were eight (8) categories and within each category were somewhere between five (5) and eight (8) sub - categories and the thought process is that you would rate each sub - category and take the total and divide by the number of categories to get `Communication' grand total; and then you do that for the other seven (7) categories. Perhaps the Commission may be of the mindset just to look at each category, for example, `Communication' — use the sub - categories as a guideline to make your decision and then put an overall rating for `COMMUNICATION'." Commissioner Krebs stated, "Right - exactly." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 19 OF 22 Furthermore, referring to the City Clerk's proposed Evaluation Form, Manager Smith stated, "The first category is `CITY COMMISSION SUPPORT'. Here's five (5) things to consider when you're rating that category. At the end of it, you're going to put a `1', `2', or a `3' for that overall category rating, and do that again for each of the categories. Is that agreeable to everyone ?" Commissioner Bonner said, "I think so." Commissioner Hovey and Deputy Mayor Brown nodded in agreement No objections were voiced. x Continuing, Commissioner Bonner commented, "I am good with that overall category rating and I am also comfortable that if we had any sub - category feedback for you we could put that into the Verbatim..." .` •:: Commissioner Krebs added, "...And into our comments." Furthermore, Commissioner Bonner summarized the process, "We as the Commission are going to provide our review feedback on Andrea's (Lorenzo- Luaces) behalf direct to the Human Resource professional and on the Manager's behalf, direct to the Human Resource a -• -- professional. The Human Resource professional will summarize those separately and we will be at a position to separately provide that back to the respective party — Andrea (Lorenzo - Luaces) and Kevin (Smith); so that we have this independent person that is basically doing the summarization and the grading and there is a privacy factor that takes place in there, that Human Resource professionals practice." Commissioner Krebs noted, "I am going to provide mine back to the person period, and then turn in what I provided to that person." Deputy Mayor Brown and Commissioner McGinnis agreed. Commissioner Bonner said, "Absolutely. Then you could have a separate meeting." With no objections stated, Commissioner Bonner remarked, "But the delivery is to the Human Resource professional who will do the formal roll -up and summarization on behalf of the whole process." Mr. Boyle agreed to assist with this process. Commissioner Bonner then noted, "The action item is for Kevin (Smith) and for Andrea (Lorenzo - Luaces) to send us a revised document in WORDTM that we can turn into Shawn (Boyle)." Manager Smith noted, "And we will do that tomorrow." Further comments. REGULAR 603. Not Used. ❖ ❖ AGENDA NOTE: THE REMAINING TWO (2) REGULAR AGENDA ITEMS "604" AND "605" WERE DISCUSSED SIMULTANEOUSLY. + + REGULAR AGENDA REGULAR 604. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointment(s) To The City's New "Bicycle And Pedestrian Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -06. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 20 OF 22 FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Bicycle And Pedestrian Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Bicycle And Pedestrian Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210- 51214). Community Development Department Liaison Staff Costs Have Been Absorbed Otherwise. "`' °'�'" dmv COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City h z, Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The` Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Commissioner Joanne M. Krebs - Seat Five Is Requested To Make An Appointment To The "Bicycle And Pedestrian Advisory Committee ". Should The Mayor And /Or City Commission Wish To Appoint Any Ex- Officio Members As Noted In Sec. (Section) 2 -43., And As Shown On Page 2 Of This Agenda Item, They Can Certainly Do So. REGULAR 605. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointments To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210- 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Make Seven (7) More Appointments To The "Parks And Recreation Advisory Committee ". "GEOFFREY KENDRICK" NOMINATED TO SERVE ON THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 21 OF 22 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE, DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. "LANCE STEPHAN" NOMINATED TO SERVE ON THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. :., VOTE: COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush recognized Commissioner -Elect Cade Resnick who was in the audience. Commissioner McGinnis mentioned that it was her preference to work with Commissioner -Elect Cade Resnick on her suggested Appointment. Discussion followed with Ms. Sahlstrom on the Bicycle and Pedestrian Advisory Committee. "CHUCK JENKINS" NOMINATED TO SERVE ON THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Criteria for the Appointees was addressed next, and Commissioner Bonner suggested that Mr. Arnie Nussbaum could most likely represent item `iii.' in the suggested criteria; that Mr. Art Gallo could most likely represent item `ii.' in the suggested criteria; and Mr. Chuck Jenkins could mostly likely represent item `ix.' in the suggested criteria. It was then suggested that Mr. Geoff Kendrick could possibly represent item `viii.' in the suggested criteria. Furthermore, Commissioner Bonner suggested that City Clerk Lorenzo - Luaces could keep the City Commission apprised as to which criteria had been met and the City Commission could check with City Clerk Lorenzo - Luaces when they had a possible nominee to see which of the available categories still needed to be filled. Mayor Bush suggested that City Clerk Lorenzo - Luaces contact the individuals who have already submitted an Application and find out which criteria categories they would fit in. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 22 OF 22 As to the nine (9) Appointments to the Parks And Recreation Advisory Committee, Attorney Garganese explained, "As a general rule, each Commissioner has one (1) Appointment, and then four (4) more Members are At Large." ❖❖ AGENDA NOTE: THE FOLLOWING PUBLIC INPUT WAS DISCUSSED NEXT, AS DOCUMENTED. ❖ ❖ PUBLIC INPUT Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: as a Commercial Pool Contractor, Mr. Faires spoke in support of the proposed Atlantic Housing Project as he thought they produced quality products. Discussion. In other City business, Commissioner Krebs commented on suggestions for Chuck Pula's Retirement Luncheon. Discussion ensued on sports lingo, and a possible membership to the Senior Center. As to a suggested gift, Commissioner McGinnis thought the City Commission could contact City Clerk Lorenzo - Luaces if they had a suggestion for a gift. Discussion. "I MAKE A MOTION TO NAME THE THERAPY POOL AFTER CHUCK PULA." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 6:43 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO - LUACES, MMC CITY CLERK APPROVED: MAYOR JOHN F. BUSH NOTE: These Minutes were approved at the , 2010 City Commission Regular Meeting. CITY OF WINTER SPRINGS FLORIDA O�` •o ff Z t Incorporated 1 959 .� `oRipA . CITY COMMISSION MINUTES REGULAR MEETING MONDAY, SEPTEMBER 27, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five romMINp CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 2 OF 22 CALL TO ORDER The Regular Meeting of Monday, September 27, 2010 of the City Commission was called to Order by Mayor John F. Bush at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Rick Brown, present Commissioner Jean Hovey, present Commissioner Gary Bonner, present Commissioner Sally McGinnis, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, arrived at 5:18 p.m. PUBLIC HEARINGS AGENDA - PART I PUBLIC HEARINGS 500. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -50, Which Establishes The Final Operating Millage Rate And The Final Voted Debt Service Millage Rate For Fiscal Year 2010 -2011 For The City Of Winter Springs. FISCAL IMPACT: The Decision To Levy An Operating Millage Rate Of 2.4714 Mills As Opposed To The Rolled -Back Rate Of 2.6404 Mills Results In Reduced Ad Valorem General Fund Revenues Of Approximately $288,000.00. The Decision To Maintain The Voted Debt Service Millage Rate At 0.1100 Mills Required A Subsidy From The General Fund To The Central Winds Debt Service Fund In The Amount Of $44,000. COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -50, The Millage Rates For Fiscal Year 2010 -2011 Will Be Communicated To The Seminole County Property Appraiser And The Seminole County Tax Collector As The Millage Rate To Be Levied By The City Of Winter Springs For The 2010 Tax Year (Fiscal Year 2010 - 2011). RECOMMENDATION: It Is Recommended That The Commission Adopt Resolution No. (Number) 2010- 50 Establishing The Final Operating Millage Rate At Whatever Rate The Commission Deems Necessary For Fiscal Year 2010 -2011, The Final Voted Debt Service Millage Rate At 0.1100 Mills For Fiscal Year 2010 -2011 And Publicly Announce The Percentage By Which The Final Operating Millage Rate Is Less Than The Rolled -Back Rate. A `Sample' Motion Follows Which Includes The Necessary Elements For Statutory Compliance: I Make The Motion That The City Of Winter Springs Adopt Resolution No.(Number) 2010 -50 Establishing The Final Operating Millage Rate At 2.4714 Mills, Establishing The Voted Debt Service Rate At 0.1100 Mills And Publicly Announce That The Final Operating Millage Rate Is 6.40% Less Than The Computed Rolled - Back Rate Of 2.6404 Mills. Mayor Bush opened the "Public Input" portion of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 3 OF 22 No one spoke. Mayor Bush closed the "Public Input" portion of this Agenda Item. "MOTION TO APPROVE" (RESOLUTION 2010 -50). MOTION BY DEPUTY MAYOR BROWN. City Attorney Anthony A. Garganese arrived at 5:18 p.m. DEPUTY MAYOR BROWN FURTHER STATED, "I WOULD LIKE TO MAKE THE MOTION THAT THE CITY OF WINTER SPRINGS ADOPT RESOLUTION NUMBER 2010 -50 ESTABLISHING THE FINAL OPERATING MILLAGE RATE AT 2.4714 MILLS, ESTABLISHING THE VOTED DEBT SERVICE RATE AT - 0.1100 MILLS AND PUBLICLY ANNOUNCE THAT THE FINAL OPERATING MILLAGE RATE IS 6.40% LESS THAN THE COMPUTED ROLLED -BACK RATE OF 2.6404 MILLS. " SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2010 -51, Establishing The Final Budget For Fiscal Year 2010 -2011. FISCAL IMPACT: The Proposed Final City -Wide Budgets By Fund Type Currently Reflect The Following Appropriations To (From) Fund Balance: General Fund — ($538,698.00); Comprised Of $1,955.00 Of Positive Operating Coverage And ($540,653.00) In Capital/Non- Recurring Coverage Governmental Funds (Exclusive Of General Fund) — ($2,599,303.00) Enterprise Funds — ($1,216,737.00) COMMUNICATION EFFORTS: Upon Approval And Adoption Of Resolution No. (Number) 2010 -51, The Final Budget For Fiscal Year 2010 -2011 Will Be Implemented And Become Effective On October 1, 2010. Within One Week Of Adoption The Final Budget Will Be Placed On The City's Website. RECOMMENDATION: • Recommend That The Commission Approve The Final Budget For Fiscal Year2010 -2011 • Recommend That The Commission Adopt Resolution No. (Number) 2010 -51 Establishing The Final Budget For Fiscal Year 2010 -2011 Mayor Bush opened the "Public Input" portion of this Agenda Item. No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 4 OF 22 Mayor Bush closed the "Public Input" portion of this Agenda Item. "MOTION TO APPROVE" (RESOLUTION 2010 -51). MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 101. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission About The Hometown Harvest Special Event. FISCAL IMPACT: Staff Projects A $200.00 Carry Over To The Next Event. COMMUNICATION EFFORTS: The Winter Springs 5 Annual Hometown Harvest Will Be Promoted Through The Fall Edition Of The Insider (On Website), e- Alert, And The City Website. Flyers Will Be Displayed In The Town Center, City Hall, Senior Center, Parks And Recreation, Etc. It Will Also Be Promoted In All Local News Media. RECOMMENDATION: Informational Only. No discussion. 1111101W `.‘ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 5 OF 22 INFORMATIONAL 102. Public Works Department REQUEST: Providing A Construction Progress Update On The Solary Canal Regional Stormwater Treatment Area. FISCAL IMPACT: The Project Construction Is Funded 100% By The St. Johns River Water Management District. In Accordance With The Terms Of The Construction Funding Agreement, The City Invoices The District Monthly During The Construction Period And The District Reimburses The City Within 45 Days Of Receipt Of An Approved Invoice. COMMUNICATION EFFORTS: At The Start Of Construction, Staff Mailed Construction Notices To All Surrounding Residents Which Included Project Information And Contact Information. A Project Information Sign At The Project Entrance Off Of Deleon Street Has Been In Place Since The Start Of The Project. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 103. Community Development Department REQUEST: Advising The City Commission Of The Status And Possible Ramifications Of The August 26 First Circuit Court Final Judgment Order In The City Of Weston V. Crist, Declaring SB 360 (Chapter 2009- 96, Laws Of Florida; a.k.a. "Community Renewal Act ") Unconstitutional. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Informational Agenda Item. COMMUNICATION EFFORTS: This Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; And Is Electronically Posted In Accordance With The City Clerk's Procedures. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Staff Will Provide Timely Updates Of Any Actions Of A Substantive Nature. Attorney Garganese commented on Senate Bill 360. "MOTION TO APPROVE" (INFORMATIONAL AGENDA). MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 6 OF 22 CONSENT AGENDA CONSENT 200. Office Of The City Manager REQUEST: Requests That The City Commission Approve Resolution Number 2010 -48 Recognizing The Retirement Of Parks And Recreation Department Director Chuck Pula. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2010 -48 Is Approved. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2010 -48 In Honor Of Parks And Recreation Department Director Chuck Pula. This Agenda Item was not discussed. CONSENT 201. Not Used. CONSENT 202. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The City Commission Consider The Adoption Of Resolution 2010 -53 Expressing The Intent For Purposes Of Compliance With United State Treasury Regulation Section 1.150- (2)(e) To Reimburse The City For Any Temporary Loans For The Reclaim Water Plant With The Proceeds Of A Future Financing Agreement. FISCAL IMPACT: With The Passage Of This Resolution The Sewer And Water Fund Will Be Able To Begin The Lake Jesup Reclaimed Project In October And Provide Interim Financing Using Its Reserves ($1.2 Million) Until Loan Proceeds Are Available. COMMUNICATION EFFORTS: Copies Of The Signed Resolution Will Be Sent To The United States Treasury Department And PFM Consulting. The Original Will Be Held On File For Future Possible Official Inquiries By The IRS. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission- Approve Resolution 2010 -53 To Establish The Right To Be Reimbursed For Any Interim Financing Solution That Maybe Required To Start The Lake Jesup Reclaimed Project. Commissioner Gary Bonner and Mr. Shawn Boyle, Director, Finance and Administrative Services Department discussed this Loan and any possible risks. Related to this discussion, Commission Bonner added, "So by first Quarter, it should have all been worked out; we will have the money back." Commissioner Bonner then recommended that Mr. Boyle let the City Commission know when this happens. Mr. Boyle responded, "Absolutely." ,. air __. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 7 OF 22 CONSENT 203. Information Services Department REQUEST: Requests Commission Approve The Orlando Business Telephone Systems (OBTS) Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annual Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: $11,676.00. This Item Is Budgeted In Information Services Department 1340 - 54633. COMMUNICATION EFFORTS: No Extra Communication Efforts Are Necessary At This Time. RECOMMENDATION: Information Services Requests Commission Approve The Orlando Business Telephone Systems (OBTS) Professional Services Agreement Second Addendum, Authorize Renewal And Payment Of The Annual Maintenance And Support Agreement Not To Exceed $11,676.00, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. There was no discussion on this Agenda Item. CONSENT 204. Public Works Department REQUEST: Requesting City Commission Approval Of The Final Engineering Plans For Michael Blake Boulevard, And To Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. FISCAL IMPACT: The Required Reimbursement In The Amount Of $247,561.80 Due At Right -Of -Way Closing Is Budgeted In The Road Improvement Fund (One -Cent Sales Tax). COMMUNICATION EFFORTS: Staff Regularly Communicates With Winter Springs Holdings And Other Affected Parties Regarding The Status Of Michael Blake Boulevard. Additional Communications, Such As Website Postings, E- Alerts, Etc., Will Be Necessary When The Project Is Under Construction. RECOMMENDATION: Staff Recommends The City Commission Approve The Final Engineering Plans For Michael Blake Boulevard And Authorize Payment To Winter Springs Holdings, Inc. In The Amount Of $247,561.80 At The Closing For Conveyance Of The Michael Blake Boulevard Right -Of -Way To The City. Commissioner Bonner, City Manager Kevin L. Smith and Mr. Brian Fields, P.E., City Engineer, Public Works Department addressed questions related to funding. CONSENT 205. Public Works Department — Stormwater Division REQUEST: Requesting Authorization To Renew The Contract With Lake Masters Aquatic Weed Control, Inc. In The Amount Of $46,560.00 For One Year For Aquatic Weed Control And Maintenance Services Of Certain Lakes And Ponds. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 8 OF 22 FISCAL IMPACT: The Annualized Cost To Renew Lake Masters' Contract For One Year Is $46,560.00 (No Change From Last Year) And The Funding Source Is The Stormwater Utility Fund, Line Code 3800- 54693. The Funds For This Project Will Be Expended Over A Twelve -Month Contract Period Beginning October 1, 2010. COMMUNICATION EFFORTS: Staff Regularly Receives And Coordinates The Resolution Of Pond Maintenance- Related Issues With Residents, HOA's (Homeowner's Association), And Regulatory Agencies. As The Time Allows, Staff Also Periodically Inspects Privately Owned And Maintained Ponds To Verify That They Are Complying With City Stormwater Treatment Standards. RECOMMENDATION: Staff Recommends That Authorization Be Given To Renew The Contract Agreement With Lake Masters Aquatic Weed Control, Inc. For The Aquatic Weed Control And Maintenance Of Certain Ponds At A Cost Of $46,560.00 Payable From The Stormwater Utility Fund. No discussion. CONSENT 206. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -27 Offering Their Appreciation And Gratitude For The Service Of Mr. Arsenio Calle As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -27. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, Laserfiche, And The City's Server. Should The Resolution Be Approved By The City Commission, Mr. Calle Will Be Sent A Letter Inviting Him To Receive His Resolution At An Upcoming City Commission Regular Meeting. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -27. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Calle Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. CONSENT 207. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010-28 Offering Their Appreciation And Gratitude For The Service Of Mr. Bob Henderson As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -28. V - 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 9 OF 22 COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -28. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Henderson Regarding An Official Presentation In His Honor By The Mayor And City Commission. There was no discussion on this Agenda Item. CONSENT 208. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -29 Offering Their Appreciation And Gratitude For The Service Of Mr. Jim Pitts As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -29. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -29. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Pitts Regarding An Official Presentation In His Honor By The Mayor And City Commission. No discussion. CONSENT 209. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -30 Offering Their Appreciation And Gratitude For The Service Of Mr. Gregory Roero As A Recent Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -30. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 10 OF 22 RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -30. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Roero Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. CONSENT 210. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -31 Offering Their Appreciation And Gratitude For The Service Of Ms. Kathryn Fairchild As A Recent Member Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -31. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -31. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Fairchild Regarding An Official Presentation In Her Honor By The Mayor And City Commission. There was no discussion on this Agenda Item. CONSENT 211. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -32 Offering Their Appreciation And Gratitude For The Service Of Ms. Cara Lynn Roesner As A Recent Member Of The Beautification Of Winter Springs Board. FISCAL IMPACT: There Is No Fiscal Impact With Approval Of Resolution Number 2010 -32. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -32. Upon Approval Of This Resolution, The City Clerk Will Then Contact Ms. Roesner Regarding An Official Presentation In Her Honor By The Mayor And City Commission. No discussion. Nv a CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 11 OF 22 CONSENT 212. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2010 -33 Offering Their Appreciation And Gratitude For The Service Of Mr. Robert Heatwole As A Recent Member Of The Planning And Zoning Board/Local Planning Agency. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2010 -33. COMMUNICATION EFFORTS: Copies Or Access To This Agenda Item And Resolution Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2010 -33. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Heatwole Regarding An Official Presentation In His Honor By The Mayor And City Commission. This Agenda Item was not discussed. CONSENT 213. Community Development Department — Urban Beautification Services Division REQUEST: Requesting Approval To Dispose Of Surplus Assets In The Form Of (129) Pole Mount Decorations To Be Traded For $2,760.00 In Credit Towards The Purchase Of Pole Banners From Clark's Sales Display, Inc. FISCAL IMPACT: There Is No Cost To Dispose Of The Abovementioned Surplus Assets; However, The City Will Receive $2,760.00 From Clark Sales Display, Inc., As A Credit Toward The Purchase Of Pole Banners For The City's Pole Banner Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Staff Recommends That The City Commission Approve The Disposition Of (129) Pole Decorations As Shown In Attachment `A', To Be Traded For A $2,760.00 Credit From Clark's Sales Display, Inc., Toward The Purchase Of Pole Banners For The City's Pole Banner Program. There was no discussion on this Agenda Item. CONSENT 214. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 7, 2010 Attorney- Client Session /Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. 4 f CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 12 OF 22 COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 7, 2010 Attorney - Client Session /Special Meeting Minutes. No discussion. CONSENT 215. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The September 13, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The September 13, 2010 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. "MOTION TO APPROVE" (CONSENT AGENDA). MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2010 -48 Recognizing Mr. Chuck Pula For His 11 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Citizens Of The City Of Winter Springs. Mayor Bush, the City Commission, and Manager Smith presented Resolution Number 2010 -48 to Mr. Chuck Pula, Parks and Recreation Department Director in honor of his Service to the City and his Retirement. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 13 OF 22 Mr. Pula gave a speech offering his thanks. Mayor Bush then said to Mr. Pula, "We really do appreciate all you have done and- especially that three million dollars ($3,000,000.00) you brought in, in Grants — we really appreciate that. I know the citizens do too. I think the Commission would all agree that our Parks are one of the most outstanding features of our City." REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire Attorney Garganese wished Mr. Pula well. Next, Attorney Garganese advised the City Commission that the Lexon Settlement Agreement had been signed and provided to the Insurance Company. Attorney Garganese also noted that the Choices In Learning Agreement had been "Signed and delivered, so we will be moving forward with implementing that." REPORTS 401. Office Of The City Manager — Kevin L. Smith No Report. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC No Report. REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs No Report was given at this time. REPORTS 404. Office Of The Mayor — The Honorable John F. Bush Mayor Bush mentioned the one hundred thousand dollars ($100,000.00) that Seminole County was planning to give the Envision Seminole organization and noted that their Steering Committee might be asking the City Commission to recommend Appointing at least two (2) individuals to serve on a Committee. 4 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 14 OF 22 REPORTS 405. Office Of Commissioner Seat One — The Honorable Jean Hovey Commissioner Jean Hovey spoke for the Record and thanked Mr. Pula for his assistance with Camp programs. Next, Commissioner Hovey said to Mr. Fields, "The turn lane is done; it looks really great." Lastly, Commissioner Hovey mentioned she had signs in support of the half penny Sales Tax; and should anyone need signs, to give her a call. REPORTS 406. Office Of Commissioner Seat Two/Deputy Mayor — The Honorable Rick Brown Deputy Mayor Rick Brown further spoke on the one hundred thousand dollars ($100,000.00) for the Envision Seminole organization. Discussion followed on a study and the Steering Committee. REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner mentioned that a Walk is being held on Saturday, October 2, 2010 on behalf of Sedona House and asked if any of his fellow Commissioners would like to join him. REPORTS 408. Office Of Commissioner Seat Four— The Honorable Sally McGinnis Commissioner Sally McGinnis commented on a half a million dollars ($500,000.00) Shepard Road Beautification project. Secondly, Commissioner McGinnis said, "The road into the Hound Ground — it needs to be filled in. There are big pot holes." Thirdly, Commissioner McGinnis commented on road cuts, beautification, and possible other requests. ❖ ❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORTS WERE DISCUSSED, AS DOCUMENTED, FOLLOWED BY THE REST OF THE AGENDA. • • CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 15 OF 22 REPORTS REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Joanne M. Krebs asked about the status of a bright house NETWORKSTM building on Moss Road and suggested that before and after photos of City projects be taken, which would help keep the City Commission informed. Manager Smith responded, "We'd be glad to do that." Next, Commissioner Krebs commented on the Industry Recognition Awards that she recently had attended. Commissioner Krebs then mentioned that Seminole County Sheriff s Office Budget related funds were being given to Seminole County Sheriff's Office employees. REPORTS 404. Office Of The Mayor — The Honorable John F. Bush Mayor Bush asked about striping paved roads in the Ranchlands. With further comments on the darkness of those roads at night, Mr. Fields said, "We'll take a look at it." PUBLIC INPUT No one spoke at this time. PUBLIC HEARINGS AGENDA - PART II PUBLIC HEARINGS 502. Not Used. REGULAR AGENDA REGULAR 600. Not Used. REGULAR 601. Community Development Department — Planning Division REQUEST: Requests That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program (CIP) For FY (Fiscal Year) 2010/120111— 2015/120116. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 16 OF 22 FISCAL IMPACT: The Capital Improvements Program (CIP) Is A 6 -Year Schedule Of Improvements That Includes The Capital Improvements Element Schedule And All Other Capital Projects To Be Funded By The City. COMMUNICATION EFFORTS: March 5, 2010 — FY (Fiscal Year) 2011 -2016 Capital Improvements Program And The Capital Improvements Element Forms Distributed To Dept (Department) Directors. June 9, 2010 - Public Hearing Before The Local Planning Agency. Agenda Items Are Posted In City Hall And Posted On City's Website. RECOMMENDATION: P &Z (Planning And Zoning)/LOCAL PLANNING AGENCY RECOMMENDATION: At A Regular Meeting Of The Planning And Zoning Board/Local Planning Agency Held On June 9, 2010, The Board Heard Staff Requests, Held A Public Hearing, And Voted Unanimously 5 -0 To Recommend The CIP (Capital Improvements Program) For Adoption. STAFF RECOMMENDATION: Staff Recommends That The City Commission Adopt Resolution 2010 -52, The Five -Year Capital Improvements Program For FY (Fiscal Year) 2010/[20]11 — 2015420116. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department introduced this Agenda Item for discussion. Mayor Bush remarked, "With the development of the (State Road) 417 area, should we be taking a look at these to see if some of this money shouldn't be redirected in the Economic Development arena ?" Manager Smith stated, "Yes." Continuing, Mayor Bush noted, "So this is something the Commission could still do later on ?" Manager Smith stated, "Yes. Absolutely. This document is an evolving document." "MOTION TO ADOPT." MOTION BY COMMISSIONER McGINNIS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE MOTION CARRIED. REGULAR 602. Office Of The City Clerk REQUEST: Requests The City Commission Consider The Information In This Agenda Item As It Pertains To City Clerk's Performance Review For The Period From September 28, 2009 — September 27, 2010. FISCAL IMPACT: As No Merit Raises Were Approved During The 2009 -2010 Fiscal Year, No Additional Funding Is Requested As Part Of This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 17 OF 22 COMMUNICATION EFFORTS: The City Clerk Has Worked On This Agenda Item With The City Manager. Copies And /Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Review This Agenda Item Including The Submitted "Performance Evaluation Form" And If Acceptable To The City Commission, Consider Completing The Performance Evaluation Form With Consideration Of Any Input Or Suggestions. City Clerk Andrea Lorenzo - Luaces briefly introduced this Agenda Item. Commissioner Bonner stated, "This is very well done. Very, very well done. I am very impressed by the thoroughness; and the way you broke down the categories was very, very helpful." With discussion on how to proceed, Commissioner Krebs stated, "I will do a one -on- one." Mayor Bush agreed and asked the City Commission if there was Consensus. No objections were voiced. The status of the City Manager's recent Performance Evaluation was then mentioned and Manager Smith explained, "The conclusion was that there would be one -on -one conversations and I think that was the extent of it." Commissioner McGinnis and Commissioner Krebs stated, "It was." Commissioner Bonner then said, "I don't know if we actually are going to commit any sort of official summary out of the one -on- ones ?" Further comments followed on a baseline, one -on -ones, and a due date. Deputy Mayor Brown suggested, "I think at the very least we should use these forms, complete them, have our personal conversations and then maybe turn these forms into HR (Human Resources) so that we have a record of them, at least in the employees file." Commissioner McGinnis agreed and stated, "We could just turn them into HR (Human Resources) - that would be fine; with comments." Commissioner Bonner then remarked, "I agree with Commissioner Brown that we need some process of turning this in on behalf of the employees somewhere, maybe the HR (Human Resources) Department or their permanent file." Tape I /Side B Manager Smith suggested, "I would respectfully say that some type of feedback on the record would be an appropriate course of action and I would personally appreciate that and I believe Andrea (Lorenzo - Luaces) would also. What form- that takes is certainly at your discretion. I would suggest that it would be at a minimum, a discussion on this -dais that will be on the Public Record, moving up to perhaps — the Mayor had mentioned maybe a one (1) page thought process from each Commissioner and then moving up to the actual metrics. I leave that to your discretion." Mayor Bush mentioned transparency related to letting "The people know how the Commission feels about that particular Appointment." Continuing, Mayor Bush agreed it should go into the personnel file and added, "I think that idea of a Summary is a good thing and Commissioner Brown's statement about the Consensus of the Commission's Evaluation, I think is really important." Commissioner McGinnis thought this was a good start and suggested it could be refined over the next year and perhaps others could offer ideas to make it a better product. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 18 OF 22 Deputy Mayor Brown recommended, "We have the form and we have the criteria; why don't we have our HR (Human Resources) person drive this; and then collect these and then have our HR (Human Resources) group put together the final document." Commissioner Bonner stated, "That is probably a good idea." Commissioner McGinnis said, "I agree." Commissioner Krebs remarked, "That would be direction for the City Manager." Deputy Mayor Brown added, "Consensus from us first — and adopt the form, which I thought was excellent." There were no objections noted. Commissioner Bonner then said, "The Manager, and the Clerk they have an Employee Review. There is an opportunity on the form to provide comments or verbatim as it were. That can all be aggregated by the independent Human Resource professional within Staff, and — I am sure that person would do a great and fair job of bringing us back, sort of a summary of that review, that could be become the Public Record. And I think Commissioner McGinnis is right, that that process will obviously evolve but we have to start somewhere on behalf of these two (2) employees; and certainly the by- product of this is we are actually putting into a place a process that undoubtedly may trickle down within their respective organizations." Manager Smith commented on the Evaluation Form he had submitted and previous comments from the City Commission on the rating categories he had suggested. Manager Smith then noted that the City Clerk had adapted her Evaluation Form to reflect the Commission's suggestions for the "Evaluation Scale" categories to Manager Smith during the review of his proposed Evaluation Form. Manager Smith then asked the City Commission if they had a preference as to which "Evaluation Scale" categories they preferred. Next, Commissioner Hovey asked if both Evaluation Forms (in a non PDF format) could be emailed to her. Manager Smith stated, "Be happy to." Regarding the Commission's Consensus as to which "Evaluation Scale" categories should be used for the City Manager's Evaluation Form, Members of the City Commission said they preferred using the "Evaluation Scale" shown on the proposed Evaluation Form included in this Agenda Item. Mayor Bush summarized the process to the City Commission and stated, "You are going to meet with Andrea (Lorenzo - Luaces) one -on -one, fill this out, and let's say we give it to Kevin (Smith) and then he will direct the HR (Human Resources) person to do it." Manager Smith explained, "I will direct Shawn (Boyle) as the HR (Human Resources) person to do it independently outside of my supervision. So, being as I have to direct Shawn (Boyle), I will do that now and ask Shawn (Boyle) to take that lead, independent of me." Mayor Bush noted, "We will have the Form tomorrow." With comments on a suggested timeframe, Commissioner Hovey proposed the City Commission complete their Reviews "Within thirty (30) days." Commissioner Bonner stated, "I think so. That seems reasonable." No objections were noted. Commissioner Krebs then commented to Manager Smith about his Evaluation Form and the different categories, and suggested, "I think if yours was broadened more, it would be easier." Manager Smith noted, "If everyone feels that way, one suggestion I would make then is on my Evaluation, there were eight (8) categories and within each category were somewhere between five (5) and eight (8) sub - categories and the thought process is that you would rate each sub- category and take the total and divide by the number of categories to get `Communication' grand total; and then you do that for the other seven (7) categories. Perhaps the Commission may be of the mindset just to look at each category, for example, `Communication' — use the sub - categories as a guideline to make your decision and then put an overall rating for `COMMUNICATION'." Commissioner Krebs stated, "Right - exactly." AMIN 1 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 19 OF 22 Furthermore, referring to the City Clerk's proposed Evaluation Form, Manager Smith stated, "The first category is `CITY COMMISSION SUPPORT'. Here's five (5) things to consider when you're rating that category. At the end of it, you're going to put a 1', `2', or a `3' for that overall category rating, and do that again for each of the categories. Is that agreeable to everyone ?" Commissioner Bonner said, "I think so." Commissioner Hovey and Deputy Mayor Brown nodded in agreement. No objections were voiced. Continuing, Commissioner Bonner commented, "I am good with that overall category rating and I am also comfortable that if we had any sub - category feedback for you we could put that into the Verbatim..." Commissioner Krebs added, "...And into our comments." Furthermore, Commissioner Bonner summarized the process, "We as the Commission are going to provide our review feedback on Andrea's (Lorenzo - Luaces) behalf direct to the Human Resource professional and on the Manager's behalf, direct to the Human Resource professional. The Human Resource professional will summarize those separately and we will be at a position to separately provide that back to the respective party — Andrea (Lorenzo - Luaces) and Kevin (Smith); so that we have this independent person that is basically doing the summarization and the grading and there is a privacy factor that takes place in there, that Human Resource professionals practice." Commissioner Krebs noted, "I am going to provide mine back to the person period, and then turn in what I provided to that person." Deputy Mayor Brown and Commissioner McGinnis agreed. Commissioner Bonner said, "Absolutely. Then you could have a separate meeting." With no objections stated, Commissioner Bonner remarked, "But the delivery is to the Human Resource professional who will do the formal roll -up and summarization on behalf of the whole process." Mr. Boyle agreed to assist with this process. Commissioner Bonner then noted, "The action item is for Kevin (Smith) and for Andrea (Lorenzo - Luaces) to send us a revised document in WORDTM that we can turn into Shawn (Boyle)." Manager Smith noted, "And we will do that tomorrow." Further comments. REGULAR 603. Not Used. ❖ ❖ AGENDA NOTE: THE REMAINING TWO (2) REGULAR AGENDA ITEMS "604" AND "605" WERE DISCUSSED SIMULTANEOUSLY. •:•+ REGULAR AGENDA REGULAR 604. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointment(s) To The City's New "Bicycle And Pedestrian Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -06. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 20 OF 22 FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Bicycle And Pedestrian Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Bicycle And Pedestrian Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210- 51214). Community Development Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Commissioner Joanne M. Krebs - Seat Five Is Requested To Make An Appointment To The "Bicycle And Pedestrian Advisory Committee ". Should The Mayor And /Or City Commission Wish To Appoint Any Ex- Officio Members As Noted In Sec. (Section) 2 -43., And As Shown On Page 2 Of This Agenda Item, They Can Certainly Do So. REGULAR 605. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make The Remaining Appointments To The City's New "Parks And Recreation Advisory Committee ", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010 -07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee ". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010 -2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210- 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission; City Manager; City Attorney; Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Make Seven (7) More Appointments To The "Parks And Recreation Advisory Committee ". "GEOFFREY KENDRICK" NOMINATED TO SERVE ON THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. 0 CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 27, 2010 PAGE 21 OF 22 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. "LANCE STEPHAN" NOMINATED TO SERVE ON THE BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE. MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER McGINNIS: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Bush recognized Commissioner -Elect Cade Resnick who was in the audience. Commissioner McGinnis mentioned that it was her preference to work with Commissioner -Elect Cade Resnick on her suggested Appointment. Discussion followed with Ms. Sahlstrom on the Bicycle and Pedestrian Advisory Committee. "CHUCK JENKINS" NOMINATED TO SERVE ON THE PARKS AND RECREATION ADVISORY COMMITTEE. MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY MAYOR BROWN. DISCUSSION. VOTE: DEPUTY MAYOR BROWN: AYE COMMISSIONER HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Criteria for the Appointees was addressed next, and Commissioner Bonner suggested that Mr. Arnie Nussbaum could most likely represent item `iii.' in the suggested criteria; that Mr. Art Gallo could most likely represent item `ii.' in the suggested criteria; and Mr. Chuck Jenkins could mostly likely represent item `ix.' in the suggested criteria. It was then suggested that Mr. Geoff Kendrick could possibly represent item `viii.' in the suggested criteria. Furthermore, Commissioner Bonner suggested that City Clerk Lorenzo - Luaces could keep the City Commission apprised as to which criteria had been met and the City Commission could check with City Clerk Lorenzo - Luaces when they had a possible nominee to see which of the available categories still needed to be filled. Mayor Bush suggested that City Clerk Lorenzo - Luaces contact the individuals who have already submitted an Application and find out which criteria categories they would fit in. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — SEPTEMBER 27, 2010 PAGE 22 OF 22 As to the nine (9) Appointments to the Parks And Recreation Advisory Committee, Attorney Garganese explained, "As a general rule, each Commissioner has one (1) Appointment, and then four (4) more Members are At Large." ❖❖ AGENDA NOTE: THE FOLLOWING PUBLIC INPUT WAS DISCUSSED NEXT, AS DOCUMENTED. ❖ ❖ PUBLIC INPUT Mr. Randy Faires, 916 Arabian Avenue, Winter Springs, Florida: as a Commercial Pool Contractor, Mr. Faires spoke in support of the proposed Atlantic Housing Project as he thought they produced quality products. Discussion. In other City business, Commissioner Krebs commented on suggestions for Chuck Pula's Retirement Luncheon. Discussion ensued on sports lingo, and a possible membership to the Senior Center. As to a suggested gift, Commissioner McGinnis thought the City Commission could contact City Clerk Lorenzo - Luaces if they had a suggestion for a gift. Discussion. "I MAKE A MOTION TO NAME THE THERAPY POOL AFTER CHUCK PULA." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE DEPUTY MAYOR BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. ADJOURNMENT Mayor Bush adjourned the Regular Meeting at 6:43 p.m. RES ECTFLZYSUBMITTED: L A A LORENZO - LUACES, MMC 'ITY CLERK 1 OR JOHN F. BUSH NOTE: These Minutes were approved at the October 11, 2010 City Commission Regular Meeting.