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HomeMy WebLinkAbout2010 10 05 Consent 200 Approval Of July 6, 2010 Meeting Minutes C CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD ..� REGULAR MEETING JULY 6, 2010 CALL TO ORDER The Regular Meeting of Tuesday, July 6, 2010 of the Beautification of Winter Springs Board was called to Order by Chairperson Cara Lynn Roesner at 7:03 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Cara Lynn Roesner, present Vice Chairperson Kathryn Fairchild, absent Board Member Roberto Carlos Acevedo, present Board Member Alice Bard, present Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Roesner. Chairperson Roesner asked if there were any Agenda Changes and none were noted. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The April 6, 2010 Beautification Of Winter Springs Board Regular Meeting Minutes. "I MAKE A MOTION THAT WE APPROVE THE APRIL 6 2010 REGULAR MEETING MINUTES." MOTION BY BOARD MEMBER BARD. SECONDED BY BOARD MEMBER ACEVEDO. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 6, 2010 Ioz - PAGE2OF9 - y � ;7. VOTE: BOARD MEMBER ROERO: AYE 1= BOARD MEMBER MATTIE: AYE a= BOARD MEMBER CHMURA: AYE wie= BOARD MEMBER BARD: AYE BOARD MEMBER ACEVEDO: AYE CHAIRPERSON ROESNER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Chairperson Roesner mentioned that Vice Chairperson Kathryn Fairchild is requesting not to be Reappointed." Chairperson Roesner then read an email from Vice Chairperson Fairchild to the Board. Next, Chairperson Roesner remarked that she would also not be asking to be Reappointed. Discussion. Chairperson Roesner advised the Board that she had spoken with Mr. Steve Richart, Urban Beautification Services Division Manager, Community Development Department and told him that "I would be more than happy to volunteer for Arbor Day and wrap the boxes at the Holiday Tree Lighting and anything else he needs my help with." PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD ,, REGULAR MEETING - JULY 6, 2010 PAGE 3 OF 9 REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services wit � , � Division Provide Update On The Arbor Day Event Held On May 1, 2010. Chairperson Roesner remarked, "I think all the kids had a tremendously wonderful time. All the parents gave positive feedback and for everyone there, thank you for your time and effort." Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department began by saying, "I want to thank all those who were able to be here — I too, believe it was a great Event; not just because we had a great time, but because I think the audience may be able to take something away with them." Mr. Mingea mentioned the participation of businesses and then noted "One of our best prize drawing tickets were provided here by (Board Member) Roberto (Carlos Acevedo). He was so kind to provide those tickets that I believe came from Universal Studios." Mr. Mingea then commented on the ZoomAir Adventure Park tickets which Chairperson Roesner had provided as a giveaway. Following, Mr. Mingea discussed the vendors, presentations and creative displays and then commented, "Our Water Conservation Coordinator, Stephanie Wolf was out there in the lobby talking to people — on good techniques for saving water." Mr. Mingea also discussed the Seminole County Agriculture Extension participation and the hayride adventure. Next, Mr. Mingea made suggestions regarding registration and start time for the following Arbor Day Event and then mentioned, "We had some great volunteers in addition to the Board; several Staff members that came by." Chairperson Roesner commented, "Kim (Trench, Customer Service Manager, Community Development Department) did a fabulous job." In relation to the Choices In Learning Charter School choir participation, Board Member JoAnne Mattie remarked, "I think they did a really nice job." Discussion followed on additional businesses' participating in the City's Arbor Day Event such as Progress Energy and A Budget Tree Service, Inc. Chairperson Roesner expressed, "The vendors that were here incorporated Arbor Day and incorporated the children." The Davey Tree Expert Company was also recognized with their support of providing storybook reading and books for the younger children who attended. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 6, 2010 PAGE 4 OF 9 ir las Discussion further ensued on other vendors and snacks in which Board Member Alice C=1) Bard reported, "The snacks were very well received." — Next, Mr. Mingea acknowledged that an appearance was made by special guest, Smokey C3.... Bear and all children were eligible to receive a "Junior Forester" badge. Chairperson Roesner summarized, "I thought you guys did a fabulous job." Mr. Mingea then mentioned that if anyone wanted to see the photographs that they could send a request to Mr. Richart. Continuing, Mr. Mingea noted, "We spent next to nothing on that Event, as far as real hard costs or anything." Chairperson Roesner inquired, "Was it comparable to previous years, then ?" Mr. Mingea replied, "I'd say it was reduced." In further discussion Mr. Mingea mentioned that Deputy Mayor Rick Brown opened the Arbor Day Event by reading the Proclamation. REGULAR 601. Community Development Department – Urban Beautification Services Division Discussion Of The Memorial Tree Planting Program And Resolution Number 2008- 03. Chairperson Roesner reminded the Board that this Agenda Item was discussed at the last Meeting. Mr. Mingea then explained the possibility of the City supporting this program and a plaque and noted, "The cost that we got on that, was an initial cost, would be about five hundred dollars ($500.00) plus thirty five dollars ($35.00) per tag that would go on there with a name and identification. You could do those in a brass or gold finish and do them on – rosewood. The other item that we had here, was possibly suggesting the tree fee be lowered, two hundred and fifty dollars ($250.00) for the tree and no warranty." Additionally, Mr. Mingea commented, "Maybe with `Adopt a Tree' you could maybe lower the cost to fifty dollars ($50.00)." Discussion ensued on the cost, plaque options and purpose of the `Memorial Tree Planting Program'. Chairperson Roesner advised the Board that she thought the purpose of the `Memorial Tree Planting Program' was three -fold, "One (1) it was to engage the community into the trees and ownership of trees and having a different aspect of looking at the trees; two (2) it was to possibly offset the cost of some new tree growth; and third, it was to give the citizens a way to become more committed to part of the community, `This is my Memorial Tree, my family has roots in the City'." Mr. Mingea responded, "I think you are exactly on target." Discussion ensued on Application requests for this program. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD gy�pp --� REGULAR MEETING — JULY 6, 2010 b�r� PAGE 5 OF 9 "I WOULD LIKE TO MAKE A MOTION WITH THE CURRENT CITY `MEMORIAL TREE PLANTING PROGRAM'. I WOULD LIKE TO POSSIBLY fig, SEE IF THE PROGRAM CAN BE RENAMED FROM `MEMORIAL TREE: PLANTING PROGRAM' TO 'MEMORIAL/HONOR TREE PROGRAM'. I WOULD LIKE TO CHANGE THE PRICE OF A NEW TREE TO TWO HUNDRED AND FIFTY DOLLARS ($250.00). I WOULD LIKE TO AMEND THE PRICE OF THE `ADOPT A TREE PROGRAM' TO THE RATE OF — FIFTY DOLLARS ($50.00) AND THEN ALSO REMOVE THE ONSITE PLACARD FROM THE TREE TO HAVING A PLACARD AT CITY HALL WITH ALL THE TREE MEMORIALS OR IN HONOR." MOTION BY CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. MR. MINGEA ADDED, "DID I HEAR A WARRANTY ISSUE ?" CHAIRMAN ROESNER STATED, "I WOULD ALSO LIKE TO FULLY REMOVE THE WARRANTY FROM THE NEW TREE PLANTING." VOTE: BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ROERO: AYE CHAIRPERSON ROESNER: AYE BOARD MEMBER BARD: AYE MOTION CARRIED. Further discussion. Tape 1 /Side B Discussion ensued regarding the reduced cost and areas the trees would be planted. Mr. Mingea referred to the Application which specifies locations for planting and suggested adding details in relation to the Cross Seminole Trail. Chairperson Roesner added, "I was under the impression it was under the umbrella of a park. But if you are saying it is not — then this would be a good time to amend it, if it is necessary." Discussion ensued on who was responsible for the upkeep of the Cross Seminole Trail and the ability to plant trees. Chairperson Roesner suggested, "So at this time, since we are making the changes to the proposal to go in front of the Commission then it may behoove us to Amend that verbiage to include a fourth and fifth line, one being `The Trail' and the other potentially being `Other'." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 6, 2010 PAGE 6 OF 9 "I WILL MAKE A MOTION THAT WE AMEND OR UPDATE, WHICHEVER IS THE APPROPRIATE LANGUAGE, THE LOCATIONS FOR THE 'MEMORIAL/HONOR TREE PLANTINGS' TO INCLUDE AN `OTHER' C:L•1 CATEGORY SPECIFICALLY `OTHER' MEANING ON PUBLIC LANDS." MOTION BY BOARD MEMBER BARD. SECONDED. DISCUSSION. ..� VOTE: BOARD MEMBER BARD: AYE BOARD MEMBER MATTIE: AYE CHAIRPERSON ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER CHMURA: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. REGULAR 602. Community Development Department — Urban Beautification Services Division Discussion Of A Tree Planting Request By Clark Meredith Of 194 Nandina Terrace For The Vistawilla Drive Right Of Way. Mr. Mingea indicated that this request was from a resident in the Howell Creek Subdivision and stated, "There was a request that we take the space along the right -of- way leading in at about, starting around the Eagles Watch, just behind or South of the Hess Station and going along those rights -of -ways on down to the (Seminole) Cross Trail." Continuing Mr. Mingea added, "The current dilemma is funding." Additionally, Mr. Mingea discussed underground utility issues which would limit planting. Board Member Larry Chmura commented, "I would suppose even if they were to try to get Grant money next year; if we even have a Grant program next year, they still have the obstacle of the utilities in the way." Mr. Mingea noted, "Definitely." Discussion. "I WOULD LIKE TO MAKE A MOTION DISCUSSING LINE ITEM `602' ON THE REQUEST OF PLANTING TREES IN RIGHT -OF -WAY ON VISTAWILLA DRIVE PAST THE HESS AS THE APPROACHMENT FOR CANOPY TREES; DUE TO SEVERAL FACTORS, ONE (1) BEING FUNDING AND TWO (2) BEING THE DEEP ROOTED UTILITY INFRASTRUCTURE ISSUES OF THAT MEDIAN. AT THIS TIME I WOULD SAY THIS IS NOT A FEASIBLE PLAN." MOTION BY CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JULY 6, 2010 PAGE 7 OF 9 ��' ■ "�� VOTE: C..■ BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE CHAIRPERSON ROESNER: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER BARD: AYE BOARD MEMBER MATTIE: AYE MOTION CARRIED. With further discussion on Agenda Item just Voted on, Board Member Mattie stated, "I just think that maybe we can bring it up next year and see if there is anything we could do and possibly talk to Public Works or whoever takes care of the utilities and see if — they would recommend anything." Mr. Mingea noted, "They have recommended not planting canopy trees." Board Member Chmura then inquired, "Will someone be contacting Clark Meredith to let them know it was discussed ?" Mr. Mingea responded, "I believe Steven (Richart) has a contact for him. I will make a note on here." Further comments. REGULAR 603. Community Development Department — Urban Beautification Services Division Discussion Of The State Road 434 Christmas Decorations Program. In relation to Christmas Tree Decorations, Mr. Mingea noted, "I believe we have previously discussed as to what was the future of the current items that we're using and what is their condition; such as is it economically feasible to pay a private contractor to store them and mount them and use them in their current condition." Discussion ensued on the deterioration of the decorations; lack of funding available to replace the decorations; and disposal of unusable decorations. Board Member Acevedo then asked, "Can we have — a fundraiser of some sort to produce income to have those replaced ?" Board Member Mattie commented, "That is a good idea." Further discussion ensued on fundraising ideas. Next, Board Member Acevedo asked, "Do you recommend that I come to the next Board Meeting with ideas of fundraising ?" Mr. Mingea agreed, "I think that would be a delight." Board Member Acevedo then requested, "Could you provide us with a breakdown on what it is that this private company charges to keep these ornaments and hang them up ?" Mr. Mingea replied, "If you would, send an email request tomorrow over to Steven (Richart). CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JULY 6, 2010 PAGE 8 OF 9 Discussion then ensued on the Christmas Tree and its ornaments, bows being made by residents fundraising and a historical look at the City's Christmas decorations. Board Member Lorry Roero suggested, "Could we get into where they are — stored and A possibly let the group here decide what is usable and not usable as opposed to having them tell us that ?" mie=i Discussion. MOTION THAT "CITY STAFF DISCUSS WITH THE COMMISSION WHAT THEIR DIRECTION WOULD BE REGARDING THE POTENTIAL OF FUNDRAISING EFFORTS FOR FUNDING CHRISTMAS DECORATIONS." MOTION BY BOARD MEMBER BARD. SECONDED BY CHAIRPERSON ROESNER. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER BARD: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE CHAIRPERSON ROESNER: AYE MOTION CARRIED. Next, there was discussion regarding the City receiving private donations and time constraints for fundraising. Chairperson Roesner then mentioned, "I would think that the Board would want to — probably at the October 5 [2010] Meeting be able to set a meeting date with Clark's (Sales Display) to go do a tour with the Staff." Tape 2 /Side A Following, discussion ensued regarding assessing Homeowner Associations for the cost of Holiday decorations, to which Mr. Mingea stated, "I will inquire." Next, Chairperson Roesner reminded the Board that neither she nor Vice Chairperson Fairchild will be at the next Meeting and then commented, "The Commission decided to move the Board from seven (7) to five (5). So, two (2) people acting as the Mayor's Appointments will be sliding into our two (2) chairs. So, the five (5) of you will be the Board. The next Meeting will be October 5 [2010] and at that time, unless there is a Meeting that pops up before now and the end of July, you will have the floor and you guys will need to have a new Chair(person) and Vice Chair(person) because Kathryn (Fairchild) was serving in that position." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JULY 6, 2010 PAGE 9 OF 9 ragoll The Board then established an Agenda for the next Meeting which included Items such as: `Memorial Tree Program', `Discussion of the State Road 434 Holiday Decorations', Election of Officers and the `Christmas Tree Lighting and Holiday Parade'. Mr. Mingea informed the Board about a Code Enforcement Seminar he attended and referenced "Fight the Blight ". Discussion ensued regarding maintaining the community during foreclosures. Lastly, there was discussion regarding the Moss Road improvements. Mr. Mingea then advised the Board, "We've got a Consultant with the Division of Forestry who's coming by and he is a Consulting Arborist we hired and is ISA (International Society of Arboriculture) Certified, part of the Grant." Mr. Mingea then mentioned, "We are going to probably finish planting it this week." ADJOURNMENT Chairperson Roesner adjourned the Regular Meeting at 8:48 p.m. RESPECTFULLY SUBMITTED: GAYLE COUTANT ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2010 Beautification of Winter Springs Board Regular Meeting.