The URL can be used to link to this page

Home My WebLink About2010 09 13 Consent 206 Surplus Assets Disposal COMMISSION AGENDA Informational ITEM 206 Consent X Public Hearings Regular September 13, 2010 /j /l/ lo Regular Meeting M gr. / i ept. Authorization REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology- related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1. Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2. Once this review has been completed, the entire list of surplus asset items (which includes technology and non - technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. 3. Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center REGULAR MEETING — September 13, 2010 AGENDA ITEM - CONSENT 206 PAGE 2 OF 3 Association to determine if they might be interested in purchasing any of the equipment. 4. Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: • Auction or Online Auction - Items that do hold some market value are sold at auction or on Ebay. • eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts /materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Trade -in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. • Totaled /Accident - Vehicles that have been totaled in an accident. • Lost — Items that have been lost. • Stolen — Items that have been stolen — a police report is required for these items. • Donated — Items to be given to another person or entity. The donation must be approved by Commission. Public auctions are held by George Gideon Auctioneers on the 3rd Saturday of every month, with the exception of December. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. i:\admin_docs\agenda items \fy 201 0 \091310_comm consent 206_ surplus_assets_disposition.docx REGULAR MEETING — September 13, 2010 AGENDA ITEM - CONSENT 206 PAGE 3 OF 3 COMMUNICATION EFFORTS: A copy of the list of items to be disposed of has been posted on the City's website under Public Notices. Additionally, the contact information for the vendor conducting the auction has also been provided on the website. RECOMMENDATION: It is requested that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) i:\admin_docs \agenda items \fy 201 0 \091310_comm consent 206_ surplus_assets_disposition.docx Surplus Asset Final List Forms Page 1 of 1 . . Close Print View Powered by Surplus Assets Final List to Commission Provided by City of Winter Springs Commission Date Methods of Disposal 9/13/2010 1 - Auction - Gideon 7 - Totaled/Accident 2 - Auction - Online 8 - Lost 3 - e-Waste 9 - Stolen 4- Destroy 10 - Donated 5 - Salvage 11 - Transfer 6- Trade-in Surplus Assets Department Description Asset # Vin #/Seria I # Original Cost Model # Transfer From Transfer To Method of Disposal PD Panasonic Toughbook 301508 AEKSA36936 CF-29 None None 1 PD Panasonic Toughbook 301583 AGKSA47313 CF-29 None None 1 PD Panasonic Toughbook 301513 4EKSA36948 CF-29 None , None 1 PD Panasonic Toughbook 301513 4EKSA36942 CF-29 None ft _ one 1 -- PD Panasonic Toughbook 301506 4EKSA36934 CF-29 None None 1 PD Panasonic Toughbook 301521 4EKSA36951 CF-29 None I None 1 PD Panasonic Toughbook 301540 4EKSA36973 CF-29 None None 1 PD Panasonic Toughbook 301522 4EKSA36952 CF-29 None None 1 PD Panasonic Toughbook 301539 4EKSA36972 CF-29 None 1None 1 _.. _ PD Panasonic Toughbook 301519 4EKSA36949 I CF-29 None I None 1 CC HP 1300 Laserjet Printer None None 1 IS APC 300002 YS0332110824 SU300RMNET None None 1 IS Fujitsu Scanner 301086 600018 Fl-4750C None None 1 IS 12 Dell Keyboards NA NA NA None None 1 ■ U 1997 FORD F-250 UT# 30 307700 3FEHF25H3VMA F-250 None None 1 49796 I - . U 1994 FORD RANGER UT# 15 307822 1FTCR1OUSRTA5 i RANGER None I None 1 8-029 U 1996 FORD RANGER UT# 3 307759 1FTCR10X4TUCO RANGER None I None 1 7882 I PD Taser X-26 301475 X00-026824 None j None 4 I Set Date Due to IS j ISF-2004-1000 - Template Last Modified: March 5, 2010 Submit http://wsportal/Docs/surplus asset/layouts/ForrnServer.aspx?XsnLocation=http://wsportal/... 9/8/2010