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HomeMy WebLinkAbout_2010 08 23 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, AUGUST 23, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 2 OF 11 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Office Of The City Clerk REQUEST: Requests That The City Commission Be Informed Of The Upcoming Anniversary Date And Performance Review For Fiscal Year 2010 -2011, As Requested By The City Commission At A Previous Meeting. FISCAL IMPACT: There Is No Fiscal Impact To Be Considered With The Approval Of This Agenda Item. COMMUNICATION EFFORTS: The City Clerk And The City Manager Have Discussed This Agenda Item And The New Evaluation Document. Additionally, This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, And City Attorney; Placed In Press Packets; Placed In The Lobby Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Commission Is Requested To Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Office Of The City Attorney REQUEST: Presents A City Of Winter Springs Volunteer Policy For Consideration By The City Commission. FISCAL IMPACT: There May Be A Nominal Increase In Administrative Costs Involved In Processing Volunteer Applications. Additionally, The City Manager Is Authorized, But Not Required, To Utilize City Funds To Assist A Volunteer In Obtaining Required Certification Or Licensing As Needed By The City. The City Manager May Require The Volunteer To Agree To Repay The Funds To The City If The Volunteer Does Not Provide Services For A Specified Time Period. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 3 OF 11 COMMUNICATION EFFORTS: Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, Department Directors; Placed In The Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Sever. RECOMMENDATION: The City Attorney Recommends That The City Commission Consider Approval Of The Proposed City Of Winter Springs Volunteer Policy. CONSENT 201. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests That The City Commission Consider And Approve An Amendment To The City Of Winter Springs General Employees' Retirement System Investment Policy Statement. FISCAL IMPACT: It Is Difficult To Determine The Direct Impact Of The Underlying Decision To Rebalance The Pension Portfolio. However, It Is Conventional Wisdom That When Faced With Increasing Interest Rates And Inflation That Bonds Will Typically Under - Perform Other Investment Opportunity Such As Real Estate. COMMUNICATION EFFORTS: The Board Of Trustees Will Be Notified Via Email That The Commission Has Approved The Pension Fund Policy. City Manager And Finance Director Will Work With The Bogdahn Group To Rewrite And Execute The Investment Policy. Once The Policy Has Been Rewritten It Will Be Posted On The City's Intra /Internet Web Sites. RECOMMENDATION: City Manager And Finance Department Recommend The Commission Approve The Amendment Set Out In This Agenda Item And Detailed Herein. CONSENT 202. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The August 9, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The August 9, 2010 City Commission Regular Meeting Minutes. CONSENT 203. Utility Department REQUEST: Requesting The City Commission Approve The Contract For The Construction Of The Oak Forest Reclaimed Water Pumping And Storage Improvements With Beach Construction Of Gainesville At A Cost Of $1,562,000.00. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 4 OF 11 FISCAL IMPACT: The Need To Proceed With This Project Is Related To The St. Johns River Water Management District Grant Awarded To The City. The Grant Pays 30% Of The Reclaimed Water Augmentation Construction Costs Up To $1,280,000.00. The $4.2M ($4,200,000.00) The City Would Need To Spend To Maximize The Grant Is Required To Be Completed By April 2012. It Is Anticipated That The Filtration And Pumping At The Lake Jesup Augmentation Facility Will Be Bid In Approximately 90 Days And Cost In The $2.5M ($2,500,000.00) Range As Shown Below. PROJECT BASE BID CONTINGENCY TOTAL GRANT NET COST Oak Forest Pumping /Storage $1,562,000.00 $78,100.00 $1,640,100.00 ($492,000.00) $1,148,070.00 Lake Jesup Filtration/Pumping $2,501,810.00 $125,090.00 $2,626,900.00 ($788,000.00) $1,838,900.00 Total $4,267,000.00 ($1,280,000.00) $2,986,970.00 The Finance Director Is In The Process Of Soliciting Proposals For Construction And Permanent Financing For The $3,000,000.00 Net Needed For These Initial Reclaimed Water Production Related Projects. In The Interim, Approximately $1,200,000.00 Net Need For This Project Is Proposed To Be Funded From Utility Enterprise Fund Reserves Which Are Projected To Be At $4,561,844.00 As Of September 30, 2010. This Will Not Violate The City's Fiscal Policy Which Requires 25% Reserves Or Approximately $2,500,000.00 To Remain In The Utility Enterprise Fund. The Final Determination Of The Funding Options Will Be Brought To The City Commission At A Future Meeting. COMMUNICATION EFFORTS: The Proposed Construction Schedule Will Be Provided To The Oak Forest HOA (Homeowners Association) Oak Forest Unit 8 HOA (Homeowners Association), And The Oak Forest Residents On The West Side Of Trotwood That Abut The Project. The HOA's (Homeowners Associations) Were Previously Notified When The Concept Plan Was Approved By The Commission. Project Signage Will Also Be Provided In The Construction Area Identifying The Project. RECOMMENDATION: It Is Recommended That The City Commission Authorize An Agreement With Beach Construction At A Cost Of $1,562,000.00 Plus A 5% Contingency Payable With A Supplemental Appropriation From The Utility Enterprise Fund And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 204. Parks And Recreation Department REQUEST: Requests That The City Commission Consider The Termination Of The Existing Agreement Dated October 13, 2009 And The Approval Of The 2010 -2011 Agreement With The Winter Springs Youth Sports, Inc. (Babe Ruth League) Regarding Concession Operations At Central Winds Park. FISCAL IMPACT: No City Concession Funding Required. COMMUNICATION EFFORTS: • The League Will Inform Their Membership And Will Promote Through WSBR (Winter Springs Babe Ruth) Website. • City Will Promote Season Opening On City Website, Flyers, e- Alerts. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 5 OF 11 RECOMMENDATION: The Parks And Recreation Department Requests That The City Commission Consider The Termination Of The Existing Agreement Dated October 13, 2009 And The Approval Of The 2010 -2011 Agreement With The Winter Springs Youth Sports, Inc. (Babe Ruth League) Regarding Concession Operations At Central Winds Park. CONSENT 205. Parks And Recreation Department REQUEST: Requests That The City Commission Consider Approval Of The 2010 -2011 Agreement With The Central Florida United (CFU) dba Central Florida Kraze /Krush Soccer Club Regarding Concession Operations At Central Winds Park. FISCAL IMPACT: No City Concession Funding Required. COMMUNICATION EFFORTS: • The League Will Share With Their Membership And Will Promote Through Their Website. • The City Will Promote The Grand Opening On City Website, Flyers, e- Alerts. RECOMMENDATION: The Parks And Recreation Department Requests That The City Commission Consider Approval Of The 2010 -2011 Agreement With The Central Florida United (CFU) dba Central Florida Kraze /Krush Soccer Club Regarding Concession Operations At Central Winds Park. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor Issuing A Proclamation In Accordance With The City Of Winter Springs' Code Of Ordinances Calling The General Municipal Election Of 2010. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 6 OF 11 REPORTS 403. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 404. Office Of Commissioner Seat Four— The Honorable Sally McGinnis REPORTS 405. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 406. Office Of The Mayor — The Honorable John F. Bush REPORTS 407. Office Of Commissioner Seat One — The Honorable Jean Hovey REPORTS 408. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Attorney REQUEST: Requests That The City Commission Consider The First Reading Of Ordinance Number 2010 -21, Which Revises The Administrative Procedural Portions Of The City Code To Expressly Require And Authorize The Planning And Zoning Board To Review And Make Advisory Recommendations On Development Applications In The Town Center. FISCAL IMPACT: No Funding Requirements Are Tied To The Approval Of This Agenda Item. However, If This Ordinance Is Approved, The Planning And Zoning Board May Need To Conduct Additional Meetings In The Future To Handle Town Center Development And Special Exception Applications. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 7 OF 11 COMMUNICATION EFFORTS: The Ordinance Will Be Advertised For Public Hearing Before The Planning And Zoning Board And Before Second And Final Reading Before The City Commission. The Advertisements Will Be In The Normal Course For A General Ordinance Including Publication In A Newspaper, Posting On The City's Web Site And Bulletin Boards. RECOMMENDATION: The City Attorney Requests That The City Commission Consider Passing The First Reading Of Ordinance Number 2010 -21, And If Acceptable, Refer The Ordinance To The Planning And Zoning Board For Review And Recommendation Prior To Second And Final Reading. PUBLIC HEARINGS 501. Community Development Department — Planning Division And The Public Works Department REQUEST: Request That The City Commission Hold A Second Reading, Public Hearing And Adopt Ordinance 2010 -06, Establishing A Bicycle /Pedestrian Advisory Committee (BPAC) With The Responsibilities Directed Under The Comprehensive Plan. FISCAL IMPACT: This Committee Of Citizen Advocates Will Enable The City To Provide A Focused, Targeted Effort To Promote Active And Non - Motorized Transportation Planning At A Potentially Huge Cost Savings To The City That Would Not Otherwise Be Possible Unless The City Were To Hire Additional Staff. Additionally, This Committee Will Play A Crucial Role In The City's Ability To Efficiently Obtain Funding For New Trails, Sidewalks, And Bikeways. Also Important To The Long -Term Fiscal Impacts Are The Positive Contribution That Non - Motorized And Multi -Modal Transportation Networks Will Have On The Health And Economic Well Being Of Winter Springs' Residents. Committee Members Would Not Be Paid. Although The City Will Incur Some Staff Costs Associated With The Administration Of This Committee, The Majority Of Time Will Be From Salaried Personnel At No Additional Cost To The City, And Other Administrative Costs Will Be Minimal Compared To The Benefit Derived From Increased Citizen Input And Opportunity To Receive Additional Grant Monies. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076.00 Per Year. COMMUNICATION EFFORTS: April 12, 2010 — 1 st Reading Of Ordinance Before The City Commission August 5, 2010 — Public Noticing In Orlando Sentinel (10 [Ten] Days Prior To Adoption) August 23, 2010 — 2nd Reading /Adoption Of Ordinance Commission Agenda Items Are Posted In City Hall And Posted On City's Website. Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: TBD — Committee Appointments TBD — Committee Orientation And Kick —Off Meeting RECOMMENDATION: The Community Development Department — Planning Division And The Public Works Department Request That The City Commission Hold A Public Hearing For Second Reading And Adoption Of Ordinance 2010 -06, Establishing A Bicycle /Pedestrian Advisory Committee (BPAC). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 8 OF 11 PUBLIC HEARINGS 502. Parks and Recreation Department And Community Development Department — Planning Division REQUEST: Request That The City Commission Hold A Second Reading And Public Hearing For Ordinance 2010 -07, Establishing A Parks And Recreation Advisory Committee, As Directed Under The Comprehensive Plan. FISCAL IMPACT: Communities With Outstanding Park Systems And Green Space Maintain Higher Property Values And Have A Greater Aptitude For Soliciting Economic Growth. The City Clerk's Office Staff Costs Associated With The Administration Of This Committee Is Estimated To Be $3,076.00 Per Year. This Will Be Budgeted For FY (Fiscal Year) 10 /11 (2010/2011). COMMUNICATION EFFORTS: Sept. (September) 28, 2009 — Adoption Of EAR (Evaluation And Appraisal Report) Based Amendments To The Comprehensive Plan Nov. (November) 9, 2009 — Compiled List Of Comprehensive Plan Directives Included In The Agenda Item Feb. (February) 1, 2010 — Commission Workshop To Review Citizen Boards And Committees Commission Agenda Items Are Posted In City Hall And Posted On City's Website. Communication Of The Opportunity For Citizen Involvement On This Committee Will Be Promoted On The City's Website And Through Ancillary Organizations Who May Have Winter Spring's Residents Who Would Be Interested In Serving On The Committee. Tentative Implementation Schedule: April 12, 2010 —1 Reading Of Ordinance Before The City Commission August 5, 2010 — Public Noticing In Orlando Sentinel (Min(imum) 10 (Ten) Days Prior To Adoption) August 23, 2010 — 2nd Reading /Adoption Of Ordinance TBD — Committee Appointments TBD — Committee Orientation And Kick -Off Meeting RECOMMENDATION: The Parks And Recreation Department Staff And The Community Development Department — Planning Division Request That The City Commission Hold A Public Hearing For Second Reading /Adoption Of Ordinance 2010 -07 Establishing A Parks And Recreation Advisory Committee As Directed Under The Comprehensive Plan. REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests The Commission Consider The Proposed Development Agreement For A 50,000 Square Foot (SF) 2 -Story Charter School On An 8.7 Acre Crescent - Shaped Site Within The Town Center. FISCAL IMPACT: Development Of The Site As A School Would Remove The Property From The Tax Rolls. The Urban Land Institute Notes That Neighborhood Schools Are A Primary Consideration For Many Home Buyers And Are Often A Significant Factor In Residential Development Demand And Sales Price. If Parents Patronize Local Merchants, While Waiting For Their Children, And The School Incorporates Local Dance, Martial Arts, Or Music Classes, These Could Be An Additional Significant Positive Effect On The Local Economy. Please See The Attachment, Which Addresses The History And Economics Of The School. The Potential Tax Revenue For The Property Has Been Accessed For Both A Residential As Well As A Commercial Development Scenario. Since The Property, If Used As A Charter School, Would Be Removed From The Tax Rolls, The City Commission Needs To Be Aware Of The Potential For Lost Tax Revenue When Considering Designation Of The Property As A Civic Site And When Entertaining Any Statements From The Applicant Relative To Ancillary Revenues As A Result Of The Location Of The School. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 9 OF 11 Tax Revenue Scenarios Are As Follows: • The Undeveloped Property Currently Pays $20, 643.00 In Property Taxes; The City Receives A Little More Than $5,000.00 Of This Amount. Townhomes (76 Units), As Proposed In A 2006 Design Submittal Units (1,200 Square Feet) — Assessed At $90.00 /Square Foot: $8,208,000.00 $8,208,000.00/1000 = 8208 8,208 (2.5814) = $21,188.13 $21,188.13 (Less The 4% Statutory Discount) _ $20,340.61 Tax Revenue Commercial (Floor Area Ratio Of 20 %) 8.7 Acres (43,560 Square Feet) = 378,972 Square Feet FAR Of 20% = 75,794 Square Feet Of Commercial Development 75,794 Square Feet Assessed At $105 /Square Foot = $7,958,412.00 $7,958,412.00/1000 = 7,958.41 7,958.41 (2.5814) - $20,543.84 $20,543.84 (Less The 4% Statutory Discount) _ $19,722.09 Tax Revenue The Tax Revenue Estimates For The Residential And The Commercial Scenarios Would Be Added To The Tax Revenue For The Vacant Property, Thereby Generating Total Property Tax Revenues Of Approximately $25,340.00 For The Residential Scenario And $24,722.00 For The Commercial Scenario. COMMUNICATION EFFORTS: A Sign At The Site And Mailing To Abutting Property Owners Was Provided For The Public Hearing For The Associated Special Exception. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: Staff Recommends That The City Commission Approve The Draft Development Agreement. REGULAR 601. Parks And Recreation Department REQUEST: Requesting The City Commission To Authorize The City Manager To Execute The Agreement Between The City Of Winter Springs And The Oviedo - Winter Springs Chamber Of Commerce For The 3rd Annual Winter Springs Festival Of The Arts. FISCAL IMPACT: City Expenses. City Shall Provide The Following Services And Facilities For The Special Event: (1) Promotion Of The Event Through The Insider, e- Alerts, City Hall Electronic Sign Messaging And City Website; (2) Hanging And Removal Of 26 (Twenty -Six) Festival Of The Arts Banners On Existing Pole Brackets; (3) Hanging And Removal Of 5' X 30' Banner On The Trail Bridge Upon Approval By Seminole County; (4) Use Of Electric And Potable Water As Available On Blumberg Blvd.; (5) Site Preparation Including Mowing Of The Special Event Site And The Addition Of Donated Mulch As Needed; (6) Spraying Of A Barrier Spray And Mosquito Spray; (7) Installation And Removal Of A Lime Rock Parking Lot Curb; (8) Road Closure And Re- Opening Of Blumberg Blvd With Cones And Signage; (9) Installation And Removal Of Two (2) City Owned Light Towers And Diesel Fuel For Same; (10) Trash Container And Liners; (11) Use Of Two (2) Parks Department Gator Vehicles For The Special Event; (12) County Fire And First Aid Services; (13) Request The Shutting Down Of Irrigation At Town Center Apartments On Special Event Dates; And (14) Additional City Police Overtime Services Not To Exceed $3,500.00 CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 10 OF 11 Most City Expenses Involve City Staff Time And Equipment During Regular Work Hours. Also, No Additional City Purchases For The Event. COMMUNICATION EFFORTS: Upon Approval The 3rd Annual Winter Springs Festival Of The Arts Would Be Promoted Through The Fall Edition Of The Insider (On Web), e -Alert, The City Website, Banner On Existing Pole Brackets, The 5' X 30' Banner On The Trail Bridge Upon Seminole County's Approval. Also Flyers - Posters Or Any Other Promotional Material Provided Would Be Displayed At City Hall, Senior Center And Parks And Recreation (Central Winds Park). RECOMMENDATION: The Parks And Recreation Department Is Recommending That The City Commission Determine If The Chamber Is To Cover The Police Operational Plan Costs, The City As A Partnership Contribution Will Cover This Cost Through Event Budgeted Funds For Police Overtime Services, Or Any Other Action The City Commission Deems Appropriate. The Parks And Recreation Department Is Also Recommending The City Commission To Authorize The City Manager To Execute The Permit Agreement Between The City Of Winter Springs And The Oviedo - Winter Springs Regional Chamber Of Commerce To Conduct The 3rd Annual Winter Springs Festival Of The Arts Subject To Any Minor Modification By The City Attorney. REGULAR 602. Office Of The City Clerk REQUEST: Requests The City Commission Consider For Approval A Revised Application For Advisory Board And Committee Members. FISCAL IMPACT: No Funding Requirements Are Tied To The Approval Of This Agenda Item. COMMUNICATION EFFORTS: Staff And The City Clerk Have Corresponded With The Office Of The City Attorney, And The City Manager On This Agenda Item. Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, City Clerk, Department Directors; Placed In Press Packets; Placed In The Lobby City Commission Meeting Binder; And Will Be Available On The City's Website, Laserfiche, And The City's Server. RECOMMENDATION: The City Clerk Requests That The City Commission Approve The Attached Revised Advisory Board And Committee Application As Submitted. ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - AUGUST 23, 2010 PAGE 11 OF 11 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.