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HomeMy WebLinkAbout2010 04 21 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING APRIL 21, 2010 CALL TO ORDER The Regular Meeting of Wednesday, April 21, 2010 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Mary Brook at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Mary Brook, present Vice Chairperson Helen Baker, present Committee Member Luci Coker, present Committee Member Donald Gilmore, absent Committee Member Lidya Gongage, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The January 20, 2010 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. Chairperson Brook asked, "Has everyone had an opportunity to review the Minutes ?" "I MAKE A MOTION TO ACCEPT." MOTION BY VICE CHAIRPERSON BAKER. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 21, 2010 PAGE 2 OF 7 VOTE: COMMITTEE MEMBER COKER: AYE VICE CHAIRPERSON BAKER: AYE CHAIRPERSON BROOK: AYE COMMITTEE MEMBER GONGAGE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT Ms. Brenda Hayes Brown, 211 Nandina Terrace, Winter Springs, Florida: spoke about the difficulty of seeing on- coming traffic because of the trees at the corner of Winter Springs Boulevard and Gazelle Trail. Ms. Brown suggested some trimming that can be done to the bushes around the trees to help with this problem. Chairperson Brook stated, "We will look at that." PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 21, 2010 PAGE 3 OF 7 REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services Division Discussion Of The Tuscawilla Lighting And Beautification District Maintenance Assessment Rate For Fiscal Year 2010/2011. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item and mentioned his Division is reviewing the Assessment Rate for the next Budget Year. Mr. Richart commented, "I have this programmed to move forward with this at the same rate as we have now; the one hundred twenty dollars ($120.00) per E.R.U. (Equivalent Resident Unit) and that shows a reduction to our Fund Balance of almost forty two thousand [dollars] ($42,000.00)." Mr. Richart stated, "I am very comfortable with going forward at the current rate and leaving it where it is, but that is your decision." Discussion. Mr. Richart noted, "Our next Meeting will be in July so we will be well into the Budget process by then. You can either make that decision now or in July. It would help me to have direction going forward — how to program our Budget; knowing if we are going to raise it or not." Discussion. "I MOTION TO KEEP THE RATE THE WAY IT IS RIGHT NOW AND TO APPROVE THE BUDGET." MOTION BY ADVISORY COMMITTEE MEMBER GONGAGE. SECONDED BY VICE CHAIRPERSON BAKER. DISCUSSION. WITH FURTHER DISCUSSION MR. RICHART REMARKED, "SOME OF THESE LINE ITEMS WILL BE TWEAKED AS WE GO ALONG. THERE IS SOME INSURANCE — THAT IS NOT ACCURATE YET; THEY ARE STILL CALCULATING; IT WILL CHANGE BY A FEW DOLLARS." VICE CHAIRPERSON BAKER INQUIRED, "SPEAKING OF THE INSURANCE, WHAT DOES THAT COVER ?" MR. RICHART REPLIED, "IT COVERS ALL THE HARDSCAPES, THE FOUNTAINS. THE CITY HAS A MASTER POLICY AND WE GET A SECTION OF IT. THERE IS A MASTER POLICY THAT COVERS LIABILITY." COMMITTEE MEMBER GONGAGE THEN ASKED, "WHAT IS THE DEDUCTIBLE ?" CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 21, 2010 PAGE 4 OF 7 MR. RICHART STATED, "I BELIEVE THAT IT IS TWENTY FIVE THOUSAND (DOLLARS) $25,000.00 ON MOST — AND FIFTEEN HUNDRED [DOLLARS] ($1,500.00) OR TWENTY -FIVE HUNDRED [DOLLARS] ($2,500.00) — I WILL HAVE TO LOOK. IF THAT IS WHAT YOU WOULD LIKE, I CAN DO THAT." VICE CHAIRPERSON BAKER REMARKED, "I WOULD LIKE TO SEE THE BREAK OUT." THERE WERE NO OBJECTIONS FROM THE COMMITTEE MEMBERS. VOTE: COMMITTEE MEMBER GONGAGE: AYE CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE MOTION CARRIED REGULAR 601. Community Development Department — Urban Beautification Services Division Review Of Budget. Mr. Richart introduced this Agenda Item and reviewed the Budget. Discussion. REGULAR 602. Community Development Department — Urban Beautification Services Division Review Of Maintenance Items And Progress Report. This Agenda Item was presented by Mr. Richart, who then noted, "The remaining twelve thousand five hundred [dollars] ($12,500.00) was paid by the Tuscawilla Country Club group. We have it — it's available to finish out the plantings." Further discussion. Continuing, Mr. Richart noted, "We are in the middle of a water conservation audit; and we are in the process of upgrading some medians to use much less water." Chairperson Brook stated, "We have looked at drought tolerate plants; we have looked at new plant material and we have tried to really come up with a lot of things that might help us; space our plants further apart to go in a little bit to keep the cars from hitting them. We just keep looking for things to improve it." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - APRIL 21, 2010 PAGE 5 OF 7 With further comments, Chairperson Brook noted, "I think the sprinklers — I have walked that area and there is less run - off." Mr. Richart stated, "When we get the new irrigation timer put in and all that done, and we upgrade the medians, we can actually run more sprinklers at one time because we have more pressure and more water because we are using less." REGULAR 603. Community Development Department — Urban Beautification Services Division Update On The Landscaping Replacement Project. Mr. Richart introduced this Agenda Item. Chairperson Brook inquired, "Have they set a date yet for the flag ceremony ?" Committee Member Lidya Gongage replied, "Memorial Day weekend." With further discussion, Chairperson Brook commented, "Maybe we can get that area finished before they have it." Mr. Richart responded, "Yes, if we can get the Bids in and approve them; we can move on it." Discussion. REGULAR 604. Community Development Department — Urban Beautification Services Division Update On The Irrigation Retro -Fit Project. This Agenda Item was presented by Mr. Richart who noted that on March 31, 2010, there was a Meeting to work out some issues which needed to be addressed with LSP Nursery, Inc., and the City Staff and all the other interested parties involved with the Project. With further discussion, Mr. Richart noted, "We have to move the timer from Bear Creek Nature Parking Lot to the Lift Station because Progress Energy (Florida, Inc.), would not bring power there off of a pole." Mr. Richart added, "We are going to take it off the Lift Station; saving us six grand [thousand dollars] ($6,000.00)." Continuing, Mr. Richart commented, "It works out better and in my opinion, it is a better location." With further discussion, Mr. Richart remarked, "You may not know it but there are a lot of underdrains next to the road on Winter Springs Boulevard and if they do not operate properly, the road will deteriorate because of the drainage; we had to make sure that they will be careful with that. They [LSP Nursery, Inc.] have done their locates; they are picking up their Permits and they are supposed to start on Monday." Mr. Richart added, "I would say that it is going to take a month or six (6) weeks to get it done." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — APRIL 21, 2010 PAGE 6 OF 7 Chairperson Brook inquired, "But you do have a Bond ?" Mr. Richart responded, "We have a check for that and we will deposit it if we need to. But they started complaining about the cost of the Permit and some other things." Discussion. REGULAR 605. Community Development Department — Urban Beautification Services Division Discussion Of Committee Inspection Reports. Mr. Richart introduced this Agenda Item and remarked, "The Inspection Reports that we talked about if you still want to assist with doing these inspections every month, I have a nice map; have five (5) sections, if you want to do it." Discussion ensued regarding the sections on the map that indicate where the Committee Members may assist with the inspections. Chairperson Brook agreed to Section II. Advisory Committee Member Gongage decided on Section IV. Vice Chairperson Baker had reservations about pursuing the inspection reports. Advisory Committee Member Luci Coker stated that she will await Mr. Donald Gilmore's decision and then commit to a Section. Tape 1 /Side B Further discussion ensued regarding the inspections. On another subject, Mr. Richart asked, "Did you want me to give you a copy of the Purchase Order from NBS [Local Government Solutions] about — Oak Forest ?" Vice Chairperson Baker replied, "You can do it if you want to." There were no objections from the rest of the Committee Members. Mr. Richart commented, "I want you to see how it is written and you will see why it came up that way." Mr. Richart inquired, "Is there anything my Division can do to serve you better? Please let me know. We want to make sure that we are doing the best we can do for the City and for the Residents. If there is anything you think of, email or tell me here; or if we are doing something good, let us know that too." Advisory Committee Member Gongage inquired, "My question is, I do not know how much power we have when it comes to houses and things that are happening in Tuscawilla. Do we have any say ?" Advisory Committee Member Coker suggested, "You call Code Enforcement." Further discussion ensued regarding Code Violations for yards and /or homes. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — APRIL 21, 2010 PAGE 7 OF 7 Ms. Brenda Hayes Brown addressed the Committee again and commented on wall and monument markers. Mr. Richart commented that the Glen Eagle Subdivision may be replacing their St. Augustine grass between the wall and the street with Bahia grass and may ask the City to take over the mowing. Lastly, Ms. Brenda Hayes Brown commented on the 2010 Winter Springs Festival of the Arts. ADJOURNMENT Chairperson Brook adjourned the Regular Meeting at 8:02 p.m. RESPECTFULLY SUBMITTED: GA YLE CO UTANT, ASSISTANT TO THE CITY CLERK AND CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the July 21, 2010 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.