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HomeMy WebLinkAbout2010 06 09 Planning and Zoning Board/LPA Regular Meeting Minutes - RESCHEDULED CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 201 0) CALL TO ORDER The Regular Meeting of Wednesday, June 9, 2010 of the Planning And Zoning Board /Local Planning Agency (Rescheduled from June 2, 2010) was called to Order at 7:00 p.m. by Chairman Charles Lacey in the Commission Chambers of the Municipal Building (City Flail, 1 126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chaiulian Charles Lacey, present Vice Chairman William H. Poe, present Board Member Howard Casman, present Board Member Robert Heatwole, absent Board Member Rosanne Karr, present After a moment of silence, Boy Scout Kai Hernandez with Troop #196 led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The February 3, 2010 Regular Meeting Minutes. No discussion. CONSENT 201. Office Of The City Clerk Requesting Approval Of The April 28, 2010 Special Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 2 OF 7 "I RECOMMEND APPROVAL OF BOTH SETS OF MINUTES AS PRESENTED (FEBRUARY 3, 2010 AND APRIL 28, 2010)." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: BOARD MEMBER KARR: AYE CHAIRMAN LACEY: AYE BOARD MEMBER CASMAN: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS No Reports were given. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department — Planning Division Requests That The Local Planning Agency Review The Preliminary Five -Year Capital Improvements Program For FY (Fiscal Year) 2010/11 Thru FY (Fiscal Year) 2015/16. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department presented this Agenda Item and stated, "Every year this Board reviews the Capital Improvement Program as presented. Typically, it is supposed to come to you before the Budget process." Mr. Chuck Pula, Director, Parks and Recreation Department referred to the Preliminary Capital Improvements Program, and also discussed Departmental projects. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING — JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 3 OF 7 Discussion ensued on Trotwood Park Tennis Courts. Referring to Central Winds Park, a photograph of a shade structure over bleachers was shown. Then referencing an outdoor Senior Fitness course, Mr. Pula stated, "Actually need to have this item moved over to Year 2010420111. It should be there rather than Year 2011420 1 12." Further discussion ensued on the outdoor Senior fitness course. A photograph of a wellness system was then displayed. Chairman Lacey stated, "Last year the Budget process didn't really address any of the Capital Expenditures. Those were outside the Budget and they were taken out of Reserves as a way of funding Capital items. When you say part of the Budget process — is that being budgeted out of the FY (Fiscal Year) [20'] 10/[20'] l 1 Operating Fund or is it anticipated that these items will all come out of Reserves again ?" Mr. Pula noted, "It is anticipated that they would come out of Reserves and the same process we went through last year." Mr. Kip Lockcuff, Director, Public Works /Utility Department commented on the Preliminary Capital Improvements Program and reviewed Departmental projects with the Board Members. Discussion ensued on a Deceleration Lane along Tuskawilla Road. Regarding a deceleration lane, Mr. Lockcuff said that Mr. Brian Fields, P.E., City Engineer, Public Works Department would follow up. Next, Potable Water and Reclaimed Water were discussed. Tape I/Side B Sanitary Sewer and Stormwater Projects were then discussed. Ms. Sahlstrom commented on the Shepard Road Streetscape Project; and the Preliminary Capital Improvements Program for the Police Department, including the Storage Building. Ms. Sahlstrom stated, "If you have any recommendations regarding timing of any of these Projects — if you wanted to give any input - that would be appropriate." Chairman Lacey opened the "Public Input" portion of this Agenda Item. No one spoke. Chairman Lacey closed the "Public Input" portion of this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 4 OF 7 Chairman Lacey asked, "Is there a Motion to approve the Five -Year Capital Improvements Program and forward it to the City Commission ?" "SO MOVED." MOTION BY VICE CHAIRMAN POE. SECONDED BY BOARD MEMBER KARR. DISCUSSION. VOTE: VICE CHAIRMAN POE: AYE BOARD MEMBER KARR: AYE BOARD MEMBER CASMAN: AYE CHAIRMAN LACEY: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Community Development Department — Planning Division Wishes To Share A Powerpoint From Sarasota County On Fiscal Empowerment Opportunities With Discussion To Follow. [No Attachment]. Ms. Sahlstrom presented a PowerPoint presentation entitled, "Smart Growth: Making The Financial Case" which addressed tax revenues based on Real Estate. Tape 2 /Side A Continuing, Ms. Sahlstrom stated, "I am talking about Mobility — to bring it back to you at the next Meeting because we very much need to be transmitting to the State these Mobility Strategies." Discussion. Mr. John Baker, AICP, Senior Planner, Community Development Department presented additional information entitled, "Walking the Walk" summarizing how "Walkability" raises home values in U.S. Cities. Discussion. REGULAR 601. Community Development Department — Planning Division Wishes To Entertain Ideas From The Board For Celebrating National Community Planning Month (Oct) [October, 2010] And World Town Planning Day (Nov 8) [November 8, 2010]. [No Attachment]. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 5OF7 Ms. Sahlstrom presented a PowerPoint presentation entitled, "What is Planning ?" and asked the Board, "How do you describe Planning and what is good about it? What needs to be improved or changed ?" Discussion began on the Town Center and building height issues; about the Planning and Zoning Board /Local Planning Agency being more involved in the review process, as Advisors to the City Commission; or that the City Commission should serve as the Planning and Zoning Board /Local Planning Agency. Next, discussion followed on Agenda Items; recommendations from the Planning and Zoning Board /Local Planning Agency; working with Applicants /Attorney's /Engineers; the City Commission serving as the Design Review Committee (DRC); and the Chair of the Planning and Zoning Board /Local Planning Agency attending City Commission Meetings to update the City Commission on recent actions. Ms. Sahlstrom said, "I think there is an opportunity if this Board would like to give comment under Public Input as a Board on any topic that you discussed at your Meeting. You could do so. You could whether you would want to make a comment about the Town Center or whether you want to make a comment about the CIP (Capital Improvement Program) or something you discussed that you decide you want someone to represent you and give a short comment to the Commission." Ms. Sahlstrom added, "You would be representing the Board if the Board directed you to represent them." With further comments about the Planning and Zoning Board /Local Planning Agency being more involved, Ms. Sahlstrom said, "Well, I think that maybe you don't do it on every issue. But, if there was an issue you particularly want to give input to the Commission and it was something that had come before you that you have Consensus on." Discussion. Ms, Sahlstrom commented, "That is just something to think about. If you want to — try to move it in that direction, maybe if they know you want to speak to them it would help to have them expect it more." Discussion followed on Minutes; and being listened to. Chairman Lacey said, "I would suggest that if you make a Motion, in the effect that we recommend they empower this Board or abolish it. And we pass that Motion as a recommendation to the Commission; I will present it at the next Commission Meeting." Board Member Karr added, "And I will be there with you." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 6 OF 7 "I WILL MAKE THAT MOTION THAT WE EITHER BECOME AN EMPOWERED BOARD OR THIS BOARD BE ELIMINATED TO MAKE THAT RECOMMENDATION TO THE CITY COMMISSION." MOTION BY BOARD MEMBER KARR. SECONDED BY VICE CHAIRMAN POE. DISCUSSION. BOARD MEMBER KARR STATED, "AT THE NEXT MEETING." VICE CHAIRMAN POE SAID, "THAT OUR CHAIRMAN PRESENT IT AND OF COURSE INVITE ANYONE ELSE TO BE IN ATTENDANCE." CHAIRMAN LACEY ADDED, "AS MANY ON THE BOARD WHO COULD BE THERE, WOULD BE HELPFUL." VICE CHAIRMAN POE REPLIED, "YES." MR. BAKER ASKED, "WHEN YOU SAY THE NEXT MEETING, DO YOU MEAN THE ONE COMING UP ON MONDAY OR THE (JUNE) 28 BECAUSE 1 DON'T THINK JOAN (DEPUTY CITY CLERK BROWN) IS GOING TO HAVE THE MINUTES READY FOR THE ONE ON MONDAY." VICE CHAIRMAN POE SAID, "FIRST AVAILABLE MEETING." VOTE: BOARD MEMBER CASMAN: AYE CHAIRMAN LACEY: AYE BOARD MEMBER KARR: AYE VICE CHAIRMAN POE: AYE MOTION CARRIED. In other City business, Chairman Lacey spoke of a Seminole County Board of County Commissioners meeting and that County Staff noted that the "(City of) Winter Springs would be having three (3) more Public Hearings related to the (Jetta Point) Park before it ever came back to the County Commission. Do you know what those three (3) are and do any of them involve us ?" Mr. Baker stated, "Aesthetic Review would be a Public Hearing; and the Comp[rehensive] Plan Amendment would be a Public Hearing at the Commission; and a Public Hearing at the P And Z (Planning and Zoning Board[ /Local Planning Agency])." Chairman Lacey added, "The Aesthetic Review would that come to Planning and Zoning[Board /Local Planning Agency] or would..." Mr. Baker added, "...That goes straight to City Commission. But the Comp[rehensive] Plan Amendment — the Site Plan has already come to you. The Aesthetic Review does not go to you. The Comp[rehensive] Plan Amendment would go to you and then to the Commission." Chairman Lacey asked, "Is that just the Text Amendment to the Comp[rehensive] Plan ?" Ms. Sahlstrom stated, "It is a Map Amendment." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING — JUNE 9, 2010 (RESCHEDULED FROM JUNE 2, 2010) PAGE 7 OF 7 ADJOURNMENT Chairman Lacey adjourned the Regular Meeting at 9:17 p.m. RESPECTFULLY SUBMITTED: , x 4) dal N L. BROWN D PUTY CITY CLERK APPROVED: ,' 1 / e " a ° r LACEY, C IRMAN PLANNING AN P • I ING BOARD /LOCAL PLANNING AGENCY NOTE: These Minutes were approved at the July 14, 2010 Planning And Zoning Board /Local Planning Agency Regular Meeting.