Loading...
HomeMy WebLinkAbout_2010 07 12 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, JULY 12, 2010 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor John F. Bush Commissioner Jean Hovey - Seat One Deputy Mayor Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Sally McGinnis - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 2 OF 9 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. (City Consultant) REQUEST: Land Design Innovations, Inc. (City Consultant) Is Presenting The Summary Report For Economic Development Activities From May 17, 2010 Through June 18, 2010. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Public Works Department — Stormwater Division REQUEST: Providing Information To The City Commission Concerning The Present Condition Of The Lakes Within The Winter Springs Golf Course Property. FISCAL IMPACT: No Funding Is Requested As Part Of This Agenda Item. The Activities Performed By Staff To Date, Consisting Of Clearing And Debris Removal Around The Lakes' Inlet And Outlet Structures, Are Part Of The Stormwater Division's Normal Maintenance Activities. COMMUNICATION EFFORTS: Staff Sent Informational Letters To The Highlands HOA (Homeowner's Association) And The Greenspointe HOA (Homeowner's Association) On June 28, 2010. RECOMMENDATION: Staff Recommends The Commission Review The Enclosed Information Regarding The Current Condition Of The Winter Springs Golf Course Lakes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 3 OF 9 INFORMATIONAL 103. Community Development Department And Public Works Department REQUEST: Wish To Inform The City Commission Of The Status Of Implementation Of Senate Bill 360 (Now Known As Chapter Law No. (Number) 2009 -96) Regarding Mobility Planning And The Designation Of The City As A Transportation Concurrency Exception Area (TCEA). FISCAL IMPACT: Developments Will Be Required To Implement, Or Provide A Funding Contribution To Directly Implement Mobility Strategies (Identified By The City), Based On A Proposed Development's Anticipated Net, New Trip Generation. Subsequent To The Comprehensive Plan Amendment, The City Will Further Examine Other Implementation Strategies (Which May Include Mobility Fees, Proportionate Share Mitigation, Fees In -Lieu, And/Or Combination) To Support And Fund Mobility And Will Amend Its Land Development Code As Needed. The City Still Maintains The Ability To Collect Transportation Impact Fees To Ensure That New Development Pays For Its Fair Share Towards The Building Or Redevelopment Of Road Capacity. COMMUNICATION EFFORTS: Commission Agenda Items Are Posted In City Hall And Posted On City's Website July 4, 2010 - Public Noticing In Orlando Sentinel Of LPA (Local Planning Agency) Public Hearing July 12, 2010 - Information To The City Commission Tentative Implementation Schedule: July 14, 2010 — LPA (Local Planning Agency) Public Hearing To Consider The Amendment And Make Recommendation To The City Commission July 15, 2010 - Public Noticing In Orlando Sentinel Of City Commission Public Hearing July 26, 2010 - First Reading Of Ordinance Transmitting The Proposed Comprehensive Plan Amendments July 29, 2010 - Transmittal To Dept Of Community Affairs And Other Agencies Sept. (September) 29, 2010 - Receipt Of ORC (Objectives, Recommendations And Comments) Report From The State Dept. (Department) Of Community Affairs Oct. (October) 25, 2010 - Anticipated Adoption Hearing For Ordinance 2010 -18 RECOMMENDATION: Staff Requests That The City Commission Familiarize Themselves With This Brief Introduction To The Comprehensive Plan Amendments That Will Come Before The City Commission On July 26 th . CONSENT AGENDA CONSENT 200. Office Of The City Attorney REQUEST: Presents Resolution 2010 -42 To The City Commission, Amending The Commission's Rules And Procedures To Permit Public Input At Special And Workshop Meetings In Addition To Regular Meetings. FISCAL IMPACT: None. COMMUNICATION EFFORTS: Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Approve Resolution 2010 -42 Amending The Commission's Rules And Procedures To Permit Public Input At Special And Workshop Meetings In Addition To Regular Meetings, And Restating The Remaining Rules And Procedures. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 4 OF 9 CONSENT 201. Office Of The City Manager And Finance (And Administrative Services) Department And Information Services Department REQUEST: Requests The City Commission Consider The Expansion Of Master Card And Visa For Development Service And Utility Billing As An Acceptable Payment Method For City Services. The City Manager And City Attorney Request Authorization To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: Option 1 - City Passes The Customer Convenience Fee ($2.70) Onto The Public Both For Development Services And Utility Billing. There Would Be No Cost For Equipment Or Transaction Fees To The City. Point And Pay Is The Preferred Vendor. Option 2 - City Absorbs The Convenience Fees For Both Development Services And Utility Billing. The Total Cost For Year One Would Be Approximately $675.00 (450 Transactions @ $1.50) For Development Services And $27,000.00 (18,000 Transactions (0,1.50) For Utility Billing. Option 3 - Absorb The Fee For Development Services And Charge A Convenience Fee For Utility Billing Customers. Total Cost In The First Year Would Be Only $675.00 For Development Service Customers. COMMUNICATION EFFORTS: Master Card And Visa Stickers Would Be Placed On The Doors Of City Hall Along With Counter Top Advertising Tents. The City Would Advertise On Its Website The Ability To Pay With Master Card And Visa. The New Payment Method Will Be Advertised On The City Hall Sign. RECOMMENDATION: City Manager And Finance (And Administrative Services) Department Recommend The Commission Consider Option I For A Period Of 12 -18 Months At Which Time A Full Cost Benefit Analysis Can Be Performed On Data Collected. This Analysis Will Dive Any Price Structure Changes. In Addition, City Manager And City Attorney Request Authorization To Prepare And Execute Any And All Applicable Documents In Conjunction With This Effort. CONSENT 202. Police Department REQUEST: Requests That The City Commission Review And Approve The Attached City- County Investigative Bureau (CCIB) And Florida Department Of Law Enforcement (FDLE) 2010 Mutual Aid Agreement Renewal And Allow The City Manager To Execute This Agreement On Behalf Of The City. FISCAL IMPACT: None. COMMUNICATION EFFORTS: Posting Of The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: The City Commission Is Being Requested To Review The Agreement And Approve The City Manager To Execute Same On Behalf Of The City. CONSENT 203. Office Of The City Manager And Finance (And Administrative Services) Department REQUEST: Requests Commission To Approve Renewal Of The Advanced Xerographics Imaging System (AXIS), Inc. For Utility Billing Printing Services And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 5 OF 9 FISCAL IMPACT: Funding Would Be Payable From The Utility Billing Division Of The Finance Department Contractual Services Line Code 1360 -53188 (In The General Fund) At A Cost Of $.191 Per Bill Printed Including A PDF Image Of Each Bill. The General Fund Will Be Reimbursed By The Water And Sewer Utility Fund For 100% Of The Fees Charged. The Contract Will Be For Approximately $30,000.00 Per Year, Based On Our Estimated Customer Base. Funding Is Available For This Service In The FY (Fiscal Year) 2010 And The FY (Fiscal Year) 2011 Final Budget Document That Will Be Presented In September 2010 Will Need To Reflect This Contract. COMMUNICATION EFFORTS: Contract Will Be Signed And Mailed To AXIS, Inc. RECOMMENDATION: It Is Recommended That Authorization Be Granted To Piggyback Off Of The City Of Melbourne, Florida's Contract #12- 136 -0 -2007 With Advanced Xerographics Imaging Systems (AXIS), Inc, For Utility Bill Printing Services At A Cost Of $0.191 Per Utility Bill Through May 31, 2013 And That The City Manager And City Attorney Be Authorized To Prepare And Execute All Required Documents. CONSENT 204. Community Development Department — Urban Beautification Services Division REQUEST: Requesting Authorization For A Revision Of The Existing Neighborhood Street Sign And Light Improvement Agreement With The Highlands Homeowner's Association, Inc., To Include Two (2) Additional Decorative Street Lights. FISCAL IMPACT: Funding For This Project Will Be Provided By The Highlands Homeowner's Association, Inc. With No Additional Cost To The City As The Two (2) Upgraded Street Lights Will Be Direct Replacements For Existing Street Lights Within The City's Inventory. COMMUNICATION EFFORTS: The HHA (Highlands Homeowner's Association) Board Of Directors Has Requested That A Revision Of The NSSLIA Be Endorsed By City Staff And Presented To The Commission For Approval. This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The Community Development Department, Urban Beautification Division, Recommends A Revision Of The Existing Neighborhood Street Sign And Light Improvement Agreement For HHA (Highlands Homeowner's Association), Which Was Approved By The City Commission On January 11, 2010 (Agenda Item C -200), To Include Two (2) Additional Street Lights Making A New Total Of Sixty -Four (64) Decorative Street Lights In The Program. It Is Also Recommended That The City Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Related To This Issue. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The June 21, 2010 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 6 OF 9 RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The June 21, 2010 City Commission Workshop Minutes. CONSENT 206. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The June 28, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: These Minutes Have Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Are Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The June 28, 2010 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of The Mayor — The Honorable John F. Bush REPORTS 404. Office Of Commissioner Seat One — The Honorable Jean Hovey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 7 OF 9 REPORTS 405. Office Of Commissioner Seat Two /Deputy Mayor — The Honorable Rick Brown REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 407. Office Of Commissioner Seat Four— The Honorable Sally McGinnis REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Requests The Commission Hold A Public Hearing To Consider The Special Exception For A Building With At Least A 25,000 SF (Square Foot) Building Footprint. FISCAL IMPACT: The Undeveloped Site Currently Pays Approximately $20,000.00 In Property Taxes ($5,551.65 Of This Amount Is City Taxes). Staff Estimates Of 76 Townhomes Averaging 1,200 SF (Square Foot) Each Would Yield Approximately $20,000.00 Additional To The Total Tax Bill From The Site (As Would A Commercial 0.20 Floor Area Ratio). The City Receives Only A Portion Of This Total Property Tax Bill. The Applicant States That The School Had A 2009 -2010 Operating Budget Of $3.6 Million, Payroll (And Associated Taxes) For 45 Employees Of $2.0 Million, Revenue For Procured Services Of $1.6 Million, Finished Its 2009 -2010 Year At Least $450,000.00 In The Black, $1,350,000.00 In The Bank (On 04/30/10), And No Debt. They Project An Operating Budget Of $5.1 Million, A Payroll For 60 Employees (15 New Jobs) Of $2.46 Million, And Debt Payment On The New Facility Of $700,000.00. Planning Literature States, As A General Rule, That A Small, High Quality Elementary School Boosts Residential Property Values At The Neighborhood And Often Community Level. COMMUNICATION EFFORTS: A Substantial And Conspicuous Sign Has Been Erected At The Site To Notice The Public Hearing And Property Owners Within 150 Feet Of The Site Have Been Notified By Mail In Addition To The Postings By The City Clerk's Office. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 8 OF 9 RECOMMENDATION: Staff Recommends That The City Commission Approve The Special Exception For This Building With Footprint Larger Than 20,000 Square Feet, Subject To The Applicant Closing On The Site And Executing A Binding Development Agreement With The City. REGULAR AGENDA REGULAR 600. Office Of The City Clerk REQUEST: Requests That Deputy Mayor Rick Brown Make An Appointment /Reappointment Related To The Terms Of Office Which Will Be Expiring In July 2010 — Specifically Regarding A Member Of The Code Enforcement Board; And That Commissioner Gary Bonner Make An Appointment Related To The Terms Of Office Which Will Be Expiring In August 2010 — Specifically Regarding A Member Of The Oak Forest Wall And Beautification District Advisory Committee. FISCAL IMPACT: There Is No Fiscal Impact To This Agenda Item. Additionally, As A Courtesy Reminder, With The Adoption Of Ordinance 2010 -14, Twenty -Five Dollar ($25.00) Payments To Board Members Have Been Repealed. COMMUNICATION EFFORTS: The Board And Committee Members Referenced In This Agenda Item Have Been Notified. Additionally, Copies And/Or Access To This Agenda Item Have Been Provided To The Mayor And City Commission, City Manager, City Attorney, Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. RECOMMENDATION: Deputy Mayor Rick Brown And Commissioner Gary Bonner Are Requested To Make Their Respective Appointments /Reappointments Regarding The Board And Committee Members That Are Noted In This Agenda Item - With Consideration That Board And Committee Members Will Be Needed For Quorums For Meetings In July And Onwards. Individuals Being Appointed Would Begin No Earlier Than July 2010, Depending On The Board Or Committee. The City Commission Is Respectfully Requested To Make Individual Motions For Each Seat, On Each Board/Committee. Appointment To Be Made By Deputy Mayor Rick Brown: • Seat Currently Held By Jim Pitts — Code Enforcement Board Appointment To Be Made By Commissioner Gary Bonner: • Vacant Seat — Oak Forest Wall And Beautification District Advisory Committee ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - JULY 12, 2010 PAGE 9 OF 9 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.