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HomeMy WebLinkAbout2010 07 08 Oak Forest Wall Regular Consent 200 Approval of the 2010 01 14 Regular Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE CL..01 REGULAR MEETING C:3. JANUARY 14, 2010 CALL TO ORDER The Regular Meeting of Thursday, January 14, 2010 of the Oak Forest Wall and Beautification District Advisory Committee was called to Order by Chairman Terry Patten at 7:02 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, and Winter Springs, Florida 32708). Roll Call: Chairman Terry Patten, present Vice Chairperson Judy Converso, present Committee Member Harry Arthur, present Committee Member Brian Oliver, present Committee Member Raquel Santana, present Advisory Committee Member Brian Oliver led the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The July 9, 2009 Regular Meeting Minutes. Chairman Patten commented, "I will entertain a Motion to approve." "I MAKE A MOTION TO APPROVE THE MINUTES FROM JULY [2009]." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY VICE CHAIRPERSON CONVERSO. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 14, 2010 PAGE 2 OF 5 VOTE: .s. COMMITTEE MEMBER OLIVER: AYE VICE CHAIRPERSON CONVERSO: AYE CHAIRMAN PATTEN: AYE COMMITTEE MEMBER ARTHUR: AYE 11:::1r COMMITTEE MEMBER SANTANA: AYE C=1-•4 MOTION CARRIED. miemi AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Assistant to the City Clerk Carol Lallathin informed the Committee that a copy of the Oak Forest Wall and Beautification District Advisory Committee By -Laws has been distributed to the Advisory Committee for their review. Assistant to the City Clerk Lallathin asked that each Committee Member review the By -Laws and bring back any comments and /or suggestions to the April Meeting. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 14, 2010 PAGE 3 OF 5 REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services Division Review Of Budget. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department presented this Agenda Item and noted that the cost for �y Reclaimed water has increased and that water usage is limited. With further comments, Mr. Richart noted that monies were spent at the Trotwood Boulevard entrance for electrical wiring due to a power outage. Further discussion. Chairman Patten inquired, "The new firm that we have now that is saving us some money — is that a service that we have used before ?" Mr. Richart replied, "No. It is a new company and there is only a handful nationwide; NBS [Government Finance Group, Inc.] — we went out to Bid — and they came in with a lot of experience and they have a lot of technology and support. The thing I like the most about them is that they have a software package that allows us to go online and look up the records in real time." Discussion ensued regarding replacing plants due to the cold weather. Advisory Committee Member Brian Oliver asked, "On the Capital, we paid a little bit down on it last year; we had that extra money. Is there any way we can find out roughly how many years left of Assessment we have ?" Mr. Richart answered, "No, not yet. For some reason in the Financing there was Expiration on the loan — it expires in payments due and that is going to be in a few months. We are in the process of refinancing — and then we will know how much that is going to be." Discussion. REGULAR 601. Community Development Department — Urban Beautification Services Division Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and noted that adjustments to the sprinkler heads were corrected. Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 14, 2010 PAGE 4 OF 5 REGULAR 602. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2010. G� Chairman Patten remarked, "It is time to elect a Chairperson and I will accept C:3,, nominations from the Committee. "EVERYTHING HAS BEEN GOING GOOD; I THINK THAT TERRY [PATTEN] — SHOULD STAY IN." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. CHAIRMAN PATTEN COMMENTED, "I RESPECTFULLY DECLINE." MOTION DIED FOR LACK OF A SECOND. "I NOMINATE COMMITTEE MEMBER CONVERSO." MOTION BY CHAIRMAN PATTEN. VICE CHAIRPERSON CONVERSO STATED, "I APPRECIATE IT. I AM NEW AT THIS. I AM GOING TO BE ABSENT AT THE NEXT MEETING BECAUSE OF A TRIP THAT HAS BEEN PLANNED." WITH FURTHER COMMENTS, VICE CHAIRPERSON CONVERSO ADDED, "I WILL ACCEPT UNDER THOSE CONDITIONS, KNOWING THAT I WILL BE GONE NEXT MEETING." CHAIRMAN PATTEN CLOSED THE NOMINATIONS AND ASKED FOR THE VOTE FOR CHAIRPERSON. "I MAKE A MOTION THAT WE CLOSE THE NOMINATIONS AND GO WITH AS SUGGESTED." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY ADVISORY COMMITTEE MEMBER ARTHUR. DISCUSSION. VOTE: COMMITTEE MEMBER ARTHUR: AYE COMMITTEE MEMBER SANTANA: AYE COMMITTEE MEMBER OLIVER: AYE VICE CHAIRPERSON CONVERSO: AYE CHAIRMAN PATTEN: AYE MOTION CARRIED. REGULAR 603. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2010. Chairman Pattten opened the floor for nominations for Vice Chairperson. CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 14, 2010 PAGE 5 OF 5 "I NOMINATE TERRY [PATTEN] FOR VICE CHAIR[MAN]." MOTION BY COMMITTEE MEMBER OLIVER. MOTION SECONDED BY VICE I' CHAIRPERSON CONVERSO. DISCUSSION. �'� CHAIRMAN PATTEN STATED, "I ACCEPT." =L age CHAIRMAN PATTEN INQUIRED, "DO WE HAVE ANY OTHER NOMINATIONS? HEARING NONE, I WILL ACCEPT THE MOTION TO CLOSE THE NOMINATIONS AND VOTE." "I MAKE A MOTION TO CLOSE THE NOMINATIONS." MOTION BY ADVISORY COMMITTEE MEMBER OLIVER. SECONDED BY ADVISORY COMMITTEE MEMBER SANTANA. DISCUSSION. ASSISTANT TO THE CITY CLERK LALLATHIN CONTINUED, "WE ARE VOTING ON TERRY PATTEN." CHAIRMAN PATTEN REPLIED, "WE ARE VOTING ON TERRY [PATTEN]." VOTE: VICE CHAIRPERSON CONVERSO: AYE COMMITTEE MEMBER SANTANA: AYE CHAIRMAN PATTEN: AYE COMMITTEE MEMBER OLIVER: AYE COMMITTEE MEMBER ARTHUR: AYE MOTION CARRIED. ADJOURNMENT Chairman Patten adjourned the Regular Meeting at 7:47 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2010 Oak Forest Wall and Beautification District Advisory Committee.