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HomeMy WebLinkAbout2010 04 06 Consent 200 Requesting Approval Of April 6, 2010 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 6, 2010 > CALL TO ORDER The Regular Meeting of Tuesday, April 6, 2010 of the Beautification of Winter Springs Board was called to Order by Chairperson Cara Lynn Roesner at 7:03 p.m. in the Training Room of the Municipal Building (City Hall, 1126 East State Road 434, Winter ' ": Springs, Florida 32708). Roll Call: Chairperson Cara Lynn Roesner, present Vice Chairperson Kathryn Fairchild, absent Board Member Roberto Carlos Acevedo, present Board Member Alice Bard, present Board Member Larry Chmura, absent Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Roesner. ❖❖ AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED NEXT, IN THE ORDER DOCUMENTED. ❖❖ CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of January 5, 2010 Regular Meeting Minutes "I MAKE A MOTION THAT WE ACCEPT THE AGENDA OF JANUARY 5 (2010) REGULAR MEETING." MOTION BY BOARD MEMBER BARD. SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE CHAIRPERSON ROESNER: AYE BOARD MEMBER ACEVEDO: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING- APRIL6,2010 PAGE 2 OF 9 INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Board Member Alice Bard provided an update regarding Rain Barrel Brochures being obtained from St. Johns River Water Management District for the upcoming Arbor Day Event; and then conveyed to the Board the conversation she had with their Public Information Officer, Mr. Hank Largin regarding a possible future presentation to the City of Winter Springs' residents. Discussion. Assistant to the City Clerk Carol Lallathin spoke about the Board receiving Agendas and Meeting Minutes via email instead of the documents being sent via United States Postal Service. Board Member Bard stated, "That is fine." Chairperson Roesner said, "I would." There were no objections voiced. Chairperson Roesner mentioned that she was having difficulty emailing City Hall. Assistant to the City Clerk Lallathin indicated that the Office of the City Clerk would follow up with that problem. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC 11EARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - APRIL 6, 2010 PAGE 3 OF 9 REGULAR AGENDA REGULAR 600. Community Development Department — Urban Beautification Services Division Review The Itinerary For The City Of Winter Springs' Arbor Day Event Scheduled For May 1, 2010.„ Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department presented this Agenda Item and stated, "We pretty much have everything completed." Continuing, Mr. Mingea mentioned, "We are trying to put this °°) together as a group effort with our Community Development Department." Discussion ensued on contacting Vendors for donations; the ideas of snack foods for the Event; and items for Event bags. Next, Mr. Mingea discussed using a company called "Snack Taxi" at the Event. Board Member JoAnn Mattie commented, "I think that is really nice." Chairperson Roesner said, "Yes." No objections were voiced. Following, discussion ensued regarding communication efforts with education facilities participation at the Event, activity stations for children and possible hayrides. Mr. Mingea then suggested Mr. Greg Roero assist with the hayrides. Board Member Lorry Roero responded, "Sure." Mr. Mingea then provided the Board with an overview of the Arbor Day Event. In regards to the Girl Scout Troop and Lake Forrest Preparatory School attending, Chairperson Roesner mentioned, "1 will communicate with them." Discussion continued on the scheduling and timing of Events for potential participants. Mr. Mingea said to Chairperson Rocsner, "Before we put the final stamp on that, you need to also talk with Steven (Richart) who's made up the Itinerary." Chairperson Roesner remarked, "Okay. I will get you a fax by Monday telling you how many in each of those two (2) groups and what their group's names are; so you have them registered and I will get with Steven (Richart) to see where he can slip them in." Mr. Mingea suggested an estimate be sent so he could have an idea how many would be participating. Chairperson Roesner replied, "No problem." Board Member Joanne Mattic inquired, "Arc you going to have anything like little seeds ?" Mr. Mingea responded, "We have provisions for one (l) of the stations to do that." Discussion. CITY OF WINTER SPRINGS, FLORIDA NIINUrES BEAUTIFICATION OF WINTER STRINGS BOARD REGULAR MEETING — APRIL 6, 2010 PAGE 4 OF 9 Chairperson Roesncr asked, "How are we doing on Volunteers?" Mr. Mingea indicated that he knew of four (4) people from the City including himself that would be in attendance. Chairperson Roesner then stated, "I'm going to be attending. Is everyone going to be attending this year ?" Board Member Mattie said, "I'll be there. You will just have to tell me what to do." Board Member Bard added, "I'm going to be there." C9 Additionally, Chairperson Roesner reported that she had left messages with Winter Springs High School and noted, "They have a group, it's called the Interact Club, and _ i1~� --a they volunteer at different Events throughout the community." Chairperson Roesner mettri further commented, "1 will continue to follow up with them." Other discussions about environmentally friendly items, Certificates and tickets for giveaways followed. Tape wide 13 The set up of tables and stations was discussed next. Chairperson Roesncr asked, "Do you think the City Clerk's Office could reach out to the two (2) people who aren't here to remind them about Arbor Day and see if they were planning on attending ?" Assistant to the City Clerk Lallathin mentioned the Office of the City Clerk would provide reminders. No objections were voiced. Discussion followed on a slide presentation and supplemental give -a -ways (not relating to Arbor Day). Further comments regarding the hayride for Arbor Day was addressed next. REGULAR 601. Community Development Department — Urban Beautification Services Division Discuss Ideas for City Beautification Planning. Board Member Mattie suggested the Senior Center was hard to find and thought the location could be enhanced. Continuing, Board Member Mattie recommended, "I think it would be nice if we put a few palm trees down there and maybe have a couple of the palm trees — turn the corner and go into the Senior Center." Discussion. Mr. Mingea next discussed Budget and the Division of Forestry Stimulus Grant and stated, "We received about a twenty -five percent (25 %) reduction in our request. Our request was twenty -four thousand [dollars] ($24,000.00); we received eighteen [thousand dollars] ($18,000.00)." CLIP OF WINTER SPRINGS. FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MLII IING — APRIL 6. 2010 PAGES OF 0 Mr. Mingea then commented, "So at least with the eighteen [thousand dollars] ($18,000.00), we can do most of what was being proposed and maybe even a little bit of a side issue with us, we can hopefully fix up the rest," and then added, "But this is for Moss Road." Discussion ensued on the improvement of Moss Road and proposed landscape installation. Mr. Mingea then advised the Board about the Application which the City of Winter Springs has submitted to Community Redevelopment Association (CRA) and explained, �1 "Presuming this goes through, and everybody seems on board with it, we are all ready to "'rlf go. We have plans worked up; we are talking about a section at (US Highway) 17 -92 and Shepard (Road)." Further discussion ensued regarding the Senior Center. Board Member Mattie asked, "What is your opinion on putting a few palm trees down Edgemon (Avenue) ?" Mr. Mingea responded, "I am okay with that." No objections were voiced. Next, discussion followed regarding a soccer field in the area of Vistawilla Drive and State Road 434 and the possibility of beautification enhancement at the intersection of Hayes Road and State Road 434. The Board then talked about drought tolerant plants and providing information to the City residents. Mr. Mingea mentioned that they could contact the City's Water Conservation Coordinator, Ms. Stephanie Wolfe. Discussion. Information regarding the Sterling Award was discussed next and Mr. Mingea stated, "That's another one of our goals, to continue projects like this." Chairperson Roesner suggested continuing the hosting of Arbor Day, applying for the Sterling Award and a Rain Barrel Program. Tape 2 /Side A Mr. Mingea then distributed information about a Free Landscaping Class to be held May 6, 2010. Discussion proceeded in regards to providing trail literature to joggers and bicyclist. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APR11.6, 2010 PAGE 6 OF 9 REGULAR 602. Community Development Department - Urban Beautification Services Division Discussion Of The Memorial Tree Planting Program Costs. Chairperson Roesner referred to a spreadsheet she created entitled, "Memorial Tree Programs Review" and explained she had an opportunity to contact every City within Ig==k Seminole County and added, "No one has a formal plan. A number of them said, `If you r.ari want to do it, we can figure it out'." Chairperson Roesner then noted, "Seminole County, itself has one." Discussion ensued on what the program includes and the cost of the program. Mr. �-� Mingea then referred to Resolution 2008 -03 and stated, "In Section 3., Item C., Number 5. that's where it talks about the price. That price was six - hundred dollars ($600.00) for a new tree." Mr. Mingea reminded the Board that, "There was proposal and a question at the last Meeting that we lower that price. This is what has come back on the Table now for this discussion." Further discussion. Chairperson Roesner asked, "If we were to remove the guarantee, then would it be feasible to say - the price for the tree itself could be considerably lower ?" Mr. Mingea responded, "Certainly, there may be other things to also have to modify," and added, "For two - hundred and silty dollars ($250.00), that could pretty much cover the cost of getting the product and getting it in the ground." Discussion ensued on the Seminole County Memorial Tree Planting Program has in place and the Fees currently listed in our Resolution 2008 -03. Next, discussion followed regarding the markers Seminole County is using and Chairperson Roesner stated, "1 will go ahead and call and get that information presented at the next Meeting." Further discussion ensued about the cost and possible types of the markers. "MY MOTION IS TO HAVE CITY STAFF GO THROUGH THE PROPER CHANNELS; THROUGH CITY ADMINISTRATION TO AMEND THE CURRENT RESOLUTION REGARDING THE MARKER. TO HAVE THE MARKER REMOVED AND REPLACED WITH MEMORIAL TREE PLAQUE ON DISPLAY AT CITY HALL AS WELL AS ACKNOWLEDGEMENT AT ARBOR DAY AND ON THE CITY WEBSITE. AND ALSO, A MARKER MAY BE PERMITTED AT THE INDIVIDUAL'S EXPENSE AND IS NOT THE RESPONSIBILITY OF THE CITY; AND A STANDARD SIZE AND MATERIAL FOR AN INDIVIDUAL PLACARD WOULD BE ESTABLISHED BY THE CITY." MOTION BY CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINIJI FS BEAUTIFICATION OF WINTER SPRINGS BOARD RIiGUI AR MEETING APRIL 6, 2010 PAGE. 7 OF 9 VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER BARD: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ACEVEDO: AVE CHAIRPERSON ROESNER: AYE MOTION CARRIED. With further comments, the Board discussed a memorial plaque; cost; and a reduction in the Fees in lieu of a tree marker. g=1.4 "1 WILL MAKE A MOTION THAT THIS BOARD REQUEST THAT CITY STAFF INVESTIGATE THE COST INVOLVED IN A MEMORIAL PLAQUE TO SUPERCEDE THE BRONZE MARKER AND RETURN AT THE NEXT BOWS (BEAUTIFICATION OF WINTER SPRINGS) MEETING AND LET US KNOW WHAT THAT COST WOULD BE; AND BE ABLE TO DISCUSS HOW THAT MIGHT INFORM OUR DECISION ON THE NEW TREE FEE AND TIIE EXISTING TREE FEE." MOTION BY BOARD MEMBER BARD. SECONDED BY CHAIRPERSON ROESNER. DISCUSSION. VOTE: BOARD MEMBER ACEVEDO: AYE BOARD MEMBER ROERO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER BARD: AYE CHAIRPERSON ROESNER: AYE MOTION CARRIED. Discussion continued regarding the Fees currently listed in Resolution 2008 -03; and a new fee schedule with a new tree and plaque. Chairperson Roesner remarked, "I am going to suggest we bring this back next Meeting, once we get the input from City Staff." No objections were voiced. REGULAR 603. Community Development Department — Urban Beautification Services Division Requesting The Beautification of Winter Springs Board To Remove From The Table Village Walk Banners And Design Contest Should They Wish To Discuss This Agenda Item. "I WOULD LIKE TO MAKE A MOTION TO UNTABLE THIS (AGENDA) ITEM `603' AT THIS TIME." MOTION BY CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF NN INTER SPRINGS BOARD REGULAR MEETING APRIL 0, 2010 PAGE 5OF9 MR. MINGEA MENTIONED THAT MR. STEVEN RICHART, URBAN BEAUTIFICATION SERVICES DIVISION MANAGER, COMMUNITY DEVELOPMENT DEPARTMENT HAD NOTED THAT, "THIS PARTICULAR ITEM WE ARE DISCUSSING, HAS TO FIRST GO TO THE COMMISSION." VOTE: BOARD MEMBER MATTIE: AYE BOARD MEMBER BARD: AYE BOARD MEMBER ACEVEDO: AYE CHAIRPERSON ROESNER: AYE BOARD MEMBER ROERO: AVE imetz MOTION CARRIED. •� "1 WOULD LIKE TO MAKE A MOTION TO TABLE (AGENDA ITEM) `603' `REQUESTING THE BEAUTIFICATION OF WINTER SPRINGS BOARD TO DISCUSS THE VILLAGE WALK BANNER AND DESIGN CONTEST'." MOTION BY CHAIRPERSON ROESNER. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER BARD: AYE CHAIRPERSON ROESNER: AYE MOTION CARRIED. Regarding the Arbor Day Event set for May 1, 2010, Chairperson Roesner suggested, "We are going to try to be there at 8:00 a.m." Chairperson Roesner added, "For the next Meeting we will possibly have additional discussion of the City's Beautification Planning of a three (3) year plan." Board Member Bard added, "Would we want to do a recap an Arbor Day recap ?" Chairperson Roesner commented, "Absolutely, Arbor Day recap. We will further discuss the Memorial Tree Planting Program and then anything else that the City adds to it." No objections were voiced. Additionally, Mr. Mingea discussed reading a poem, "Trees" by Joyce Kilmer at the Arbor Day Event. Chairperson Roesner remarked, "I think that would be wonderful." Board Member Roero said, "Okay." No objections were voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING APRIL 6,2010 PAGE 9 OF 9 ADJOURNMENT Chairperson Roesner adjourned the Regular Meeting at 9:06 p.m. RESPECTFULLY SUBMITTED: GA YLE COUTANT, ASSISTANT TO THE CITY CLERK AND ,-� CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2010 Beautification of Winter Springs Board Regular Meeting.