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HomeMy WebLinkAbout2026 07 14 Auditor Selection Committee Meeting Minutes4 �NTES•o AUDITOR SELECTION COMMITTEE O . REGULAR MEETING MINUTES H * JULY 14, 2026 V Incorporated • 1959 ' CITY HALL -COMMISSION CHAMBERS '�000 We'cR�' CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Kevin McCann called the Monday, July 14, 2026 Regular Meeting of the Auditor Selection Committee at 3:07 p.m. in the Commission Chambers of the Municipal Building (City Hall,1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Kevin McCann, present Committee Member Daivd Withee, present Committee Member Marco Santoro, present Interim City Clerk Tristin Tarrant, present Also present: Ms. Holly Queen, Director, Finance Department A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson McCann opened "Public Input". No one spoke Chairperson McCann closed "Public Input". CONSENT AGENDA 300) Approval of the Monday, June 1, 2026 Auditor Selection Committee Meeting Minutes MOTION TO APPROVE THE MINUTES FROM THE FIRST MEETING [DUNE 1ST, 2026]. MOTION MADE BY COMMITTEE MEMBER WITHEE. SECONDED BY COMMITTEE MEMBER SANTORO. ALL IN FAVOR BY VOCAL VOTE. NO OPPOSITION WAS EXPRESSED OR VOICED. MOTION PASSED WITH UNANIMOUS VERBAL CONSENT. PUBLIC HEARINGS AGENDA 400) Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES AUDITOR SELECTION COMMITTEE REGULAR MEETING - JULY 14,2026 PAGE 2OF2 REGULAR AGENDA 500) Discussion and Evaluation of Bids Received for RFP 06-26-01 HQ Audit Services Finance Director Holly Queen opened the item and reported that two bids were received in response to RFP 06-26-01 for audit services. One was from the incumbent firm, Purvis Gray, and the other from Carr, Riggs and Ingram (CRI). Director Queen gave a brief review of the scoring criteria as discussed and agreed upon at the committee's last meeting then opened the floor for questions and discussion. The committee noted that both firms were close and comparable in qualifications. Committee member Withee asked for staff opinions on the current engagement with Purvis Gray, whether the firm had gone above and beyond, and the risks associated with a transition. Finance Director Queen responded that the existing engagement had been satisfactory, that Purvis Gray had demonstrated professionalism and commitment even with significant organizational instability and multiple audits. She additionally relayed a transition would impose meaningful additional staff workload, noting in her professional opinion, no clear advantage to switching firms was apparent at this time. Chairperson McCann acknowledged the city's improved operational stability, crediting Finance Director Queen and city leadership for reducing audit findings to zero in the most recently completed audit, which was delivered three months ahead of schedule. Upon tabulation of committee score sheets, Purvis Gray ranked first with 300 total points and Carr, Riggs and Ingram ranked second with 284.43 total points. The committee determined that the bids provided sufficient information to proceed without formal firm presentations. Maintain MOTION TO MAINTIAN PURVIS GRAY AS THE CITY AUDITOR FOR A FIVE-YEAR CONTRACT WITH AN OPTION OF AN ADDITONAL ONE-YEAR 'EXTENTION. MOTION MADE BY COMMITTEE MEMBER SANTORO. SECONDED BY COMMITTEE MEMBER WITHEE. VOTE: McCANN (AYE); WITHEE (AYE); SANTORO (AYE) REPORTS ADJOURNMENT Chairperson McCann adjourned the Meeting at 3:27 pm. RESrczx� ECTFULLY SUBMITTED: TRISTIN TARRANT INTERIM CITY CLERK APPROVED: l CHAIR ERSON KEVIN McCANN