HomeMy WebLinkAboutRFP_11-22_MT_-_Police_Body_Worn_Cameras
City of Winter Springs, Florida
1126 East State Road 434
Winter Springs, Florida 32708
REQUEST FOR PROPOSALS
PROPOSAL #:11-22 MT DATE: 11/16/2022
Sealed proposals will be received by the City of Winter Springs Finance Department, located at Winter Springs City Hall, 1126 East State
Road 434, Winter Springs, Florida 32708, until:
December 1, 2022
3:00 p.m., local time
FOR
POLICE BODY WORN CAMERAS
Said proposals shall conform to the minimum requirements outlined in the request for proposal. The City reserves the right to reject any and all
offers, and to waive minor informalities.
The City issues this Request for Proposals in order to select a proposal for further contract negotiation. Selection by the City Commission shall
not result in the formation of a contract.
Submission and Receipt of RFP’s:
Respondents shall submit their response to this RFP by:
Providing one (1) original, marked as such, three (3) copies, marked as such and one (1) electronic copy of your RFP to this office by
the date and time indicated above. The outside of your package must be clearly labeled with the RFP number, title, opening date and
time, and the name and address of the proposer. The City is not responsible for submittals via postal or mail courier services, receipt
by the post office or mail courier prior to the deadline does not meet the City’s deadline requirements.
Offers received after December 1, 2022, at 3:00 p.m., will be rejected.
Deadline for questions is November 26, 2022.
An addendum will be issued by noon on November 28, 2022, if questions are received and require clarification.
If you have any questions regarding this Request for Proposal, please contact Scott Johnson, Procurement Manager,
at (407) 327-7581, or via email at sjohnson@winterspringsfl.org
PROPOSAL AND ADDENDUM DOCUMENTS CAN BE DOWNLOADED FREE OF CHARGE FROM:
www.demandstar.com
https://www.winterspringsfl.org/rfps
Request for Proposal Table of Contents
PART I SCOPE OF WORK/EVALUATION CRITERIA ...................................................................................................................................... 1
Background .......................................................................................................................................................................................................... 1
Scope of Work ..................................................................................................................................................................................................... 1
Evaluation Criteria ............................................................................................................................................................................................... 1
Period of Contract ................................................................................................................................................................................................ 2
Option of Renewal ............................................................................................................................................................................................... 2
Timeline of Events ............................................................................................................................................................................................... 2
PART II INSTRUCTIONS TO PROPOSERS AND GENERAL PROVISIONS ................................................................................................... 3
Definitions ........................................................................................................................................................................................................... 3
Preparation of Request for Proposal .................................................................................................................................................................... 3
Submission and Receipt of Proposals .................................................................................................................................................................. 4
Selection of Proposal ........................................................................................................................................................................................... 4
Acceptance of Offer ............................................................................................................................................................................................. 4
Discrepancies, Errors, and Omissions.................................................................................................................................................................. 4
Right to Reject Proposals ..................................................................................................................................................................................... 5
Compensation ...................................................................................................................................................................................................... 5
Fiscal Non-Funding Clause ................................................................................................................................................................................. 5
Conflict of Interest ............................................................................................................................................................................................... 5
Public Entity Crimes ............................................................................................................................................................................................ 5
Options ................................................................................................................................................................................................................. 5
Subcontracting ..................................................................................................................................................................................................... 5
Failure to Submit Proposal .................................................................................................................................................................................. 6
Default of Contract .............................................................................................................................................................................................. 6
Modification for Changes .................................................................................................................................................................................... 6
Order or Precedence............................................................................................................................................................................................. 6
Examination of Records ....................................................................................................................................................................................... 6
Proposals Received .............................................................................................................................................................................................. 6
Lobbying/Cone of Silence ................................................................................................................................................................................... 6
Indemnity ............................................................................................................................................................................................................. 6
Qualifications of Proposer ................................................................................................................................................................................... 7
Disqualification of Proposer ................................................................................................................................................................................ 7
Licenses and Permits ........................................................................................................................................................................................... 7
Provisions for Other Agencies ............................................................................................................................................................................. 7
Applicable Law and Venue .................................................................................................................................................................................. 7
Proposal Disclosure; Public Records Responsibilities ......................................................................................................................................... 7
E-Verify ............................................................................................................................................................................................................... 8
Additional Information ........................................................................................................................................................................................ 8
PART III SPECIFIC PROPOSAL REQUIREMENTS ......................................................................................................................................... 10
Format ................................................................................................................................................................................................................ 10
Section A – Proposer Information Form ............................................................................................................................................................ 10
Section B – Table of Contents ........................................................................................................................................................................... 10
Section C – Introduction Letter.......................................................................................................................................................................... 10
Section D – Qualifications ................................................................................................................................................................................. 10
Section E - Other Information............................................................................................................................................................................ 11
Section F – Cost and Time ................................................................................................................................................................................. 11
Section G – Mandatory Proposal Forms ............................................................................................................................................................ 11
Section H – Florida State Corporate Filing ........................................................................................................................................................ 11
Mandatory Proposal Forms .................................................................................................................................................................................... 12
Appendix A Cost Proposal Worksheet .................................................................................................................................................................... 1
RFP # 11-22 MT POLICE BODY WORN CAMERAS 1
PART I
SCOPE OF WORK/EVALUATION CRITERIA
FOR
RFP # 11-22 MT
POLICE BODY WORN CAMERAS
Background
The City of Winter Springs is located in Seminole County Florida, which is part of the Orlando-Kissimmee-Sanford Metropolitan Area. The
Winter Springs Police Department is responsible for enhancing the quality of life throughout the City of Winter Springs by working
cooperatively with all citizens to preserve the peace, enforce the law, and provide for a safe and caring environment. The Winter Springs Police
Department employs fifty-five (55) sworn officers and eight (8) civilian positions.
Scope of Work
The City of Winter Springs is seeking proposals to provide the Winter Springs Police Department with a contract for a commercially available
body worn camera (“BWC”) solution for public safety use. This is to include body worn cameras, associated peripherals and accessories,
cloud-based storage solutions, training, and warranties during the term of the contract. The City is seeking proposals from responsible bidders
capable of providing the needed equipment and services. The City expects to purchase approximately thirty-four (34) BWCs as a result of this
process. The City may elect or negotiate to purchase more or fewer than thirty-four BWCs, if desirable.
The body worn camera (BWC) solution shall have the following capabilities:
• Unlimited cloud storage.
• Evidence management software.
• Technology that allows for handgun and taser automatic activation.
• Included camera and hardware replacement every two-and-a-half (2 ½ ) to three (3) years, or as necessary.
• Redaction software.
• Ability to GPS and Livestream remotely for staff reviews.
• Ability to migrate or connect to users CAD to tag events/videos.
• Ability to integrate with third party video evidence submissions into cloud storage or evidence management software.
• Full shift battery life of twelve (12) to fourteen (14) hours.
• Rechargeable docks/bays.
• Wearable mounting solutions/hardware solutions.
• Solution to automate body worn camera for policy reviews and audits.
• Five (5) year warranty on all hardware.
• Licensing for managing and sharing video evidence.
Evaluation Criteria
Proposals will be evaluated by the City, and the Proposer will be selected based upon, but not limited to, the following minimum criteria:
a. The background, education, and experience of the Proposer in providing similar services or items elsewhere, including the level of
experience in working with municipalities and the quality of services performed or items supplied.
b. Reasonableness/competitiveness of proposed costs and/or benefits to the City of Winter Springs. The City of Winter Springs is not
bound to select the Proposer who proposes the lowest cost or most benefits for service. The City of Winter Springs reserves the right
to negotiate fees and/or benefits with the selected Proposer.
c. The Proposer’s responsiveness and compliance with the RFP requirements and conditions.
d. Determination that the selected Proposer has no contractual relationship which would result in a conflict of interest with the City.
e. The Proposers ability, capacity, and skill to fully and satisfactorily, provide these services and/or items required in this RFP.
f. The quality of the Proposer’s performance in comparable and/or similar projects.
g. Whether the Proposer can provide the service and/or items in a prompt and timely fashion.
h. Quality of proposed contract, including hardware, software and maintenance components for each.
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Proposals will be evaluated by the City, and the Proposer will be selected based on, but not limited to, the following scored criteria:
Criteria Points
Proposal: The Proposer’s comprehension of the needs of the City as demonstrated by the description of its approach to the elements listed
in this document.
Unlimited Cloud Storage Capabilities 9
Evidence Management & Redaction Software Capabilities 9
Ability to integrate with CAD and Third-Party Video Evidence 9
Full Shift Battery Capability (12 – 14 Hours) & Rechargeable Dock/Bays 9
Wearable Mounting Solution/Hardware Solution 9
Proposal Total: 45
Cost: The cost of the proposal is important to the City, however, based on the evaluation of the other criteria, the City will not necessarily
select the lowest Proposer. See Appendix A; Cost Worksheet.
Software 9
Hardware 9
Implementation 9
On-Going Support 9
Licensing 9
Cost Total: 45
References: Evaluation of the Proposer’s work from previous municipal governments receiving similar services to those proposed in this
RFP. See the Mandatory Proposal Forms, Reference Information Form.
Reference 1 2.5
Reference 2 2.5
Reference 3 2.5
References From Florida Law Enforcement Agencies 2.5
Reference Total: 10
Proposal Total: 100
Period of Contract
The City anticipates that the term of the contract shall be approximately five (5) years. However, the City reserves the right to negotiate with
the Proposer for a contract term of greater or fewer than five (5) years. The Proposer may propose and/or negotiate for a contract term of
greater or fewer than five (5) years in order to present the City with the most advantageous available contract price.
Option of Renewal
The City anticipates that the contract ultimately awarded pursuant to this Request for Proposals may be renewed for up to two (2) additional,
five (5) year terms. The City and Proposers may negotiate for different renewal terms prior to the execution of the contract. Renewal will
occur only upon the prior written consent of both parties.
Timeline of Events
Release of RFP November 16, 2022
Deadline to receive questions (electronically) November 26, 2022
Addendum Released by noon local time November 28, 2022
RFP Submittals Due by 3:00 pm local time December 1, 2022
RFP Opening 3:15 pm local time December 1, 2022
Evaluation Committee Meeting/Selection Meeting: 3:00 pm local time December 5, 2022
Possible Selection Committee Meeting to negotiate contract or oral presentations TBD
City Commission Approval of Selection and Consideration of Contract: 6:30 pm local time December 12, 2022
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PART II
INSTRUCTIONS TO PROPOSERS AND GENERAL PROVISIONS
FOR
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Definitions (as used herein)
a. The term "Request for Proposal" means a solicitation of proposals. The acronym "RFP" means Request for Proposal.
b. The term "proposal" means the offer of qualitative evaluations by the proposer.
c. The term "professional services" means those services of architects, auditors, dentists, engineers, landscape architects, lawyers,
physicians, psychologists, surveyors, and any other professional service as determined by the City.
d. The term "proposer" means the person, company, or entity making an offer.
e. The term "Change Order" means a written order signed by the Finance Department or authorized representative directing the Proposer
to make changes to a contract or purchase order resulting from the RFP.
f. The term "City" means the City of Winter Springs, Florida.
g. The term "City Commission" means the governing body of the City of Winter Springs. The City Commission is the only body that can
award proposals.
h. The term “Evaluation Committee” means a team of City staff that will review and rank all proposals and provide a recommendation
regarding selection of a proposer to the City Commission.
Preparation of Request for Proposal
a. Proposers are expected to examine the minimum requirements and all special and general conditions. Omission on the part of the
proposer to make the necessary examinations and investigations, or failure to fulfill every detail the requirements of the contract
document, will not be accepted as a basis for varying the requirements of the City or the compensation to the Proposer. Failure to
properly and fully complete the proposal is at the proposer's risk. The proposer shall sign the Request for Proposal and print or type
his/her name, address, and telephone number on the face page.
b. The apparent silence of any supplemental minimum requirements as to any details, or the omission from it of a detailed description
concerning any point will be regarded as meaning that only the best commercial practices are to prevail. All workmanship is to be first
quality. All interpretations of the minimum requirements shall be made upon the basis of this statement.
c. Respondents should submit their response to this RFP by:
1. Providing one (1) original, marked as such, three (3) copies, marked as such and one (1) electronic copy of your RFP to this
office by the date and time indicated. The outside of your package must be clearly labeled with the RFP number, title,
opening date and time and the name and address of the Proposer. The City is not responsible for submittals via postal or mail
courier services, receipt by the post office or mail courier prior to the deadline does not meet the City’s deadline
requirements.
d. The firm should retain a copy of all documents for future reference.
e. All proposals must be signed with the firm name and by an officer or employee having authority to bind the firm by his/her signature
as indicated by the Florida Department of State, Division of Corporations (www.sunbiz.org). Proof of corporate signer must be
included with the submittal with the proposal. You may use the Sunbiz website screen shot or include a copy of your Corporate
Resolution to prove the authority of the corporate signer.
f. Failure to follow the instructions in the Request for Proposal is cause for rejection of your offer.
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Submission and Receipt of Proposals
a. Proposals must be received before the specified time as designated in the RFP. A list of firms who submitted proposals will be
furnished, upon request, following opening of the proposals.
b. Proposals shall be submitted in a sealed envelope. The envelope shall show the opening date and time, the RFP number, and the name
and address of the responder.
c. The City of Winter Springs is not responsible for the U.S. Mail or private couriers, in regard to mail being delivered by the specified
time so that a proposal can be considered.
d. Email and Facsimile (FAX) proposals will not be considered, however, proposals may be modified by email and FAX notice,
provided such notices are received prior to the hour and date specified.
e. Late proposals will be rejected.
f. Proposals having any erasures or corrections must be initialed by the offer or in ink. Proposals shall be signed in ink. All amounts
shall be typewritten or completed in ink.
g. All Mandatory Proposal Forms must be completed and attached to the proposal.
h. All costs of Proposal preparation, inspection of the RFP documents, and presentation of the Proposal shall be solely borne by the
Proposer. The City shall not be liable for any cost incurred by the Proposer during the preparation and submission of its Proposal in
response to this RFP.
Selection of Proposal
SELECTION OF THE PROPOSER AND PROPOSAL DEEMED THE MOST QUALIFIED, MOST ADVANTAGEOUS, AND IN THE
BEST INTERESTS OF THE CITY, AS DETERMINED IN THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS’S SOLE
AND ABSOLUTE DISCRETION, SHALL NOT RESULT IN THE FORMATION OF A CONTRACT. NO CONTRACT SHALL BE
FORMED UNTIL FINAL APPROVAL OF SUCH CONTRACT BY THE CITY COMMISSION AFTER SUCCESSFUL NEGOTIATION
OF SPECIFIC CONTRACT TERMS DETERMINED TO BE IN THE BEST INTERESTS OF THE CITY BY THE CITY COMMISSION.
Negotiations may be terminated at any time by the City Manager or City Commission if, in his or her/its sole discretion, the City Manager OR
City Commission determines that the negotiation of terms acceptable to the City will not be successful.
Only the City Winter Springs City Commission can select proposals, authorize the City Manager to engage in negotiations, and ultimately
enter into a contract.
The RFP Selection Committee scores proposals and provides a recommendation for selection. The recommendation may be adopted by the
City of Winter Springs, City Commission.
After the initial Selection Committee meeting, the Selection Committee may require one or more of the top-ranking Proposers to attend a
meeting to make an oral presentation, answer questions, or conduct negotiations with the Proposer. This meeting will be exempt from the
requirements of the Sunshine Law in accordance with section 286.0113, Florida Statutes. Proposer(s) will be notified of any further meeting
requirements.
Acceptance of Offer
The signed proposal shall be considered an offer on the part of the proposer; howe ver, such offer shall be deemed accepted only upon issuance
by the City of a Purchase Order, Blanket Purchase Order, or execution of another contractual document deemed acceptable to the City.
The contract will be awarded to the most responsible and responsive, qualified proposer whose proposal is deemed the most advantageous and
in the best interests of the City in accordance with the criteria set forth in this RFP.
The City reserves the right to accept or reject any and all proposals or parts of proposals, waive minor informalities, and to request clarification
of information from any proposer.
Discrepancies, Errors, and Omissions
Any discrepancies, errors, or ambiguities in the Request for Proposals or addenda (if any) should be reported in writing to the City's
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Procurement Manager. Should it be found necessary, a written addendum will be incorporated in the Request for Proposals and will become
part of the Purchase Agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other
communications.
Right to Reject Proposals
The City reserves the right to reject any or all proposals, and to disregard typographical, mathematical, or obvious errors. The City will not pay
costs incurred by any Proposer in the preparation of proposals.
Compensation
Compensation, which is determined to be fair, competitive, and reasonable, will be considered during the negotiations of a final contract with
the selected proposer.
Fiscal Non-Funding Clause
In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the Proposer of such occurrence and any
contracts entered into between the City and Proposer shall terminate on the last day of the current fiscal period without penalty or expense to
the City.
Conflict of Interest
Proposer acknowledges and certifies that this Agreement does not violate any ethics provision found in Chapter 112, Florida Statutes, or
Chapter 2 of the Code of Ordinances of the City of Winter Springs.
The proposer certifies that, to the best of their knowledge or belief, no elected/appointed official or employee of the City of Winter Springs, a
spouse thereof or other person residing in the same household, is financially interested, directly or indirectly, in providing the goods or services
specified in this proposal. Financial interest includes ownership of more than five percent (5%) of the total assets or capital stock or being an
officer, director, manager, partner, proprietor, or agent of the business submitting the proposal or of any subcontractor or supplier thereof
providing goods or services in excess of ten percent (10%) of the total proposal amount.
Additionally, the proposer, on company letterhead, must divulge at the time of proposal submittal, any relative, other than those already
specified, of an elected /appointed official or employee of the City of Winter Springs who has a financial interest, as defined herein, in
providing the goods or services specified in the proposal. The City, at its sole discretion, will determine whether a conflict exists and whether
to accept or reject the proposal.
Public Entity Crimes
A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a proposal
on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the
construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be
awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact
business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of thirty-six
(36) months from the date of being placed on the convicted vendor list.
Options
When the City requests proposals with options regarding the extent of services to be provided, the City requests all proposers to provide a cost
breakdown for each option proposed. Although all options may be purchased, some options may not end up being purchased. The City reserves
the right to decide, at its discretion, which options shall be purchased.
The City reserves the right to engage more than one (1) firm if it is believed that different firms might best serve the City's interests in
performing different segments of the work (e.g., one firm to provide building estimates, and another to provide infrastructure estimates).
Subcontracting
Where proposers do not have the "in-house" capability to perform work desired in the Request for Proposal, subcontracting may be permitted
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only with prior knowledge and approval of the City. The City must be assured and agree that any proposed subcontractor(s) can perform work
of the desired quality and in a timely manner. Therefore, the name(s) of any intended subcontractor(s) should be given in the Proposal.
Failure to Submit Proposal
If you do not wish to submit a proposal, return the RFP and state the reason therefor; otherwise, your name may be removed from our mailing
list.
Default of Contract
In case of default by the Proposer, the City may procure the services from other sources and hold the proposer responsible for any excess costs
occasioned or incurred thereby.
Modification for Changes
No agreement or understanding to modify this RFP and resultant purchase order or contract shall be binding upon the City unless made in
writing by the City of Winter Springs.
Order or Precedence
In the event of an inconsistency between provisions of the RFP, the inconsistency shall be resolved by giving precedence in the following
order: (a) Instructions to Proposers and General Provisions; and (b) the minimum requirements.
Examination of Records
The proposer shall keep adequate records and supporting documentation applicable to the subject matter of this RFP to include, but not be
limited to: records of costs, time worked, working paper and/or accumulations of data, and criteria or standards by which findings or data are
measured. Said records and documentation shall be retained by the proposer for a minimum of one (1) year from the date the contract is
completed and accepted by the City. If any litigation is initiated before the expiration of the one-year period, the records shall be retained until
all litigation, claims, or audit findings involving the records have been resolved, unless otherwise instructed by the City. Should any questions
arise concerning this contract, the City and its authorized agents shall have the right to review, inspect, and copy all such records and
documentation during the record retention period stated above; provided, however, such activity shall be conducted only during normal
business hours and shall be at City expense. Proposers shall be authorized to retain microfilm copies in lieu of original records if they so desire.
Any subcontractor(s) employed by a Proposer who is subject to these requirements and the Proposer itself are required to so notify any such
subcontractor(s).
Proposals Received
All proposals received in response to this RFP become the property of the City.
Lobbying/Cone of Silence
Lobbying is defined as any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and/or all other
groups who seek to influence the governmental decision of a City Commission Member, the City Manager, any requesting or evaluating
Department/Division/Office personnel and/or any member of the Evaluation Committee concerning an active solicitation during the black-out
period.
A lobbying black-out period commences upon the issuance of this solicitation document.
If an award item is presented to City Commission for approval or for a request to provide authorization to negotiate a Contract(s) and the City
Commission refers the item back to the City Manager, Procurement Division and/or requesting Department/Division/Office for further review
or otherwise does not act on the item, the Cone of Silence/Lobbying Black-out Period will be reinstated until such time as the City Commission
meets to consider the item for action.
Bid/proposers, respondents, potential vendors, service providers, lobbyists, consultants, or vendor representatives shall not contact any City
Commission member, the City Manager, any requesting or evaluating Division/Department/Office personnel, and/or any member of the
Evaluation Committee concerning an active solicitation during the Cone of Silence/Lobbying Black-out Period.
Indemnity
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The parties recognize that the Proposer is an independent contractor. The Proposer agrees to assume liability for and indemnify, hold harmless,
and defend the City, its commissioners, mayor, officers, employees, agents, and attorneys of, from, and against all liability and expense,
including reasonable attorney’s fees and costs, in connection with any and all claims, demands, damages, actions, causes of action, and suits in
equity of whatever kind or nature, including claims for personal injury, property damage, equitable relief, or loss of use, arising out of the
execution, performance, nonperformance, or enforcement of the terms and conditions of this Agreement, Invitation for Bid or Request for
Proposal, whether or not due to or caused by the negligence of the City, its commissioners, mayor, officers, employees, agents, and attorneys
excluding only the sole negligence of the City, its commissioners, mayor, officers, employees, agents, and attorneys. The Proposer's liability
hereunder shall include all attorney’s fees and costs incurred by the City in the enforcement of this indemnification provision. This includes
claims made by the employees of the Proposer against the City. The Proposer hereby waives its entitlement, if any, to immunity under Section
440.11, Florida Statutes. The obligations contained in this provision shall survive termination of this Agreement and shall not be limited by the
amount of any insurance required to be obtained or maintained under this Agreement.
Qualifications of Proposer
A proposer may be required, before the award of any contract, to show to the complete satisfaction of the City that they have the necessary
facilities, equipment, ability and financial resources to perform the work in a satisfactory manner within the time specified.
Disqualification of Proposer
Any or all proposals will be rejected if there is any reason for believing that collusion exists among the proposers, and participants in such
collusion will not be considered in future proposals for the same work.
Licenses and Permits
The Proposer shall secure all licenses and permits and shall comply with all applicable laws, regulations and codes as required by the United
States, the State of Florida, or by the City of Winter Springs. The Proposer must fully comply with all Federal and State Laws and County and
Municipal Ordinances and Regulations in any manner affecting the performance of the work.
Provisions for Other Agencies
Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to the Government agencies, departments, and
municipalities the prices submitted in accordance with said terms and conditions therein, should any said governmental entity desire to buy
under the proposal.
Applicable Law and Venue
This Agreement shall be governed by, construed and interpreted in accordance with the laws of the State of Florida without regard to the
conflicts or choice of law principals thereof. Each of the parties hereto: (a) irrevocably submits itself to the exclusive jurisdiction of the State of
Florida, and agree that venue shall lie exclusively in the Eighteenth Judicial Circuit Court in and for Seminole County, Florida for any state
court action arising out of this Agreement, and exclusively in the United States District Court for the Middle District of Florida, Orlando
Division, for any federal court action arising out of this Agreement; (b) waives and agrees not to assert against any party hereto, by way of
motion, as a defense or otherwise, in any suit, action or other proceeding, (i) any claim that it is not personally subject to the jurisdiction of the
above-named courts for any reason whatsoever, and (ii) any claim that such suit, action, or proceeding by any party hereto is brought in an
inconvenient form or that venue of such suit, action, or proceeding is improper or that this Agreement or the subject matter hereof may not be
enforced in or by such courts.
Proposal Disclosure; Public Records Responsibilities
Florida law provides that municipal records shall, at all times, be open for personal inspection by any person. Section 119.01, Florida
Statutes et. seq. (the Public Records Law). Unless otherwise provided by the Public Records Law, information and materials received by the
City in connection with an RFP response and under any awarded contract shall be deemed to be public records subject to public inspection
and/or copying at the end of the statutory exemption time period pursuant to Section 119.071, Florida Statutes. However, certain exemptions to
the Public Records Law are statutorily provided for under sections 119.07 and 119.071, Florida Statutes, and other applicable laws. If the
Respondent believes any of the information contained in its response is exempt from the Public Records Law, including trade secrets as
defined by Florida law, the Respondent must, in its response, specifically identify the material which is deemed to be exempt and cite the legal
authority for the exemption; otherwise, the City will treat all materials received as public records.
Pursuant to section 119.0701, Florida Statutes, for any tasks performed by Proposer on behalf of the City, Proposer shall: (a) keep and maintain
all public records, as that term is defined in chapter 119, Florida Statutes (“Public Records”), required by the City to perform the work
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contemplated by this Agreement; (b) upon request from the City’s custodian of public records, provide the City with a copy of the requested
Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the costs provided
in chapter 119, Florida Statutes, or as otherwise provided by law; (c) ensure that Public Records that are exempt or confidential and exempt
from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and
following completion or termination of this Agreement, if Proposer does not transfer the records to the City in accordance with (d) below; and
(d) upon completion or termination of this Agreement, (i) if the City, in its sole and absolute discretion, requests that all Public Records in
possession of Proposer be transferred to the City, Proposer shall transfer, at no cost, to the City, all Public Records in possession of Proposer
within thirty (30) days of such request or (ii) if no such request is made by the City, Proposer shall keep and maintain the Public Records
required by the City to perform the work contemplated by this Agreement. If Proposer transfers all Public Records to the City pursuant to (d)(i)
above, Proposer shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure
requirements within thirty (30) days of transferring the Public Records to the City and provide the City with written confirmation that such
records have been destroyed within thirty (30) days of transferring the Public Records. If Proposer keeps and maintains Public Records
pursuant to (d)(ii) above, Proposer shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically
must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information
technology of the City. If Proposer does not comply with a Public Records request, or does not comply with a Public Records request within a
reasonable amount of time, the City may pursue any and all remedies available in law or equity including, but not limited to, specific
performance. The provisions of this section only apply to those tasks in which Proposer is acting on behalf of the City.
IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Telephone number: (407) 327-6560 ext. 7003 E-mail address: cityclerkdepartment@winterspringsfl.org
E-Verify
Pursuant to section 448.095, Florida Statutes, beginning January 1, 2021, any City contractors shall register with and use the U.S. Department
of Homeland Security’s E-Verify system, https://e-verify.uscis.gov/emp, to verify the work authorization status of all employees hired on and
after January 1, 2021. City Contractors must provide evidence of compliance with section 448.095, Florida Statutes. Evidence shall consist of
an affidavit from the Contractor stating all employees hired on and after January 1, 2021 have had their work authorization status verified
through the E-Verify system and a copy of their proof of registration in the E-Verify system. Failure to comply with this provision will be a
material breach of the contract, and shall result in the immediate termination of a contract without penalty to the City. The City Contractor shall
be liable for all costs incurred by the City securing a replacement contract, including but not limited to, any increased costs for the same
services, any costs due to delay, and rebidding costs, if applicable. If the City Contractor utilizes Subcontractors the following shall apply:
Contractor shall also require all subcontractors performing work under the Agreement to use the E-Verify system for any employees they may
hire during the term of the Agreement.
Contractor shall obtain from all such subcontractors an affidavit stating the subcontractor does not employ, contract with, or subcontract with
an unauthorized alien, as defined in section 448.095, Florida Statutes. Contractor shall provide a copy of all subcontractor affidavits to the City
upon receipt and shall maintain a copy for the duration of the Agreement.
Additional Information
Additional information may be obtained from the Procurement Manager, (407) 327-7581, or from the individual listed on the RFP cover letter.
Modification and Withdraw
Proposals may not be modified after submittal.
Proposals may be withdrawn at any time prior to the deadline. Withdrawal requests shall be made in writing and must be received by the
City’s Procurement Manager before the time and date stated or as amended for the Proposal Opening. Properly withdrawn Proposals will be
returned unopened to the person or firm submitting the Proposal.
A Proposer who timely withdraws his Proposal may submit a new Proposal in the same manner as specified herein under “Submission of
Proposal”. A Proposal submitted in place of a withdrawn Proposal shall be clearly marked as such on the outside of the envelope and on the
Bid Form.
If a Contract is not awarded within 90 calendar days after opening of Proposals, a Proposer may file a written request with the City’s
Procurement Manager for the withdrawal of his Proposal.
RFP # 11-22 MT POLICE BODY WORN CAMERAS 9
Prohibition on Gifts to City Employees and Officials
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any
City employee, as set forth in Chapter 112, Part III, Florida Statutes, the current City Ethics Ordinance, and City Administrative Policy.
Violation of this provision may result in one or more of the following consequences:
a. Prohibition by the individual, firm, and/or any employee of the firm from contact with City staff for a specified period of time;
b. Prohibition by the individual and/or firm from doing business with the City for a specified period of time, including but not limited
to: submitting bid/proposals, RFP, and/or quotes; and,
c. Immediate termination of any contract held by the individual and/or firm for cause.
Discrimination
An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide
any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair
of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business
with any public entity.
RFP # 11-22 MT POLICE BODY WORN CAMERAS 10
PART III
SPECIFIC PROPOSAL REQUIREMENTS
For
11-22 MT
POLICE BODY WORN CAMERAS
Format
To assure consistency, proposals must conform to the following format:
A. Proposer Information Form
B. Table of Contents
C. Introduction Letter
D. Qualifications
E. Other Information
F. Cost & Time
G. Mandatory Proposal Forms
H. Florida State Corporate Filing
I. Draft Agreement
Section A – Proposer Information Form
1. Use the form provided in the Mandatory Proposal Forms titled “PROPOSER INFORMATION FORM”.
Section B – Table of Contents
1. Identify proposal material by section and page number.
Section C – Introduction Letter
1. Summarize the key points of the proposal; understanding of the scope of work; signed by an authorized official of the firm.
Section D – Qualifications
1. General – Provide general information about the firm, including size, office location(s), and structure of your firm. Identify and
explain any significant changes in organizational structure, ownership, or management both firm-wide and within Fixed Income/
Public Finance during the past five (5) years.
2. Firm Experience – Describe the firm’s experience with providing municipal governments with commercially available body worn
cameras (BWC) solutions.
3. Team Experience – Identify key members of firm’s team that will service the City. Identify the primary day-to-day contact for the
engagement and their experience. Provide brief resumes for key team members that will service the City as an Appendix.
4. Florida Knowledge – Describe any local, political, economic, legal, or other issues impacting Florida municipalities, specifically those
impacting the City.
5. References – Use the form provided in the Mandatory Proposal Forms titled “REFERENCE INFORMATION FORM”. Provide three
(3) Florida public client references for whom the firm provided similar services within the past three (3) years. For each reference,
include the contact person’s name, entity, title, address, phone number, and email address.
6. Conclusion – Briefly summarize why your Firm should be selected, including why your Firm is pursuing the City of Winter Springs’
business. In short, what makes your Firm different and why should the City select your Firm above all others.
RFP # 11-22 MT POLICE BODY WORN CAMERAS 11
Section E - Other Information
This section should address any other information necessary for a full understanding of your services. Please provide relevant information on
any additional services offered by your firm.
Section F – Cost and Time
This section must clearly state the cost and estimated completion time associated with the project. Use Appendix A: Cost Proposal Worksheet.
Section G – Mandatory Proposal Forms
1. Fill out the forms provided; Proposer Information Form (Section A-Proposer Information Form), References (Section D-
Qualifications), Insurance Requirement Form, Scrutinized Company Certification, Non-Collusion Affidavit of Prime Respondent and
Drug Free Workplace Form.
Section H – Florida State Corporate Filing
1. All proposals must be signed with the firm name and by an officer or employee having authority to bind the firm by his/her signature
as indicated by the Florida Department of State, Division of Corporations (www.sunbiz.org). Proof of corporate signer must be
included with the submittal with the proposal. Use Sunbiz website screen shot or include a copy of Corporate Resolution or a Power
of Attorney.
SECTION I – Draft Agreement
Proposer shall provide a draft agreement for the body worn camera hardware, software, and maintenance of each.
RFP # 11-22 MT POLICE BODY WORN CAMERAS 12
Mandatory Proposal Forms
(Mandatory forms must be submitted with the proposal. Failure to submit forms will disqualify the proposer from the RFP)
PROPOSER INFORMATION FORM
FOR
POLICE BODY WORN CAMERAS
RFP #: 11-22 MT
The undersigned proposer does hereby agree to furnish the City of Winter Springs, Florida, the items listed in accordance with the minimum
requirements/evaluation criteria shown by the Request for Proposal to be delivered to the specified site for the price indicated.
IT IS THE PROPOSER’S RESPONSIBILITY TO CHECK www.demandstar.com
FOR FINAL DOCUMENTS AND ADDENDUMS BEFORE SUBMITTAL
THIS PROPOSAL MUST BE SIGNED BY THE PRINCIPAL OR DIRECTOR AS INDICATED BY THE FLORIDA
DEPARTMENT OF STATE, DIVISION OF CORPORATIONS (www.sunbiz.org). Proof of corporate signer must be submitted with
Proposal. If not submitted, Proposer will be considered non-responsive. Use Sunbiz website screen shot or copy of Corporate
Resolution or Power of Attorney.
PROPOSER NAME:
TAX ID# SNN or EIN:
PROPOSER ADDRESS:
PURCHASE ORDER ADDRESS:
PHONE NUMBER:
COMPANY WEBSITE:
COMPANY CONTACT (REP):
CONTACT EMAIL ADDRESS:
SIGNATURE:
THE UNDERSIGNED:
A. Acknowledges receipt of:
1. RFP 11-22 MT, Body Worn Camera, November 2022.
2. Addenda:
Number , dated .
Number , dated .
B. Has examined the site and all RFP Documents and understands that in submitting his Proposal, he waives all right to plead any
misunderstanding regarding the same.
C. Agrees:
1. To hold this Proposal open for 90 calendar days after the bid opening date.
2. To furnish the goods and/or services specified in this RFP at the prices quoted in my responsive proposal and in compliance
with the RFP Documents.
3. To accept the provisions of the Instructions to Proposers.
4. To negotiate a contract with the City incorporating the proposal prices, if selected on the basis of this Proposal.
5. To accomplish the work in accordance with the contract documents.
D. Certifies:
1. That all information contained in this bid/proposal is truthful to the best of my knowledge and belief.
2. That I am duly authorized to submit this bid/proposal on behalf of the vendor/contractor and that the vendor/contractor is ready, willing,
and able to perform if awarded the bid/proposal.
Stipulated Amount
A. Submit on Cost Proposal Worksheet, Appendix A.
Reference Information Form
POLICE BODY WORN CAMERAS
RFP # 11-22 MT
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Organization:
Contact Person:
Address:
City:
State: Zip:
Phone Number:
( )
Project Cost:
Date Performed:
Representative Typed Name/Title:
Representative Signature:
Firm:
Insurance Requirement Form
Insurance Type Required Limits
Worker’s
Compensation
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits
Employer’s Liability $1,000,000 each accident, single limit per occurrence
Commercial General
Liability
(Occurrence Form)
patterned after the
current ISO form
$1,000,000 single limit per occurrence
$3,000,000 aggregate for Bodily Injury Liability & Property Damage Liability.
This shall include Premises and Operations; Independent Contractors; Products & Completed
Operations & Contractual Liability.
Indemnification
To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall
indemnify and hold harmless City of Winter Springs, its officers and employees from any and
all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees
and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentional
wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the
Contractor/Vendor/Consultant in the performance of the Agreement. This indemnification
obligation shall not be construed to negate, abridge or reduce any other rights or remedies
which otherwise may be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of the City of
Winter Springs.
Automobile Liability $1,000,000 each person; Bodily Injury & Property Damage, Owned/Non-owned/Hired;
Automobile Included.
Other
Vendor shall ensure that all subcontractors comply with the same insurance requirements that he/she is required to meet. The
same Vendor shall provide the City with certificates of insurance meeting the required insurance provisions.
The City of Winter Springs must be named as “Additional Insured” on the Insurance Certificate for Commercial General
Liability where required.
The Certificate Holder shall be named as City of Winter Springs.
Thirty (30) days cancellation notice required.
The undersigned firm agrees to obtain, prior to award, if selected, insurance as stated above.
Proposer/Bidder
Authorized Signature
Officer Title
Date
**THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL**
Scrutinized Company Certification 1
Scrutinized Company Certification
Florida Statutes, Sections 287.135 and 215.473
Pursuant to Section 287.135, Florida Statutes (2017), a company is ineligible to, and may not, bid on, submit a proposal for, or enter into or
renew a contract with the City for goods or services of:
a. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the
Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or
b. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the
company:
Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, created pursuant to s. 215.473; or
Is engaged in business operations in Cuba or Syria.
Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized
company referred to above. The Contractor must submit this required certification form attesting that it is not a scrutinized company and is not
engaging in prohibited business operations.
The following shall be grounds for termination of the contract at the option of the awarding body:
a. The company is found to have submitted a false certification; been placed on the Scrutinized Companies with Activities in Sudan List
or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List;
b. Been placed on the Scrutinized Companies that Boycott Israel List or
c. Is engaged in a boycott of Israel; or
d. Been engaged in business operations in Cuba or Syria.
The City shall provide notice, in writing, to the Contractor of any determination concerning a false certification.
a. The Contractor shall have five (5) days from receipt of notice to refute the false certification allegation.
b. If such false certification is discovered during the active contract term, the Contractor shall have ninety (90) days following receipt of
the notice to respond in writing and demonstrate that the determination of false certification was made in error.
c. If the Contractor does not demonstrate that the City’s determination of false certification was made in error then the City shall have
the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes.
Scrutinized Company Certification 2
THIS CERTIFICATION FORM MUST BE COMPLETED AND INCLUDED IN YOUR BID RESPONSE. FAILURE TO SUBMIT
THIS FORM AS INSTRUCTED SHALL RENDER YOUR BID SUBMITTAL NON-RESPONSIVE.
a. The Vendor, owners, or principals are aware of the requirements of Section 287.135, Florida Statutes; and
b. The Vendor, owners, or principals are eligible to participate in this solicitation and not listed on the Scrutinized Companies that
Boycott Israel List or engaged in a boycott of Israel; and
c. For contracts of one million dollars or more, the Vendor, owners, or principals are eligible to participate in this solicitation and not
listed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List and, further, are not engaged in business operations in Cuba or Syria; and
d. If awarded the Contract, the Vendor, owners, or principals will immediately notify the City in writing if any of its company, owners,
or principals: are placed on the Scrutinized Companies that Boycott Israel List, the Scrutinized Companies with Activities in Sudan
List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List; engage in a boycott of Israel; or engage in
business operations in Cuba or Syria.
(Authorized Signature)
(Printed Name and Title)
(Name of Vendor)
STATE OF __________________________
COUNTY OF ________________________
The foregoing instrument was acknowledged before me by means of (_____) physical presence or (_____) online notarization, this
______ day of __________, 2022 by
_____________________ the _________________ of ___________________________, a ________________________ (____) who is
personally known to me or (_____) who produced ______________________________________ as identification.
________________________________________________________________
Notary Public
Print Name: _______________________________
My Commission Expires: _________________________
**THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR SUBMITTAL**
Non-Collusion Affidavit of Prime Respondent
STATE OF )
COUNTY OF )
____________________________________, being duly sworn, deposes and says that:
(1) He/she is ___________________________ of ___________________________________
Title Firm/Company
The respondent that has submitted the attached response.
(2) He/she is fully informed respecting the preparation and contents of the attached solicitation and of all pertinent circumstances respecting
such solicitation.
(3) Such solicitation is genuine and is not a collusive or sham solicitation.
(4) Neither the said respondent nor any of its officers, partners, owners, agent representatives, employees or parties in interest including this
affiant, has in any way, colluded, conspired, or agreed, directly or indirectly, with any other respondent, firm or person, to submit a collusive
or sham response in connection with the Agreement for which the attached response has been submitted or to refrain from proposing in
connection with such Agreement, or has in any manner, directly or indirectly, sought by Agreement or collusion or communication or
conference with any other responder, firm or person to fix the price or prices in the attached solicitation or of any other respondent, or to fix
any overhead, profit or cost element of the proposed price or the proposed price of any other responder, or to secure through any collusion,
conspiracy, connivance or unlawful Agreement any advantage against the City of Winter Springs, Florida, or any person interested in the
proposed Agreement.
(5) The price or prices quoted in the attached response are fair and proper and are not tainted by any collusion, conspiracy, or unlawful
Agreement on the part of the proposer or any of its agents, representatives, owners, employees, or parties of interest, including affiant.
(Signed) (Title)
STATE OF FLORIDA
COUNTY OF SEMINOLE
The foregoing instrument was acknowledged before me this ____________________by _____________________________, who is
personally known to me or who has produced _______________________________ as identification and who did (did not) take an oath.
___________________________________ (Signature of Notary Public)
___________________________________ (Name of Notary Typed, Printed or Stamped) Notary Public
___________________________________ (Commission Number)
DRUG FREE WORKPLACE FORM
The undersigned proposer, in accordance with Florida Statute 287.087 hereby certifies that
________________________________________________ does:
(Name of Business)
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for
violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free
workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services that are under contract a copy of the
Drug-Free statement.
4. Notify the employees that as a condition of working on the commodities or contractual services that are under contract,
employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a
violation occurring in the workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is
available in the employee’s community, by any employee who is so convicted.
6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.
7. As the person authorized to sign the statement, I certify that this business complies fully with the above requirements.
(Authorized Signature) (Date)
(Print/Type Name as Signed Above
City of Winter Springs: RFP 11-22 MT Police Body Worn Cameras Appendix A: Cost Worksheet 1
Appendix A
Cost Proposal Worksheet
Software
Description Qty. Unit Cost Total One
Time Cost
Year 1
Maintenance
Cost
Year 2
Maintenance
Cost
Year 3
Maintenance
Cost
Year 4
Maintenance
Cost
Year 5
Maintenance
Cost
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
Total:
$ $ $ $ $ $
City of Winter Springs: RFP 11-22 MT Police Body Worn Cameras Appendix A: Cost Worksheet 2
Hardware
Description Qty. Unit Cost Total One
Time Cost
Year 1
Maintenance
Cost
Year 2
Maintenance
Cost
Year 3
Maintenance
Cost
Year 4
Maintenance
Cost
Year 5
Maintenance
Cost
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
Total:
$ $ $ $ $ $
City of Winter Springs: RFP 11-22 MT Police Body Worn Cameras Appendix A: Cost Worksheet 3
Implementation
Description Qty. Unit Cost Total One Time Cost
Testing
$ $
Deployment/Installation
$ $
Training
$ $
Documentation
$ $
Other – Describe
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Total:
$
City of Winter Springs: RFP 11-22 MT Police Body Worn Cameras Appendix A: Cost Worksheet 4
On-Going Support
Description Qty. Unit
Cost
Total One
Time Cost
Year 1
Maintenance
Cost
Year 2
Maintenance
Cost
Year 3
Maintenance
Cost
Year 4
Maintenance
Cost
Year 5
Maintenance
Cost
Yearly Support Cost
$ $ $ $ $ $ $
Cost Per User License $ $ $ $ $ $ $
License Type:
(Select One)
Perpetual
Floating
Subscription
Device Warranty
$ $ $ $ $ $ $
Other – Describe
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
$ $ $ $ $ $ $
Total:
$ $ $ $ $ $
City of Winter Springs: RFP 11-22 MT Police Body Worn Cameras Appendix A: Cost Worksheet 5
Total
Description Total One Time Cost Year 1 Cost Year 2 Cost Year 3 Cost Year 4 Cost Year 5 Cost
Software Cost
$ $ $ $ $ $
Recommended
Hardware Cost
$ $ $ $ $ $
Implementation Cost
$ $ $ $ $ $
Ongoing Support Cost
$ $ $ $ $ $
Other - Describe
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
$ $ $ $ $ $
Total:
$ $ $ $ $ $