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Home My WebLink About2026 07 14 Auditor Selection Committee Meeting AgendaAUDITOR SELECTION COMMITTEE (2026) REGULAR MEETING AGENDA TUESDAY, JULY 14, 2026 - 3:00 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Monday, June 1, 2026 Auditor Selection Committee Meeting Minutes. 2026 06 01 Auditory Selection Committee Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity to refute or respond to the communications. REGULAR AGENDA 500. Discussion and Evaluation of Bids Received for RFP 06-26-01 HQ Audit Services REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. 2 Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 AUDITOR SELECTION COMMITTEE (2026) AGENDA | JULY 14, 2026 REGULAR MEETING TITLE Approval of the Monday, June 1, 2026 Auditor Selection Committee Meeting Minutes. SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends approval of the Monday, June 1, 2026 Auditor Selection Committee Meeting Minutes as presented. 4 AUDITOR SELECTION COMMITTEE REGULAR MEETING MINUTES JUNE 1, 2026 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Kevin McCann called the Monday, June 1, 2026 Regular Meeting of the Auditor Selection Committee at 2:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Kevin McCann, present Committee Member Daivd Withee, present Committee Member Marco Santoro, present Interim City Clerk Tristin Tarrant, present Also present: Ms. Holly Queen, Director, Finance Department A moment of silence was followed by the Pledge of Allegiance. No changes were made to the Agenda. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson McCann opened “Public Input”. No one spoke Chairperson McCann closed “Public Input”. CONSENT AGENDA 300) Not Used PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES AUDITOR SELECTION COMMITTEE REGULAR MEETING – JUNE 1, 2026 PAGE 2 OF 2 P L A N N I N G A N D Z O N I N G B O A R D / P A G E 2 O F 2 500) Request For Proposal - RFP 04-21 HQ for Audit Services Finance Director Holly Queen gave a presentation reviewing the purpose of the committee, the proposed evaluation criteria, scoring methodology, tentative procurement schedule, and shared the previously used Request for Proposal (RFP) as the baseline for the one that will be posted for this year. The evaluation criteria that was utilized in the pervious RFP was shared showing the scoring stretched across four categories due to Florida Statue calling out that price cannot be a high determining factor when awarding a bid. An adjectival scoring methodology of zero to four (0– 4) was also confirmed for use in evaluating proposals. The Committee member’s adjectival rating score is multiplied by the percentage of maximum points (weight) resulting in a total score for that section with the Finance Department responsible for calculating and entering price scores on behalf of committee members. The committee discussed and confirmed availability for a proposal evaluation meeting scheduled for Tuesday, July 14, 2026, from 3:00 PM to 5:00 PM, at City Hall. The determination of whether formal firm presentations/interviews would be conducted was deferred until the responses were received. Committee Member Withee, who served on the prior 2021 committee, noted that interviews had proven valuable during the selection process and let the applicants relayed experience and responsiveness not readily apparent from written submissions alone. The proposed procurement schedule was reviewed for the Committee. Finance Director Queen confirmed that the RFP document would be updated with current dates, personnel references, budget figures, standard city terms and conditions, and receive legal review prior to posting. The committee expressed confidence in the document and Finance Director Queen confirmed the committee would receive the updated RFP once corrected for reference. THE COMMITTEE GAVE CONSENSUS TO ADOPT THE PROPOSED RFP WITH THE NECESSARY CLERICAL FIXES. VOTE: McCANN (AYE); WITHEE (AYE); SANTORO (AYE) REPORTS ADJOURNMENT Chairperson McCann adjourned the Meeting at 2:47 pm. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT INTERIM CITY CLERK NOTE: These Minutes were approved at the __________, 2026 Auditor Selection Committee. 6 REGULAR AGENDA ITEM 500 AUDITOR SELECTION COMMITTEE (2026) AGENDA | JULY 14, 2026 REGULAR MEETING TITLE Discussion and Evaluation of Bids Received for RFP 06-26-01 HQ Audit Services SUMMARY Bids were received by the following firms: Carr, Riggs and Ingram (CRI) Purvis Gray Under Florida Statute 119.071(1)(b)2. the responses received are exempt from public exposure until such time as the agency provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier. Any award made by the City Commission as a result of this meeting shall be made at a subsequent, publicly noticed City Commission meting and confirm to the RFP and Applicable State laws and local ordinances. The City of Winter Springs reserves the right to accept or reject any RFP in its sole discretion or not make any award. FUNDING SOURCE RECOMMENDATION Staff requests the committee review the received bids and conduct the initial scoring of the bids received. 7