HomeMy WebLinkAbout00-2026 07 13 City Commission Regular Meeting AgendaCITY COMMISSION
REGULAR MEETING AGENDA
MONDAY, JULY 13, 2026 - 6:30 PM
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
1
CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Agenda Changes
AWARDS AND PRESENTATIONS
100. Presentation by The Wesely Seth Foundation
101. Storm Preparation Tips from Waste Pro USA
INFORMATIONAL AGENDA
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
CONSENT AGENDA
300. Engineering Design for Hurricane Police Safe Room (HMGP/HMGMP Funded)
2026.06.29 - Winter Spring Safe Room Proposal - REVISED FINAL.pdf
301. 7 Brew Drive Thru Coffee at Blake Commons Final Site Acceptance
7Brew_Final Site Acceptance_07.13.2026.pdf
302. Trotwood Park Pour in Place Playground Surfacing
Pro Playgournds Estimate 63536_TrotwoodPark PIPsurfacing.pdf
Bliss Products Quote PIP Trotwood Park WInter Springs.pdf
The Recreational Group Z37984-Trotwood Park-City of Winter Springs.pdf
MEDLEY QUOTE TEMPLATE 2026- Trotwood PIP.pdf
303. Approval of the Minutes: Monday, June 8, 2026 City Commission Regular Meeting
2026 06 08 City Commission Regular Meeting Minutes.pdf
PUBLIC HEARINGS AGENDA
Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications
regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such
communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons
who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity
to refute or respond to the communications.
400. Oviedo City Church Overflow Parking - Site and Final Engineering Plan and Development
Agreement Public Hearing Postponement
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REGULAR AGENDA
500. Interview and Selection of the City Clerk
Erin ODonnell Cover Letter.pdf
Erin ODonnell Resume.pdf
501. Budget Overview and Proposed Operating Millage Rate for Fiscal Year 2026-2027
Resolution 2026-08 Proposed Millage Rate.pdf
502. Designation of Voting Delegate for the 2026 Florida League of Cities Annual Conference
2026 Voting Delegate Memo.pdf
503. Matters Related to Boards and Committees
504. New Business
REPORTS
600. City Manager Kevin A. Sweet
601. City Attorney Anthony A. Garganese
602. Interim City Clerk Tristin Tarrant
603. Mayor Kevin McCann
604. Seat One Commissioner Paul Diaz
605. Seat Two Commissioner Victoria Bruce
606. Seat Three Commissioner Sarah Baker
607. Seat Four Commissioner/Deputy Mayor Cade Resnick
608. Seat Five Commissioner Mark Caruso
PUBLIC INPUT
Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a
“Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or
homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City
Commission.
ADJOURNMENT
PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised
that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this
Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of
Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically
handicapped person to attend the meeting, directed to the chairperson or director of such board, commission,
agency, or authority" - per Section 286.26 Florida Statutes.
"If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter
considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such
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purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes
the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.
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AWARDS AND PRESENTATIONS ITEM 100
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Presentation by The Wesely Seth Foundation
SUMMARY
The Wesley Seth Foundation wishes to present information to the City Commission
regarding their Sizzle and Splash BBQ fundraiser which was held at Central Winds Park
on May 16th, 2026.
FUNDING SOURCE
RECOMMENDATION
Staff is requesting the Commission review the information presented.
5
CONSENT AGENDA ITEM 300
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Engineering Design for Hurricane Police Safe Room (HMGP/HMGMP Funded)
SUMMARY
On June 08, 2026 the City Commission approved moving forward with negotiations with
K2M Design selected from RFQ 03-26-02 LH for Comprehensive Design and Permitting of
Hurricane Safe Room Facility. The attached task order is in the amount of $412,326.
Design Professional shall provide Programming; Architectural; Structural, Mechanical
Electrical Plumbing and Civil Engineering; Interior Design and Geotechnical Analysis. The
project will be delivered in Due Diligence, Concepting, Schematic Design, Construction
Documents and Permitting phases.
FUNDING SOURCE
This project is receiving financial assistance from FEMA via the Hazard Mitigation Grant
Program (75%) and from HUD via the Community Development Block Grant Disaster
Recovery Program (CDBG-DR) (25%). This is a reimbursement type grant meaning the
City has to pay for the design first and will then submit for reimbursement. The initial
program expenses are budgeted in fund 303-560650 Public Facilities Capital Project
Fund - CIP.
RECOMMENDATION
Staff requests the City Commission approve the task order in the amount of $412,326
with K2M Design, and to allow the City Attorney and City Manager to amend terms and
execute all related agreements as needed.
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DESIGN SERVICES AGREEMENT
Page 1 of 16
PROF. REG. AA26001059
CA NO. 30945
Date: June 29, 2026
Client: Ms. Shellee Tingle
City of Winter Springs
1126 East State Road 434
Winter Springs, FL 32708 sent via email to: purchasing@winterspringsfl.org
Design K2M Design
501 E. Kennedy Drive, Unit 1400
Tampa, FL 33602
Representative: Heather Carruthers
Project: Hurricane Safe Room Facility – REVISED PROPOSAL
I. Scope of Services
A. Design Professional shall provide Programming; Architectural; Structural, Mechanical Electrical
Plumbing and Civil Engineering; Interior Design and Geotechnical Analysis as described herein.
Project is the Design and Permitting of a Hurricane Safe Room Facility to be located at 300 North
Moss Road in Winter Springs. The project will be delivered in Due Diligence, Concepting,
Schematic Design, Construction Documents and Permitting phases.
B. The project is design of a Hurricane Safe Room adjacent to but structurally separated from the
City’s Police Station. It shall accommodate up to 55 personnel and expand approximately 2,200sf.
It includes the installation of a permanent diesel generator with an Automated Transfer Switch.
In addition, the project shall:
▪ Be in accordance with FEMA P-361 standards for Design and Construction for Community Safe
Roof which refers to ICC 500 and ASCE 7 standards
▪ Be constructed to withstand 160+MPH winds
▪ Ensure all mechanical and electrical components are protected against a 500-year flood event
in accordance with 44 CFR 9.11.
▪ Ensure generator is protected from flood and is anchored to withstand 160+MPH winds per
ASCE 7 standards.
▪ Follow requirements to comply with Federal regulations for FEMA (HMGP) and HUD (CDBG-
DR) grant agreements
II. Conditions
A. Refer to APPENDIX A for Expanded Scope of Services and Deliverables.
B. Refer to APPENDIX B for Stipulations, Exclusions, and Additional Services.
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DESIGN SERVICES AGREEMENT
Page 2 of 16
PROF. REG. AA26001059
CA NO. 30945
C. Refer to APPENDIX C for Hourly Rates.
D. Refer to APPENDIX D for Terms and Conditions.
III. Compensation
A. For Services described in Section IA, Client agrees to pay a Fixed Fee AS NOTED IN FEE SCHEDULE
BELOW and required to complete the services, unless otherwise mutually agreed to in writing.
See hourly breakdown below.
Firm Role Rate Hours Total
Architecture Principal 365.00$ 20 7,300.00$
Architect III 175.00$ 100 17,500.00$
Arch Designer III 140.00$ 32 4,480.00$
Arch Designer II 120.00$ 36 4,320.00$
Architecture Director 285.00$ 4 1,140.00$
Senior Interior Designer 150.00$ 7 1,050.00$
Mechanical/Plumbing Engineer II 175.00$ 6 1,050.00$
Electrical Engineer II 175.00$ 6 1,050.00$
Structural Engineer II 175.00$ 44 7,700.00$
Senior Project Manager 215.00$ 46 9,890.00$
Principal In Charge 306.00$ 1 306.00$
Project Manager 228.00$ 2 456.00$
Project Engineer 2 188.00$ 4 752.00$
Analyst 146.00$ 4 584.00$
Clerical/ Project Admin 100.00$ 1 100.00$
Surveying Team NA NA 12,650.00$
ECS Geotechnical Analysis NA NA 6,600.00$
76,928.00$
K2M
Design
PRE-DESIGN & CONCEPTING
Kimley-
Horn
Pre-Design & Concepting Services
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DESIGN SERVICES AGREEMENT
Page 3 of 16
PROF. REG. AA26001059
CA NO. 30945
Firm Role Rate Hours Total
Architect III 175.00$ 90 15,750.00$
Arch Designer III 140.00$ 182 25,480.00$
Architecture Principal 365.00$ 5 1,825.00$
Architecture Director 285.00$ 1 285.00$
Interior Designer II 120.00$ 32 3,840.00$
Senior Interior Designer 150.00$ 12 1,800.00$
Interior Design Director 285.00$ 1 285.00$
Mechanical/Plumbing Engineering Designer III 150.00$ 43 6,450.00$
Mechanical/Plumbing Engineer III 195.00$ 6 1,170.00$
Mechanical/Plumbing Engineer II 175.00$ 30 5,250.00$
Mechanical/Plumbing Principal 365.00$ 3 1,095.00$
Mechanical/Plumbing Director 285.00$ 2 570.00$
Electrical Engineering Designer III 150.00$ 56 8,400.00$
Electrical Engineer III 195.00$ 6 1,170.00$
Electrical Engineer II 175.00$ 30 5,250.00$
Electrical Director 285.00$ 2 570.00$
Structural Engineering Designer III 150.00$ 50 7,500.00$
Structural Engineer III 195.00$ 6 1,170.00$
Structural Engineer II 175.00$ 50 8,750.00$
Structural Director 285.00$ 2 570.00$
Senior Project Manager 215.00$ 40 8,600.00$
Project Manager 228.00$ 16 3,648.00$
Project Engineer 2 188.00$ 2 376.00$
Analyst 146.00$ 27 3,942.00$
Clerical Project Admin 100.00$ 11 1,100.00$
114,846.00$
SCHEMATIC DESIGN
K2M
Design
Kimley-
Horn
Schematic Design
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DESIGN SERVICES AGREEMENT
Page 4 of 16
PROF. REG. AA26001059
CA NO. 30945
Firm Role Rate Hours Total
Architect III 175.00$ 160 28,000.00$
Arch Designer III 140.00$ 262 36,680.00$
Architecture Principal 365.00$ 16 5,840.00$
Architecture Director 285.00$ 12 3,420.00$
Interior Designer II 120.00$ 36 4,320.00$
Senior Interior Designer 150.00$ 4 600.00$
Interior Design Director 285.00$ 2 570.00$
Mechanical/Plumbing Engineering Designer III 150.00$ 120 18,000.00$
Mechanical/Plumbing Engineer III 195.00$ 12 2,340.00$
Mechanical/Plumbing Engineer II 175.00$ 52 9,100.00$
Mechanical/Plumbing Director 285.00$ 4 1,140.00$
Electrical Engineering Designer III 150.00$ 60 9,000.00$
Electrical Engineer III 195.00$ 12 2,340.00$
Electrical Engineer II 175.00$ 60 10,500.00$
Electrical Director 285.00$ 4 1,140.00$
Structural Engineering Designer III 150.00$ 56 8,400.00$
Structural Engineer III 195.00$ 36 7,020.00$
Structural Engineer II 175.00$ 60 10,500.00$
Structural Director 285.00$ 6 1,710.00$
Senior Project Manager 215.00$ 44 9,460.00$
Principal In Charge 306.00$ 4 1,224.00$
Project Manager 228.00$ 38 8,664.00$
Project Engineer 2 188.00$ 6 1,128.00$
Analyst 146.00$ 52 7,592.00$
Clerical Project Admin 100.00$ 25 2,500.00$
191,188.00$
CONSTRUCTION DOCUMENTS
Kimley-
Horn
Contruction Documents
K2M
Design
Firm Role Rate Hours Total
Arch Designer III 140.00$ 52 7,280.00$
Interior Designer II 120.00$ 2 240.00$
Mechanical/Plumbing Engineer II 175.00$ 16 2,800.00$
Electrical Engineer II 175.00$ 16 2,800.00$
Structural Engineer II 175.00$ 18 3,150.00$
Senior Project Manager 215.00$ 10 2,150.00$
Project Manager 228.00$ 24 5,472.00$
Project Engineer 2 188.00$ 2 376.00$
Analyst 146.00$ 26 3,796.00$
Clerical Project Admin 100.00$ 13 1,300.00$
29,364.00$
PERMITTING
K2M
Design
Kimley-
Horn
Permitting
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DESIGN SERVICES AGREEMENT
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PROF. REG. AA26001059
CA NO. 30945
B. In addition to the Fixed Fee, Client shall pay Design Professional for reimbursable expenses. Refer
to the Terms and Conditions.
C. Any services or scope of work items beyond those noted herein shall be an Additional Service.
Additional Services will be provided only after written approval is received by Design Professional.
SCHEDULE
Design Professional shall perform its services as expeditiously as is consistent with professional skill and
care and the orderly progress of the work. Client acknowledges that the completion of Design
Professional’s services is dependent upon third parties not under the control of Design Professional as
well as the cooperation of Client. Design Professional will make reasonable efforts to complete its work
within Client’s time constraints. However, Design Professional’s inability to satisfy Client’s time constraints
for reasons beyond the control of Design Professional will not be deemed a breach of this Agreement.
The following proposed schedule will be confirmed or adjusted at the project kick-off meeting:
▪ Design Commencement 1 week after contract execution and receipt of deposit
▪ Due Diligence & Programming 2 weeks after design commencement
▪ Concept Design 1 week after Programming is Finalized
▪ Client Concept Design Review (*) 2 weeks
▪ Schematic Design Submission 4 weeks after receipt of Client Concept Design Comments
▪ Client SD Review (*) 2 weeks
▪ Construction Document Submission 4 weeks from receipt of Client DD Comments
▪ Client CD Review 2 weeks
▪ Final Permit-Ready Documents 2 weeks from receipt of Client CD comments
Schedule subject to change if Agreement is not signed within 30 days.
(*) Design Professional cannot guarantee permit, Client, and external review time periods within a given
time frame. Construction schedule is an estimate and is to be determined with selected Contractor.
This Agreement represents the entire integrated Agreement between Client and Design Professional and
supersedes all prior negotiations, representations, or Agreements, whether written or oral. This
Agreement may be amended only in writing and signed by both Client and Design Professional. Design
Professional reserves the right to modify or amend the fee and scope referenced if this Agreement is not
executed within thirty days.
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PROF. REG. AA26001059
CA NO. 30945
Please sign and return this Agreement for our records. Authorization by Client to proceed, whether oral
or written, constitutes acceptance of the terms and conditions of this Agreement, without modification,
addition, or deletion. No waiver or modification of the terms and conditions set forth herein shall be
binding upon Design Professional unless made in writing and signed by both Design Professional and
Client.
Signature Date K2M Design®, Inc. June 29, 2026
Heather Carruthers, Director
Printed Name Title K2M Design®, Inc. June 29, 2026
Scott C. Maloney, President
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DESIGN SERVICES AGREEMENT
Page 7 of 16
PROF. REG. AA26001059
CA NO. 30945
APPENDIX A: EXPANDED SCOPE OF SERVICES AND DELIVERABLES
DUE DILIGENCE
Due diligence includes field measurement and non-destructive verification of existing site and building
conditions related to the project scope, including field notes and photos to produce design backgrounds.
The intent is not to provide “as-built” documentation for the project, but documentation sufficient to the
design. A survey and geotechnical analysis will also be performed.
PROGRAMMING
The Design Professional will provide programming and planning services to define the overall project
components including:
1. Conducting a walkthrough of the Client’s existing facilities.
2. Drawing Space Relationship diagrams to show interconnectivity between departments.
3. Providing a preliminary opinion of the program with respect to the Client’s stated budget
objectives.
CONCEPT DESIGN
The primary goal of Concept Design is to establish the vision for the project and test whether the team’s
project vision can be effectively implemented on the site within the project schedule and budget. The
Concept Design deliverable will serve as the basis for all future phases.
SCHEMATIC DESIGN
The purpose is to produce a design solution illustrating the scale and relationship of the project
components based on the program, budget, and other project requirements. The Schematic Design
Documents shall consist of drawings and other documents including a site plan, preliminary building plans,
elevations, and may include some combination of study models, perspective sketches, or digital modeling.
Preliminary selections of major building systems and construction materials shall be noted on the
drawings or described in writing as a narrative. Design Professional will review with Client the approaches
to design and construction of the project. Design Professional shall also review and prepare a written
evaluation of Client’s program, schedule, budget for the cost of the work, project site, and the proposed
procurement or delivery method and other initial information provided by Client. Project schedules will
be updated after approval of the submission.
Documents: All Documents are considered complete to the level of Schematic Design to continue into
Design Development, Program, Basic Code and Zoning Analysis, Engineering Basis of Design, Narrative on
Special Requirements (such as environment, historical limitations, hardening, etc.), drawings, and
specifications.
Approval: Documented approval of Schematic Design phase by Client.
CONSTRUCTION DOCUMENTS
Based on Client’s approval of the Schematic Design Documents and on Client’s authorization of any
adjustments in the project requirements and the budget for the cost of the work, Design Professional shall
prepare Construction Documents for Client’s approval. The Construction Documents shall consist of
Drawings and Specifications setting forth in detail the quality levels of materials and systems and defining
the design intent. The Construction Documents illustrate and describe the further development of the
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DESIGN SERVICES AGREEMENT
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PROF. REG. AA26001059
CA NO. 30945
approved Schematic Design Documents and other requirements for the construction of the work. A
quality control review will be conducted.
Client and Design Professional acknowledge that to construct the work, the Contractor will provide
additional information, including shop drawings, product data, samples, and other similar submittals as
specifically requested by Design Professional, which Design Professional shall review if engaged to do so.
During the development of the Construction Documents, Design Professional shall assist Client in the
development and preparation of (1) the Conditions of the Contract for Construction (General,
Supplementary, and other Conditions) and (2) a Project Manual that includes the Conditions of the
Contract for Construction and Specifications and may include sample forms.
Contract Documents
Civil
▪ General Notes and Legends
▪ Survey and Grading Plan(s)
▪ Site Plan with Utilities, Equipment, and Building Footprints
▪ Storm Water Pollution Prevention Plan
▪ Site Details
Architectural
▪ Cover Sheet
▪ General Notes and Legends, Drawing Index, Code Analysis, and Misc. Information
▪ Demolition Plans, Elevations, and Photographs
▪ Architectural Site Plan and Details
▪ Life Safety Plans with fire ratings, length of travel, and door capacity
▪ Floor Plan(s)
▪ Building Elevations
▪ Building Cross Sections
▪ Building Wall Sections
▪ Enlarged Plans and Elevations
▪ Window, Door, and Hardware Schedules
▪ Equipment, Millwork, and Casework Plans, Elevations, and Details
▪ Exterior and Interior Details
▪ Wall Details
▪ Special Construction Plans and Details
▪ Final COMcheck
Interiors
▪ Finish Plans
▪ Furniture Plans
▪ Interior Elevations
▪ Finish Schedules
▪ Interior Details
Structural
▪ General Notes and Legends
▪ Special Inspections
▪ Foundation Plan
▪ Framing Plans
▪ Typical Details
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DESIGN SERVICES AGREEMENT
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PROF. REG. AA26001059
CA NO. 30945
▪ Special Sections and Details
▪ Structural Schedules
Mechanical
▪ General Notes and Legends
▪ Floor and Roof Plans
▪ Enlarged Equipment Room Plans and Sections
▪ Special Sections and Details
▪ Control Diagrams
▪ Equipment and Fixture Schedules
▪ Final COMcheck
Plumbing
▪ General Notes and Legends
▪ Demolition Plans, Elevations, and Details
▪ Sanitary and Domestic Water Floor Plans
▪ Enlarged Equipment Room Plans
▪ Sanitary / Vent Riser Diagram
▪ Special Elevations, Sections, and Details
▪ Equipment and Fixture Schedules
Fire Suppression
▪ General Notes and Legends
▪ Plans
▪ Details and Diagrams
Electrical
▪ General Notes and Legends
▪ Site Lighting Plan
▪ Power and Lighting Floor Plans
▪ Technology Plan
▪ One Line Diagram
▪ Enlarged Equipment Room Plans and Elevations
▪ Special Sections and Details
▪ Equipment, Fixture, and Panel Schedules
▪ Final COMcheck
Fire Alarm
▪ General Notes and Legends
▪ Plans
▪ Details and Diagrams
CSI Specifications
▪ Final Standard Requirements (Division 00
▪ Cover Sheet
▪ Table of Contents
▪ Solicitation, Instructions to Bidders, Bid Form, Bid Security Form, Bidder’s Qualifications,
EDGE Affidavit, Contract Form, Performance and Payment Bond Form, Contracting
Definitions, General Conditions, Wage Rate Requirements, Supplemental Instructions
▪ Final, limited General Requirements Specifications (Division 01)
▪ Final Technical Specifications (Divisions 02 through 49)
Approval: Documented approval of Contract Documents phase by Client prior to Permitting and Bidding.
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PROF. REG. AA26001059
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PERMITTING
Assist in submitting electronic stamped and signed PDF Contract Documents for plan approval and
building permit. Respond to plan review comments and coordinate with the AHJ.
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PROF. REG. AA26001059
CA NO. 30945
APPENDIX B: STIPULATIONS, EXCLUSIONS, AND ADDITIONAL SERVICES
1. Upon signing of this Design Services Agreement, it may be necessary and useful for the following
documents to be completed depending upon applications required by local jurisdictions:
▪ Signed Authorization Form
▪ Previous architectural, interior design, and engineering drawings if in possession
▪ Elevation certificate showing flood designation from FEMA maps
2. Client shall provide written approval of Design Professional’s Conceptual Design, Schematic Design,
Construction Document submissions to Design Professional within a reasonable time from receipt of
each submission as shown in the schedule above. Any revisions to scope of services, design criteria or
changes requested which result in any redesign after 50% complete will be considered additional
services. Written authorization will be required from the Client prior to proceeding with additional
services. Client shall inform Design Professional of sequence and timing of the solicitation of
construction bids for the project.
3. All work shall be prepared in Revit. Revit models will be available to the contractors on the project for
use in developing their shop drawings. The maximum level of development will be a Level of
Development (LOD) 300 model. Models developed beyond this LOD will be an Additional Service.
4. Special Inspection services are required by law to be by Client or a third-party consultant.
Requirements for such services shall be defined per the International Building Code (IBC).
5. Structural Fees are for buildings with seismic design category of ‘C’ or less. Please note seismic design
category cannot be determined until receipt of appropriate information defined in a geotechnical
report.
6. The initial due diligence field survey includes (1) Architect and (1) Engineer.
7. All finishes and materials are to be presented in an electronic format only.
8. (1) round of comments from Client is anticipated at each Design Phase – additional review period is
to be an additional fee.
9. Includes the following meetings through the duration of the project:
Meeting Type Number of Meetings Meeting Format
Design Development Meetings 3 Virtual
Design Presentation Meetings 3 Virtual
Design Comment Review Meetings 3 Virtual
10. (1) 3D interior and (1) 3D exterior rendering at 150 DPI (11x17 scale) is included in the fee. Additional
renderings and higher quality DPI shall be provided per Additional Services.
11. Pre-engineered structural systems or “delegated design” systems include skylights, curtain walls,
wood/metal trusses, precast and tensioned concrete, metal buildings, light gage framing, joist girders,
steel/heavy timber connections, fabricated stairs, modular wall systems, and specialty products. The
Engineer of Record (EOR) shall provide basis of design and permit documents, and the final design of
these components is the responsibility of Specialty Structural Engineers through the supplier or
manufacturer. Shop drawings in the Construction Administration phase are to be reviewed by the EOR
for compliance with design intent only.
12. Existing infrastructure and utilities are understood to be capable of supporting the new work.
13. Technology, including new data, telephone and cable TV port locations shall be provided. Head end
equipment, cabling and pathways is by Client/Clients Vendor.
14. Security device locations shall be provided. Head end equipment, cabling and pathways is by
Client/Clients Vendor.
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PROF. REG. AA26001059
CA NO. 30945
15. Detailed and/or defined Fire Alarm and Fire Suppression deferred submission documents are to be
provided by the Client’s Contractor based on Design Professional’s code analysis and other
requirements from the Authority Having Jurisdiction (AHJ). A registered design professional hired by
the Client’s Contractor shall design, sign, and seal the documents for permitting and AHJ approval.
Design Professional will not sign, seal, stamp, certify, or otherwise approve these drawings, but Design
Professional may review for general compliance with the contract documents’ intent. Design of a fire
pump, if required, can be provided as an additional service.
16. In providing opinions of probable construction cost, the Client understands that the Design
Professional has no control over the cost or availability of labor, equipment or materials, or over
market conditions or the Contractor’s method of pricing, and that the Design Professional’s opinion
of probable construction costs are made on the basis of the Consultant’s professional judgment and
experience. The Design Professional makes no warranty, express or implied, that the bids or the
negotiated cost of the Work will not vary from the Design Professional’s opinion of probable
construction cost.
17. Attendance at the design review hearings with the local authorities; including planning and zoning
hearings, variances, etc.; is not included in the base fee but can be provided on an hourly basis,
including all preparation therefore.
Exclusions
1. Fast-track construction, multiple GCs, multiple bid packages, and/or phased construction.
2. Full-time field observation and/or on-site construction management.
3. Hazardous material survey, abatement design, Phase 1 and 2 Environment reports.
4. Material or destructive testing of any kind.
5. Entitlement work of any kind.
6. Design of site related elements such as exterior light pole bases, retaining walls, site walls, stairs,
access ramps driveways, sidewalks, hardscape and curbs.
7. Commissioning.
8. LEED, WELL or other sustainability certification services.
9. Pest/mosquito control system design.
10. Value engineering, alternates evaluation, and substitution requests.
11. Arc fault and short circuit calculations.
12. TV/monitor equipment/hardware, electronic locks, speaker systems, audio systems, audiovisual
equipment, security systems.
13. Post occupancy evaluations and warranty walks.
14. Building Information Model (BIM) information for post-construction use.
15. Printed drawings for Client or Contractor use.
16. Design Professional’s coordination of Client’s consultants.
Additional Services
1. Any services or scope of work items beyond those noted herein. Expanded Scope, Stipulations, and
Exclusions shall be considered not part of the Base Agreement.
2. Additional Services are those that arise because of unforeseen circumstances during the design of a
project and that, therefore, cannot be included in the Basic Services Agreement. Such Additional
Services, when requested in writing by Client, shall be performed at Hourly Rates per Design
Professional’s rates or negotiated fixed fee.
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PROF. REG. AA26001059
CA NO. 30945
3. Providing services in connection with evaluating substitutions proposed by Contractor(s), and making
subsequent revisions resulting therefrom, and deciding disputes between Client and Contractor(s) are
an additional price.
4. O&M Manual compilation and record drawings will be prepared utilizing Contractor “as-builts” on an
hourly rate basis only. The drawings will be prepared by Design Professional’s drafting staff only.
Design Professional will maintain electronic files for this Project and provide one digital set to Client.
5. Time and Expenses and “Hourly” Not to Exceed (NTE) work fees are an approximation. The work shall
be considered complete when Design Professional’s cost including labor, material, subconsultants,
overhead, and profit for that NTE task has reached the not to exceed amount. A new mutually agreed
upon Amendment to continue the work shall be provided.
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PROF. REG. AA26001059
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APPENDIX C: 2026 HOURLY RATES
The following is a listing of hourly rates assigned by staffing type for K2M Design®, Inc. and only applies
for services authorized beyond our base fees. Hourly rates quoted are for the current calendar year and
are subject to change thereafter.
GENERAL
Principal $365.00 / hour
Director $285.00 / hour
Senior Project Manager $215.00 / hour
Project Manager $190.00 / hour
Construction Administrator $150.00 / hour
Facility Assessor $170.00 / hour
Design Technology Specialist III $140.00 / hour
Design Technology Specialist II $105.00 / hour
Design Technology Specialist I $ 95.00 / hour
Administration $105.00 / hour
Clerical $ 65.00 / hour
Student Intern $ 65.00 / hour
ARCHITECTURE
Senior Architect $200.00 / hour
Architect III $175.00 / hour
Architect II $165.00 / hour
Architect I $140.00 / hour
Designer III $140.00 / hour
Designer II $120.00 / hour
Designer I $115.00 / hour
ENGINEERING
Senior Engineer $215.00 / hour
Engineer III $195.00 / hour
Engineer II $175.00 / hour
Engineer I $155.00 / hour
Engineering Designer III $150.00 / hour
Engineering Designer II $135.00 / hour
Engineering Designer I $125.00 / hour
INTERIOR DESIGN
Senior Interior Designer $150.00 / hour
Interior Designer III $135.00 / hour
Interior Designer II $120.00 / hour
Interior Designer I $100.00 / hour
20
DESIGN SERVICES AGREEMENT
Page 15 of 16
PROF. REG. AA26001059
CA NO. 30945
APPENDIX D: TERMS AND CONDITIONS
The services outlined in this Agreement cover the scope of work for the Project as defined in this Agreement. Design Professional will complete
the service outlined in this Agreement for the fees outlined. If Design Professional encounters conditions that require a need for revision or
modification in the fees, Design Professional will discuss with Client the courses and likely effects of the required modification, both in terms of
timing and fees. Both parties agree to negotiate in good faith should a situation arise that requires a modification in the fees.
Billings/Payments
Invoices for services shall be submitted, at Design Professional’s option, either upon completion of the services or monthly. Remittance
information is included on each invoice. Deposits shall be credited on the first invoice. Invoices shall be payable within thirty (30) days of the
invoice date. A service charge of 1.5% (or the maximum legal rate) per month will be applied to the unpaid balance after 30 days from the invoice
date. Design Professional shall have the right to suspend or terminate services if payment is not received within sixty (60) days of the invoice
date, Design Professional shall have no liability for any delays or damages incurred by Client as a result of such suspension or termination. Client
shall pay all costs of collection, including reasonable attorney fees.
Client Delays
If the project is suspended or delayed by Client for more than sixty (60) days, before work can resume on the project, Client must pay all unpaid
Design Professional invoices plus a remobilization fee equal to ten percent (10%) of Design Professional’s fees for services remaining to be
performed. Client understands and agrees that there may be a delay before Design Professional is able to resume work on the p roject and that
changes to the Design Professional project team may occur. The project schedule will be equitably adjusted to accommodate time lost due to
suspension or delay.
Expenses
Design Professional anticipates incurring expenses in connection with the project for travel, parking, express mailing, reproduction of
reports/drawings, and similar project-related items. Meal expenses are based on our standard per diem rate
Building Permit / Plan Review Fees
Client will prepare a check payable to the Authority Having Jurisdiction (AHJ) for the building permit submission and/or plan review fees.
Standard of Care
In providing services under this Agreement, Design Professional will endeavor to perform in a manner consistent with the degree of care and skill
ordinarily exercised by members of the same profession currently practicing under similar circumstances. Design Professional will perform its
services as expeditiously as is consistent with professional skill and care and the orderly progress of Design Professional’s part of the project.
Regardless of any other term or condition of this Agreement, Design Professional makes no express or implied warranty of any sort. All warranties,
including warranty of merchantability or warranty of fitness for a particular purpose, are expressly disclaimed.
Assigned Consultants
An additional fifteen percent (15%) will be added to fees of consultants such as a permit expediter; civil, geotechnical, survey, environmental, or
specialty engineer; or Client-preferred provider retained by or assigned to Design Professional.
Insurance
Design Professional will carry Professional Liability Insurance in the amount of $1,000,000.00 per claim/aggregate.
Indemnification
Client and Design Professional each agree to indemnify and hold the other harmless, and their respective officers and employees from and against
losses, damages, and expenses, to the extent such losses, damages, and expenses are determined to have been caused by indemnifying party’s
negligent acts, errors, or omissions. In the event claims, losses, damages, and expenses are caused by the joint or concurrent negligence of Client
and Design Professional, the liability shall be borne by each party in proportion to its negligence.
Consequential Damages
Notwithstanding any other provision to the contrary, and to the fullest extent permitted by law, neither Client nor Design Professional shall be
liable to the other for any incidental, indirect, special, punitive, or consequential damages arising out of or connected in any way to the Project
or this Agreement. This mutual waiver of consequential damages shall include, but not be limited to, loss of use, loss of profit, loss of business or
income, damage to reputation, or any other consequential damages that either party may have incurred from any cause of action whatsoever.
Hidden Conditions
A condition shall be considered hidden if concealed by existing finishes or is not capable of investigation by reasonable visual observation. If
Design Professional has reason to believe that such a condition may exist, Client will be notified and shall authorize and pay all costs associated
with the investigation of such a condition. If (1) Client fails to authorize such investigation after such due notification, or (2) Design Professional
has no reason to believe that such a condition exists, Design Professional shall not be responsible for the existing conditions or any resulting
damages or losses resulting therefrom.
Hazardous Materials/Mold
Design Professional shall have no responsibility for the identification, discovery, presence, handling, removal, or disposal, or exposure of persons
to hazardous materials of any form including mold. The existing or constructed building may; as a result of post-construction, use, maintenance,
operation, or occupation; contain or be caused to contain mold substances that can present health hazards and result in bodily injury, property
damage, and/or necessary remedial measures and costs for which Design Professional shall have no responsibility.
Risk Allocation
Notwithstanding anything to the contrary herein in recognition of the relative risks and benefits of the project to both Client and Design
Professional, Client agrees, to the fullest extent permitted by law, to limit Design Professional’s total liability to Client or anyone making claims
through Client, for any and all damages or claim expenses (including attorney’s fees) arising out of this Agreement, from any and all causes, to
the total amount of Design Professional’s fee. It is stated that the liability limit applies to any and all liability or cause of action however alleged
or arising, unless otherwise prohibited by law.
Opportunity to Cure
Prior to any claim for damages being made, Client shall provide Design Professional with written notice of any alleged defici encies in Design
Professional’s performance, Design Professional shall have a reasonable opportunity to cure any alleged defect in performance.
21
DESIGN SERVICES AGREEMENT
Page 16 of 16
PROF. REG. AA26001059
CA NO. 30945
Termination of Services
This Agreement may be terminated by either party upon ten (10) days written notice to the other, should the other fail to perform its obligations
hereunder. In the event of termination, Client shall pay Design Professional for all services rendered to the date of termination, all reimbursable
expenses incurred, and reasonable termination expenses.
In the event of termination not the fault of Design Professional, in addition to compensation for services preformed prior to termination, Design
Professional will be compensated for Termination Expenses. Termination Expenses are in addition to compensation for services of the Agreement
and include expenses directly attributable to termination for which Design Professional is not otherwise compensated, plus an amount equal to
ten percent (10%) of Design Professional fees for services remaining to be performed after termination.
Ownership of Documents
All documents produced by Design Professional under this Agreement, including electronic files, shall remain the property of Design Professional
and may not be used by Client for any other purpose without the written consent of Design Professional. Any such use or reuse shall be at the
sole risk of Client who shall defend, indemnify, and hold harmless the Design Professional and its subconsultants from any and all claims and/or
damages arising from such use. Electronic files are not construction documents and cannot be relied upon as identical to construction documents
because of changes or errors induced by translation, transmission, or alterations while under the control of others. Use of information contained
in the electronic files is at the user’s sole risk and without liability to Design Professional and its consultants.
Defects in Service
Client shall promptly report to Design Professional, in writing, any defects or suspected defects in Design Professional’s services. Client agrees to
impose a similar notification requirement on all contractors and their subcontractors on the Project. Failure by Client and Client’s contractors or
subcontractors to notify Design Professional shall relieve Design Professional of the costs of remedying the defects that are in excess of the sum
such a remedy would have cost had prompt notification been given when such defects were first discovered.
Construction Observation
Design Professional shall not be responsible for the acts or omissions of any person performing any of the work or for instructions given by Client
or its representatives to anyone performing any of the work, nor for means and methods or job-site safety. Responsibility for deficiencies during
construction not observed by Design Professional is strictly excluded.
Dispute Resolution
Any claim or dispute between Client and Design Professional shall be submitted to non-binding mediation, subject to the Parties agreeing to a
mediator(s). If the Parties cannot agree upon a mediator, the claim or dispute shall be submitted to the American Arbitration Association (AAA)
for mediation in accordance with the Construction Arbitration and Mediation Rules of the AAA then in effect. Unless otherwise specified, the
laws of the State where the work is performed shall govern this Agreement.
Relationship of the Parties
All services provided by Design Professional are for the sole use and benefit of Client. Nothing in this Agreement shall crea te a contractual
relationship with or a cause of action in favor of a third party against either Client or Design Professional. All items have been fairly negotiated
and that Client had the option of altering or foregoing the terms and conditions in exchange for an equitable adjustment in Design Professional’s
fee.
FURTHER, PURSUANT AND SUBJECT TO FLORIDA STATUTES, SECTION 558.0035, THE OWNER AGREES
THAT ANY INDIVIDUAL PERSON EMPLOYED AS A DESIGN PROFESSIONAL BY DESIGN PROFESSIONAL OR
AN AGENT OF DESIGN PROFESSIONAL SHALL NOT BE HELD INDIVIDUALLY LIABLE FOR ECONOMIC
DAMAGES RESULTING FROM NEGLIGENCE OCCURRING WITHIN THE COURSE AND SCOPE OF THIS
CONTRACT. FURTHER, THE PROVISIONS OF THIS SECTION SHALL SURVIVE THE EXPIRATION AND/OR
TERMINATION OF THIS AGREEMENT AND THE COMPLETION AND/OR TERMINATION OF THE SERVICES
PROVIDED BY DESIGN PROFESSIONAL.
END OF AGREEMENT
22
CONSENT AGENDA ITEM 301
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
7 Brew Drive Thru Coffee at Blake Commons Final Site Acceptance
SUMMARY
7 Brew Drive Thru Coffee is located at Blake Commons in the Winter Springs Town
Center District. The project was approved on December 8, 2025 via Site Plan Final
Engineering Application FEDP-2025-0012. The final acceptance closeout list for the
project is attached. All relevant items on said list have been completed and
documented evidence of the same filed with the Community Development
Department. Final Engineering inspections were completed on June 23, 2026. A
Temporary Certificate of Occupancy was issued on July 1, 2026.
FUNDING SOURCE
RECOMMENDATION
The Community Development Department recommends that the City Commission finds
the site work to have been built in substantial accordance with the Final Engineering
Plan.
23
24
25
CONSENT AGENDA ITEM 302
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Trotwood Park Pour in Place Playground Surfacing
SUMMARY
As part of the City's ongoing commitment to maintaining safe, accessible, and high-
quality recreational amenities, staff is recommending the replacement of the existing
playground safety surfacing at Trotwood Park with a new Americans with Disabilities Act
(ADA)-compliant Pour in Place (PIP) rubber surfacing system.
The proposed project includes all labor, materials, equipment, supervision,
transportation, and incidentals necessary to complete the work. The scope includes
project mobilization and coordination with the City; installation of temporary fencing,
barricades, and warning signage; and protection of existing playground equipment,
sidewalks, irrigation systems, utilities, landscaping, and other park amenities throughout
construction.
The project also includes the removal and disposal of approximately 4,650 square feet
of existing poured-in-place rubber surfacing, removal of unsuitable base materials as
necessary, and maintenance of a clean and safe work site throughout the duration of
the project. Following demolition, the contractor will inspect and prepare the existing
base, identify and report any deficiencies requiring repair, perform minor base repairs
as necessary, and ensure proper drainage and surface conditions prior to installation.
The contractor will furnish and install approximately 4,650 square feet of new poured-
in-place rubber safety surfacing consisting of a recycled SBR shock-absorbing base layer
and an EPDM wear layer. The surfacing will be installed at a thickness sufficient to meet
or exceed the critical fall height requirements of the existing playground equipment and
will provide a seamless, slip-resistant, and uniform surface throughout the playground
area. Color options will be submitted to the City for approval prior to installation.
All materials and installation methods shall comply with the latest applicable standards,
including ASTM F1292 (Impact Attenuation of Playground Surfacing Materials), ASTM
F1951 (Accessibility of Surface Systems), ASTM F1487 (Playground Equipment for Public
26
Use), the Americans with Disabilities Act (ADA) Accessibility Guidelines, and the U.S.
Consumer Product Safety Commission (CPSC) Public Playground Safety Handbook.
Upon completion of the installation, the contractor will restore all disturbed areas,
remove all construction debris, equipment, temporary fencing, and excess materials,
clean adjacent sidewalks, curbing, and playground equipment, and leave the site in a
clean, safe, and fully operational condition. Work shall not commence until written
authorization is issued by the City through a Notice to Proceed, Work Order, or other
written directive. The contractor's pricing also includes unit costs for temporary fencing
and dumpsters, demolition and disposal, site preparation and minor base repairs, new
PIP surfacing, site restoration, testing, certification, warranty documentation, and
associated project components.
City staff obtained four (4) written quotes from qualified vendors as follows:
Pro Playgrounds: $106,441.91
Bliss Products: $135,185.00
The Recreational Group: $126,124.30
Medley Sports Construction: $85,990.00
Although Medley Sports Construction submitted the lowest-priced quote, staff's
evaluation considered factors beyond cost, including project scheduling and the City's
operational needs. Staff intends to commence construction on August 10, immediately
following the conclusion of the summer break, to minimize disruption to park users and
reduce the duration of the playground closure during a period of high public use.
Medley Sports Construction was unable to commit to the City's desired start date and
advised that the project could require up to 21 working days to complete once
mobilized. Conversely, Pro Playgrounds confirmed its ability to meet the City's preferred
construction schedule and complete the project within the desired timeframe, thereby
minimizing impacts to the public while providing a competitive and responsive proposal.
FUNDING SOURCE
This projected will be funded by 4th Generation Infrastructure Sales Tax revenues.
RECOMMENDATION
City Staff is recommending the City Commission authorize the purchase of Pour in Place
(PIP) playground surfacing inclusive of materials and labor from Pro Playgrounds in the
amount of $106,441.91.
Additionally, staff is requesting the City Commission approve a waiver of established
purchasing policy and procedures as defined in Exhibit A of Resolution 2023-20 and
accept 4 written quotes obtained by staff as the method of competitive procurement in
lieu of an Invitation to Bid procurement method.
27
Staff recommends authorizing the City Manager and City Attorney to prepare and
execute any and all applicable documents consistent with the agenda item.
28
Quote
Date
6/26/2026
Estimate #
63536
Customer / Bill To
City of Winter Springs
Michael Krist
1126 East State Road
Winter Springs, FL 32708
Ship To
701 Northern Way
Winter Springs, Fl 32708
Project Name
Trotwood Park PIP repairs
Total:
Subtotal:
Sales Tax: (7.5%)
Pro Playgrounds
8490 Cabin Hill Road
Tallahassee, FL 32311
Terms and Conditions - Price valid for 30 days and subject to change. 1. If installation is not included with your purchase, client will be responsible for coordinating,
receiving and unloading of all goods, delivery drivers will not help unload goods. 2. Client will be responsible to inspect goods for defect, damage or missing parts,
any deficiency or missing parts must be noted on delivery slip. 3. Client will be responsible for costs due to cancelled or missed delivery appointments. 4. Client has
reviewed all items, colors and descriptions on this quote for accuracy and correctness. 5. If quote includes installation of goods, the installation is subject to the
terms and conditions of Pro Playgrounds “Standard Installation Agreement” a copy of which may be obtained from your Sales Representative.
1-800-573-7529 | www.proplaygrounds.com
WE WILL BEAT ANY PRICE BY 5%!
Item Description Qty Cost Total:
1. Supply and install 4650 sq ft of PIP surfacing
2.5inch depth, 50/50 blend of color, immediate use
zone of equipment only
2. site prep of removing all existing rubber
surfacing and disposing of it
4. supply and install aggregate sub base as needed
in ay disturbed and uncompacted areas
5. 50/50 mix color-TBD, Areas to be 2.5 inch total
depth meeting CFH of 7 feet
**SAFETY SURFACING**
SBRT SBR Buffings T 410 34.43656 14,118.99
RH10 RH10 GREEN 102 113.13922 11,540.20
TPV-BT Premium 1350 Black Granules T 102 28.49892 2,906.89
ARODT PremArc Aromatic T Binder Drum 12 1,491.63167 17,899.58
MISC Binder surcharge 12 71.25 855.00
Shipping Combined Shipping and Freight Charges 1 4,221.25 4,221.25
**SITE PREP LABOR AND MATERIALS**
LBR Labor and Removal_Disposal - existing rubber
materials
1 12,750.00 12,750.00
AGG Locally sourced crushed aggregate base materials
(ABC Crush and Run Typical)
20 45.00 900.00
Page 1 29
Quote
Date
6/26/2026
Estimate #
63536
Customer / Bill To
City of Winter Springs
Michael Krist
1126 East State Road
Winter Springs, FL 32708
Ship To
701 Northern Way
Winter Springs, Fl 32708
Project Name
Trotwood Park PIP repairs
Total:
Subtotal:
Sales Tax: (7.5%)
Pro Playgrounds
8490 Cabin Hill Road
Tallahassee, FL 32311
Terms and Conditions - Price valid for 30 days and subject to change. 1. If installation is not included with your purchase, client will be responsible for coordinating,
receiving and unloading of all goods, delivery drivers will not help unload goods. 2. Client will be responsible to inspect goods for defect, damage or missing parts,
any deficiency or missing parts must be noted on delivery slip. 3. Client will be responsible for costs due to cancelled or missed delivery appointments. 4. Client has
reviewed all items, colors and descriptions on this quote for accuracy and correctness. 5. If quote includes installation of goods, the installation is subject to the
terms and conditions of Pro Playgrounds “Standard Installation Agreement” a copy of which may be obtained from your Sales Representative.
1-800-573-7529 | www.proplaygrounds.com
WE WILL BEAT ANY PRICE BY 5%!
Item Description Qty Cost Total:
LBR Labor and Installation-spread and compact any
areas needing new sub base for surfacing, and PIP
2.5inch depth 4650 sqft
1 41,250.00 41,250.00
Page 2
$106,441.91
$106,441.91
$0.00
30
Bliss Products and Services, Inc
6831 S. Sweetwater Rd.
Lithia Springs, GA 30122
(800) 248-2547
(770) 920-1915 Fax
Quote # 81535
Sales Rep: Heather Smith
heather.smith@blissproducts.com
C: (727) 403-7849
City of Winter Springs Date Project
06-24-2026 Trotwood Park PIP
Bill To
City of Winter Springs
1126 East S.R. 434
Winter Springs, Florida 32708
Ship To
Trotwood Park
701 Northern Way
Winter Springs, Florida 32708
Contact
Michael Krist
Parks Manager
Phone: (407) 327-6589
Approximate Ship Date Ship Via Terms
Per Payment Schedule
Vendor Part #Description Qty Unit Price Extended
Price
INS Temp Fence Temporary Fencing 1 $1,800.00 $1,800.00
INS Demo/Disposal/
Dumpsters
Demolition and Disposal of existing Rubber
Mulch, approx. 5" depth
1 $19,190.00 $19,190.00
INS Site Prep/Base
Repair
Site Prep/Base Repair 1 $17,995.00 $17,995.00
INS PIP Surface PIP Surface to meet fall height of playground
equipment
1 $92,000.00 $92,000.00
INS Site
Restoration
Site Restoration and Cleanup 1 $4,200.00 $4,200.00
Note:PLAYGROUND SAFETY SURFACE
Furnish all necessary materials, labor,
and equipment for the removal of the existing
loose rubber mulch and the installation of a
polyurethane/ EPDM Rubber PIP safety
surface over a compacted stone base.
Work to include:
1. Install an Orange Plastic temporary
construction fence around the entire perimeter
of the playground.
2. Remove all existing loose rubber mulch and
dispose of off site
3. Install additional compacted stone base to
bring the subbase up to required level for
the installation of the new PIP surface.
4. Install PIP safety surface
5. Cleanup and site restoration
Total area to be surfaced: 4,650 SF
Product: Pour In Place Rubber Safety
Surface
Thickness: 2 ½ inch for a 6 CFH
Color: Green/Black 50/50, Light
Blue/Black 50/50 and a 100% 8 wide
Tan stripe bordering the
green and blue areas.
Working time to complete: 10 days
Warranty: Five Years
Sub Total $135,185.00
Freight 0.00
Taxable Subtotal Tax 0.00
31
Grand Total $135,185.00
Due to volatility in raw material pricing, this quote is only valid for 30 days unless otherwise noted.
Due to instability in material procurement and manufacturing, verbal or written lead times are subject to change.
Sales tax exempt certificate will be required for exemption. All orders are subject to approval and acceptance by the
manufacturer. Deposits may be required. Add 3% to total for charge card transactions. Manufacturing lead times will
not begin without an actual shipping address, color and mount selection, approved purchase order or fully executed
contract. Customer will need to coordinate with freight carrier if unloading or inside delivery is required. Damaged or
missing parts must be noted on the bill of lading at the time of delivery. A finance charge of 1.5% per month will be
added to all invoices past due. Return items are subject to manufacturer's policies and may result in freight and
restocking fees.
Signed quote will not be accepted for orders over $500.
Install Conditions - Unless otherwise noted:
Site should be clear, level and allow continuous access for delivery, materials and equipment. A space must be
provided for the staging and secure storage of equipment within a reasonable distance to the jobsite. A water
source within 100’ of the job site may be required.
Installation price based on a single mobilization and unrestricted work hours. We can accommodate special
requests but they may result in additional labor costs.
Installation requiring footers are based on normal soil conditions. Rock, coral, asphalt, foundations, pipes,
underground utilities, poor soil conditions, and poor drainage may incur additional charges.
Bliss will call for public locates but the customer is responsible for locating and identifying all private utilities. We
are not responsible for damage to unmarked lines.
If permitting is required, customer is responsible for providing site survey. Equipment delivery and installation
times will not begin until permitting is approved. Permitting fees and engineering drawings not included.
Bliss will smooth jobsite but full site restoration (such as sod) is not included. Bliss will take every care with trees,
curbs, sidewalks, fences and other site obstructions but will not be responsible for damage caused by normal
installation processes.
Removal of trash and spoils is not included. Customer responsible for providing dumpster for debris and/or an area
within reasonable distance to spread spoils.
Bliss will not be held responsible for delays due to weather.
Customer accepts all responsibility for requests that are not in compliance with ASTM, CPSC or local building
codes.
Complete Terms and Conditions can be found at https://blissproducts.com/terms-conditions/
32
Quote
Date: 6/30/2026
Quote Number: Z37984
Bill To:Ship To:
City of Winter Springs Trotwood Park
1126 East State Road 434 701 Northern Way
Winter Springs, FL 32708 Winter Springs, FL 32708
Actual SF Ship Via Terms Sales Rep Project Manager
4,621 SF Dana Heredia Dustin Kothe
Qty UOM Description Rate Total
90 EA PremArc Aromatic Binder, 60-80 - 45 lb Pail
326 EA Playground Rubber Buffings, Black
143 EA Duraflex TPV - Green, 55 lb bag 1-4mm
33 EA PremArc Aromatic Binder, 60-80 - 45 lb Pail
115 EA Playground Rubber Buffings, Black
50 EA Duraflex TPV - Light Blue, 55 lb bag 1-4mm
Materials, Installation, & Shipping 121,969.62$
Tax -$ 4,154.68$
Total 126,124.30$
33
QUOTE
PO BOX 777
Sorrento, Florida 32776
Date: 6-30-26
To: Michael Krist
For: Trotwood PIP
Description Amount
i. Temporary Fencing and Dumpsters $5,000.00
Ii Demolition and Disposal of existing Rubber Mulch $8,675.00
iii. Site Prep and base repairs $6,975.00
iv. New PIP rubber surfacing (Sub Base and wear layer) $60,000.00
v. Site Restoration and cleanup $2,500.00
vi. Testing, Certification and Warranty Docs $2,800.00
Grand Total $85,950.00
***Quote based on 4650 SF only. Actual field measurements to
determine final exact SF.
***Assumed at 6’ fall for 5-12 playground, 4’ fall for 2-5
playground and 8’ fall for climber rock. Any other fall heights not
included and to be adjusted accordingly for final pricing.
X___________________________________________________
Date_______________________________________________
50% payment for material deposit
25% upon base prep
25% upon completion
34
2
*****NOTES*****
This quote is valid for 30 days only. A signed contract or quote
does not permanently hold the pricing unless the project is
started within 30 days of the quote date. The project will need to
be repriced within 30 days of an agreed start date.
***Any product warranties are not covered under Medley
construction; this will be covered directly by the product
manufacturer. Medley construction only provides a 1-year
workmanship warranty, not any product warranties.
Items of Work not specifically listed on this proposal are not
included whatsoever.
**Seams to be glued on seam tape, turf edges to be glued to the
existing floor around perimeter
**Turf may wave and move as a floating floor. It is not 100% glued
down to existing flooring.
***Existing flooring to remain, turf to be installed on top as a ‘’floating
floor’’
**Plumbing and electrical to be capped off only, rerouting or
modifications are not included
***Tree work of any kind is not included
***Unforeseen underground conditions may arise and could result in
extra work and a change order
***Dewatering of any kind is not included whatsoever
*** Fence work not included, unless listed on proposal
***Design ,engineering reports, permits, fees, permits costs or any
preconstruction requirements are not included, unless specifically
listed on the proposal.
***Damages from accessing the work area to and from with heavy
equipment may occur. Medley Sports Construction shall not be
responsible for damages to any existing or new sidewalks, asphalt
roadways, driveways or any other areas crossing or nearby the
workspace
***Surveying, testing, inspections, any kind of engineering or soils
reports and asbuilts are not included and shall be by others. Unless it
is specifically listed on this quote.
35
3
***Access must be provided by the owner or general contractor at all
times during working hours. Wait time charges will apply per hour.
**35% payment upon mobilization of equipment, remaining balance
upon completion
A 1 year workmanship warranty is included in our price. This warranty
does not include acts of god or nature, vandalism, misuse or
overusage, lack of maintenance required after project turnover,
anomalies in surface or subsurface conditions, any live plants or
grasses.
. Any manufacturer warranty provided is not included in our
workmanship warranty. Any claims shall go direct through the
manufacturer
*** temporary/power, water and other facilities to be supplied by
others at all times for use during working hours
**The existing subgrade and conditions must be verified by either a
licensed survey and by our team prior to any equipment
mobilizations..
Survey stakes with marked elevations to be provided by others and a
benchmark.
Locations and layout is to be provided by others unless included in
our proposal.
. The subbase shall be provided within .1 prior to mobilization.
***Concrete Pump if listed on this quote must be able to reach within
300’ or extra hose charges will apply
-Dirt and Soils shall stay onsite, hauling out is not included
-Footer boxes and shoring of any kind are not included if necessary
Extra charges will apply at the time of discovery
-Dewatering is not included
-Final design shall determine the exact final price for the footing
sizes, rebar sizing and any other engineering requirements
-Final location of shade shall be determined by others prior to
mobilization or charges for waittime or remobilization will apply.
***Cracks, spalling and other surface conditions may arise and are
not covered under any warranty
***Crack repair and Birdbath repairs are temporary and not
warrantied whatsoever. It should not be considered a permanent fix,
cracks will show through again at an unknown time period and could
open larger due to preexisting subbase and/or base conditions and
weather or any anomalies
***Painting cannot be completed when the surface temperature is
lower than 50 degrees or higher than 120 degrees. Painting cannot
be completed in the rain or in wet/humid/damp court conditions. The
surface must be dry for at least 1 hour before any coatings can be
applied. Any time delays or charges are not included whatsoever.
***Water, power and restroom facilities must always be provided
during working hours.
***Painting at night can be included for a change order. Overtime
hours and lights will be required which is not included in this quote.
***Special working hours or conditions are not included in this quote.
***A 1 year workmanship warranty is included. Any existing
subsurface or surface conditions are not included in the warranty.
Cracks, spalling and other surface conditions may arise due to
unknown circumstances and anomalies and are not covered under
warranty
*** Courts shall be closed at all times during the working process.
Owner/GC is responsible for keeping people off court, Medley will
utilize our own lock and chain on 1 gate for our access only. If
damages occur , extra work charges will apply for trespassers. If no
fencing around area, GC/Owner is responsible for securing the area.
Temporary fencing of any kind is not included.
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4
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CONSENT AGENDA ITEM 303
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Approval of the Minutes: Monday, June 8, 2026 City Commission Regular Meeting
SUMMARY
FUNDING SOURCE
RECOMMENDATION
Staff recommends the Commission review and approve the Monday, June 8, 2026 City
Commission Regular Meeting minutes as presented.
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CITY COMMISSION
REGULAR MEETING MINUTES
MONDAY, JUNE 8, 2026
CITY HALL – COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
CALL TO ORDER
Mayor Kevin McCann called the Regular Meeting of Monday, June 8, 2026 of the City Commission to order at
6:30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter
Springs, Florida 32708).
Roll Call:
Mayor Kevin McCann, present
Deputy Mayor Cade Resnick, present
Commissioner Paul Diaz, present
Commissioner Victoria Bruce, present
Commissioner Sarah Baker, present
Commissioner Mark Caruso, present
City Manager Kevin Sweet, present
City Attorney Anthony Garganese, present
Interim City Clerk Tristin Tarrant, present
Pastor Kyle Stewart, Trinity Presbyterian Church, provided the invocation which was followed by the Pledge of
Allegiance.
Mayor McCann asked if there were any changes to the agenda. Commissioner Baker asked for Item 501. behind
Item 100. Commissioner Bruce requested Items 300, 301, and 303 on Consent be pulled for discussion. Deputy
Mayor Resnick requested Item 302 on Consent be pulled for discussion. Brief discussion on changes ensued.
Agenda was adopted with changes.
AWARDS AND PRESENTATIONS
100. City of Winter Springs Pavement Management Program
Director of Public Works and Utilities Clete Saunier introduced the city's pavement management program,
crediting Assistant Director Peter Crespi and Public Works Superintendent Kevin Monzer for nine months of data
collection and evaluation, and introduced Kevin Stone of Kimley Horn and Associates to deliver the formal
presentation.
Mr. Kevin Stone, Project Manager with Kimley Horn, provided a comprehensive overview of the city's pavement
network and the proposed 10-year Capital Improvement Program (CIP). He explained the Pavement Condition
Index (PCI) system, a data-driven, objective scoring that forms the basis for maintenance decisions. Discussion on
the availability of grants for this type of work ensued. City Manager Sweet affirmed that identifying grant
opportunities is a standard first step for all city projects. The commission asked for material to be made available,
so they are able to better respond to constituent inquiries.
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**Below is the order in which the agenda was heard**
REGULAR Item 501: Declaration to Recognize June as a Month of Respect, Inclusion and Community
Mayor McCann read the Declaration into the record. Mayor McCann offered a brief statement and emphasizing
that the document was intended to affirm the humanity of all residents without asking anyone to change their
personal beliefs. Deputy Mayor Resnick expressed support, citing the historical context of groups having to fight
to be heard and the presence of community residents who would find meaning in the declaration. Commissioner
Baker clarified that she had requested the item be brought as a declaration before the full Commission rather
than as a mayoral proclamation, because she believed it was something the Commission could collectively
support. Commissioner Diaz raised objection.
MOTION TO APPROVE THE DECLARATION AND HAVE BE READ [AND BECOME] PART OF THE RECORD. MOTION
BY COMMISSIONER BAKER. SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION.
Mayor McCann opened Public Input for the motion.
David Williamson, rep for the Central Florida Freethought Community spoke in strong support, emphasizing the
importance of visible community recognition for LGBTQ+ youth.
Art Gallo, Winter Springs expressed support for the declaration.
Sean Casseby, Winter Springs spoke in opposition, expressing concern about the long-term cultural trajectory of
such recognitions and urging caution.
Mayor McCann closed Public Input for the motion.
VOTE FOR THE MOTION ON THE FLOOR: BAKER (AYE); BRUCE (AYE); CARUSO (NAY); DIAZ (NAY); RESNICK (AYE)
MOTION CARRIED: 3-2.
INFORMATIONAL AGENDA
200. Not Used
No discussion.
PUBLIC INPUT
Mayor McCann opened Public Input.
Karen Meyer, Winter Springs thanked the city for the beautification of the medians on Tuscawilla Boulevard.
Gina Shafer, Winter Springs raised concerns about the proposed Lake Jessup boardwalk project and raised issues
regarding the condition of public restrooms at Trotwood and Central Winds Parks. Mrs. Shafer additionally
suggested the city considered hosting community engagement events such as a "coffee with the mayor" series and
brought to attention a sight-line safety concern.
Shelia Benton, Winter Springs addressed the anticipated impacts of the homestead property tax exemption
proposal on the city budget. Suggesting a public evening budget roundtable be held with a zero-based budgeting
review and clear communication to residents about essentials before any cuts or fee increases are made.
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Linda Freeburn, Winter Springs expressed support for the proposed property tax reduction. Mrs. Freeburn
expressed confidence that the budget process, including the pavement management program, would lead to
meaningful cost savings.
Mayor McCann closed Public Input.
CONSENT AGENDA
300) Engineering Design for Hurricane Police Safe Room (HMGP/HMGMP Funded)
Commissioner Bruce inquired about the process and factors for contractor selection. Finance Director Holly Queen
explained that the RFQ was issued under the CCNA statute, which prohibits price from being a primary evaluation
criterion. A selection committee scored proposals based on experience, qualifications, project staffing, proposed
solution, and references. The committee reviewed all submitted documents and conducted reference checks
before making its recommendation.
301) Lift Station SCADA Improvements Contract with Hydra Service
Commissioner Bruce additionally asked about the process and factors for contractor selected for the SCADA
project as well. City Manager Sweet explained that this was also a qualifications-based procurement under which
cost was not the primary criterion. Director Saunier stated that the selection committee determined that Hydra
Service's qualifications and proposed SCADA system were significantly better suited to the city's long-term
operational needs.
302) Sheoah Boulevard Water Main Replacement Project Engineering Services Amendment No. 1
Deputy Mayor Resnick requested an update and City Manager Sweet explained that this amendment expands the
scope of work for Carollo Engineering to include five additional street segments. City Manager Sweet confirmed
design is currently more than halfway to completion, with the 60% review meeting having occurred in late May.
Deputy Mayor Resnick confirmed that the road surface restoration on Sheoah would also be part of the overall
project scope.
303) Wetland Park Outfall Improvements at the Cross Seminole Trail and Michael Blake Boulevard - Change
Order No. 3
Deputy Mayor Resnick noted the change order resulting in a cost reduction. City Manager Sweet confirmed that
a project redesign after discussions with Seminole County, St. John's River Water Management District, and FDEP
eliminated the need for significant wetland mitigation, resulting in savings despite the modest additional design
costs.
304) Winter Springs Potable Water Tray Aerator Improvements Project Engineering Services
No discussion.
305) Michael Blake Blvd Reclaimed Water Main Extension – Construction Services
No discussion.
306) Specimen Tree Removal and Tree Mitigation: 1560 Winter Springs Blvd. East Water Reclamation Facility
Project Construction
No discussion.
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307) Approval of the Minutes: Monday, May 11, 2026 City Commission Regular Meeting
No discussion.
MOTION TO APPROVE CONSENT AGENDA AS PRESENTED. MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY
COMMISSIONER BAKER. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
MOTION CARRIED: 5-0.
PUBLIC HEARINGS AGENDA
400. The Learning Experience, SR 434/419 and Michael Blake Boulevard – Minor Final Engineering/Site Plan
Revisions and Waiver Revision related to Streetscape.
Senior Planner John Rabon presented the minor revisions to The Learning Experience. The modifications include
drainage adjustments, a revised sidewalk alignment from the playground to the parking lot, and a corresponding
adjustment to the streetscape waiver to align with the existing sidewalk configuration. Staff recommended
approval with the condition of all grass on the property be Bahia grass with no other drought-intolerant grasses.
Mayor McCann opened the Public Hearing for Item 400.
No one addressed the Commission
Mayor McCann closed the Public Hearing for Item 400.
MOTION TO APPROVE ITEM 400 AS PRESENTED [THE LEARNING EXPERIENCE]. MOTION BY DEPUTY MAYOR
RESNICK. SECONDED BY COMMISSIONER BRUCE. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
MOTION CARRIED: 5-0.
401. PNC Bank – Site/Final Engineering, Aesthetic Review, Waivers, Conditional Use Application, and
Development Agreement.
Senior Planner Rabon presented the PNC Bank (FEDP-2025-0021) by providing background, displaying the site
plan and elevations, and reviewing the waivers and conditional use application for the project. Staff recommended
Commission approval subject to the three (3) conditions; execution of a development agreement, all grass on the
property be Bahia grass, and directional signage to guide drivers through the one-way ATM drive aisle.
Commissioner Bruce asked for clarification regarding the two proposed waivers and staff responded in kind.
Mayor McCann opened the Public Hearing for Item 401.
Micheal Pinnell, Engineer of Record with Stonefield Engineering gave clarification on the setback compliance and
confirmed no objections to the proposed conditions.
Mayor McCann closed the Public Hearing for Item 401.
MOTION TO APPROVE ITEM 401 AS PRESENTED [FEDP-2025-0021 PNC BANK]. MOTION BY DEPUTY MAYOR
RESNICK. SECONDED BY COMMISSIONER BAKER. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
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MOTION CARRIED: 5-0.
402. Garcia Civil Contractors – Site/Final Engineering, Aesthetic Review, and Development Agreement.
Senior Planner Rabon opened the item for Garcia Civil Contractors (FEDP-2026-0023). The applicant proposed
demolishing an existing metal structure and replacing it with a larger metal office building. Parking lot
improvements and other site enhancements are also included. Staff recommended approval with three (3)
conditions; execution of a development agreement, all grass on the property be Bahia grass, and any additional
conditions from City reviewing departments or the Development Agreement shall be enforceable.
Mayor McCann opened the Public Hearing for Item 402.
Andrew McPhee, Architect of Record with Make Design Studios spoke and noting that the owner was eager to
establish operations in Winter Springs.
Mayor McCann closed the Public Hearing for Item 402.
MOTION TO APPROVE ITEM 402 [GARCIA CIVIL CONTRACTORS]. MOTION BY DEPUTY MAYOR RESNICK.
SECONDED BY COMMISSIONER CARUSO. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
MOTION CARRIED: 5-0.
403. Oviedo City Church Overflow Parking – Site and Final Engineering Plan and Development Agreement.
Senior Planning Rabon reported that the applicant requested a continuance to a date certain of July 13, 2026, to
resolve an issue involving an existing county right-of-way crossing and a culvert adjoining to the proposed parking
lot. Commissioner Bruce asked whether tree mitigation would be required given the presence of trees on the site.
Senior Planner Rabon confirmed that tree mitigation was not required in this particular case, and that the issue
would be reviewed thoroughly when the item returns. The Commission accepted the continuance without
objection.
404. 1221 Northern Way – Accessory Dwelling Unit (Conditional Use)
Senior Planner Jenale Garnett presented the Accessory Dwelling Unit (ADU) application for 1221 Northern Way
(CADU-2026-0002). The property survey, site plan, elevations, and floor plan were presented to the Commission.
Mrs. Garnett relayed the primary point of discussion from the Planning and Zoning meeting was the front-crossing
driveway and additional condition suggestion of a landscape buffer along the frontage. Staff’s recommendation
was approval of the Conditional Use ADU subject to the condition of an executed Declaration of Restrictions and
the Planning and Zoning recommended frontage hedge. The Commission asked for clarification on structure
visibility from the adjacent neighbors, code provisions on ADUs being detached from the main home and the
access driveway with the recommended buffer.
Mayor McCann opened the Public Hearing for Item 404.
Sean and Amy Cassidy, Winter Springs, the applicants gave further clarification of the reason for the ADU, the plan
for landscaping, and additionally expressed not wanting the required buffer to the commission.
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Mayor McCann closed the Public Hearing for Item 404.
MOTION TO APPROVE ITEM 404 [1221 NORTHERN WAY - ACCESSORY DWELLING UNIT] AS SUGGESTED [WITH
STAFF ONLY RECOMMENDATIONS]. MOTION BY COMMISSIONER CARUSO. SECONDED BY COMMISSIONER
BRUCE. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
MOTION CARRIED: 5-0.
405. Second Reading of Ordinance 2026-01: Updating the Stormwater Utility Rates
City Attorney Garganese read the ordinance title into the record. No additional discussion ensued.
Mayor McCann opened the Public Hearing for Item 405.
No one addressed the Commission
Mayor McCann closed the Public Hearing for Item 405.
MOTION TO APPROVE ITEM 405 AS PRESENTED [ORDINANCE 2026-01: UPDATING THE STORMWATER UTILITY
RATE]. MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER BAKER. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (NAY); DIAZ (NAY); RESNICK (AYE)
MOTION CARRIED: 3-2.
REGULAR AGENDA
500) Seminole County Interlocal Agreement Local Fuel Tax
City Manager Sweet presented the proposed Interlocal Agreement (ILA) with Seminole County regarding the
distribution of local option fuel tax proceeds, noting it was brought forward at the county's request and at the
direction of the Florida Department of Revenue to formalize the existing distribution arrangement. City Manager
Sweet highlighted that this ILA is different from the previously presented agreement. Under the current
agreement, the city gets to retain the full statutory share and authority over how those funds are spent in
accordance with applicable law. City Manager Sweet further clarified the additional five (5) cents is restricted to
capital improvements only. The Commission expressed appreciation to the county.
MOTION TO APPROVE ITEM 500 [SEMINOLE COUNTY INTERLOCAL AGREMENT LOCAL FUEL TAX]. MOTION BY
DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER BRUCE. DISCUSSION.
VOTE: BAKER (AYE); BRUCE (AYE); CARUSO (AYE); DIAZ (AYE); RESNICK (AYE)
MOTION CARRIED: 5-0.
502) New Business
Mayor McCann briefly addressed the property tax, noting the city will fully review, analyst, and have discussions
regarding how this will be addressed. Mayor McCann relayed his plan to hold a town hall at the Winter Springs
Sinor Center soon for residents and shared a graphic, from the front page of the Orlando Sentinel newspaper, of
the affected Central Florida municipalities by proportion of homesteaded properties.1
1 Attached to the end of these minutes.
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Commissioner Bruce asked for clarification on ownership and location regarding Eagle Nest Park from the previous
meeting. Operations Director Dunigan gave the clarification relaying it is a city-owned property and discussed the
location with the Commission.
REPORTS
600. City Manager Kevin A. Sweet
City Manager Kevin Sweet provided two updates for the Commission. First, he reported that the seven (7) city
managers of Seminole County are coordinating with the county manager to develop a cohesive, collaborative
communication strategy regarding the anticipated impacts of the proposed homestead property tax exemption.
City Manager Sweet emphasized that the intent is to present information to residents rather than to advocate for
a particular outcome. Second, City Manager Sweet reported on recent productive meeting with Verizon regarding
5G tower placement with Tuskawilla and that ongoing discussions are still taking place for alternative locates for
other tower installations.
601. City Attorney Anthony A. Garganese
No report.
602. Interim City Clerk Tristin Tarrant
Interim City Clerk Tarrant noted that the Commission's legislative policy committee appointments were due and
briefly reviewed the available committees with the Commission. Mayor McCann indicated he would remain on
the Taxation Committee; Deputy Mayor Resnick on Governmental Affairs; Commissioner Bruce on Natural
Resources and Public Works; Commissioner Baker on Development and Redevelopment. Commissioners Caruso
and Diaz did not commit to a committee at this time. Interim City Clerk Tarrant also announced that the first
meeting of the Charter Review Committee has been scheduled for June 18, 2026 at 5:30 PM, with the agenda to
be distributed that week.
603. Seat Four Commissioner/Deputy Mayor Cade Resnick
Deputy Mayor Resnick requested that staff assess the condition of medians on Shepherd Road between U.S. 17 -
92 and surrounding areas, noting overgrown grass and weeds. He announced a town hall meeting scheduled for
Monday, June 15, 2026 at 6:30 PM, in coordination with City Manager Sweet.
Deputy Mayor Resnick also reported attending the Kids' House gala and encouraged commissioners to visit the
facility, which serves child trauma victims in the region. He noted that his Rotary Club of Winter Springs chapter
had directed charitable funds to the Rescue Outreach Mission. Deputy Mayor Resnick closed with extended
remarks on the historical context of the homestead exemption movement and expressing confidence that the city
would navigate the fiscal challenge
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604. Seat Five Commissioner Mark Caruso
Commissioner Caruso raised concern regarding tree removal expenditures submitting records received through a
records request to the commission.2 He stated that the documents show gross sending in tree removals over a
seven-month period, conducted without an ISA-certified arborist on staff. Commissioner Caruso called for a stop
on further tree removals until the city either has a certified arborist on staff or engages a contractor with certified
arborist qualifications. The Commission agreed to add this as a formal agenda item for a future meeting to allow
staff to respond with full context. Mayor McCann acknowledged the concern while noting that some tree removals
are unavoidable in connection with approved capital projects such as the wastewater treatment facility expansion.
605. Mayor Kevin McCann
Mayor Kevin McCann noted his attendance at the Florida League of Cities leadership class, the Wesley Seth
Foundation barbecue, the ribbon cutting for a City lift station replacement, the American Flood Coalition
conference in Washington, D.C. and while in D.C. Mayor McCann got to meet with US Senators and House
members who were lobbying in support of the FEMA Act.
606. Seat One Commissioner Paul Diaz
No report.
607. Seat Two Commissioner Victoria Bruce
Commissioner Bruce relayed the selection of a contractor for the Tuscora Monument sign with lights from the
Tuscawilla Lighting and Beautification District Advisory Committee meeting she watched. Commissioner Bruce
expressed appreciation to City Manager Sweet for the work on 5G tower placement issues. Commissioner Bruce
reported joining a committee related to a Seminole County Sheriff's Office initiative called "Breaking Through,"
focused on a reported 400% increase in self-harm among youth.
608. Seat Three Commissioner Sarah Baker
Commissioner Sarah Baker reported attending the Winter Springs Firearms Safety Class, The Elected Officials
Reception during the Florida's Training for Emergency Management (FTEM) Symposium, and the Wesley Seth
Foundation barbecue events
PUBLIC INPUT
Mayor McCann opened Public Input.
Art Gallo, Winter Springs expressed support for resident-inclusive budget workshops and suggested staff prepare
both a baseline budget and a contingency budget reflecting significant revenue reductions, to help the Commission
and residents clearly understand the trade-offs involved.
Kyle Stewart, Winter Springs urged the Commission to treat the passage of the homestead exemption as a near-
certainty and to prepare accordingly.
Mayor McCann closed Public Input.
2 Attached to the end of these minutes.
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ADJOURNMENT
Mayor McCann adjourned the Regular City Commission meeting at 9:12 p.m.
RESPECTFULLY SUBMITTED:
____________________________________
TRISTIN TARRANT
INTERIM CITY CLERK
APPROVED:
_____________________________________
MAYOR KEVIN McCANN
NOTE: These Minutes were approved at the _______, 2026 City Commission Regular Meeting.
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PUBLIC HEARINGS AGENDA ITEM 400
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Oviedo City Church Overflow Parking - Site and Final Engineering Plan and Development
Agreement Public Hearing Postponement
SUMMARY
Public Hearing for the development project was originally scheduled for the June 8,
2026 City Commission Regular Meeting. Staff requested a postponement to allow the
applicant time to revise and resubmit plans incorporating items highlighted as a
condition of recommendation of approval by the Planning and Zoning Board (Local
Planning Agency) during the May 7, 2026 meeting. The applicant has since submitted
revised plans, however, there are engineering review comments that still need to be
resolved. Therefore, to extend reasonable time to the applicant, Staff is requesting a
second postponement of the Public Hearing to the August 24, 2026 City Commission
Regular Meeting.
FUNDING SOURCE
RECOMMENDATION
The Community Development Department recommends that the City Commission
approve a date certain postponement of the Public Hearing for Oviedo City Church
Overflow Parking project to August 24, 2026.
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REGULAR AGENDA ITEM 500
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Interview and Selection of the City Clerk
SUMMARY
Recruitment:
Following the resignation of City Clerk Christian Gowan on April 13, 2026, with his final
day of service on May 15, 2026, the City initiated a comprehensive recruitment process
beginning April 29, 2026. The position was advertised for 30 days across seven
professional platforms, including FACC, FCCMA, IIMC, the Florida League of Cities Job
Board, governmentjobs.com, LinkedIn, and Indeed, closing on May 29, 2026. This
recruitment effort generated 6,476 advertisement views, 3,140 click throughs to the job
posting, and 126 completed applications.
As part of the candidate evaluation process, of the 126 applicants, 11 candidates were
selected for further review and screening. The selection process demonstrated a clear
delineation between the full candidate pool and the individuals selected to move
forward. Only two (2) were identified that met our preferred job requirements: recent
and relevant experience; degrees; and professional certifications. Those two (2)
candidates were invited to an in-depth personal interview with the City Manager Kevin
Sweet, Director of Administrative Services and Operations Brian Dunigan, and HR
Manager Debra Love. These formal panel interviews were conducted on June 12, 2026.
Based on qualifications, experience, and alignment with the needs of the City of Winter
Springs, Erin O'Donnell, MMC, MPA, FCRM, has emerged as an exceptional candidate for
confirmation consideration by the Commission.
Candidate Overview:
Erin O'Donnell has nearly twenty years of experience within Florida municipal, district,
and school district government, with a professional background rooted in transparency,
statutory compliance, and high level administrative leadership.
Ms. O'Donnell previously served as City Clerk for the City of Altamonte Springs,
presiding over City Commission meetings, preparing agendas and minutes,
administering municipal elections, supervising departmental staff, codifying ordinances,
overseeing business tax licensing, and coordinating multiple citizen advisory boards. She
also served as the City's designated Records Management Liaison Officer and led the
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City's Records Management Team.
Ms. O'Donnell further served as Public Records Administrator for the Reedy Creek
Improvement District/Central Florida Tourism Oversight District, managing
approximately 1,300 annual public records requests, providing legislative guidance to
district leadership, administering district wide records policies, and leading a major
digital conversion project involving more than 500 boxes of paper and microfiche
materials.
Most recently, Ms. O'Donnell has served as Senior Manager of Records Management for
Orange County Public Schools, where she supervises staff, manages district wide public
records operations, coordinates ECM implementation, and provides records training and
compliance guidance to administrators across the district.
Ms. O'Donnell's early public service roles with the City of Orlando and Town of Cutler
Bay demonstrate a long standing commitment to records administration, council
support, program development, and community facing municipal services.
Ms. O'Donnell holds the Master Municipal Clerk (MMC) designation, is a Florida
Certified Records Manager (FCRM), and earned a Master of Public Administration from
FIU and Bachelor of Political Science from UCF. Her professional involvement includes
IIMC, FACC (with service on its Resolutions and Legislative Committees), FL Records
Management Association (FRMA), and ARMA International. She has been a Seminole
County resident for more than 14 years and brings a strong understanding of the
community's values and expectations.
FUNDING SOURCE
RECOMMENDATION
Based on her extensive municipal experience, proven leadership, and strong alignment
with the operational needs of the City Clerk’s Office, I recommend that the City
Commission advance Erin O’Donnell for final consideration and appointment as the next
City Clerk of Winter Springs.
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ERIN O’DONNELL, MMC, MPA, FCRM
5/6/26
City of Winter Springs-Human Resources
1126 East State Road 434
Winter Springs, FL 32708
Dear Hiring Committee,
I am pleased to submit my application for the position of City Clerk with the City of Winter Springs. With a
strong foundation in municipal governance and a deep commitment to the City Clerk profession, I bring the
qualifications, experience, and perspective necessary to serve your community with integrity and
excellence.
Throughout my career, I have worn many hats in public service, most notably serving as City Clerk for the
City of Altamonte Springs. This role provided me with firsthand knowledge of the duties, demands, and
importance of the office, as well as a strong connection to the culture and values of Seminole County, where
I have been a resident for over 14 years. My background reflects not only technical expertise but also a
leadership style grounded in transparency, responsiveness, and collaboration.
I hold a Master Municipal Clerk (MMC) designation and maintain active membership in both the
International Institute of Municipal Clerks (IIMC) and the Florida Association of City Clerks (FACC). I also
hold certification as a Florida Certified Records Manager (FCRM) and remain engaged in professional
development through conferences and seminars with ARMA and the Florida Records Management
Association (FRMA). These affiliations reflect my commitment to remaining at the forefront of best
practices in records management, public transparency, and municipal operations.
I am excited about the opportunity to bring my experience and dedication back to a role I value deeply.
Thank you for considering my application. I would welcome the chance to speak with you further about
how my background aligns with the goals of the City of Winter Springs.
Sincerely,
Erin O’Donnell, MMC, MPA, FCRM
Re: City Clerk
Job Number: 202500078
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ERIN O’DONNELL, MMC, MPA, FCRM
Accomplished Public Records Administrator and former City Clerk approaching 20 years of experience in
Florida government agencies including Municipalities, Special Districts, and School Districts
Certified Master Municipal Clerk (MMC) • Florida Certified Records Manager (FCRM)
Core Competencies: Public Records Administration • Municipal Elections • Florida Statutes & Sunshine Law • Agenda
Preparation • Board & Council Support • Legal Documentation • Policy & Legislative Analysis • Records Retention •
Business Tax Licensing • ECM Implementation • Digital Transformation Projects • Interagency Coordination • Public
Engagement • Leadership & Management
Proficiencies: Microsoft Office Suite • Adobe Professional • Enterprise Content Managers (OnBase, Laserfiche) • Records
Requests Software (GovQA, NextRequest) • Microfiche • Aperture Cards • Physical Records Storage
professional EXPERIENCE
2025-PRESENT: ORANGE COUNTY PUBLIC SCHOOLS, Orlando, FL
SENIOR MANAGER, RECORDS MANAGEMENT
• Directly supervise staff and manage all incoming public records requests submitted for District
• Support the Senior Administrator in developing strategies and initiatives for the District and department
• Provide guidance, training, and information to principals and directors on records creation, storage, maintenance,
production/inspection, retention, and disposal requirements
• Coordinate the implementation and use of records management projects, including the installation, training, and
troubleshooting of content management solutions across various schools and departments
• Provide leadership to assigned staff through mentoring, coaching, and effective communication of work priorities
as established by the learning communities and district administrative offices
2017-2024: REEDY CREEK IMPROVEMENT DISTRICT (RCID)/CENTRAL FLORIDA TOURISM OVERSIGHT DISTRICT (CFTOD),
Lake Buena Vista, FL
PUBLIC RECORDS ADMINISTRATOR
• Served as the District's designated Records Management Liaison (RMLO) and managed all Public Record Requests
in accordance with the Florida Public Records Law, Ch. 119 of Florida Statutes (Approx. 1300 requests/year)
• Administered the Records and Information Management Policies & Procedures for the District
• Maintained the District’s physical records inventory and reviewed the administration of ECM Solution (OnBase)
o Project Highlight: Led conversion project of over 500 boxes from paper and fiche to digital
• Provided guidance to leadership regarding Public Records Laws and upcoming legislation
• Conducted monthly public records awareness training for new hires and led District-wide annual training on
Records Management
• Attended Board of Supervisors meetings to assist with District Clerk functions or Media activities as needed
CITY CLERK-CITY OF BAY LAKE & LAKE BUENA VISTA (JULY 2023-JANUARY 2024)
Position served concurrently under Interlocal Agreement to provide administrative services between the Cities and District Staff
• Prepared materials for all City Council Meetings including agendas, minutes, and legal advertisements
• Aided with legal documentation and annual budget preparations
• Served as the City’s Qualifying Officer for all City elections
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2016-2017: CITY OF ORLANDO, Orlando, FL
RECORDS SPECIALIST
• Coordinates public records requests including logging, tracking, researching, routing for responsive records, and
responding in a timely manner. Along with Records and Archives Team, handled volume of over 4,600 public
records requests for calendar year 2016
• Responsible for identifying, checking records, labeling, and updating documents in the City’s Records & Archives
• Assisted the City Clerk and Deputy City Clerk with special projects of an advanced nature as needed concerning
the City Clerk Department
2011-2016: CITY OF ALTAMONTE SPRINGS, Altamonte Springs, FL
CITY CLERK
• Presided all City Commission Meetings, Workshops, and Public Hearings; prepared minutes and documentation
for including City Ordinances, Resolutions, Easements, Interlocal Agreements, Legal Advertisements, and other
legal documents for recording with the County Clerk of Courts
• Designated Records Management Liaison (RMLO), responsible for processing all records requests, maintaining city
records, and orchestrating the City’s Records Management Team
• Served as the City’s Qualifying Officer for all elections
• Department Director senior leader team responsibilities, including directly supervising a Deputy City Clerk, three
administrative staff members, and preparing departmental budgets
• Administered the publication and codification of the City’s Code of Ordinances
• Managed the City’s Business Tax Receipts Department and issued all City Business Tax Receipts (approx. 5,500
businesses and 9,000 licenses)
• Issued and authorized Commercial Solid Waste Franchise Agreements, Telecommunications Registrations, and
permits for various special events, sound amplification, and soliciting
• Facilitated and organized local citizen boards such as Code Enforcement, Redistricting, and Charter Review with
clerical assistance on the other citizen boards
2007-2011: TOWN OF CUTLER BAY, Cutler Bay, FL
ASSISTANT TO THE TOWN CLERK (2008-2011)
OTHER JOBS HELD: INTERIM TOWN CLERK (AUGUST-OCTOBER 2010), CUSTOMER SERVICE REPRESENTATIVE (2007-2008)
• Provided administrative support to the Town Clerk and attended all Town Council Meetings, Workshops, Hearings,
and Groundbreaking Ceremonies, including preparation and assistance of minutes and documentation for Town
records.
• Supervised Town Committees and provided travel coordination for members of the Town Council
• Initiated the Records Management Program within the Town and supervised all department liaisons
• Performed lien searches for title agencies within the South Miami-Dade area generating more than $50,000 in
revenue for our department in FY 09-10
• Aided in all ITB/RFQ/RFP procedures including administrating final contract executions and bid tabulations
• Authored the Town’s internal newsletter, The Clerk’s Quill
• Conducted daily monetary transactions for Building, Town Clerk, Community Development, and Finance
Departments
2006-2020: THE WALT DISNEY COMPANY, Lake Buena Vista, FL
CHARACTER PERFORMER- WALT DISNEY WORLD RESORT
• Performed in various roles throughout all four theme parks and resort hotels
• Provided customer service for guests with concerns and information retrieval
• Performed clerical duties if needed
73
EDUCATION AND CERTIFICATIONS
MASTER MUNICIPAL CLERK (MMC) MASTER OF PUBLIC ADMINISTRATION
International Institute of Municipal Clerks (IIMC) Florida International University, Miami, FL
FLORIDA CERTIFIED RECORDS MANAGER (FCRM) BACHELOR OF POLITICAL SCIENCE
Florida Records Management Association (FRMA) University of Central Florida, Orlando, FL
FLORIDA PUBLIC NOTARY
PROFESSIONAL ASSOCIATIONS AND AFFILIATIONS
FLORIDA ASSOCIATION OF CITY CLERKS (FACC)
• Resolutions Committee Member 2016, 2018
• Legislative Committee Member 2019-2022
INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS (IIMC)
FLORIDA RECORDS MANAGEMENT ASSOCIATION (FRMA)
ARMA INTERNATIONAL-ORLANDO CHAPTER
74
REGULAR AGENDA ITEM 501
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Budget Overview and Proposed Operating Millage Rate for Fiscal Year 2026-2027
SUMMARY
Staff requests the City Commission receive the Fiscal Year 2027 Budget Overview and
consider approval of Resolution 2026-08 regarding the information to be communicated
to the Property Appraiser on the DR-420 forms which sets the proposed Operating
Millage Rate, establishes the Rolled-Back Rate; and sets the date, time and place for the
Public Hearing to consider the Proposed Millage Rate and Tentative Budget.
The FY 2026-2027 Proposed Budget as transmitted by the City Manager on July 1, 2026
incorporated an Operating Millage Rate of 2.6200. Gross taxable value from the
Property Appraiser (inclusive of new construction and annexations) as reflected on the
DR-420 is $4,152,942,725 which is 4.53% more than the DR-403 valuation of FY 2025-
2026.
Operating Millage Rate FY 25/26 FY26/27 Change
2.6200 2.6200 0.00%
The resolution also establishes the Rolled-Back Millage Rate at 2.5160 mills calculated
on form DR-420. The Rolled-back Millage Rate is that rate which produces the same
amount of taxes as levied in the prior year when calculated against the current year’s
tax base exclusive of new construction. The Proposed Operating Millage Rate of 2.6200
is 4.13% more than the calculated Rolled-back Millage Rate. The Resolution sets the
date, time, and place of the Public Hearing to consider the Proposed Millage Rate and
Tentative Budget – September 14, 2026 at 6:30PM at 1126 East State Road 434, Winter
Springs Florida (Commission Chambers). The meeting time cannot change once it has
been reported as such on the DR-420.
For reference the electronic version of the budget can be found on the City Website at:
https://www.winterspringsfl.org/finance/page/annual-budget-reports
FUNDING SOURCE
RECOMMENDATION
Staff recommends the City Commission adopt Resolution 2026-08 setting the Proposed
Operating Millage Rate at 2.6200 mills and establishing the Rolled Back Millage Rate at
75
2.5160 mills. Additionally, staff recommends the City Commission establish the date,
time, and place for a Public Hearing regarding the Proposed Millage Rate and Tentative
Budget as September 13, 2026 at 6:30 PM at 1126 East State Road 434, Winter Springs,
Florida.
76
City of Winter Springs
Resolution No. 2026-08
Page 1 of 2
RESOLUTION NO. 2026-08
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
WINTER SPRINGS, FLORIDA, ESTABLISHING THE ROLLED-BACK
RATE; COMPUTING A PROPOSED MILLAGE RATE (CAP); AND
SETTING THE DATE, TIME AND PLACE OF A PUBLIC HEARING TO
CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE
BUDGET FOR FISCAL YEAR 2026-2027; PROVIDING FOR REPEAL OF
PRIOR INCONSISTENT RESOLUTIONS; SEVERABILITY; AND AN
EFFECTIVE DATE.
WHEREAS, Florida Statute 200.065 (2) (a) 1 expressly provides that municipalities shall
compute a proposed millage rate; and
WHEREAS, Florida Statute 200.065 (2) (b) requires that within 35 days of certification of
value, each taxing authority shall advise the property appraiser of its proposed millage rate, of its
rolled-back rate, and of the date, time, and place at which a public hearing will be held to consider the
proposed millage rate and the tentative budget; and
WHEREAS, Florida Statute 200.065 (2) (c) further requires that within 80 days of certification
of value, but not earlier than 65 days after certification, the governing body of each taxing authority
shall hold a public hearing on the tentative budget and proposed millage rate; and
WHEREAS, the City Commission of the City of Winter Springs deems that this Resolution is
in the best interest of the public health, safety, and welfare of the citizens of Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and correct and
are hereby fully incorporated by this reference.
Section 2. Proposed Millage Rate. The proposed operating millage rate for the City of Winter
Springs, Florida for the Fiscal Year 2026-2027 is set at 2.6200 mills which is 4.13% greater than
the computed aggregate rolled-back rate of 2.5160 mills.
Section 3. Public Hearing. A public hearing shall be held in the City Commission Chambers
located at City Hall, 1126 East State Road 434, Winter Springs, Florida, on September 14, 2026 at
6:30 P.M. to consider the adoption of the proposed millage rate and the tentative budget for Fiscal
Year 2026-2027.
Section 4. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
77
City of Winter Springs
Resolution No. 2026-08
Page 2 of 2
Section 5. Severability. If any section, subsection, sentence, clause, phrase, word, or portion
of this Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision and
such holding shall not affect the validity of the remaining portion hereto.
Section 6. Effective Date. This Resolution shall become effective immediately upon
adoption by the City Commission of the City of Winter Springs, Florida.
RESOLVED by the City Commission of the City of Winter Springs, Florida in a
regular Commission meeting assembled on the 13th day of July, 2026.
Kevin McCann, Mayor
ATTEST:
Tristin Tarrant, Interim City Clerk
Approved as to legal form and sufficiency for
the City of Winer Springs only:
Anthony A. Garganese, City Attorney
78
REGULAR AGENDA ITEM 502
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Designation of Voting Delegate for the 2026 Florida League of Cities Annual
Conference
SUMMARY
The Florida League of Cities Annual Conference is scheduled to be held at the Signia
by Hilton Diplomat Beach Resort in Hollywood, Florida, from August 13-15, 2026. A
formal request from the Florida League of Cities has been received requesting that
each member municipality designate a City representative as their "Voting Delegate"
for the Florida League of Cities Annual Conference.
FUNDING SOURCE
RECOMMENDATION
Staff recommends the City Commission approve a Voting Delegate for the August
2026 Florida League of Cities Annual Conference and authorize the City Manager to
execute appropriate documents.
79
To: Key Official
From: Eryn Alcorn, Florida League of Cities
Date: June 18, 2026
Subject: 2026 Annual Conference Voting Delegate Information
The Florida League of Cities Annual Conference will be held at the Diplomat Beach Resort
in Hollywood, Florida, from August 13-15, 2026. This conference will provide valuable
educational opportunities to help Florida’s municipal officials serve their citizenry more
effectively.
We ask that each member municipality sending delegates to the Annual Conference
designate one elected official to serve as its Voting Delegate and cast the
municipality’s votes at the Annual Business Meeting which will be held on Saturday,
August 15, 2026. The Voting Delegate designated by each municipality will vote on all
official business matters brought before the League membership and requiring a vote
during the Business Meeting. Matters such as the election of League leadership, adoption
of resolutions and any other official business matters affecting the League may be voted
on during the Business Meeting.
In accordance with the League’s by-laws, the number of votes allocated to each
municipality is determined based upon population. The League will use the latest Florida
Estimates of Population as published by the University of Florida, Bureau of Economic
and Business Research.
Annual Conference registration materials were sent to each municipality via the League's
e-newsletter and are available online at flcities.com.
If you have any questions about voting delegates, please email ealcorn@flcities.com.
Voting delegate forms must be received by the League no later than July 31, 2026.
Attachments: Form Designating Voting Delegate
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2 of 2
2026 Annual Conference
Florida League of Cities, Inc.
August 13-15, 2026
Hollywood, Florida
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities designate one of its elected officials to cast the
municipality’s votes at the Annual Business Meeting. League By-Laws require each
municipality to select one person to serve as the municipality's Voting Delegate.
Municipalities do not need to adopt a resolution to designate a voting delegate. Instead,
please fill out this form and return it to the League office so that your voting delegate
may be properly identified. Voting delegate forms must be received by the League no
later than July 31, 2026.
Designation of Voting Delegate
Name of Voting Delegate: __________________________________________________
Title: ___________________________________________________________________
Delegate Email: __________________________________________________________
Municipality of: __________________________________________________________
AUTHORIZED BY:
______________________________________________
Name
______________________________________________
Title
Return this form to:
Eryn Alcorn
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
Email: ealcorn@flcities.com
81
REGULAR AGENDA ITEM 503
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
Matters Related to Boards and Committees
SUMMARY
The City Clerk Department wishes to inform the City Commission of the following
vacancies:
CURRENT VACANCIES:
Code Enforcement Board
Seat Three: Term Expires July 31, 2027 (open to the full Commission)*
At-Large: Term Expires July 31, 2026
Planning and Zoning Board/Local Planning Agency
Seat Two: Term Expires July 31, 2026
Tuscawilla Lighting and Beautification District Advisory Committee
Seat One: Term Expires July 31, 2026
Seat Three: Term Expires July 31, 2026
Seat Five: Term Expires July 31, 2026
Oak Forest Wall and Beautification District Advisory Committee
Seat Two: Expires August 31, 2026
Seat Four: Expires August 31, 2026
*Per Section 2-41(e) of the City Code, "If any commissioner fails to appoint a member
within thirty (30) days after a vacancy occurs or a term expires, that seat shall be filled
by a majority vote of the commission."
FUNDING SOURCE
RECOMMENDATION
Staff requests the City Commission consider filling existing vacancies on the Code
Enforcement Board, Planning and Zoning and Tuscawilla Lighting and Beautification
District Advisory Committee.
82
REGULAR AGENDA ITEM 504
CITY COMMISSION AGENDA | JULY 13, 2026 REGULAR MEETING
TITLE
New Business
SUMMARY
P ursuant to S ec 2-27 (c)(2) of the City C ode, "U nless otherwise determined by the city
commission, each regular agenda shall include a new business sec"on, placed in the
order on the agenda approved by the city commission, which provides the mayor, any
city commissioner, city manager or city attorney an opportunity to briefly introduce new
issues not on the agenda solely for the purpose of reques"ng that the city commission
direct the city manager to further evaluate and prepare the item for placement on a
future agenda as a commission- directed item. T he new business sec"on shall not be
used to present items requiring prior public no"ce or hearing, for reports allowed under
subsec"on (m), or be used as a subs"tute for "mely placing items on the agenda prior
to the agenda packet being distributed or as an add-on item as required by subsec"on
(b). T he city commission will not take final ac"on on any new business item other than
deciding whether the item should be placed on a future agenda.
Persons introducing new business items are encouraged to provide background
informa"on regarding the item prior to or at the mee"ng in the same manner as
permitted for reports under subsection (m)(4)."
FUNDING SOURCE
RECOMMENDATION
83