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HomeMy WebLinkAbout2026 05 07 Planning and ZoningLPA Regular Meeting Minutes PLANNING AND ZONING BOARD/ LOCAL PLANNING AGENCY REGULAR MEETING MINUTES MAY 7, 2026 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Board Member Kok Wan Mah called the Thursday, May 7, 2026, Planning and Zoning Board/Local Planning Agency Regular Meeting to Order at 5:30 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708.) Roll Call: Chairperson Kok Wan Mah, present Vice-Chairperson Michael Ferrante, absent Board Member Louie Hilal, present Board Member Rachel Hood, present Board Member David Mahnken, present Assistant City Attorney Kristin Eick, present Interim City Clerk Tristin Tarrant, present Also present: Mr. John Rabon, Senior Planner, Community Development Department Ms. Jenale Garnett, Senior Planner, Community Development Department Ms. Terrilyn Rolle, Director, Community Development Department A moment of silence was held, followed by the Pledge of Allegiance. Chairperson Mah asked if there were any changes to the agenda. Staff relayed that Public Hearing item 405 was requested to be pulled from the agenda by the applicant until further notice. AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Mah opened Public Input. No one addressed the Board. Chairperson Mah closed Public Input CITY OF WINTER SPRINGS, FLORIDA PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MINUTES – MAY 7, 2026 PAGE 2 OF 6 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 2 O F 6 CONSENT AGENDA 300) Approval of the Thursday, March 5, 2026 Planning and Zoning Board/Local Planning Agency Regular Meeting Minutes. MOTION TO APPROVE ITEM 300 APPROVAL OF THE THURSDAY, MARCH 5, 2026 PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MINUTES. MOTION BY BOARD MEMBER HILAL. SECONDED BY BOARD MEMBER HOOD. DISCUSSION. VOTE: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0. PUBLIC HEARINGS AGENDA 400) The Learning Experience, SR 434/419 and Michael Blake Boulevard – Minor Revisions and Waiver Revision. Senior Planner Rabon opened and gave the staff presentation of the revisions for Learning Experience site plan (FEDP-2024-0010) providing background information, a site plan overview, and staff recommendation of approval with one (1) listed proposed condition that all grass on the property shall be Bahia grass. Senior Planner Rabon opened the fioor for questions. Chairperson Mah asked if the applicant had a presentation for the Board. It was relayed to applicant was not present at the meeting. Assistant City Attorney Eick gave clarification of the sidewalk and streetscape waiver that it is a modification of the previously approved waiver for the applicant to keep to existing five-foot sidewalk. Chairperson Mah asked the width of the sidewalk for adjacent properties and staff relayed they are also five-foot. The waiver was to alignment the proposed sidewalk in with the adjacent properties. Chairperson Mah opened the Public Hearing for Item 400. No one addressed the Board. Chairperson Mah closed the Public Hearing for Item 400. MOTION TO APPROVE FEDP-2024-0010 AND WAIV-2025-0021 WITH THE FOLLOWING CONDITION THAT ALL GRASS ON THE PROPERTY SHALL BE BAHIA GRASS. NO ST. AUGUSTINE GRASS OR GRASS TYPES WITH LOW DROUGHT TOLERANCE SHALL BE PERMITTED. MOTION BY BOARD MEMBER HOOD. SECONDED BY BOARD MEMBER HILAL. DISCUSSION. VOTE: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0. 401) PNC Bank – Site/Final Engineering, Aesthetic Review, Waivers, Conditional Use Application, and Development Agreement. Senior Planner Rabon presented the application for a PNC Bank branch (FEDP-2025-0021) which included background information, a site plan overview, elevations and staff recommendation of approval of the site plan, aesthetic review, waivers, conditional use application, and development agreement with four (4) listed conditions for the proposed CITY OF WINTER SPRINGS, FLORIDA PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MINUTES – MAY 7, 2026 PAGE 3 OF 6 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 3 O F 6 project. Project representatives were present for questions and comments. Mr. Mike Panel with Stonefield Engineering and Design relayed the applicant is in agreeance with the proposed conditions and wanted to highlight the reason for the setback waiver is because of the a-typical frontage on State Road 434. Discussion regarding the flow of traffic, appropriate signage for the one-way traffic flow and amount of parking spaces ensued. Mr. Panel responded there would be appropriate signage for traffic flow posted on site. Chairperson Mah expressed the opinion of lessening the number of parking spaces due to low foot traffic at physical locations for banks and gave the suggestion of adding a landscape buffer fronting State Road 434. Chairperson Mah opened the Public Hearing for Item 401. No one addressed the Board. Chairperson Mah closed the Public Hearing for Item 401. MOTION TO APPROVE FEDP-2025-0021 THE SITE/FINAL ENGINEERING, AESTHETIC REVIEW, WAIVERS, CONDITIONAL USE APPLICATION, AND DEVELOPMENT AGREEMENT, SUBJECT TO THE FOLLOWING CONDITIONS OF APPROVAL. 1. EXECUTION OF THE DEVELOPMENT AGREEMENT. 2. CONSTRUCTION ON THE SITE SHALL NOT BEGAN UNTIL THE SITE PREPARATION WORK IS SUBSTANTIALLY COMPLETE. 3. ALL GRASS ON THE PROPERTY SHALL BE BAHIA GRASS. NO ST. AUGUSTINE GRASS OR GRASS TYPES WITH LOW DROUGHT TOLERANCE SHALL BE PERMITTED. 4. ECONOMIC IMPACT ANALYSIS IS REQUIRED BEFORE CITY COMMISSION PUBLIC HEARING. MOTION BY BOARD MEMBER MAHNKEN. SECONDED BY BOARD MEMBER HOOD. DISCUSSION. VOTE: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0. 402) Garcia Civil Contractors – Site/Final Engineering, Aesthetic Review, and Development Agreement. Senior Planner Rabon opened and presented the application for Garcia Civil Contractors (FEDP-2026-0023) including background information, a site plan overview, elevations of the project and the staff recommendation of approval of the Site/Final Engineering, Aesthetic Review, and Development Agreement, with the three (3) proposed conditions. Mr. Andrew MacPhee, Make Design Studios, Architect of Record, Orlando, Florida addressed the board relaying the applicants’ hope for approval to the Commission and the straightforward nature of the project. Clarification was sought regarding the third proposed condition, and staff replied it was just a provision if there were any changes made before city commission it would be reviewed first. Chairperson Mah opened the Public Hearing for Item 402. No one addressed the Board. Chairperson Mah closed the Public Hearing for Item 402. MOTION TO APPROVE ITEM 402 FEDP-2026-0023 GARCIA CIVIL CONTRACTORS THE SITE/FINAL ENGINEERING, AESTHETIC REVIEW, AND DEVELOPMENT AGREEMENT BASED OFF THE PROPOSED CONDITIONS OF EXECUTION OF THE DEVELOPMENT AGREEMENT, ALL GRASS ON THE PROPERTY SHALL BE BAHIA GRASS. NO ST. AUGUSTINE GRASS OR CITY OF WINTER SPRINGS, FLORIDA PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MINUTES – MAY 7, 2026 PAGE 4 OF 6 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 4 O F 6 GRASS TYPES WITH LOW DROUGHT TOLERANCE SHALL BE PERMITTED, ANY ADDITIONAL CONDITIONS FROM CITY REVIEWING DEPARTMENTS OR THE DEVELOPMENT AGREEMENT SHALL BE ENFORCEABLE. MOTION BY BOARD MEMBER HILAL. SECONDED BY BOARD MEMBER HOOD. DISCUSSION. VOTE: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0. 403) Oviedo City Church Overflow Parking – Site and Final Engineering Plan and Development Agreement Senior Planer Rabon presented the application for FEDP-2025-0020 Oviedo City Church Overflow Parking providing background information, a site plan overview, and staff recommendation of approval with the three (3) proposed conditions. Board Member Mahnken asked for clarification on the need for a stormwater plan since the property will be designed with pervious surface. Mr. Ron Thomas, a church member and representative, spoke to the questions raised relaying the stormwater plan is required due to the presence of the vehicles as well as given site conditions and the proximity to a low-lying area. Discussion regarding the ownership of the right-of-way next to the proposed project. Senior Planner Rabon relayed conditions within the development agreement that limit access and usage of the property outside of the necessary overflow parking and recreation. Assistant City Attorney Eick recommended the Board add a condition requiring resolution of the easement crossing prior to execution of the development agreement. Chairperson Mah opened the Public Hearing for Item 403. No one addressed the Board. Chairperson Mah closed the Public Hearing for Item 403. MOTION TO APPROVE FEDP-2025-0020 [OVIEDO CITY CHURCH PARKING] WITH THE FOLLOWING CONDITION THAT 1. EXECUTION OF THE DEVELOPMENT AGREEMENT INLCUDING THE EIGHT (8) CONDITIONS SPECIFIED WITHIN THE DEVELOPMENT AGREEMENT. 2. ALL GRASS ON THE PROPERTY SHALL BE BAHIA GRASS. NO ST. AUGUSTINE GRASS OR GRASS TYPES WITH LOW DROUGHT TOLERANCE SHALL BE PERMITTED. 3. ANY ADDITIONAL CONDITIONS FROM CITY REVIEWING DEPARTMENTS OR THE DEVELOPMENT AGREEMENT SHALL BE ENFORCEABLE. AS WELL AS CONDITIONS DISCUSSED INCLUDING CONFIRMATION OF THE CROSSING OF THE EASMENT BE RESOLVED PRIOR TO THE EXECUTION OF THE DEVELOPMENT AGREEMENT AND THAT THE LOT SHOULD NOT BE USED FOR PAID LONG TERM OR SHORT-TERM PARKING PER CITY CODE. MOTION BY BOARD MEMBER HOOD. SECONDED BY BOARD MEMBER MAHNKEN. DISCUSSION. VOTE: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0. 404) 1221 Northern Way – Accessory Dwelling Unit (Conditional Use) Senior Planner Garnett opened and presented (CADU-2026-0002) Conditional Use Accessory Dwelling Unit (ADU) at 1221 Northern Way, located within the Tuscawilla Unit 13 PUD . The presentation provided background information, and showed a site survey, plans, elevations CITY OF WINTER SPRINGS, FLORIDA PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MINUTES – MAY 7, 2026 PAGE 5 OF 6 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 5 O F 6 and fioor plan for the proposed ADU. Senior Planner Garnett relayed staff recommended approval of the conditional use Adu with one (1) proposed condition, execution of the Declaration of Restrictions. Senior Planner Garnett also brought to the Board attention one objection letter staff received prior to the hearing that was included in the agenda. Owners and applicants, Amy and Sean Cassidy, Winter Springs were present for questions. Mrs. Amy Cassidy provided the ADU is intended for her elderly mother and that all aspects of the project met the Winter Springs City Code. Discussion and clariflcation were established regarding placement within the lot, city code compliance, and setbacks for the ADU. Chairperson Mah opened the Public Hearing for Item 404. Rob Bushey, Winter Springs, expressed objection based on the location of the ADU not being compatible with the community and having the lot look subdivided. Mehrdad Tartibi, Winter Springs, also expressed opposition to the ADU due to the location and proposed construction of the driveway extending across the front yard. Chairperson Mah closed the Public Hearing for Item 404. Chairperson Mah asked the applicant to share the reasoning for the chosen placement of the proposed ADU. Mrs. Cassidy responded that the placement was chosen to avoid the wooded rear of the property, preserve mature trees, and provide practical separation from the main household. Board member Mahnken suggested the Board possibly included a condition or recommend either fencing or landscape buffer between the ADU and sidewalk. The applicants indicated their intention to install landscaping and hedging along the street frontage. Senior Planner Garnett conflrmed that placement in the rear of the lot was not feasible due to the existing pool enclosure occupying the rear setback area. MOTION TO APPROVE CADU-2026-0002 PROPOSED ACCESSORY DWELLING UNIT (ADU), THAT IS ANCILLARY TO THE PRINCIPAL DWELLING, CONFORMS TO ALL APPLICABLE STANDARDS, AND MEETS MINIMUM CODE REQUIREMENTS WITH THE FOLLOWING CONDITIONS. 1. EXECUTION OF THE DECLARATION OF RESTRICTIONS. MOTION BY BOARD MEMBER MAHNKEN. SECONDED BY BOARD MEMBER HOOD. DISCUSSION. Brief discussion ensued on adding the condition to require a landscape buffer along the street frontage. Assistant City Attorney Eick relayed the original motion has been made and seconded and would need to be amended to include the condition if the Board wanted it included. Further clarification was given on the requirement of a Declaration of Restriction as well. Assistant City Attorney Eick relayed the restrictions to the Board. MOTION TO AMEND THE CURRENT MOTION ON THE FLOOR TO INCLUDE A LANDSCAPING BUFFER CONDITION [ALONG THE STREET FRONTAGE]. MOTION BY BOARD MEMBER HILAL. SECONDED BY CHAIRPERSON MAH. DISCUSSION. VOTE TO ACCEPT THE AMENDED MOTION: MAH (AYE); HOOD (AYE); MAHNKEN (AYE); HILAL (AYE) MOTION CARRIED 4-0.