Loading...
HomeMy WebLinkAbout2021 06 30 Auditor Selection Committeer Meeting Minutes AUDITOR SELECTION COMMITTEE REGULAR MEETING MINUTES JUNE 30, 2021 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Rob Elliott called the Wednesday, June 30, 2021 Auditor Selection Committee Regular Meeting to Order at 8:00 a.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708.) Roll Call: Chairperson Rob Elliott, present Committee Member Michael Blake, present Committee Member David Withee, present Assistant to the City Clerk Tristin Motter, present A moment of silence was held, followed by the Pledge of Allegiance. Chairperson Elliot asked if there were any changes to the agenda. It was noted that Carr Riggs & Ingram would not be present and McDirmit Davis would be moved up to the 9:45 am time slot followed by the rush the agenda moving in time slots. It was confirmed by Committee Member Blake that all were notified and agreed to the change. REGULAR AGENDA – PART I 8: 00AM Discussion among Auditor Selection Committee (Open to the public) Chairperson Elliott opened the discussion by presenting a color-coded analysis of the committee's preliminary scores from the prior meeting; expressing concern about calibration differences between committee members. He noted that his and Withe e's scores were fairly calibrated with each other, while Committee Member Blake's scoring pattern was significantly different. Chairperson Elliott wished the committee had taken more time to discuss scoring rationale at the previous meeting. Committee Member Blake acknowledged the point but affirmed that he felt the process had been fair relaying he had carefully reviewed all proposals and considered the city's history. He noted his experience with the city's finances and expressed comfort with where the process had landed. Committee Member Withee asked staff about cybersecurity auditing scope and whether external penetration testing was included in the audit scope. Staff confirmed that cybersecurity audits were not part of the financial statement audit scope. Chairperson Elliott clarified he wasn't questioning the process itself but wished for more discussion had been conducted. CITY OF WINTER SPRINGS, FLORIDA MINUTES AUDITOR SELECTION COMMITTEE REGULAR MEETING – JUNE 30, 2021 PAGE 2 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 2 O F 4 AWARDS AND PRESENTATIONS 100. Not Used INFORMATIONAL AGENDA 200. Not Used PUBLIC INPUT Chairperson Elliot opened Public Input. No one addressed the Board. Chairperson Elliot closed Public Input. Board Member Blake motioned to recess till 9:00 AM. Assistant Clerk Motter noted minutes since needed to be approved before the recess. Motion died due to lack of second. “I MOVE WE MOVE THE OTHER ITEMS OF THE AGENDA [THE CONSENT AGENDA] TO THE END OF THE MEETING.” MOTION BY BOARD MEMBER BLAKE. SECONDED BY BOARD MEMBER WHITEE. DISCUSSION VOTE: ELLIOTT (AYE); BLAKE (AYE); WHITTEE (AYE) MOTION CARRIED 3-0. “I MOVE TO RECESS UNTILL 9 O’CLOCK OR SHORTLY THERE AFTER.” MOTION BY BOARD MEMBER BLAKE. SECONDED BY CHAIRPERSON ELLIOTT. DISCUSSION. VOTE: ELLIOTT (AYE); BLAKE (AYE); WHITTEE (AYE) MOTION CARRIED 3-0. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA – PART II Closed Door Meeting - negotiations with vendors (including interviews) are exempt from 286.011 F.S. 9:00 AM Purvis Gray Presentation Interviews were conducted with the vendors. Mr. Ron Whiteside, Partner; Mr. Mark White, Second Partner; Mr. Michael Sandstrom, CPA Senior IT Risk Assurance Manager; and Mr. Pierce Logan, CPA Senior Auditor, were present for Purvis Gray. 9:45 AM Carr Riggs & Ingram Presentation **Interview not conducted. Carr Riggs & Ingram was unable to attend. This interview slot was not conducted. 9:45 AM McDirmit Davis Presentation CITY OF WINTER SPRINGS, FLORIDA MINUTES AUDITOR SELECTION COMMITTEE REGULAR MEETING – JUNE 30, 2021 PAGE 3 OF 4 P L A N N I N G A N D Z O N I N G B O A R D / L O C A L P L A N N I N G A G E N C Y R E G U L A R M E E T I N G | W E D N E S D A Y , | P A G E 3 O F 4 Interviews were conducted with the vendors. Mrs. Tammy Campbell, Partner; Mrs. Michelle Scorvello, Independent Quality Reviewer; Mr. Matthew Lee, Audit Manager; and Mrs. Rachel Karen, Mr. Carlos Dal Senior Auditor, were present for McDirmit Davis. “MOVE WE TAKE A TEN (10) MINUTE RECESS.” MOTION BY BOARD MEMBER BLAKE. SECONDED BY BOARD MEMBER WITHEE. DISCUSSION. NO OPPOSITION WAS GIVEN. **Meeting call back to order for the Public at 10:30 am. Below is the order in which the meeting was conducted PUBLIC INPUT Chairperson Elliot opened Public Input. No one addressed the Board. Chairperson Elliot closed Public Input CONSENT AGENDA 300) Approval of the Tuesday, May 18, 2021 Auditor Selection Committee Regular Meeting Minutes "MOVE FOR APPROVE.” MOTION BY BOARD MEMBER BLAKE. SECONDED BY BOARD MEMBER WHITEE. DISCUSSION. VOTE: ELLIOTT (AYE); BLAKE (AYE); WHITTEE (AYE) MOTION CARRIED 3-0. 301) Approval of the Wednesday, June 23, 2021 Auditor Selection Committee Regular Meeting Minutes "MOVE FOR APPROVE OF THE JUNE 23RD MINUTES.” MOTION BY BOARD MEMBER BLAKE. SECONDED BY BOARD MEMBER WHITEE. DISCUSSION. VOTE: ELLIOTT (AYE); BLAKE (AYE); WHITTEE (AYE) MOTION CARRIED 3-0. REGULAR AGENDA – PART III 10: 30AM Discussion among Auditor Selection Committee (Open to the public) Following the closed-door interviews, the Committee proceeded to complete individual scoring sheets for the two firms interviewed. Chairperson Elliott offered brief public observations, noting that Purvis Gray demonstrated a stronger command of IT and cybersecurity audit capabilities, assigned dedicated specialized personnel to that function, and independently identified a financial concern during their preliminary review of the City's statements that McDirmit Davis had not raised unprompted. The Committee independently completed and signed their final scoring sheets, which were tabulated by staff. The results ranked Purvis Gray first with a combined aggregate score of 292, and McDirmit Davis second with a combined aggregate score of 227. Staff confirmed that the Committee's findings would be presented as an agenda item at the July 12th City Commission meeting. Staff indicated a summary of the selection process would be included in the agenda item documentation.