The URL can be used to link to this page

Home My WebLink About2026 05 20 Oak Forest Regular Meeting AgendaOAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, MAY 20, 2026 - 6:30 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes: Wednesday, March 4, 2026 Oak Forest Wall and Beautification District Advisory Committee Special Meeting 2026 03 04 Oak Forest Special Meeting Minutes.pdf 301. Approval of the Minutes: Wednesday, November 19, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting 2025 11 19 Oak Forest Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity to refute or respond to the communications. REGULAR AGENDA 500. Fiscal Year to Date Expenditure Details Oak Forest 2025 - 2026.pdf 501. Budget 2027 Prep REPORTS PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City 2 Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Approval of the Minutes: Wednesday, March 4, 2026 Oak Forest Wall and Beautification District Advisory Committee Special Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Committee review and approve the Wednesday, March 4, 2026 Oak Forest Wall and Beautification District Advisory Committee Special Meeting minutes as presented. 4 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVIOSRY COMMITTEE SPECIAL MEETING MINUTES MARCH 4, 2026 Rescheduled from February 18, 2026 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER City Clerk Christian Gowan called to order the Wednesday, March 4, 2026, Oak Forest Wall and Beautification District Advisory Committee Special Meeting at 7:03 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dan Finley, present Vice-Chairperson Deborah Sears, present Committee Member Doug Atkins, present Committee Member Lisa Ely, present Committee Member Kimberly Nieves, present City Clerk Christian Gowan, present Also present: Ms. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautification Mr. Brian Dunigan, Director, Operations and Administrative Services City Clerk Gowan led the Pledge of Allegiance. REGULAR AGENDA – PART I 500) Election for Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 City Clerk Gowan opened nominations for Chairperson. COMMITTEE MEMBER ELY NOMINATED COMMITTEE MEMBER FINLEY. COMMITTEE MEMBER ATKINS SECONDED THE NOMINATION. THE NOMINATION WAS ACCEPETED. NO OTHER NOMINATIONS WERE MADE. MOTION PASSED WITH UNANIMOUS CONSENT. DAN FINLEY WAS ELECTED THE CHAIRPERSON 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – WEDNESDAY, MARCH 4, 2026 PAGE 2 of 4 501) Election for Vice-Chairperson of the Oak Forest Wall and Beautification District Advisory Committee for Calendar Year 2026 City Clerk Gowan opened the nominations for Vice-Chairperson. COMMITTEE MEMBER ATKINS NOMINATED COMMITTEE MEMBER SEARS. COMMITTEE MEMBER ELY SECONDED THE NOMINATION. THE NOMINATION WAS ACCEPTED. NO OTHER NOMINATIONS WERE MADE. MOTION PASSED WITH UNANIMOUS CONSENT. DEBORAH SEARS WAS ELECTED THE VICE-CHAIRPERSON AWARDS AND PRESENTATIONS 100) Not Used No discussion INFORMATIONAL AGENDA 200) Not Used No discussion PUBLIC INPUT Chairperson Finley opened “Public Input”. Andrew Borgalio, Representative of Bright Arbor, asked that the Committee reopen the proposals and allow their company to submit a proposal. Jamie Beaulieu, Representative of Nature’s Care, spoke against reopening the proposals and noted that it was an issue of fairness. Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Not Used PUBLIC HEARINGS AGENDA 400) Not Used No discussion 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – WEDNESDAY, MARCH 4, 2026 PAGE 3 of 4 REGULAR AGENDA – PART II 502) Oak Forest Entrance Landscaping Proposals Mr. Maddox briefly discussed the two submitted proposals from different contractors and noted that he was not in favor of reopening the proposal process. The Committee agreed not to reopen the process. Discussion followed on proposal details, contractor experience, and maintenance considerations. MOTION TO AWARD THE PROJECT TO NATURE’S CARE CONTINGENT ON AN EXTENSION OF PROPOSAL VALIDITY TO SIXTY (60) DAYS. MOTION BY COMMITTEE MEMBER ATKINS. SECONDED BY CHAIR FINLEY. VOTE: ATKINS (AYE); ELY (AYE); NIEVES (AYE); SEARS (AYE); FINLEY (AYE) MOTION CARRIED 5-0. 503) Fiscal Year to Date Expenditure Details Ms. Queen briefly presented the quarterly financial report through January 31, 2026. There was no further discussion. 504) Budget 2027 Prep Ms. Queen presented a comprehensive budget projection model for fiscal years 2026 -2031 and noted that this was a preliminary projection for future district finances. She further noted that small incremental increases to the special assessment may be needed in coming years to maintain reserve balances. Committee members asked that they be given time to review this information and further discuss at the next meeting. Ms. Queen noted that she would share this tool with the Committee and discuss it further at the next meeting. REPORTS Additional discussion included maintenance concerns along the wall, fertilization of aging hedges, removal of brush along Tuskawilla Road, and plans for city staff to remove vegetation from the back side of the wall to allow inspection and possible repairs. PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. ADJOURNMNET Chairperson Finley adjourned the Regular Meeting at 8:01 pm. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE SPECIAL MEETING – WEDNESDAY, MARCH 4, 2026 PAGE 4 of 4 RESPECTFULLY SUBMITTED: _____________________________________ CHRISTIAN D. GOWAN, MPA, CMC CITY CLERK NOTE: These Minutes were approved at the May 20, 2026 Oak Forest Wall and Beautification District Advisory Committee Meeting. 8 CONSENT AGENDA ITEM 301 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Approval of the Minutes: Wednesday, November 19, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Committee review and approve the Wednesday, November 19, 2025 Oak Forest Wall and Beautification District Advisory Committee Regular Meeting minutes as presented. 9 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVIOSRY COMMITTEE REGULAR MEETING MINUTES NOVEMBER 19, 2025 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Committee Member Dan Finley called to order the Wednesday, November 19, 2025, Oak Forest Wall and Beautiflcation District Advisory Committee Regular Meeting at 6:40 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Dan Finley, present Vice-Chairperson Deborah Sears, absent Committee Member Lisa Ely, present Committee Member Doug Atkins, present Assistant City Clerk Tristin Tarrant, present Also present: Mrs. Holly Queen, Director, Finance Department Mr. Kevin Maddox, Landscape Manager, Urban Beautiflcation Mr. Brian Dunigan, Director, Operations and Administrative Services A moment of silence was held and was followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS 100) Not Used No discussion INFORMATIONAL AGENDA 200) Not Used No discussion PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. CONSENT AGENDA 300) Approval of the Wednesday, May 21, 2025 Oak Forest Wall and Beautification District Advisory Committee Special Meeting Minutes "I MAKE A MOTION TO APPROVE THE MINTUES FOR MAY 21ST.” MOTION BY COMMITTEE MEMBER ELY . SECONDED BY CHAIRPERSON FINLEY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); ATKINS (AYE) 10 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – NOVEMBER 19, 2025 PAGE 2 of 3 MOTION PASSED. 3-0 PUBLIC HEARINGS AGENDA 400) Not Used No discussion REGULAR AGENDA 500) Fiscal Year to Date Expenditure Details Mrs. Queen opened the item with highlighting some line items within the year-to-date expenditures provided within the agenda and then opened the fioor for questions. Discussion ensued with the pressure washing that was done and questions regarding the pricing were asked. Clariflcation was given where the pressure washing was done, mainly the brick structure like the wall and monument signs. Further discussion ensued on how often the assessment fee needs to be evaluated. Mrs. Queen explained that the special assessment increase was done preemptively to avoid running low on fund balance in the future and in tandem with Tuscawilla. The assessment cap for Oak Forest is in good position and shouldn't need another increase for several years. Regarding the fund balance, Mrs. Queen presented a 10-year history showing the estimated ending fund balance and the projected balance for Fiscal Year 2026 if all budgeted items are completed. Mrs. Queen also addressed questions about how Oak Forest funds are invested, explaining that all city funds are pooled for investment purposes, with interest allocated proportionally based on fund balances. Mrs. Queen provided details on the ground’s maintenance budget, noting that monthly landscape maintenance was flxed based on the contract with Nature's Care, while other items are estimates based on past expenditures. 501) Update on Oak Forest Wall and Landscaping Projects Mr. Maddox opened and discussed the available budget for new plantings and landscaping projects. He explained that there was a moderate sum available when combining the re - landscaping, plant replacement, and mulching budgets. Mr. Maddox requested direction from the committee regarding priorities for landscaping projects, noting that the city staff had recommended prioritizing the Winter Springs Boulevard entrance, followed by Trotwood and then other entrances. He acknowledged that the available funds would not cover all desired projects. The committee asked about a list of potential projects being provided with associated costs. Staff responded they could prepare detailed proposals with pictures and costs for the next meeting. "I MAKE A MOTION TO SCHEDULE SPECIAL MEETING FOR FEB 18TH 6:30PM TO REVIEW DISCUSSION ON LANDSCAPING.” MOTION BY COMMITTEE MEMBER AKTINS. SECONDED BY COMMITTEE MEMBER ELY. DISCUSSION. VOTE: FINLEY (AYE); ELY (AYE); ATKINS (AYE) MOTION PASSED. 3-0 11 CITY OF WINTER SPRINGS, FLORIDA MINUTES OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGUALR MEETING – NOVEMBER 19, 2025 PAGE 3 of 3 Request for clariflcation was asked on the recent notiflcation letter that was sent out to residents about clearing vegetation from the perimeter wall. Staff explained the letter were to notify the residents of the three-foot clearance was needed so staff can access and repair the wall, noting that discretion would be used in cases where access was not impeded. After the notiflcation period, city staff would begin clearing areas where it is necessary to conduct repairs to the grout joints in the wall. Brief discussion and thanks were given on the decrease in irrigation bill. Staff relayed there was a line break staff could not see from the public side of the wall which caused the initial increase but the leak was located and repaired. 502) Discussion on Meeting Schedule for Calendar Year 2026 Assistant City Clerk Tarrant reviewed the tentative 2026 calendar meeting dates with the committee which includes regular meetings on May 20 and November 18, both at 6:30 PM. The committee would now have three meetings in 2026, including their newly scheduled special meeting in February. REPORTS PUBLIC INPUT Chairperson Finley opened “Public Input”. No one addressed the committee Chairperson Finley closed “Public Input”. ADJOURNMNET Chairperson Finley adjourned the Regular Meeting at 7:07 pm. RESPECTFULLY SUBMITTED: _____________________________________ TRISTIN TARRANT ASSISTANT CITY CLERK NOTE: These Minutes were approved at the ______, 2026 Oak Forest Wall and Beautiflcation District Advisory Committee Meeting. 12 REGULAR AGENDA ITEM 500 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Fiscal Year to Date Expenditure Details SUMMARY Fiscal Year to Date Expenditure Details FUNDING SOURCE RECOMMENDATION No action required. 13 Oak Forest Maintenance Fund Biannual Meeting Select Expense Accounts FY2026 - 10.01.2025 thru 04.24.2026 Account / Vendor Date Amount Description Utilities 540430 Budget 13,524.00$ City of Winter Springs 10.21.25 436.29 irrigation 11.18.25 409.15 irrigation 12.16.25 345.92 irrigation 01.20.26 357.17 irrigation 02.17.26 336.73 irrigation 03.17.26 383.32 irrigation 04.21.26 381.75 irrigation Duke Energy 11.17.25 162.33 low voltage entrance lighting (Oct) 12.23.25 162.33 low voltage entrance lighting (Nov) 01.23.26 162.31 low voltage entrance lighting (Dec) 02.20.26 163.25 low voltage entrance lighting (Jan) 03.20.26 163.24 low voltage entrance lighting (Feb) 04.17.26 163.24 low voltage entrance lighting (Mar) YTD Expense Total $3,627.03 Encumbered $0.00 End Balance $9,896.97 Grounds 545270 Budget 48,531.00$ Nature's Care 11.04.25 1,103.20 Oct Landscaping 11.04.25 1,103.20 Nov Landscaping 12.09.25 1,103.20 Dec Landscaping 01.09.26 1,103.20 Jan Landscaping 02.09.26 1,103.20 Feb Landscaping 03.10.26 1,103.20 Mar Landscaping 04.07.26 1,103.20 Apr Landscaping Siteone 12.24.25 85.50 irrigation supplies 02.09.26 34.51 irrigation supplies 04.15.26 55.97 irrigation supplies YTD Expense Total 7,898.38$ Encumbered 25,034.25$ End Balance 15,598.37$ Grounds - Signs/Walls 545270-004 Budget 4,000.00$ YTD Expense Total 0.00 Encumbered 0.00 End Balance 4,000.00$ Contract Admin 530341 Budget 2,500.00$ NBS 01.26.26 625.00 Special Assessment Service 04.10.26 625.00 Special Assessment Service YTD Expense Total 1,250.00$ Encumbered 1,250.00$ End Balance -$ 14 REGULAR AGENDA ITEM 501 OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Budget 2027 Prep SUMMARY Working session to discuss projections for FY2027 budget. FUNDING SOURCE RECOMMENDATION Discuss projections for FY2027 budget 15