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HomeMy WebLinkAbout2026 05 20 TLBD Regular Meeting AgendaTUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING AGENDA WEDNESDAY, MAY 20, 2026 - 5:15 PM CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA 1 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes AWARDS AND PRESENTATIONS INFORMATIONAL AGENDA PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. CONSENT AGENDA 300. Approval of the Minutes: Wednesday, March 4, 2026 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting 2026 03 04 TLBD Regular Meeting Minutes.pdf PUBLIC HEARINGS AGENDA Pursuant to F.S. § 286.0115, if the mayor or any city commissioner receives and/or sends ex parte communications regarding any application filed with the city, the mayor or any city commissioner must publicly disclose such communications before or during the hearing at which a vote is taken on the quasi-judicial matter, so that persons who have opinions contrary to those expressed in the ex parte communications are given a reasonable opportunity to refute or respond to the communications. REGULAR AGENDA 500. Quarterly Fiscal Year to Date Expenditure Details TLBD 2026 Qtr 1-4.pdf 501. Tuscora Monument Enhancement Proposals Tuscora Entrance Renovation.pdf Baker Tuscora proposal.pdf Tuscora Entrance Renovation - Bright Arbor COMPRESSED.pdf Tuscora Natures Care.pdf 502. Budget 2027 Prep TLBD Model 03.04.26.pdf TLBD Model Options 05.20.26.pdf REPORTS 2 PUBLIC INPUT Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. Individuals will limit their comments to three (3) minutes, and representatives of groups or homeowners' associations shall limit their comments to five (5) minutes, unless otherwise determined by the City Commission. ADJOURNMENT PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes. 3 CONSENT AGENDA ITEM 300 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Approval of the Minutes: Wednesday, March 4, 2026 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting SUMMARY FUNDING SOURCE RECOMMENDATION Staff recommends the Committee review and approve the Wednesday, March 4, 2026 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting minutes. 4 TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING MINUTES MARCH 4, 2026 Rescheduled from February 18, 2026 CITY HALL – COMMISSION CHAMBERS CITY OF WINTER SPRINGS, FLORIDA CALL TO ORDER Chairperson Terri Bivona called the Wednesday, March 4, 2026 Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee to order at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Terri Bivona, present Vice-Chairperson Dennis Jones, present Committee Member Cynthia “Cyndy” Miericke, present Committee Member Ellen Paul, present Committee Member Rick Ziska, present City Clerk Christian Gowan, present Also present: Mr. Brian Dunigan, Director, Administrative Services and Operations Department Mr. Kevin Maddox, Landscape Manager Ms. Holly Queen, Director, Finance Department A moment of silence was observed followed by the Pledge of Allegiance. AWARDS AND PRESENTATIONS 100) Not Used INFORMATIONAL AGENDA 200) Not Used PUBLIC INPUT Chairperson Bivona opened Public Input Victoria Bruce, Winter Springs expressed concerns about a lack of Florida native plant species included in the proposals and discussed their benefits related to water use and maintenance. Ms. Bruce further noted concern with the inclusion of annuals which required more frequent replacement and inquired about available funds to spend on projects within the district. 5 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – MARCH 4, 2026 PAGE 2 of 4 Kurt Miericke, Winter Springs discussed 5G towers throughout the district and concerns about their placement and impacts on property values. Jorge Giraldo, Representative of Bright Arbor, noted pricing discrepancies among the proposals submitted. Andrew Borgailo, Representative of Bright Arbor, echoed the comments about pricing discrepancies and discussed the benefits of including lighting and landscaping in design. Jaime Beaulieu Representative of Nature’s Care, discussed his company’s approach to their proposal and noted that they had taken into consideration the existing landscape elements and community aesthetics. Chairperson Bivona closed Public Input CONSENT AGENDA 300) Approval of the Wednesday, November 19, 2025 Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting Minutes No discussion 301) Approval of the Wednesday, January 21, 2026 Tuscawilla Lighting & Beautification District Advisory Committee Special Meeting Minutes No discussion MOTION TO APPROVE THE MINUTES FROM THE NOVEMBER 19, 2025 AND JANUARY 21, 2026 MEETINGS. MOTION BY COMMITTEE MEMBER JONES. SECONDED BY COMMITTEE MEMBER PAUL. DISCUSSION. VOTE: BIVONA (AYE); JONES (AYE); MIERICKE (AYE); PAUL (AYE); ZISKA (AYE) MOTION CARRIED 5-0. PUBLIC HEARINGS AGENDA 400) Not Used REGULAR AGENDA 500) Winter Springs Boulevard Entrance Lighting and Tuscora Drive Monument Relandscaping Mr. Maddox presented three landscape design proposals from different contractors. Committee members expressed concerns about the varying scope of work, with some proposals including lighting while others did not, and different approaches to plant selection and median work. Discussion followed on the process for gathering proposals, a single city design to be bid upon versus three different design concepts, and difficulty in comparing proposals. 6 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – MARCH 4, 2026 PAGE 3 of 4 Further discussion focused on establishing clearer parameters including requirements for 50% Florida native plants, limited to no use of annuals, inclusion of lighting components, and work on both monuments, median, and wing walls. The committee agreed that seasonal color variation and low- maintenance plant selections were priorities. The committee directed staff to solicit new proposals within the defined parameters: 50% Florida native plants, limited or no annuals, lighting inclusion, and comprehensive designs covering the two monuments, wing walls, and the median. 501) Quarterly Fiscal Year to Date Expenditure Details Ms. Queen presented the quarterly financial report through January 31, 2026. Chairperson Bivona questioned contract administration credit and median plant replacement costs. Ms. Queen noted some adjustments in street lighting costs due to pole rate changes and Verizon pole replacements. 502) Budget 2027 Preparation Ms. Queen presented a comprehensive budget projection model for fiscal years 2026-2031. She explained that the 2026 assessment increase of $133,000 (from $128 to $160 per ERU) primarily funded grounds maintenance with a $75,000 increase. Ms. Queen recommended increasing the 2027 assessment to $193 per ERU to fund prioritized projects while maintaining adequate cash reserves. Her model included the $200,000 North Fountain renovation project split across five years at $40,000 annually, plus annual assessment district rehabilitation projects ranging from $75,000 to $90,000. Chairperson Bivona presented an alternative budget model emphasizing earlier completion of high- priority fountain renovations through a graduated rate increase approach, potentially reaching $180-200 per ERU for 2027-2029 before decreasing to $180.1 The committee discussed the need for an operating reserve policy and the importance of addressing high- priority infrastructure needs promptly rather than deferring them for five years. Ms. Queen noted that she would share this tool with the Committee and discuss it further at the next meeting. REPORTS None 1 The presentation from Ms. Bivona is attached to the end of these minutes. 7 CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING – MARCH 4, 2026 PAGE 4 of 4 PUBLIC INPUT Chairperson Bivona opened Public Input Victoria Bruce, Winter Springs requested clarification on whether future bids would be RFPs, if renderings would be required, and suggested specifying plant quantities in bid requirements. Jorge Giraldo and Andrew Borgailo, representative from Bright Arbor, addressed lighting concerns, noting current fixture problems and proposing color-changing LED lights with Bluetooth controls and 10-year warranties. He questioned the city's $5,000 estimate for lighting repairs at the Winter Springs Boulevard entrance. Art Gallo, Winter Springs emphasized the costs vendors incur when preparing proposals and recommended establishing clear requirements to avoid confusion. He praised the budget discussion and noted potentially missing monuments in the project inventory. Chairperson Bivona closed Public Input ADJOURNMENT Chairperson Bivona adjourned the Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee at 6:54 p.m. RESPECTFULLY SUBMITTED: _____________________________________ CHRISTIAN GOWAN, MPA, CMC CITY CLERK NOTE: These Minutes were approved at the May 20, 2026 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting. 8 Tuscawilla Lighting and Beautification District 2026 Review March 4, 2026 2026 Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 9 Lookback of the Jan 2026 TLBD Meeting •Need for transparency on project renovations costs, and issue a cost reduction challenge (Pg3) •Review the Project ranking (Pg4) •Recap First 2 projects selected •Tuscora Monument and Lighting •City to bring forward detail scope of work for review , cost updates for review •Review of Source of Funds for FY 26 based on Meeting feedback- lookback and current budget (Pg5) •Review of FY Operating Expenses (Pg6) •Discussion on creation of an Operating Expense Reserve (Pg7) •Review Project Projections under different assumptions 1. ERU - stay at current $160 (Pg8) 2. ERU - increased to $170 (Pg9) 3. ERU - Increased gradually and then decreased (Pg10) •Review proposed allocation of project timeline based on rank and cost (Pg11) Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 2 10 The Latest Estimates 5% 10% % of Total Project Estimates Original May 21, 2025 Estimates Renovation Project: New Estimates at Jan 21 Special Meeting Difference % Change from September vs Jan '26 Estimate Cut Costs by 5% of Jan 21 meeting Savings Cut Costs by 10% of Jan 21 meeting Savings 60% $1,104,000 A. Landscaping $575,800 -$528,200 -48%$547,010 -$28,790 $518,220 -$57,580 $48,000 a1. Median 1 $14,000 -$34,000 $13,300 -$700 $12,600 -$1,400 $48,000 a2. Median 2 $15,000 -$33,000 $14,250 -$750 $13,500 -$1,500 $96,000 a3. and a4. Median 3 4 ($48,000 each)$23,000 -$73,000 $21,850 -$1,150 $20,700 -$2,300 $48,000 a5. Median 5 $48,000 $0 $45,600 -$2,400 $43,200 -$4,800 $48,000 a6. Median 6 $21,000 -$27,000 $19,950 -$1,050 $18,900 -$2,100 $48,000 a7. Median 7 $3,800 -$44,200 $3,610 -$190 $3,420 -$380 $48,000 a8. Median 8 $27,000 -$21,000 $25,650 -$1,350 $24,300 -$2,700 $48,000 a9. Median 9 $42,000 -$6,000 $39,900 -$2,100 $37,800 -$4,200 $48,000 a10. Median 10 $27,000 -$21,000 $25,650 -$1,350 $24,300 -$2,700 $48,000 a11. Median 11 $32,000 -$16,000 $30,400 -$1,600 $28,800 -$3,200 $48,000 a12. Median 12 $13,000 -$35,000 $12,350 -$650 $11,700 -$1,300 $48,000 a13. Median 13 $38,000 -$10,000 $36,100 -$1,900 $34,200 -$3,800 $48,000 a14. Median 14 $58,000 $10,000 $55,100 -$2,900 $52,200 -$5,800 $48,000 a15. Median 15 $48,000 $0 $45,600 -$2,400 $43,200 -$4,800 $48,000 a16. Median 16 $16,000 -$32,000 $15,200 -$800 $14,400 -$1,600 $48,000 a17. Median 17 $54,000 $6,000 $51,300 -$2,700 $48,600 -$5,400 $48,000 a18. Median 18 $27,000 -$21,000 $25,650 -$1,350 $24,300 -$2,700 $48,000 a19. Median 19 $19,000 -$29,000 $18,050 -$950 $17,100 -$1,900 $48,000 a20. Median 20 $17,000 -$31,000 $16,150 -$850 $15,300 -$32,700 $48,000 a21. Median 21 $9,000 -$39,000 $8,550 -$450 $8,100 -$900 $48,000 a22. Median 22 $11,000 -$37,000 $10,450 -$550 $9,900 -$1,100 $48,000 a23. Median 23 $13,000 -$35,000 $12,350 -$650 $11,700 -$1,300 27% $500,000 B. Monument Restoration $86,000 -$414,000 -83%$81,700 -$4,300 $77,400 -$8,600 31%$155,000 b1. Tuscora Median and Monuments $49,000 -$106,000 $46,550 -$2,450 $44,100 -$4,900 6% $28,000 b2. Trotwood $3,600 -$24,400 -87%$3,420 -$180 $3,240 -$360 13% $63,000 b3. East Winter Springs Blvd $3,600 -$59,400 -94%$3,420 -$180 $3,240 -$360 3% $15,000 b4. Seneca Blvd $3,600 -$11,400 -76%$3,420 -$180 $3,240 -$360 2% $8,000 b5. Shetland $3,600 -$4,400 -55%$3,420 -$180 $3,240 -$360 1% $6,000 b6. Deer Run $3,600 -$2,400 -40%$3,420 -$180 $3,240 -$360 45% $225,000 b7. West Winter Springs Blvd (Tuscawilla Rd)$19,000 -$206,000 -92%$18,050 -$950 $17,100 -$1,900 3% $50,000 C. Street Signage 125 Poles @$400 $50,000 $0 0%$47,500 -$2,500 $45,000 -$5,000 10% $176,000 D. North Fountain Renovation $176,000 $0 0%$167,200 -$8,800 $158,400 -$17,600 100% $1,830,000 $887,800 -$942,200 -51%$843,410 -$44,390 $799,020 -$88,780 View of Proposed Costs for Review and Awareness •2025: May City Presented Estimates at $1,830,000 for planning purposes •2026: January Estimates presented were 51% lower than those originally presented to TLBD •Challenge is to see if we can continue to reduce costs by choosing new replacement selections for any additional savings as we progress with each Renovation Project •5% Reduction will save about $44,390 ~about 1yr off project timeline •10% Reduction will save about $88,780 ~18 months off project timeline •Note Green Highlighted Projects have been approved for moving forward pending design reviews at the Jan TLBD meeting. Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 3 11 Results of Renovation Project Ranking and 2026 Projects Selected Project Name Location Addional details on Location Suggested Replacement Estimated Cost Jan 21, 2026 Overall Ranking from Jan 21 Results from Brian Projected Year of Completion Estimated Cost Jan 21, 2026 Actual Cost B. Monument Restoration Main Lighting at Main Entrance $19,000.00 2.8 2026 $19,000.00 D. North Fountain Renovation North Fountain Rehab Rehab to match South Fountain updates $176,000.00 2.6 A. Landscaping Median 1 Tuscawilla Rd and Gazell Trail Palm Replacement $14,000.00 2.4 B. Monument Restoration Lighting, main entrance overhaul $49,000.00 2.4 2026 $49,000.00 A. Landscaping Median 3 & 4 2 small Medians between Northern Way and Gary Hillary Drive Understory refurbishment and Sod Replacement $23,000.00 2.0 A. Landscaping Median 5 Gary Hilliary Dr and Augusta National/Woodleaf Drive Sod Replacement and Ligustrum Replacement $48,000.00 2.0 A. Landscaping Median 2 Gazell Trail and Northern Way Understory plant material replacement $15,000.00 1.8 A. Landscaping Median 11 Congressional court/Forest Hills drive and west end of Howell Creek Bridge Understory refurbishment and Sod Replacement $32,000.00 1.8 B. Monument Restoration All Not including Tuscora - Who are they- Small Monuments $18,000.00 1.8 A. Landscaping Medial 6 Augusta National/Woodleaf Drive and Arrowhead court Understory refurbishment and Sod Replacement $21,000.00 1.4 A. Landscaping Median 18 Glen Eagle Drive/Wood Duck Drive west and wood duck drive East Understory refurbishment and Sod Replacement $27,000.00 1.4 A. Landscaping Median 23 Between Blue Creek Drive and Seneca Blvd Understory Replacement $13,000.00 1.4 C. Street Signage 125 Poles @$400 Decorative street Sign Refurbishment $50,000.00 1.4 A. Landscaping Median 8 Whitehall Drive and Tuscora Drive Understory refurbishment and Sod Replacement $27,000.00 1.2 A. Landscaping Median 9 Tuscora Drive and Tuscawilla country club east parking lot entrance Understory refurbishment and Sod Replacement $42,000.00 1.2 A. Landscaping Median 12 Between east end of Howell creek Bridge and Greenbriar Lane Understory and Ligustrum Replacement $13,000.00 1.0 A. Landscaping Median 14 Fox Glen Court and Sam Smith Park Devenport way Understory refurbishment, Sod Replacement and Ligustrum replacement $58,000.00 1.2 A. Landscaping Median 16 Between 1580 Winter Spring Blvd and Northern Way Understory refurbishment and Sod Replacement $16,000.00 1.2 A. Landscaping Median 17 Northern Way and Glenn Eagle drive/Wood Duck Understory refurbishment and Sod Replacement $54,000.00 1.2 A. Landscaping Median 21 Between Northern Way and 1927 Winter Springs Blvd Understory Replacement $9,000.00 1.2 A. Landscaping Median 22 Between 1927 Winter Springs Blvd and Blue Creek Drive Understory Replacement $11,000.00 1.2 A. Landscaping Median 7 Arrowhead Court and Whitehall Drive Understory replacement $3,800.00 1.0 A. Landscaping Median 10 Tucawilla Country club east parking lot entrance and congressional court/Forest Hills Drive Understory refurbishment and Sod Replacement $27,000.00 1.0 A. Landscaping Median 13 GreenGriar Lane and Fox Glen Court Understory refurbishment and Sod Replacement $38,000.00 1.0 A. Landscaping Median 15 Sam Smith Park /Devenport Way and 1580 Winter Springs Blvd Understory refurbishment, Sod Replacement and Ligustrum replacement $48,000.00 1.0 A. Landscaping Median 20 Between Little Sparrow Court and Northern Way Understory refurbishment and Sod Replacement $17,000.00 1.0 A. Landscaping Median 19 Between Wood Duck Drive East and Little Sparrow Court Understory refurbishment and Sod Replacement $19,000.00 1.0 Totals $887,800.00 $68,000.00 Key MeaningNumber Assignment Not interest for FY261 Somewhat Interested for FY26 2 Very Interested in Pursuing in FY26 3 •4 Projects voted by TLDB to be of Higher priority for FY26 •Jan Funding discussion was to allocate $75,003 2 renovations were selected for immediate review of design/costs totaling $68,000 •The North Fountain Renovation project is ranked as a high priority but will not have enough current funds for quite sometime. Review of Ranking Results Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 4 12 Lookback and Review of FY26 Source of Funds Year 1=2026 2026 2026 Not Discounted BAU Old Rate New Rate Difference Number of ERU's Based on NBS presentation 4,376 4,376 - Annual Assessment $128.00 $160.00 $32.00 Est Annual Assessment Funding note not discounted for early payers $560,108.80 $700,136.00 $140,027.20 Discounted View less 4% due to Nov Collections vs March Number of ERU's Based on NBS presentation 4,376 4,376 - Annual Assessment $122.88 $153.60 $30.72 Est Annual Assessment Funding note discounted for early payers (4%) $537,704.45 $672,130.56 $134,426.11 Carry Forward Fund Balance $57,014 $57,014 Total $594,718.45 $729,144.56 FY24/25 Rate per EU= $128.00 FY25/26 New Rate per EU= $160.00 Additional Revenue FY26 per EU= $32.00 As most assessments are paid in Nov to take advantage of the 4% early pay option vs March. The estimated additional revenue is ~ $134,426 for FY26 based on new rate The carryover fund balance from FY24/25 was $57,014 Total Source of Funds for FY25/26 ~ $729,144 Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 5 13 Review of FY26 Operating Expenses Observations: •Note without the assessment increase TBLD would have a projected fund balance of $7,465 •FY25/26 Operating Expense budget provided in R&M Infra- Grounds includes $75,003 for Renovation Landscaping improvements •The Source of funds FY25/26= $729,144 less the Operating Expenses $662,256 = $66,889 available funds for allocation to renovation projects •FY25/26 Renovation Budget is $75,003 + $66,889 = $141,892 (this represents a combination of funds allocated in the budget, the FY24/25 carried over fund balance $57,014 + residual $9,874 (after BU operating expenses from new assessment rate) •Note that the rate increase not only helped fund renovations it also helped to fund cash flow shortfalls needed to meet BAU operating expenses in FY25/26 •Total estimated Funds available for renovations for FY25/26 is approximately $141,892 •To date we allocated $19,000 + $49,000 = $68,00 for 2 projects in Jan FY26 •We have approximately $73,892 available to allocate in FY26 for a Total Renovation budget of $141,892. ($141,892-$68,000) Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 6 Year 1=2026 2026 - W/O Assessment 2026 with New Assessment Projected 2026 Operating Costs- City Approved Budget % of Fixed Costs Fixed Annual Operating costs Summary Details Summary Details 555480 Operating Expenses (BAU-Ongoing aka Fixed) 530340 Other Services $3,360 $3,360 1% Tax Collector Revenue Collection Fee $3,360 $3,360 530341 Other Services- Contract/Admin $5,500 $5,500 1% NBS $5,500 $5,500 530341-008Other Services Contract Adminstration/Overhead $58,926 $58,926 9% Includes Insurance, Finance Admin, UB Admin $58,926 $58,926 340430 Utilities $74,340 $74,340 11% Water-Zone 3-WSB/Tuscawilla/Trotwood $29,280 $29,280 Water-Zone 3-Sem Co-Deer Rn, Howell Crk $660 $660 Water-Zone 4-Seneca.Shetland/Dyson/Vistawilla/Tuscora/WSB $10,200 $10,200 Duke Engery Monument Lights -Entrance Lighting (Low voltage) $34,200 $34,200 540434 Streetlights $243,396 $243,396 37% Duke Streetlights- TLBD Accounts Decorative Poles/Fixtures- Lease $243,396 $243,396 545210 R&M Infra- Stormwater Ponds (Fountain MaintenanceFountains) $21,496 $21,496 3% Fountain Maintenance (2 Fountains) $14,880 $14,880 Pump Repairs $1,560 $1,560 Add'l Fountain Repairs bulbs, wiring, etc. $5,056 $5,056 *545270 R&M Infra- Grounds $179,735 $254,738 38% Replacement Plantings $19,304 $19,304 Tree Services - Trimming, Removal, Stump Grinding, etc. $14,000 $14,000 Landscape Irrigation Repairs $5,000 $5,000 Annual Mulchings - Mini Pine Bark $34,650 $34,650 Monthly Landscaping Maint-Contract Natures Care $92,669 $92,669 Seasonal Flower Rotation $7,632 $7,632 Irrigation Monthly Inspections $6,480 $6,480 Fungicide (every 2 years (complete last in 2025) $0 $0 Fertilizer (every 2 years Completed last in 2025) $0 $0 Project Renovations $0 $75,003 545270- 004 R&M Infra- Signs & Walls $500 $500 0% Flags for TLBD Entrance $500 $500 Total Fixed ongoing BAU $587,253 $587,253 $662,256 $662,256 100% Project Renovations $0 $75,003 Total Budget with renovations Total Expenses $587,253 $662,256 Amount avaliable for Renovations w/o carry over Fund Balance $7,465 $66,889 *Total approved grounds= $255,238 of which $180,235 is Fixed ($179,735 +$500) balance is available for renovations$75,003 Funds available for renovations $0 $141,892 14 Proposal for An Operating Expense Reserves •Fiscal responsibility refers to the prudent management of financial resources, ensuring that expenditures do not exceed revenues to maintain long-term sustainability and avoid excessive debt. For governments, this means balanced budgets and controlled, purposeful spending •Setting up a TLBD operating expenses reserve provides a crucial financial cushion to maintain service continuity, stabilize rates increases, and manage cash flow during unexpected circumstances, emergencies, environmental, or economy downturns. It acts as a rainy-day fund, protecting the Boards ability to act promptly in reviewing shortfalls and project needs outside of Business as Usual (BAU) expenses. •Financial Stability and Risk Management: Reserves protect against unexpected revenue shortfalls, and unplanned expenses such as natural disasters. •Cash Flow Management: The reserve funds bridges the gap in cash flows during the years of unexpected expenses. •Service Continuity: By providing liquidity, reserves ensure that essential services continue to operate without interruption, and provides flexibility to respond to unanticipated opportunities. •Stability: Reserves help prevent the need for immediate, drastic increases, additional assessments during tough economic times or unexpected disasters. •A common recommended target for operating reserves is to cover 10% to 30% of annual General Fund expenditures, some guidelines also suggest aiming for three to six months of expenses. We would seek guidance on this from the City for generally accepted practices. •The Operating Reserve needs to be review and adjusted annually with the TLBD, and should align with a 3–5 yr. forecast. •Formally create an Operating Reserve fund for the unusual and unexpected •Align with principles and solid methodology •Slowly fund to appropriate balance as recommended •Establish a formal annual review process and review of Operating Fund Cash Flows to a forecast to ensure assessments are in alignment •Waiting 15+ years to review assessments is fiscally irresponsible to the Residents in the TLBD District Operating Expense Reserve Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 7 15 #1 Projection Planning Assessment Rate at $160 per ERU 5 Year Outlook at current Assessment Rate of $160 per ERU. •Cash Flows in FY30 (4yrs.) are low $8,178 and in FY31 revenues due not meet BAU expenses •Funding runs out in FY29 (3yrs.) for any renovations •Highest Priority Renovation the North Fountain is never realized •13 Renovation projects never are not funded •The Operating Expense Reserve Fund is never realized This is a Financial Forecast Model for discussion only. It is an Estimate based on FY26 Budget and projected out BAU and Renovations 2026 2027 2028 2029 2030 2031 Discounted View less 4% due to Nov Collections vs March Number of ERU's Based on NBS presentation 4,376 4,376 4,376 4,376 4,376 4,376 Annual Assessment Rate $160.00 $154 $154 $154 $154 $154 $154 Est Annual Assessment Funding $672,131 $673,881 $673,881 $673,881 $673,881 $673,881 Carry Forward Fund Balance $57,014 Total $729,145 Total Fixed Operating Expenses ongoing BAU$662,256 $649,392 $603,845 $606,351 $665,703 $707,161 *Project Renovations incl. in FY26 Budget$75,003 Amount avaliable for Renovations (includes carryover fund balance $66,889 $24,489 $70,036 $67,530 $8,178 -$33,280FY 2025 Funds available for renovations ($75,003 +$57,014 (C/O) + $9,875 (New Rate residual)$141,892 Funds available for renovations $141,892 $24,489 $70,036 $67,530 $8,178 ($33,280) Rank Projects: Approved projects on Jan 21, 2026 4 Year Renovation Project Planning 2.80 2. Main Entrance Lighting $19,000 2.40 1. Tuscora Renovation $49,000 2.40 4. Median #1 $14,000 2.60 3. Fountain (Reserve or not)$176,0005. Projected Operating Expense Reserves balance 2.00 6. Median 3 & 4 $23,000 2.00 7. Median 2 $15,000 1.20 8. Median 21 $9,000 2.00 9. Median 5 $48,000 1.80 10. Small Monuments $18,000 1.80 11.Median 11 $32,000 1.40 12. Median 6 $21,000 1.40 13.Median 18 $27,000 1.40 14. Median 23 $13,000 1.40 17. Decorative Street Signs $50,000 1.20 15.Median 8 $27,000 1.20 16. Median 9 $42,000 1.00 17. Median 7 $3,800 1.20 18. Median 14 $58,000 1.20 19. Median 16 $16,000 1.20 20.Median 17 $54,000 1.20 21. Median 22 $27,000 1.00 22. Median 10 $11,000 1.00 23. Median 12 $13,000 1.00 24. Median 13 $38,000 1.00 25. Median 15 $48,000 1.00 26. Median 19 $19,000 1.00 27. Median 20 $17,000 $887,800 Total Renovation Projects w/Operating Expense Reserve $138,000 $22,000 $67,800 $66,000 $0 $594,000 ($536,437) Funds Balance $3,892 $2,489 $2,236 $1,530 $8,178 ($627,280)Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 8 16 #2 Projection Planning Assessment Rate at $170 per ERU 5 Year Outlook at current Assessment Rate of $170 per ERU. •Cash Flows by FY30 low at $6,978 and in FY32 will not cover BAU Operating Expenses •Funding runs out in FY30 (4yrs) for any renovations •Highest Priority Renovation the North Fountain is never realized •8 Renovation projects never are not funded •The Operating Expense Reserve Fund is never realized This is a Financial Forecast Model for discussion only. It is an Estimate based on FY26 Budget and projected out BAU and Renovations 2026 2027 2028 2029 2030 2031 Discounted View less 4% due to Nov Collections vs March Number of ERU's Based on NBS presentation 4,376 4,376 4,376 4,376 4,376 4,376 Annual Assessment Rate $170.00 Inc $10.00 (6%) $154 $163 $163 $163 $163 $163 Est Annual Assessment Funding $672,131 $714,139 $714,139 $714,139 $714,139 $714,139 Carry Forward Fund Balance $57,014 Total $729,145 Total Fixed Operating Expenses ongoing BAU $662,256 $649,392 $603,845 $606,351 $665,703 $707,161 *Project Renovations incl. in FY26 Budget $75,003 Amount avaliable for Renovations (includes carryover fund balance $57,014 + New Rate $66,889 $64,747 $110,294 $107,788 $48,436 $6,978 FY 2025 Funds available for renovations ($75,003 +$57,014 (C/O) + $9,875 (New Rate residual)$141,892 Funds available for renovations $141,892 $64,747 $110,294 $107,788 $48,436 $6,978 Rank Projects: Approved projects on Jan 21, 2026 6 Year Renovation Project Planning 2.80 2. Main Entrance Lighting $19,000 2.40 1. Tuscora Renovation $49,000 2.40 4. Median #1 $14,000 2.60 3. Fountain (Reserve or not)$176,000 5. Projected Operating Expense Reserves balance 2.00 6. Median 3 & 4 $23,000 2.00 7. Median 2 $15,000 1.20 8. Median 21 $9,000 2.00 9. Median 5 $48,000 1.80 10. Small Monuments $18,000 1.80 11.Median 11 $32,000 1.40 12. Median 6 $21,000 1.40 13.Median 18 $27,000 1.40 14. Median 23 $13,000 1.40 17. Decorative Street Signs $50,000 1.20 15.Median 8 $27,000 1.20 16. Median 9 $42,000 1.00 17. Median 7 $3,800 1.20 18. Median 14 $58,000 1.20 19. Median 16 $16,000 1.20 20.Median 17 $54,000 1.20 21. Median 22 $27,000 1.00 22. Median 10 $11,000 1.00 23. Median 12 $13,000 1.00 24. Median 13 $38,000 1.00 25. Median 15 $48,000 1.00 26. Median 19 $19,000 1.00 27. Median 20 $17,000 $887,800 Total Renovation Projects w/Operating Expense Reserve $138,000 $70,000 $110,800 $106,000 $42,000 $421,000 ($335,148) Funds Balance $3,892 ($5,253) ($506)$1,788 $6,436 ($414,022)Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 9 5 17 #3 Proposed Assessment Gradual Increases then a Forecasted Decrease This is a Financial Forecast Model for discussion only. It is an Estimate based on FY26 Budget and projected out BAU and Renovations 6 Year Outlook - gradual assessment increase then a forecasted decrease – FY25/26 $160, FY26/27 $180, FY27/28 – FY29/30 $200, FY30/31 $180 per ERU per this model. •This model allows for all projects to be completed over 6 years and Highest priority the Fountains to being early in FY27/28 •Begin to create an Operating Expense Reserve for unusual and the unexpected with methodologies and cadence established •Funding for cash flows (revenue in vs expenses out) are met, and all renovations can be completed, while having the ability to possibility reduce assessments in FY31 to forecasted BAU levels. •The most important point is that we are being sensitive to renovation costs and assessment increases to the residents in the district, while trying to balance a 15+ years of lack of fiscal financial responsibility. •Note that we are still operating under the established cap of $220 set in FY25 (Sept), and not reaching that cap in this model. •Negative cash flow should always be addressed without sacrifice to the mission of the TLBD. Assessments (Funding) needs to be review frequently (annually) along with forecasted cost projections. Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 10 2026 2027 2028 2029 2030 2031 Discounted View less 4% due to Nov Collections vs March Number of ERU's Based on NBS presentation 4,376 4,376 4,376 4,376 4,376 4,376 Annual Assessment Rate $180FY27, $200 FY28, $180 FY31 $154 $173 $192 $192 $192 $173 Est Annual Assessment Funding $672,131 $756,147 $840,163 $840,163 $840,163 $757,022 Carry Forward Fund Balance $57,014 Total $729,145 Total Fixed Operating Expenses ongoing BAU $662,256 $649,392 $603,845 $606,351 $665,703 $707,161 *Project Renovations incl. in FY26 Budget $75,003 Total Expense Budget with Renovations $662,256 $756,147 $840,163 $840,163 $840,163 $757,022 Amount avaliable for Renovations (includes carryover fund balance $57,014 + New Rate $66,889 $106,755 $236,318 $233,812 $174,460 $49,861 FY 2025 Funds available for renovations ($75,003 +$57,014 (C/O) + $9,875 (New Rate residual)$141,892 Funds available for renovations $141,892 $106,755 $236,318 $233,812 $174,460 $49,861 Rank Projects: Approved projects on Jan 21, 2026 6 Year Renovation Project Planning 2.80 2. Main Entrance Lighting $19,000 2.40 1. Tuscora Renovation $49,000 2.40 4. Median #1 $14,000 2.6 3. Fountain (Reserve or not to reserve) $176,000 $55,298 5. Projected Operating Expense Reserves balance $3,892 $6,955 $1,318 $812 $9,460 $32,861 2.00 6. Median 3 & 4 $23,000 2.00 7. Median 2 $15,000 1.20 8. Median 21 $9,000 2.00 9. Median 5 $48,000 1.80 10. Small Monuments $18,000 1.80 11.Median 11 $32,000 1.40 12. Median 6 $21,000 1.40 13.Median 18 $27,000 1.40 14. Median 23 $13,000 1.40 17. Decorative Street Signs $50,000 1.20 15.Median 8 $27,000 1.20 16. Median 9 $42,000 1.00 17. Median 7 $3,800 1.20 18. Median 14 $58,000 1.20 19. Median 16 $16,000 1.20 20.Median 17 $54,000 1.20 21. Median 22 $11,000 1.00 22. Median 10 $27,000 1.00 23. Median 12 $13,000 1.00 24. Median 13 $38,000 1.00 25. Median 15 $48,000 1.00 26. Median 19 $19,000 1.00 27. Median 20 $17,000 $887,800 Total Renovation Projects w/Operating Expense Reserve $141,892 $106,755 $236,318 $233,812 $174,460 $49,861 $0 Funds Balance ($0) ($0)$0 $0 $0 $0 18 Review of Proposed Renovation Project Timeline and Cost- “Roadmap” •Single most Important aspect in planning was to be sensitive to assessments, controlling estimate replacement costs/selection, returning to the mission of the TLBD to bring back the community standards of beautification to which Tuscawilla is known for and to bring the financial projections inline with current costs. •Establishing an Operating Reserve account for unusual/unexpected events so that when they occur there is a funding for them without a need for an additional cost assessment process. •Establish project Transparency with estimated cost compare to detailed actual cost for review and recalibration of project plan projections (cost and assessments). Focus on landscape replacements for cost benefits while retaining beautification. •Many scenarios have been tested and can be made but after several views this appears to be a best fit between balancing funding, rank and timing in my review. Proposed ERU TotalCostRankingProjectYear $19,0002.8Main Entrance Lighting FY25/26 $49,0002.4Tuscora Renovation $14,0002.4Median #1 $23,0002.0Median 3 & 4 $15,0002.0Median 2 $160$138,000$18,0001.8Small Monuments $48,0002.0Median 5FY26/27 $21,0001.4Median 6 $27,0001.2Median 8 $180$99,800$3,8001.0Median 7 $176,0002.6North Fountain FY27/28 $32,0001.8Median 11 $200$235,000$27,0001.4Median 18 $13,0001.4Median 23FY28/29 $58,0001.2Median 14 $54,0001.2Median 17 $42,0001.2Median 9 $200$233,000$16,0001.2Median 16 $11,0001.2Median 22FY29/30 $9,0001.2Median 21 $48,0001.0Median 15 $38,0001.0Median 13 $27,0001.0Median 10 $19,0001.0Median 19 $200$165,000$13,0001.0Median 12 $180$17,000$17,0001.0Median 20FY30/31 $887,800Grand Total Review and Analysis complete by Committee Chairperson of TLBD based on current environment March 4 2026 11 This is a Financial Forecast Model for discussion only. It is an Estimate based on FY26 Budget and projected out BAU and Renovations 19 REGULAR AGENDA ITEM 500 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Quarterly Fiscal Year to Date Expenditure Details SUMMARY FUNDING SOURCE RECOMMENDATION No action required. 20 TLBD Maintenance Fund Quarterly Meeting -MAY 20, 2026 Select Expense Accounts 10/1/2025 - 04/24/2026 Date Amount Description Budget $21,496 10.21.25 $620 Oct Fountain Maint. 10.29.25 $620 Oct Fountain Maint. 11.04.25 $1,240 Nov Fountain Maint. 12.09.25 $1,240 Dec Fountain Maint. 01.09.26 $1,240 Jan Fountain Maint. 02.09.26 $1,240 Feb Fountain Maint. 03.03.26 $1,240 Mar Fountain Maint. 04.10.26 $1,240 Apr Fountain Maint. 04.10.26 $627 South Fountain Motor YTD Expense Total $9,307 Encumbered $3,720 End Balance $8,469 Budget $254,738 11.04.25 $7,722 Oct Landscaping 11.04.25 $7,722 Nov Landscaping 12.09.25 $7,722 Dec Landscaping 01.06.26 $2,758 Install Carissa Holly in Median 01.09.26 $7,722 Jan Landscaping 01.13.26 $1,855 Annual Flowers 02.09.26 $7,722 Feb Landscaping 03.10.26 $7,722 Mar Landscaping 07.07.26 $7,722 Apr Landscaping 04.07.26 $949 Insecticide Application Siteone 10.08.25 $40 irrigation supplies for repair 10.21.25 $79 irrigation supplies for repair 10.29.25 $214 irrigation supplies for repair 11.04.25 $232 irrigation supplies for repair 12.09.25 $279 irrigation supplies for repair 12.16.25 $1,139 irrigation supplies for repair 12.24.25 $36 irrigation supplies for repair 01.26.26 $170 irrigation supplies for repair 03.17.26 $71 irrigation supplies for repair 04.07.26 $128 irrigation supplies for repair 04.15.26 $48 irrigation supplies for repair 04.06.26 $400 Waste Disposal (deep freeze damage) YTD Expense Total $62,453 Encumbered $43,828 End Balance $148,457 Budget $500 YTD Expense Total $0 Encumbered $0 End Balance $500 Budget $5,500 -$1,463 rollover purchase order NBS 01.26.26 $1,375 1st QTR Sprecial Assessment Services 04.10.26 $1,375 2nd QTR Sprecial Assessment Services 3rd QTR Sprecial Assessment Services 4th QTR Sprecial Assessment Services YTD Expense Total $2,750 Encumbered $2,750 End Balance $0 Signs/Walls Contract Admin Nature's Care Account/Vendor Fountains Nuwave Concrete Grounds 21 Budget $74,340 $19,447 reverse manual accrual 11.14.25 $34 October 12.12.25 $38 November 01.13.26 $37 December 02.13.26 $35 January 03.13.26 $34 February 04.10.26 $34 March City of Winter Springs (irrigation) 10.14.25 $674 Vistawilla / Tuscora /WSB / Tuskawilla 10.21.25 $1,192 Seneca / Shetland / WSB / Dyson 11.12.25 $740 Vistawilla / Tuscora /WSB / Tuskawilla 11.18.25 $2,252 Seneca / Shetland / WSB / Dyson 12.09.25 $818 Vistawilla / Tuscora /WSB / Tuskawilla 12.16.25 $2,147 Seneca / Shetland / WSB / Dyson 01.13.26 $1,532 Vistawilla / Tuscora /WSB / Tuskawilla 01.20.26 $1,697 Seneca / Shetland / WSB / Dyson 02.10.26 $1,704 Vistawilla / Tuscora /WSB / Tuskawilla 02.17.26 $1,323 Seneca / Shetland / WSB / Dyson 03.10.26 $2,117 Vistawilla / Tuscora /WSB / Tuskawilla 03.17.26 $1,174 Seneca / Shetland / WSB / Dyson 04.14.26 $2,753.09 Vistawilla / Tuscora /WSB / Tuskawilla 04.21.26 $1,025.79 Seneca / Shetland / WSB / Dyson Duke Energy 10.27.25 $953 Low voltage entrance lighting-Sept 11.17.25 $32 Low voltage entrance lighting-October 11.18.25 $234 Low voltage entrance lighting-October 11.24.25 $1,459 Low voltage entrance lighting-October 12.23.25 $267 Low voltage entrance lighting-November 12.29.25 $1,901 Low voltage entrance lighting-November 01.26.26 $276 Low voltage entrance lighting-December 01.29.26 $2,059 Low voltage entrance lighting-December 02.20.26 $267 Low voltage entrance lighting-January 02.23.26 $1,666 Low voltage entrance lighting-January 03.16.26 $263 Low voltage entrance lighting-February 03.23.26 $1,846 Low voltage entrance lighting-February 04.20.26 $265 Low voltage entrance lighting-March 04.24.26 $1,304 Low voltage entrance lighting-March YTD Expense Total $34,155 Encumbered $0 End Balance $59,632 Streetlights Budget $243,396 Duke Energy 10.27.25 $18,494 September streetlights 11.24.25 $18,501 October streetlights 12.29.25 $18,513 November streetlights 01.20.26 $18,585 December streetlights 02.23.26 $18,279 January streetlights 03.24.26 $18,270 February streetlights 04.24.26 $18,262 March streetlights YTD Expense Total $128,903 Encumbered $0 End Balance $114,493 Seminole County (irrigation) Utilities 22 REGULAR AGENDA ITEM 501 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Tuscora Monument Enhancement Proposals SUMMARY Following discussion at the March 4th meeting of the Tuscawilla Lighting and Beautification District Committee City staff prepared a revised scope for the Tuscora monument feature landscaping enhancement project. For reference the full scope that was prepared by City staff for this enhancement project is attached to this agenda item. The scope contained specified criteria that was established by the committee at their March 4th, 2026 meeting. Proposals were received from Baker Commercial Landscaping LLC, Bright Arbor Landscaping and Lighting, and Natures Care. Copies of each proposal is included in this agenda item. FUNDING SOURCE This project is budgeted for FY26 in TLBD Maintenance budget in GL 160-15-0000- 545270. RECOMMENDATION City Staff is recommending the Committee review the proposals submitted and recommend a preferred vendor to perform these services. 23 Scope of Work Landscape Renovation – Entrance, Exit, and Median Tuscora & SR 434 1. Project Overview The purpose of this project is to redesign and renovate the landscaping located at the entrance wall and monument, exit wall and monument, and the median at Tuscora and SR 434. The intent is to create an attractive, durable, and low-maintenance landscape design that emphasizes Florida native plant materials and improved nighttime visibility through professionally designed landscape lighting. Contractors shall provide complete landscape design, plant installation, and lighting proposals for all designated areas. 24 2. Project Areas The following areas are included in the scope: • Entrance Wall and Monument at Tuscora & SR 434 • Exit Wall and Monument at Tuscora & SR434 • Median at Tuscora & SR 434 Site photographs and general scope boundary areas will be provided to assist with proposal development. Contractors are responsible for verifying field conditions prior to submitting proposals. 3. Landscape Design Requirements Native Plant Requirements • A minimum of 50% of all plant material must consist of Florida native species. • Preference should be given to drought-tolerant and low-maintenance plants. • Plants must be appropriate for roadway visibility and safety. Plant Selection Guidelines Designs should include a mix of: • Native shrubs • Ornamental grasses • Native flowering plants/perennials • Small accent trees or palms where appropriate • Groundcovers Annual Flowers • Designs should include limited to no use of annual flowers. • Emphasis should be on perennial and long-lasting plant material. Visibility & Safety • Plant heights must maintain clear visibility of monuments and roadway sightlines. • Landscaping must not obstruct signage, monuments, or driver visibility. 25 4. Landscape Lighting Design Each proposal must include a detailed landscape lighting plan. Lighting design shall include: • Monument lighting • Accent lighting for landscape features • Ground wash lighting for walls • Path or safety lighting where appropriate • Energy-efficient LED fixtures The lighting plan must include: • Fixture types and quantities • Fixture locations • Lighting layout diagram • Transformer locations • Wiring routing • Fixture specifications • Total lighting costs 5. Plant Schedule and Cost Breakdown Each proposal must include a fully itemized plant schedule, including: • Plant species (botanical and common name) • Plant size at installation • Quantity of each plant • Unit cost per plant • Total cost per plant type A complete cost breakdown must also include: • Plant materials • Installation labor • Soil preparation • Mulch • Irrigation adjustments (if required) • Landscape lighting materials and installation 26 6. Installation Requirements Contractors shall include: • Removal of existing landscaping where required • Soil preparation and grading as needed • Installation of plant material according to best horticultural practices • Mulch installation • Irrigation system adjustments if necessary to support new plantings • Installation and testing of landscape lighting 7. Site Verification Although site photographs and general scope perimeters will be provided, contractors are responsible for: • Verifying site dimensions • Confirming site conditions • Identifying any access constraints • Confirming utility locations prior to installation Submission of a proposal constitutes acknowledgement that the contractor has verified site conditions or accepted responsibility for doing so prior to work. 8. Proposal Requirements All proposals must include the following: 1. Conceptual Landscape Design Plan 2. Detailed Landscape Lighting Design 3. Plant Schedule with Quantities 4. Itemized Cost Breakdown 5. Estimated Project Timeline 6. Warranty Information 9. Design Goals 27 The overall landscape design should: • Create an enhanced community entrance identity • Highlight monument signage • Provide year-round visual interest • Utilize Florida native and sustainable plant materials • Reduce long-term maintenance needs • Provide attractive nighttime illumination 10. Submittal Directions and Other Requirements Questions regarding the project can be directed to Kevin Maddox, Landscape and Arbor Manager, at kmaddox@winterspringsfl.org and must be submitted no later than April 10th, 2026 at 12pm. Proposals must be submitted electronically to kmaddox@winterspringsfl.org. Printed proposals will not be accepted. Proposal Deadline: Friday April, 17th 2026 at 12pm. Approval is contingent upon contractor registering as a vendor to perform work for the City. New Vendor Application packet attached. 28 29 Rev 3/2024 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 NEW VENDOR APPLICATION (E-mail all invoices to accountspayable@winterspringsfl.org) Vendor Name: ___________________________________________________________ DBA: ___________________________________________________________ Address: ___________________________________________________________ Phone: _____________________ FAX: _____________________________ Website: ___________________________________________________________ Remit Address: ___________________________________________________________ E-mail/Contact: ___________________________________________________________ Type of Business: ____Service ____Contractor ____Construction ____Janitorial ____Supplier ____Other Describe: _________________________________ ________ W-9 Attached Effective 1/1/21 and as amended July 2023, pursuant to section of 448.095, Florida Statutes, the City of Winter Springs will require proof of E-Verify system registration, unless exempted by the statute. Please complete and include the following as applicable: ________ ________ Contractor/Vendor E-Verify Affidavit and copy of E-Verify system registration *Attached or state reason why you are exempt Subcontractor if applicable E-Verify Affidavit and copy of E-Verify system registration *Attached or state reason why you are exempt If work is to be performed on City property, please attach the following and it must be updated annually: ________ ________ Certificate of Insurance* Attached Certificate of Workers’ Compensation Insurance* Attached *Naming the City of Winter Springs, 1126 East State Road 434, Winter Springs, FL 32708 as Certificate Holder* **PURCHASE ORDERS ARE REQUIRED** E-mail New Vendor Application, W-9, applicable affidavits and insurance certificates to: newvendor@winterspringsfl.org 30 31 VENDOR/CONTRACTOR E‐VERIFY AFFIDAVIT  I hereby certify to the City of Winter Springs, a Florida municipal corporation that  ____________________ [insert contractor/vendor company name] does not employ, contract with, or  subcontract with an unauthorized alien, and is otherwise in full compliance with, section 448.095,  Florida Statutes.  All employees hired on or after January 1, 2021 have had their work authorization status verified  through the E‐Verify system.  A true and correct copy of __________________ [insert contractor/vendor company name] proof of  registration in the E‐Verify system is attached to this Affidavit.  ______________________________________  Print Name: ____________________________  Date: _________________________________   STATE OF FLORIDA  COUNTY OF ________________________________   The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online notarization, this __________ (date) by ______________________ (name of officer or agent, title of  officer or agent) of _____________________ (name of corporation acknowledging) , a ___________  (state or place of incorporation) corporation, on behalf of the corporation. He/she is personally known  to me or has produced ______________________ (type of identification) as identification.   ____________________________________________   [Notary Seal] Notary Public   ____________________________________________   Name typed, printed or stamped   My Commission Expires: ____________  32 SUBCONTRACTOR E‐VERIFY AFFIDAVIT    I hereby certify to the City of Winter Springs, a Florida municipal corporation that  ____________________ [insert subcontractor company name] does not employ, contract with, or  subcontract with an unauthorized alien, and is otherwise in full compliance with, section 448.095,  Florida Statutes.  All employees hired on or after January 1, 2021 have had their work authorization status verified  through the E‐Verify system.  A true and correct copy of __________________ [insert subcontractor company name] proof of  registration in the E‐Verify system is attached to this Affidavit.    ______________________________________  Print Name: ____________________________  Date: _________________________________       STATE OF FLORIDA  COUNTY OF ________________________________   The foregoing instrument was acknowledged before me by means of ☐ physical presence or ☐ online  notarization, this __________ (date) by ______________________ (name of officer or agent, title of  officer or agent) of _____________________ (name of corporation acknowledging), a ___________  (state or place of incorporation) corporation, on behalf of the corporation. He/she is personally known  to me or has produced ______________________ (type of identification) as identification.   ____________________________________________   [Notary Seal] Notary Public   ____________________________________________   Name typed, printed or stamped   My Commission Expires: ____________  33 April 08, 2026 Proposal #74572 Page 1 of 2 RLU - Renovate tuscora entrance Florida - State Road 434 1126 East SR 434 Winter Springs, FL 32708 Bill To:Work Location: City of Winter Springs (Customer) 1126 East SR 434 Winter Springs, FL 32708 Mulch new install brown mulch RLU MULCH OS QTY TYPE DESCRIPTION COST Brown Mulch per yardCU YD25.00 $1,375.00 $1,375.00Total: Drop and grind sylvester palms for new planting RLU TREE WORK OS QTY TYPE DESCRIPTION COST Tree Work $2,400.00 $2,400.00Total: Install new landscape to Islands and entrances RECOMMENDED LANDSCAPE UPGRADES QTY TYPE DESCRIPTION COST 1 gal Asiatic JasmineEACH125.00 $1,243.75 1 gal Society GarlicEACH40.00 $398.00 3 - 5" Riverjack by TonTON2.00 $1,300.00 3 gal Apostle IrisEACH10.00 $260.00 3 gal Dwarf CamelliaEACH42.00 $1,428.00 3 gal Ilex ShillingEACH80.00 $1,920.00 3 gal Knock Out RoseEACH93.00 $3,069.00 3 gal LoropetalumEACH48.00 $1,152.00 3 gal MiscanthusEACH45.00 $1,080.00 7 gal PodocarpusEACH18.00 $1,242.00 7 gal Viburnum ODEACH33.00 $2,277.00 Crape Myrtle (B&B)EACH5.00 $7,500.00 Landscape Upgrade Labor1.00 $3,200.00 Staking Kit (Pro 40)EACH5.00 $475.00 $26,544.75Total: Repair and install new landscape lighting and irrigation to new beds IRRIGATION REPAIRS & SERVICE QTY TYPE DESCRIPTION COST Irrigation Labor1.00 $14,500.00 $14,500.00Total: Grand Total:$44,819.75 7350 Old Cheney Highway • Orlando, FL 32807 Phone 407-339-8821 • Fax 407-339-5191 Email: info@bakerlandscaping.com Website: www.bakerlandscaping.com 34 Proposal #74572 FLORIDA - STATE ROAD 434 April 08, 2026 ____________ ___________________________________ ______________________________ Date Customer Signature Printed Name/Title Proposal by: Trey Rolquin This proposal includes the count of material and cost of the anticipated landscape services. The reference to material count and/or service hours, or other units of measure and cost, is merely an estimate of the material(s) or service(s) to be provided. In the event the count of material units or service hours has not been accurately estimated, notice shall be provided with any correction that is necessary. Proposed (Optional) services may include pricing that has changed since the start date of a maintenance service contract. Due to market fluctuations in material and service costs, this may exist in the above. We work very diligently to limit any changes in pricing, but at times this is unavoidable. 7350 Old Cheney Highway • Orlando, FL 32807 Phone 407-339-8821 • Fax 407-339-5191 Email: info@bakerlandscaping.com Website: www.bakerlandscaping.com 35 Andrew Borgailo Sales Manager (407) 551-9288 Jorge Giraldo Owner (954) 865-7578 Tuscora Entrance Renovation Integrated Landscape & Architectural Lighting Proposal 36 Overview As members of the community ourselves we first want to say thank you for reviewing our proposal and entrusting us with the task of ensuring our common areas remain beautiful, healthy and most importantly safe. The Tuscora & SR 434 entrance, exit monument, and median represent a key visual gateway into the community. This proposal has been developed to transform these areas into a cohesive, elevated landscape that enhances identity, improves nighttime visibility, and reduces long-term maintenance requirements. Our approach integrates both landscape design and architectural lighting as a unified system, ensuring that the site performs equally well during the day and at night. The design prioritizes durability, clarity of form, and year-round visual interest, while maintaining a clean and timeless aesthetic appropriate for a municipal setting. The scope of work includes the complete renovation of the entrance monument, exit monument, and median, including removal of existing materials where necessary, installation of new plant material , sod reshaping, and the implementation of a professionally designed low-voltage lighting system. Irrigation adjustments will be made as needed to support plant establishment and long-term health. A key focus of this design is the strict use of exclusively Florida native and Florida- friendly plants, with approximately 60%+ native species incorporated to meet and exceed project requirements. Plant selections emphasize drought tolerance, reduced maintenance, and seasonal variation to provide consistent visual interest throughout the year without reliance on high-turnover annuals. All planting layouts have been carefully designed to preserve clear sightlines to monument signage and maintain roadway visibility, ensuring both aesthetic enhancement and public safety. Mature plant sizes and spacing have been considered to prevent obstruction over time. The lighting system is fully color-customizable through the Luxor control platform, allowing for adjustable color themes to support seasonal displays, community events, or long-term aesthetic preferences. The lighting design has been developed to highlight monument features, enhance depth within the landscape, and improve nighttime visibility through the use of energy-efficient LED fixtures. The system includes uplighting, wash lighting, and path lighting, with coordinated fixture placement and control to create a balanced and refined nighttime presentation. This proposal reflects a comprehensive, design-forward solution that aligns with the City ’s goals of creating a distinctive, low-maintenance, and visually impactful community entrance while ensuring long-term performance and reliability. 37 Existing Conditions Concept Landscape Visualization Monuments 38 Seasonal Bloom Visualization 365-Day Bloom Calendar Season Winter Spring Summer Fall Primary Blooming Plants Blue Daze, Society Gar lic, Sunshine Mimosa Blue Daze, Iris, Society Garlic, Blanket Flower, Simpson Stopper Blue Daze, Ir is, Society Gar lic, Blanket Flower Blue Daze, Society Garlic, Blanket Flower, Muhly Grass (peak) 39 Monuments Diagram Legend Sunshine Mimosa Blue Flag Iris Schillings Dwarf Blue Daze Podocarpus Lady Palm Euro. Fan Palm Muhly Grass Myers Fern Entrance Monument 40 Monuments Diagram Legend Sunshine Mimosa Blue Flag Iris Schillings Dwarf Blue Daze Podocar pus Lady Palm NEW SOD TO CLOSE IN AND RESHAPE BED Euro. Fan Palm Muhly Grass Myers Fer n Exit Monument 41 Existing Conditions Existing Conditions Median 42 Existing Conditions Existing Conditions Median Cont ’d 43 Median Diagram Legend Simpson Stopper Society Garlic Pink Muhly Grass Blue Daze Existing Ligustrum Existing Palm 44 Common Name Botanical Name Size Quantity Myers Fern Asparagus densiflorus 3 Gallon 64 European Fan Palm Chamaerops humilis 15 Gallon 4 Podocarpus Podocarpus macrophyllus 7 Gallon 30 Schillings Dwarf Holly Ilex vomitoria ‘Schillings’ 3 Gallon 55 Blue Flag Iris Iris virginica 3 Gallon 40 Sunshine Mimosa Mimosa strigillosa 1 Gallon 36 Blue Daze Evolvulus glomeratus 1 Gallon 140 Lady Palm Rhapis excelsa 7 Gallon 16 Simpson’s Stopper Myrcianthes fragrans 3 Gallon 65 Society Garlic Tulbaghia violacea 1 Gallon 120 Blanket Flower Gaillardia pulchella 1 Gallon 30 Pink Muhly Grass Muhlenbergia capillaris 3 Gallon 15 Sod (St. Augustine)Stenotaphrum secundatum Pallet/SF 400 SF Plant Palette European Fan Palm Podocarpus Schillings Dwarf Blue Flag Iris Sunshine Mimosa Blue Daze Lady Palm Pink Muhly Grass Simpson Stopper Society Garlic Blanket Flower Myers Fern Florida Friendly Florida Friendly Native Native Native Florida Friendly Florida Friendly Native Native Florida Friendly Native Florida Friendly 45 Simpson’s Stopper (Myrcianthes fragrans) Native Status: Native Landscape Role: Formal ground cover and hedging European Fan Palm (Chamaerops humilis) Native Status: Florida Friendly Landscape Role: Architectural anchor palm Link Link 46 Blue Flag Iris (Iris virginica) Native Status: Native Landscape Role: Evergreen foundation plant Link 47 Pink Muhly Grass (Muhlenbergia capillaris) Native Status: Native Landscape Role: Seasonal ornamental grass Link 48 Blanket Flower (Gaillardia pulchella) Native Status: Native Landscape Role: Primary flowering layer Link Podocarpus (Podocarpus macrophyllus) Native Status: Florida Friendly Landscape Role: Architectural Hedging Link 49 Lady Palms (Rhapis excelsa) Native Status: Florida Friendly Landscape Role: Ornamental Palm Link 50 Blue Daze (Evolvulus glomeratus) Native Status: Florida Friendly Landscape Role: Border flowering plant Link 51 Society Garlic (Tulbaghia violacea) Native Status: Florida Friendly Landscape Role: Year Round Color Link 52 Myers Fern (Asparagus densiflorus) Native Status: Florida Friendly Landscape Role: Evergreen Base Link 53 Schillings Dwarf (Ilex vomitoria) Native Status: Native Landscape Role: Evergreen Base Link 54 Sunshine Mimosa (Mimosa strigillosa) Native Status: Native Landscape Role: Seasonal Flowering Ground Cover Link 55 Fixture Type Manufacturer Model Description Quantity Notes LED Transformer FX Luminaire Luxor 300W Color-changing smart transformer 1 Primary system controller Satellite Transformer FX Luminaire Luxor Satellite Secondary power distribution unit 1 Supports extended runs LED Up Light FX Luminaire Luxor NP Color-changing uplight 18 Monument + tree uplighting LED Wash Light FX Luminaire Luxor PB Color-changing wash light 8 Wall + signage illumination LED Path Light FX Luminaire TM Series Color- changing path light 6 Pedestrian + edge definition Low Voltage Wiring —12/2 Direct Burial Professional- grade landscape wire 600 LF Routed per lighting plan Connectors & Accessories —— Waterproof connectors, fittings, etc. 1 Lot Installation materials Lighting Overview The proposed lighting system is designed to enhance the visibility, character, and safety of the Tuscora entrance, exit monument, and median through a cohesive and refined nighttime presentation.The system offers full color customization via the Luxor platform, enabling dynamic lighting scenes that can be adapted for seasons, holidays, or community-specific events. The approach integrates uplighting, wash lighting, and path lighting to create depth, highlight architectural features, and improve wayfinding without producing excessive glare or light spill. The system utilizes a top of the line energy-efficient, low-voltage LED fixtures by FX Luminaire (FXL), centered around a Luxor control platform that allows for color control, seasonal theming, zoning, dimming, and future adaptability. FXL Luxor systems are the industry leading products for these use cases. Uplights are strategically positioned to emphasize monument signage and vertical elements, while wash lights provide even illumination across walls and planting beds. Path lighting is incorporated where appropriate to define edges and enhance pedestrian and vehicular awareness. All fixtures are carefully placed to maintain balanced light distribution and preserve the visual integrity of the site. The system is designed with long-term performance in mind, including optimized transformer placement and professional-grade wiring to minimize voltage drop and ensure reliability. This lighting approach delivers a clean, intentional nighttime environment that strengthens the community entrance identity while remaining efficient, durable, and easy to maintain. 56 Median Lighting Diagram FXL LUXOR NP Light FXL TM Path Light Up-Light Direction Wash Light Focus Area Path Light FXL LUXOR PB Wash Light Diagram Legend 57 Median Wiring Diagram Diagram Legend FXL Luxor 300w Transformer FXL Luxor Satellite Transformer 12/2 Professional Grade Lanscape Wiring 58 NEW SOD TO CLOSE IN AND RESHAPE BED Monuments Lighting Diagram Diagram Legend FXL LUXOR NP Light FXL TM Path Light Up-Light Direction Wash Light Focus Area Path Light FXL LUXOR PB Wash Light 59 NEW SOD TO CLOSE IN AND RESHAPE BED Exit Monument Wiring Diagram Diagram Legend FXL Luxor 300w Transformer FXL Luxor Satellite Transformer 12/2 Professional Grade Lanscape Wiring 60 FXL Luxor 300w Transformer FXL Luxor Satellite Transformer 12/2 Professional Grade Lanscape Wiring Entrance Monument Wiring Diagram Diagram Legend 61 Unit UNIT NAME FXL NP UP-LIGHT FXL PB WASH LIGHT FX TM PATH LIGHT LINK TO SITE Link Link Link LUMENS 115 - 390 125 - 255 73 LM/W 21 37 16 CCT RGBW RGBW RGBW BEAM ANGLE 50°-------- MAX CD 172 ----41 CRI 80+83 80+ INPUT VOLT 11 to 15 11 to 15 11 to 15 MRL L70 (HR)55,000 72,000 55,000 Lighting Spec Sheet 62 Item Name Description Qty.$/Unit Total Site Prep Pre-Installation Removal / Clean Up 1 $1,500.00 $1,500.00 Labor Labor/Time/Machine Work/Clean Up 1 $2,865.00 $2,865.00 Dump Fee Debris Dump Fee 1 $285.00 $285.00 Myers Fern 3 Gallon 64 $19.50 $1,248.00 European Fan Palm 15 Gallon 4 $365.00 $1,460.00 Podocarpus 7 Gallon / Option 15 Gallon For Wall 30 $38.50 $1,155.00 Schillings Dwarf 3 Gallon 55 $19.50 $1,072.50 Blue Flag Iris 3 Gallon 40 $26.50 $1,060.00 Sunshine Mimosa 1 Gallon 36 $12.50 $450.00 Blue Daze 1 Gallon 140 $9.50 $1,330.00 Mulch Mini/Nugget (Rated per Pallet)3 $450.00 $1,350.00 Sod St. Augustine Floratam 400 $1.25 $500.00 Irrigation Irrigation adjustments to existing system will be performed as needed to support plant material and ensure proper coverage. Exact cost TBD 1 $0.00 $0.00 Lady Palm 7 Gallon 16 $165.00 $2,640.00 Simpson Stopper 3 Gallon 65 $23.50 $1,527.50 Society Garlic 1 Gallon 120 $9.50 $1,140.00 Blanket Flower Behind Blue Daze 30 $12.50 $375.00 Pink Muhly Grass 3 Gallon 15 $23.50 $352.50 Landscape Total $20,310.50 Quote Breakdown 63 Item Name Description Qty.$/Unit Total Landscape Total Landscape Total 1 $20,310.50 $20,310.50 FXL Luxor Transformer Color changing light system transformer 300W 1 $1,569.00 $1,569.00 FXL Luxor Satellite Color changing light system secondary booster transformer 1 $1,165.00 $1,165.00 FXL Luxor NP Light Color Changing Landscape Up- Light 18 $463.00 $8,334.00 FXL Luxor PB Wash Color Changing Landscape Wash- Light 8 $471.00 $3,768.00 FXL TM Path Light Single Tempurature Path Light 6 $437.00 $2,622.00 Wiring Professional Grade Wiring (Rated/Ft)600 $0.50 $300.00 Consumables Connectors, Wiring Accessories ETC. 1 $135.00 $135.00 Demolition Removal of Existing System, Repair of Wall, Intstall Prep 1 $2,160.00 $2,160.00 Labor Installation of New Lighting System 1 $2,754.00 $2,754.00 Quarterly Service Visit / Lightscape Programming Quarterly visit to adjust lights according to new growth or pruning and reprogramming of lightscape to seasonal theme as determined by client 1 $500.00 $500.00 Rebate to Service Agreement Waived fee on the Quarterly Service Visit / Lightscape Programming 1 -$500.00 -$500.00 Lighting Total $22,807.00 Landscaping Total $20,310.50 Lighting Total $22,807.00 GRAND TOTAL $43,117.50 Quote Cont ’d 64 Proposed Timeline Day 1: Day 2: Day 3: Day 4: Day 5: Day 6: Site Demolition, Site Prep Site Demolition, Grounds Prep, Initial Line Placement , Landscape Installation Landscape Installation, Irrigation Adjusted, Final Touches Transformers Installed, Lines Buried Lights Installed Lights Programmed, Final Touches 65 Warranties and Disclosures Lighting Warranty and Conditions 1. Manufacturer’s Warranty (FX Luminaire) All lighting fixtures and components manufactured by FX Luminaire shall be covered by a ten (10) year limited manufacturer’s warranty, subject strictly to the terms, conditions, limitations, and exclusions set forth by the manufacturer. Bright Arbor Outdoor Lighting Inc. makes no independent warranty on behalf of the manufacturer and shall not be liable for manufacturer defects beyond facilitating applicable claims. 2. Workmanship Warranty (Bright Arbor Outdoor Lighting Inc.) Bright Arbor Outdoor Lighting Inc. (“Contractor”) warrants that all electrical connections, wiring, and installation work performed under this agreement shall be free from defects in workmanship for the lifetime of the installed system. 3. Conditions and Limitations This workmanship warranty is expressly conditioned upon the following: The lighting system has not been altered, modified, repaired, relocated, or otherwise disturbed by any party other than Contractor without prior written authorization from Contractor. The system has been operated under normal conditions and maintained in accordance with any provided guidelines. No damage has occurred due to misuse, abuse, negligence, vandalism, accident, Acts of God, power surges, or external environmental conditions beyond Contractor’s control. Any violation of the above conditions shall, at Contractor’s sole discretion, render this warranty null and void. 4. Exclusive Remedy Upon a valid warranty claim, Contractor shall, at its sole option, repair or replace the defective workmanship at no cost for labor associated with the original scope of work. This remedy shall constitute the sole and exclusive remedy under this warranty. 5. Exclusions This warranty does not cover: Normal wear and tear, including but not limited to lamp degradation or color shift. Damage resulting from work performed by others. Components not installed by Contractor. Costs associated with access, restoration, or modifications outside the original installation scope unless otherwise agreed in writing. 6. Determination of Coverage All warranty claims are subject to inspection and approval by Contractor. Determination of cause, coverage, and appropriate remedy shall be made solely at the discretion of Bright Arbor Outdoor Lighting Inc., acting reasonably and in good faith. Bright Arbor Outdoor Lighting Inc. warrants that all plant material supplied and installed shall be healthy, viable, and true to name at the time of installation. No warranty is provided for plant material with respect to damage or loss resulting from, including but not limited to: sod failure, freeze or frost conditions, deer or other wildlife intrusion, insects, disease, drought, overwatering, underwatering, improper maintenance, mechanical damage (including “weed-eater” or equipment damage), pet damage, or any other environmental or site conditions beyond the control of Bright Arbor Outdoor Lighting Inc. Bright Arbor Outdoor Lighting Inc. shall not be held liable for plant failure or decline occurring after installation due to lack of proper care, adverse weather conditions, Acts of God, or any external factors outside of Contractor’s control. Any deviation from the original approved estimate, including but not limited to plant relocation, substitution, additional materials, or additional labor, shall be documented and reflected in the final invoice. Plant Material Warranty and Conditions 66 ESTIMATE EST-00328 Tuscora Rd Entryway Enhancement Date: 4/8/2026 Prepared For City of Winter Springs kmaddox@winterspringsfl.org Scope of Work This revised proposal outlines the rehabilitation of the Tuscora Road entryway, primarily utilizing Florida native materials. Based on feedback from the Winter Springs community, this version expands upon the original plan by increasing the native plant ratio and incorporating dedicated monument lighting. While the initial proposal closely mirrored the existing aesthetic of Tuscora Drive’s community entrances, this revision prioritizes ecological sustainability and local biodiversity as requested. Description Qty Unit Demo and Prepartion of Areas Mobilization of Tools and Equipment 1.00 ea Foreman 20.00 hour Crewman 60.00 hour Dump Fees 1.00 ea Demo and Prepartion of Areas Subtotal $4,770.00 Material Installations Mobilization of Tools and Equipment 1.00 ea Blue My Mind - Blue Daze - 1 Gallon - Installed 36.00 ea Liriope - 1 Gallon - Installed 186.00 ea EST-00328 - Tuscora Rd Entryway Enhancement Page 1 of 3 67 Description Qty Unit Blanket Flower - 1 Gallon - Installed 200.00 ea Muhly Grass - 3 Gallon - Installed 18.00 ea Schilling - 3 Gallon - Installed 64.00 ea Dwarf Firebush - 3 Gallon - Installed 34.00 ea Blue Pacific Juniper - 3 Gallon - Installed 123.00 ea Loropettalum - 3 Gallon - Installed 68.00 ea Coontie Palm - 3 Gallon - Installed 20.00 ea Pringle Podocarpus - 3 Gallon - Installed 12.00 ea Inkberry Holly - 3 Gallon - Installed 95.00 ea Pro 40 Staking Kit 13.00 ea Eastern Redbud - 30 Gallon - Installed 6.00 ea Yaupon Holly - 30 Gallon - Installed 7.00 ea Bahia Sod - Installed 1600.00 sf Mulch - Brown Shredded - Installed 30.00 ea Material Installations Subtotal $29,044.51 Irrigation Repair and Adjustments Labor - Irrigation 20.00 hr Irrigation Parts and Pieces 1.00 ea Irrigation Repair and Adjustments Subtotal $2,700.00 Boulders Boulders 1.00 CY Foreman 1.00 hour Crewman - Enhancement 1.00 hour Boulders Subtotal $684.30 Low Voltage Lighting - Alliance Fixtures Foreman - Enhancement 6.00 hour Crewman - Enhancement 18.00 hour EST-00328 - Tuscora Rd Entryway Enhancement Page 2 of 3 68 Description Qty Unit Alliance BL200 12.00 ea Alliance 150w Transformer 1.00 ea Low Voltage Wire - Direct Burial - 2 Strand 500.00 ln ft Wire Nuts 24.00 ea Low Voltage Lighting - Alliance Fixtures Subtotal $4,837.99 Base Proposal Subtotal:$42,036.80 Total:$42,036.80 Authorization By signing below, I authorize the work described in this estimate to be performed. Signature Date Printed Name Title Terms & Conditions Thank you for the opportunity to submit this proposal. Should you approve of this proposal, please sign and email the approved proposal to Contracts@NaturesCareOrlando.com or approve via the portal. Proposals not received through the portal or the email may be subject to delays. Proposal pricing is good for 20 days from the date above. By signing this proposal, I hereby agree to pay all statements and/or invoices within ten (10) days of receipt and interest on any statements and/or invoices not paid with such period at the rate of 1.5 percent (1.5%) per month until paid in full and i further agree to be respoinsible for any all costs and fees, including but not limited to attourneys' fees and court costs as well as administrative costs to collect incurred by Natures Care Orlando, LLC. in collecting any amounts due and owing under this contract. EST-00328 - Tuscora Rd Entryway Enhancement Page 3 of 3 69 Tuscora Dr Landscape Enhancement Contents Enclosed: 1. Rendering of Wall and Plantings 2. Submittal Booklet of Landscape Materials Date Submitted: Monday, February 9, 2026 70 71 Pringle Podocarpus This fantastic evergreen shrub is a dwarf form, It has small dark green needle-like foliage and a dense habit. Makes an excellent specimen, low hedge, or bonsai plant. carefree durability, rich color, and it's happy anywhere you plant it - sun or shade. This shrub is moderately drought-tolerant once established, and grows slowly to about 3 feet tall, though you can keep it somewhat smaller if you like. 72 Blue Pacific Juniper Juniperus conferta, commonly called shore juniper, is a decumbent evergreen shrub that is native to certain sandy coastal areas of Japan and Sakhalin Island (Russia). It is a dense, low-spreading plant that grows 10-18” tall and spreads by creeping, branched stems over time to 6-8’ wide. It is noted for its attractive, aromatic, awl-shaped, blue-green foliage featuring spiny-pointed blue-green needles (to 5/8” long) in groups of three. Fleshy, blackish, berry-like seed cones acquire a silvery bloom at maturity. 73 Pink Muhly A very beautiful native grass, muhly has pinkish-purple plumes that appear in fall. As the color fades to pale pink and then beige, the plumes can be removed or left on into winter. Muhly can reseed but because of its size that usually doesn't present a problem. This is a small grass, growing only about 3 feet tall overall. Full to partial sun is best. Cold hardy, salt-tolerant, and an ornamental grass well worth planting in any garden. 74 Holly Tree Form Hollies come in many forms, from large trees to dwarf shrubs. Some make excellent hedges, while others shine alone as accent plants. There are three common hollies native to Florida: American, Yaupon, and Dahoon, as well as a hybrid of American and Dahoon called ‘East Palatka’ holly. Holly plants have many different leaf shapes and vary in size. The growth forms also can vary from upright to weeping types. All four produce the shiny green leaves and red berries we associate with "Christmas holly." Holly trees are dioecious, meaning there are both male and female trees. Only the female plants produce berries, which are also a source of food for wildlife. 75 Eastern Redbud • The Eastern Redbud (Cercis canadensis) is a native deciduous tree prized for its dramatic early-spring color and distinct heart-shaped leaves. It is a favorite for those wanting a "woodland" or "cottage" aesthetic. • Growth Habit: It features a spreading, vase-shaped canopy that often develops a multi- trunk or gracefully crooked form as it matures. It provides a soft, organic silhouette rather than a rigid upright one. • The Signature Look: Before its leaves emerge in early spring, the branches (and sometimes the trunk) are covered in clusters of tiny, neon-pink to lavender pea-like flowers. In summer, it displays dense, heart-shaped foliage that turns a bright, buttery yellow in the fall. • Size & Speed: It is a moderate grower, typically reaching 20–30 feet in height with a similar spread. It stays relatively small and manageable, making it an excellent choice for suburban lots. • Light & Hardiness: It thrives in full sun to partial shade. While it is highly cold-hardy, in hotter climates like Florida, it performs best when it receives some afternoon shade to protect its leaves from scorching. • Maintenance: It is generally low-maintenance, though it does require leaf raking in the autumn. Because the wood can be somewhat brittle, it should be planted in a spot protected from high winds to prevent branch breakage. 76 Coontie Palm Sometimes called "Coontie Palm," this is not actually a palm but a palm -like cycad plant. It's one tough cookie - perfect for dry areas, cold tolerant, not choosy as to light - yet it provides an appealing fine-textured look. These are ideal plants to surround a mailbox, line a walkway, accent a tropical garden bed, or go almost anywhere you can think of. This small "shrub" grows very slowly to 2-1/2 to 3 feet tall by 3 feet wide. It takes full sun to full shade. Cold hardy anywhere in South Florida, this little cycad plant is drought -tolerant once established. 77 Blanket Flower Gaillardia, also known as blanket flower, is an easy-to-grow, short-lived perennial with richly colored, daisy-like flowers. The plant forms a slowly spreading mound, and the common name may be a reference to how they can slowly spread and "blanket" an area. The plants grow to about 24 inches in height with about a 20-inch spread. Blanket flowers are fast-growers. If grown from seed, they will bloom in their second year, but plants purchased from nurseries are typically ready to bloom in your garden. This garden favorite puts out large showy blossoms in shades of reds and yellows throughout the warm season months. 78 Dwarf Firebush Firebush is a perennial or semi-woody shrub that is known scientifically as Hamelia patens. Gardeners love firebush because it produces flowers from late spring until the first frost, and the bright red flowers attract hummingbirds and butterflies, including the zebra longwing and gulf fritillary butterflies. Song birds also like to feed on the berries. The plant's mature size will depend on where it is grown. In South Florida it may reach fifteen feet tall, though it can easily be kept to five or eight feet tall. It works well in hedges, mixed borders, or as a stand - alone shrub. In North Florida, it will die back after the first freeze but will re-grow in the spring, making it what some people call a "root-hardy perennial. It is also a great plant because it is heat and drought tolerant once established, can grow in a range of soils, and has no serious insect or disease problems. 79 Schillings Dwarf The symmetrical, dense, rounded form of Schilling's dwarf holly requires infrequent pruning to maintain its 4- to 6-foot height and spread. Ideally suited as a low-growing foundation plant, Schilling's dwarf holly works well as a tall groundcover because it forms a low, dense cover of green foliage when planted in mass. It is often sheared into low hedges in formal gardens, similar to the boxwoods in the early American gardens. The small, dark green leaves have a reddish cast when they are young and no spines. This cultivar of a male plant will produce no berries. 80 ‘Ruby’ Loropetalum Loropetalum Plum or otherwise known as Plum Delight, is a great, midsized shrub. Distinctive plum colored foliage and pink fringy flowers make this shrub stand out. But what makes the Loropetalum a favorite of gardeners and landscape designers is not only its unique visual elements, but also that it is a tough plant with very little pests and it is easy to grow and maintain. This partial evergreen shrub prefers moist but well-drained soil, but it is very adaptable to less than ideal conditions. It has a fast growth rate so in order to keep it shaped or in a hedge, it needs to be pruned often. Loropetalum grows best in full sun to partial shade. It needs the sun to maintain its dark foliage, a full and dense shape, and bloom well. For years, Ruby Loropetalum had been the Loropetalum cultivar of choice and was recognized as a fairly low maintenance landscape plant with very little insect of disease problems. However, recently, there have been increasing reports and complaints of unexplained decline on Ruby Loropetalum, es pecially in central Florida. The Plum cultivar has been a recommendation in place of the Ruby. Plum is less susceptible to leaf blight and also has a skinnier leaf, darker foliage and smaller, darker flowers. 81 Inkberry Holly Inkberry holly (Ilex glabra) is a versatile, native evergreen shrub (Zones 5–9) known for its dark, glossy, spineless leaves and black winter berries. Growing 6–10 feet tall, it thrives in moist, acidic soil and full sun to part shade. Ideal for hedges or as a, it is deer-resistant, supports pollinators, and offers, and, on Plant Addicts, it's described as a great, durable alternative to boxwoods. Key Characteristics & Care: • Size: Typically 6–8 feet tall and 8–10 feet wide, though cultivars like 'Compacta' or 'Shamrock' are smaller (4–5 feet). Can easily be maintained as mid-level hedges. • Foliage: Evergreen, dark green leaves that are smooth and lack the spines typical of other hollies. • Light: Full sun to partial shade. • Soil/Water: Prefers moist to wet, acidic soils. It is tolerant of clay, flooding, and, as noted on Maryland DNR, road salt. • Berries: Dioecious, meaning separate male and female plants are needed. Females produce black berry-like fruits that persist into winter, providing food for birds. • Maintenance: Low maintenance, but can be pruned in late winter to manage growth or increase density. Common Uses: • Native replacement for boxwood. • Hedges, privacy screens, or mass plantings. • Rain gardens or low-lying areas. 82 Liriope Liriope, sometimes called lilyturf, is among our best evergreen ground covers. It multiplies rapidly and requires very little care. It grows well throughout South Carolina. Most liriopes grow to a height between 10 and 18 inches. Liriope muscari generally grows in a clump form and will spread to about 12 to 18 inches wide. Liriope spicata spreads rapidly by underground stems (rhizomes) and will cover a wide area. Liriope can be used as a groundcover under trees and shrubs and as a massed planti ng on slopes and banks. Liriope muscari and its cultivars can also be used as low edging plants along paved areas or in front of foundation plantings . 83 Bahia Turf Bahia is a fast growing hardy grass that can be found all over Florida naturally growing . It takes quickly to new landscape and establishes faster than most other grass. Although Bahia grows fast, it is considered low maintenance as it is extremely hardy. Used primarily in commercial application where irrigation coverage is a concern, Bahia will establish itself in almost any conditions, unlike St. Agustine, Zoysia or others. Don’t let the nature of Bahia fool you, it can be a beautiful addition to any lawn or field. Bahia with proper irrigation coverage is thick, lush and vibrant in color. Bahia being as thick as it is also is pretty resilient to new growth of weeds throughout. Bahia is a warm-season grass. Its most active growth occurs from late spring through the hot summer month s. In its proper climate, this perennial grass persists year after year. A naturally deep root system makes Bahia grass very drought tolerant, even in sandy soils common to the Southeast. Bahia can reach blade lengths up to 20 inches, but normally stops out in the 8 to 10 inch range. For a lawn application, mowing once a week in summer season is recommended. 84 Chocolate Mulch 85 REGULAR AGENDA ITEM 502 TUSCAWILLA LIGHTING & BEAUTIFICATION DISTRICT ADVISORY COMMITTEE AGENDA | MAY 20, 2026 REGULAR MEETING TITLE Budget 2027 Prep SUMMARY Working session to discuss projections for FY2027 budget. FUNDING SOURCE RECOMMENDATION Discuss projections for FY2027 budget 86 Special Assessment - TLBD Maintenance 160 Financial Forecast 25%21%1%0%2% 4375.84 Legal Maximum: $220 $128 $160 $193 $195 $195 $198 Account Description 2025 Actual 2026 Adopted Detail 2027 Detail 2028 Detail 2029 Detail 2030 Detail Revenues: Charges for Services 542,988 672,129 810,756 819,157 819,157 831,760 Interest / Other Earnings 16,833 1,800 2,500 2,500 2,500 2,500 Misc Private Contribution / Donations Settlement Insurance Proceeds 48,427 Total Revenues 608,248 673,929 813,256 821,657 821,657 834,260 Expenditures: 530340 Other Svcs 3,360 4,032 4,838 5,806 5,806 Tax Collector Revenue Collection Fee 3,360 4,032 4,838 5,806 5,806 530341 Other Svcs - Contract / Administrative 27,446 5,500 5,500 5,665 5,665 5,835 NBS 5,500 5,500 5,665 5,665 5,835 530341-008 Other Svcs - Contract / Administrative Overhead 58,926 58,926 58,926 58,926 58,926 58,926 Includes Insurance, Finance Admin, UB Admin 58,926 58,926 58,926 58,926 58,926 540430 Utilities 62,791 74,340 80,766 83,189 84,852 86,549 Water - zone 3 WSB/Tuskawilla 29,280 32,969 33,958 34,638 35,330 Water - zone 3 Sem Co-Deer Rn, Howell Crk 660 743 765 781 796 Water - zone 4 incr 10,200 11,485 11,830 12,066 12,308 Duke Energy Monument lights 34,200 35,568 36,635 37,368 38,115 540434 Streetlights 203,461 243,396 245,830 248,288 250,771 253,279 Duke Streetlights - TLBD Accounts Decorative Poles/Fixtures 243,396 245,830 248,288 250,771 253,279 545210-001 R&M Infra - Stormwater Ponds (Fountain Maintenance)23,540 21,496 61,496 61,794 61,794 62,097 Fountain Maint. (2 fountains)14,880 14,880 15,178 15,178 15,481 Pump repairs 1,560 1,560 1,560 1,560 1,560 Additional fountain repairs, ie bulbs, wiring 5,056 5,056 5,056 5,056 5,056 North Fountain Rehab Commitment 40,000 40,000 40,000 40,000 545270 R&M Infra - Grounds 153,954 254,735 325,735 278,515 287,908 283,328 Replacement Plantings 19,304 19,304 19,304 19,304 19,304 Tree Services -Triming, Removal, Stump Grinding etc.14,000 14,000 14,000 14,000 14,000 Landscape Irrigation Repairs 5,000 5,000 5,000 5,000 5,000 Annual Mulching - mini pine bark 34,650 34,650 34,650 34,650 34,650 Monthly Landscape Maint. - Contract ( Nature's Care)92,669 92,669 95,449 98,312 101,262 Seasonal Flower rotation 7,632 7,632 7,632 7,632 7,632 Irrigation Monthly Inspections 6,480 6,480 6,480 6,480 6,480 Fungicide (FY 27) Every 2 Years 19,000 19,570 Fertilizer (FY 27) Every 2 Years 32,000 32,960 Releveling Base in Medians 10,000 10,000 10,000 10,000 Assessment District Rehab (Plantings, Electric, Median)75,000 85,000 86,000 40,000 85,000 545270-004 R&M Infra - Grounds Signs / Walls 458 500 500 500 500 500 Flags for TLBD Entrance 500 500 500 500 500 550520 Operating 50,000 Decorative Street Sign Refurbishment 50,000 560650 Construction in Progress 249,546 North Fountain Rehab Total Expenditures 780,121 662,253 782,784 741,715 806,223 756,320 Excess (Deficiency) of Revenues Over (Under) Expenditures (171,873) 11,676 30,471 79,943 15,435 77,940 Fund Balance, Beginning of Year 336,097 164,224 175,900 206,371 286,314 301,749 Fund Balance, End of Year 164,224$ 175,900$ 206,371$ 286,314$ 301,749$ 379,688$ Estimated Cash Balance Needed for 25% of Operating 132,644 165,563 195,696 185,429 201,556 189,080 87 Special Assessment - TLBD Maintenance 160 Re-worked Version Bids can go out in late Sept F27 Early Oct for the fountain rehab Financial Forecast 25% 21% 4% 0% 0% 0% 0% 4375.84 Legal Maximum: $220 $128 $160 $32 $193 $33 $200 $7 $200 $200 $200 $200 Account Description 2025 Actual 2026 Adopted Detail 2027 Detail 2028 Detail 2029 Detail 2030 Detail 2031 Detail 2032 Detail Revenues: Charges for Services 542,988 672,129 810,756 840,161 840,161 840,161 840,161 840,161 Interest / Other Earnings 16,833 1,800 2,500 2,500 2,500 2,500 ##### ###### ##### ###### Misc Private Contribution / Donations Settlement Insurance Proceeds 48,427 Total Revenues 608,248 673,929 813,256 842,661 842,661 842,661 842,661 842,661 Expenditures: 530340 Other Svcs 3,360 4,032 4,838 5,806 5,806 5,806 5,806 Tax Collector Revenue Collection Fee 3,360 4,032 4,838 5,806 5,806 5,806 5,806 530341 Other Svcs - Contract / Administrative 27,446 5,500 5,500 5,665 5,665 5,835 5,835 5,835 NBS 5,500 5,500 5,665 5,665 5,835 5,835 5,835 530341-008 Other Svcs - Contract / Administrative Overhead 58,926 58,926 58,926 58,926 58,926 58,926 58,926 58,926 Includes Insurance, Finance Admin, UB Admin 58,926 58,926 58,926 58,926 58,926 58,926 58,926 540430 Utilities 62,791 74,340 80,766 83,189 84,852 86,549 86,549 86,549 Water - zone 3 WSB/Tuskawilla 29,280 32,969 33,958 34,638 35,330 35,330 35,330 Water - zone 3 Sem Co-Deer Rn, Howell Crk 660 743 765 781 796 796 796 Water - zone 4 incr 10,200 11,485 11,830 12,066 12,308 12,308 12,308 Duke Energy Monument lights 34,200 35,568 36,635 37,368 38,115 38,115 38,115 540434 Streetlights 203,461 243,396 245,830 248,288 250,771 253,279 253,279 253,279 Duke Streetlights - TLBD Accounts Decorative Poles/Fixtures 243,396 245,830 248,288 250,771 253,279 253,279 253,279 545210-001 R&M Infra - Stormwater Ponds (Fountain Maintenance) 23,540 21,496 21,496 197,794 21,794 22,097 22,097 22,097 Fountain Maint. (2 fountains) 14,880 14,880 15,178 15,178 15,481 15,481 15,481 Pump repairs 1,560 1,560 1,560 1,560 1,560 1,560 1,560 Additional fountain repairs, ie bulbs, wiring 5,056 5,056 5,056 5,056 5,056 5,056 5,056 North Fountain Rehab Commitment - 176,000 545270 R&M Infra - Grounds 153,954 317,735 340,535 251,515 414,908 396,328 253,896 204,495 Replacement Plantings 19,304 19,304 19,304 19,304 19,304 19,304 19,304 Tree Services -Triming, Removal, Stump Grinding etc. 14,000 14,000 14,000 14,000 14,000 14,000 14,000 Landscape Irrigation Repairs 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Annual Mulching - mini pine bark 34,650 34,650 34,650 34,650 34,650 34,650 34,650 Monthly Landscape Maint. - Contract ( Nature's Care) 92,669 92,669 95,449 98,312 101,262 104,300 107,429 Seasonal Flower rotation 7,632 7,632 7,632 7,632 7,632 7,632 7,632 Irrigation Monthly Inspections 6,480 6,480 6,480 6,480 6,480 6,480 6,480 Fungicide (FY 27) Every 2 Years 19,000 19,570 19,570 - Fertilizer (FY 27) Every 2 Years 32,000 32,960 32,960 - Releveling Base in Medians 10,000 10,000 10,000 10,000 10,000 10,000 Assessment District Rehab (Plantings, Electric, Median) 138,000 99,800 59,000 167,000 198,000 - - 545270-004 R&M Infra - Grounds Signs / Walls 458 500 500 500 500 500 500 500 Flags for TLBD Entrance 500 500 500 500 500 500 500 550520 Operating - 50,000 Decorative Street Sign Refurbishment - 50,000 560650 Construction in Progress 249,546 - - North Fountain Rehab - - - Total Expenditures 780,121 725,253 757,584 850,715 843,223 879,320 686,888 637,487 Excess (Deficiency) of Revenues Over (Under) Expenditures (171,873) (51,324) 55,671 (8,053) (561) (36,659) 155,773 205,174 Fund Balance, Beginning of Year 336,097 164,224 112,900 168,571 160,518 159,957 123,298 279,071 Fund Balance, End of Year 164,224$ 112,900$ 168,571$ 160,518$ 159,957$ 123,298$ 279,071$ 484,245$ Future Estimated Cash Balance Needed for 25% of Operating 132,644 146,813 164,446 153,929 169,056 219,830 171,722 159,372 Later in the year once a year with part of carryover balance Sufficient Not Sufficient Sufficient Sufficient Not Sufficient Not Sufficient Sufficient Sufficient Reno Budget for each year 138,000 99,800 235,000 167,000 248,000 - - BAU Expense Projections- Needed 780,121 587,253 657,784 615,715 676,223 631,320 686,888 637,487 Total Expenditures- row 50 above 725,253 757,584 850,715 843,223 879,320 686,888 637,487 Rank Projects: Approved projects on Jan 21, 2026 2.8 2. Main Entrance Lighting 19,000 2.4 1. Tuscora Renovation 49,000 2.4 4. Median #1 14,000 2.6 3. Fountain (Reserve or not to reserve)176,000 2 6. Median 3 & 4 23,000 2 7. Median 2 15,000 1.2 8. Median 21 9,000 2 9. Median 5 48,000 1.8 10. Small Monuments 18,000 1.8 11.Median 11 32,000 1.4 12. Median 6 21,000 1.4 13.Median 18 27,000 1.4 14. Median 23 13,000 1.4 17. Decorative Street Signs 50,000 1.2 15.Median 8 27,000 1.2 16. Median 9 42,000 1 17. Median 7 3,800 1.2 18. Median 14 58,000 1.2 19. Median 16 16,000 1.2 20.Median 17 54,000 1.2 21. Median 22 11,000 1 22. Median 10 27,000 1 23. Median 12 13,000 1 24. Median 13 38,000 1 25. Median 15 48,000 1 26. Median 19 19,000 1 27. Median 20 17,000 Row 43 Above- Project Rehab- 5 Years to complete Fy26-FY30 138,000$ 99,800$ 235,000$ 167,000$ 248,000$ Operating Balance Carryover- Use this in 2026 for Reno 57,014 Est Fund Balance TBLB Model 5,690 61,361 53,308 52,747 16,088 88