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HomeMy WebLinkAboutFreedom Cleaning Solutions Janitorial Services Contract Second Addendum - 2026 04 07SECOND ADDENDUM TO CITY OF WINTER SPRINGS JANITORIAL SERVICES CONTRACT THIS SECOND ADDENDUM TO THE CITY OF WINTER SPRINGS JANITORIAL SERVICES CONTRACT ("Second Addendum") is entered into by and between the CITY OF WINTER SPRINGS ("City"), a Florida municipal corporation located at 1126 East State Road 434, Winter Springs, Florida 32708, and FREEDOM CLEANING SOLUTIONS, L.L.C. ("Contractor"), a Florida Limited Liability Company located at 261 Live Oaks Blvd., Building 6, Casselberry, Florida 32707. WITNESSETH WHEREAS, the City and Contractor previously entered into that certain City of Winter Springs Janitorial Services Contract ("Contract') on January 26, 2024, for the purpose of securing Contractor's janitorial services for the park restroom facilities located at the City's Central Winds Park, Sunshine Park, Trotwood Park, Moss Park, Torasco Park, Sam Smith Memorial Park, and the Cross Seminole Trailhead; and WHEREAS, on January 24, 2025, the City and Contractor entered into the First Addendum to the City of Winter Springs Janitorial Services Contract, which First Addendum extended the term of the Contract for one (1) year and increased the Contract price by two percent (2a/o); and WHEREAS, the City and Contractor desire to enter into this Second Addendum to extend the Contract for an additional one (1) year term and to increase the contract price by two percent (2a/a); and NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties covenant and agree as follows: 1.0 Recitals. The foregoing recitals are true and correct and are hereby incorporated into this Second Addendum by reference. 2.0 Period of Performance. The period of performance under the Contract is hereby extended for an additional one (I) year period. The period of performance under this extension term shall be from February 1, 2026, through January 31, 2027. The City and Contractor shall have the right to renew this Contract for one (1) additional one (1) year term following the expiry of the extension tern on January 31, 2027. 3.0 Compensation. Pursuant to Section 2b. of the Contract, the City and Contractor agree to increase the contract price provided in Section 3a. of the Contract by two percent (2%). Accordingly, Section 3(a) of the Contract is stricken in its entirety and replaced with the following. In exchange for the Services provided pursuant to Section 1 of this Contract, the City shall pay the Contractor FOUR THOUSAND ONE HUNDRED TWENTY-ONE DOLLARS Second Addendum to Janitorial Services Contract City of Winter Springs and Freedom Cleaning Solutions Page 1 of2 AND 75/100 ($4,121.75) per month. Each area must be cleaned in accordance with Exhibit "A." This will be the total compensation paid to contractor except for payments, if any, made under subparagraphs 3.b., c., and d., below. 4.0 Other Terms and Conditions. Any other terms and conditions of the Contract not expressly modified by this Third Addendum shall remain unchanged and in full force and effect. AGREED: CITY OF WINTER SPRINGS ZcLi = Kevin 9weet City Manager Date: 3/27/2026 FREEDOM CLEANING SOLUTIONS Second Addendum to Janitorial Services Contract City of Winter Springs and Freedom Cleaning Solutions Page 2 of2 This agreement is between Freedom Cleaning Solutions LLC (hereinafter called "Freedom”), and City of Winter Springs (hereinafter called “Customer”). Freedom assures the performance of all services as outlined in the “Guidelines for Service” and/or Specialized services outlined below whereas such guidelines are hereby incorporated as part of this agreement. It is understood that this Agreement is to become effective on 3/15 ,2026 and shall remain in effect for a period of three months, thereafter continuing a month to month basis until either party gives the other party thirty days advance written notice, or in the absence of such notice, customer specifically agrees to pay an additional charge equal to one month’s billing in lieu of such notice. Service Company shall have the right to increase the Services Fee at the beginning of the fiscal year provided, however, that, in any fiscal year, Service Company’s aggregate total increases in the Services Fee for such fiscal year may not exceed two percent of the monthly agreement then in effect on the first day of such fiscal year. However, failure by the Service Company to increase in any fiscal year shall not operate as a waiver of Service Company’s right to adjust and correct retroactively the full amount of the two percent increase due in all subsequent fiscal years. Services will be performed 7x Weekly Cleaning for the fee of $4,121.75 per month for said service plus any applicable taxes. The monthly billing is payable upon receipt of the invoice and payment in full is due at our office no later than the thirty days past when the invoice was sent. If payment is not received by the due date, the account shall be subject to late payment fees equal to 3% of the invoiced amount accrued over the sum balance every month until payment is caught up in full. Any account past 90 days without full payment of invoiced amount, the customer will be responsible for all collection costs to include court costs, retainer fees, settlement fees and any legal fees involved in recovery of payments. Customer agrees not to contract with or employ, directly or indirectly, any cleaning personnel used by Freedom for a period of one year after termination of this agreement. The following areas are to be serviced: Areas Serviced All Public Restrooms in: Cross Seminole Trail Sam Smith Park Trotwood Park Moss Park Sunshine Park Torcaso Park Central Winds Park Specialty Services Available upon separate quoted request including: Window Cleaning on Building Pressure Washing Building or Lot Water Damage Cleanup Mold Remediation Fire Damage Cleaning Bio/Chemical/Hazmat Emergency Cleaning Graffiti Cleanup Tire/Paint/Tagging and Burnout Cleanup Carpet Cleaning Floor Cleaning ie: Steam or Polish Special Event Porter Staffing @$18.50 per porter per hour with minimum 4 hours service and 96 hour notice of need Additional Trash Cans may be provided Construction and Remodeling Cleanup Freedom Cleaning Solutions LLC City of Winter Springs 261 Live Oaks Blvd Bldg 6, Casselberry FL, 32707 1126 East State Road 434 | Winter Springs, FL 32708 By By Austin Lasure (Owner) Date Date EXHIBIT "A" JANITORIAL DUTIES SPECIFICATIONS FOR RESTROOMS: In addition to the specific duties set fonh below, the City reserves the right to add additional, minor duties to be performed by Contractor. No additional payment shall be due Contractor for said additional minor duties unless agreed to in writing by both parties hereto. A. SERVICES REQUIRED DAILY I. Lock Bathroom Doors 2. Clean, sanitize and restock all paper products and soap dispensers Restock as needed. Use a cloth and mild detergent solution to remove dust, smudges, streaks, etc. from dispensers. All dispensers will be checked daily to ensure enough supply for day/next business day. Dispensers will be checked for proper operation after filling and replaced as needed, Soap, paper towels and toilet paper are supplied by the City. The City is responsible for installation of new dispensers or replacement of broken dispensers as needed. CONTRACTOR is responsible for delivery of paper/soap products to the locations. 3. Clear out all visible spider webs Clean and remove all visible spider webs. 4. Clean all mirrors Clean glass with glass cleaner. Clean frames and any adjacent shelves with a damp cloth or sponge and polish dry with a paper toweL After cleaning, all surfaces will have no visible signs of streaks, smudges, lint, film, etc. 5. Clean and sanitize wash basins, faucets, handles, countertops and all fixtures Completely clean and disinfect all exposed surfaces of the sink. A non-abrasive cleaner will be used on the exposed hardware which will also be dried and polished. After cleaning, fixtures will be free of streaks, residue, smudges, etc, Inoperable or broken fixtures should be repotted to the Parks Supervisor by 7:00 a.m. the next business morning. Use different cloths, sponges, brushes and scouring pads when cleaning sinks than when cleaning commodes and urinals. 6. Clean and sanitize all urinals and toilets Completely clean, disinfect and deodorize all exposed surfaces of toilets and urinals, A non-abrasive cleaner will bc used on exposed hardware which will be dried and polished after cleaning, All foreign material will be removed from the urinal drain tap. After cleaning and completely drying the toilet seat, it should be placed in an upright position. Obstmcted toilets and urinals will be reported to the Parks Supetwisor by 7:00 a.m. the following business morning. 7. Spot clean all wall surfaces, stall partitions, and doors Clean partition walls, doors and walls surrounding or adjacent to urinals and commodes. Remove any non-permanent stains, spots, streaks, and graffiti using a cloth scrub pad, or sponge and a germicidal detergent solution. Wipe the surface dry using a clean cloth. After cleaning, surfaces will have a uniform appearance free of dust, lint, streaks, stains and writing. 8. Remove all wastebaskets, wipe any stains or spills, install replacement liners and carry trash to pick-up areas/dumpsters All waste receptacles will be emptied and returned to their original location. Using a germicidal solution, all waste receptacles should be wiped clean inside and outside to remove evident soil or wet spills, All plastic liners will be replaced when obviously soiled or torn. 9. Sweep and mop all floors and door areas Prior to mopping, the floor surface will be swept with a broom to remove all loose dirt and soil. Mop the floor with a germicidal detergent solution and rinse with clean water. After mopping, the floor will have a uniform appearance free of spots, spills, stains, residues, mop strings, etc. Dispose of remaining germicidal solution by pouring down the floor drain. Mop shall be rinsed and squeezed to extract excess water and hung up to dry. Mop bucket shall be rinsed out and stored dry. Excess water should be removed using a mop or a squeegee. Under no circumstances should standing water remain on any floor. 10. Water fountains Completely clean and disinfect all exposed surfaces of the water fountains. A nonabrasive cleaner will be used on the exposed surfaces which will also be dried and polished. After cleaning, water fountains will be free of streaks, residue, smudges, etc. Inoperable or broken water fountains should be reported to the Parks Supervisor by 7:00 a.m. the next business morning. 1. Wipe clean all window ledges Use a cloth and germicidal solution to remove all debris, spots, streaks, smudges, etc. from all restroom window ledges. 2. De-scale toilets, urinals and faucets, if necessary Remove scale, scum, mineral deposits, rust stains, etc. from the interior of toilet bowls and urinals. After cleaning, toilets and urinals will be free from rings and marks and will have a uniform, bright, shiny appearance. 3. Clean and polish hardware and pipes After wiping fixture with a non-abrasive germicidal detergent, dry and polish with a (hy cloth. After cleaning and polishing, the fixtures will have a uniform appearance free of spots, stains, soil and lime deposits. 4. Clean exhaust fans, air returns, ceilings This task will precede sweeping and mopping. Using a cloth and germicidal solution, remove all visible dirt and dust from exhaust fans and air returns. Check to be sure ceiling is free of debris. If debris is noticeable, clear appropriately. 5. Exterior light fixtures Wipe down all exterior light fixtures. After cleaning, fixtures will be free of streaks, residue, smudges, etc, Inoperable or broken fixtures should be reported to the Parks Supervisor by 7:00 a.m. the next business morning. 6. Restroom exterior concrete areas Sweep the exterior concrete of restroom area with a broom to remove all loose dirt and soil. ** *Contractor will provide equipment, chemicals and trained and qualified personnel to perform above services. City will provide all paper products, soap and trash can liners. *** SPECIALIZED SERVICES The following specialized services are offered to enable you to maintain the superior overall appearance of your facility. These are available on an additional cost basis. Carpet Cleaning Wall Washing (Shampoo, Steam, Extraction and dry methods available) Wood/Panelled Wall Treatment Exterior Window Washing Light Fixture and Translucent (Inside and out) Panel Cleaning Mini-Blind Washing Light Bulb Replacement Drapery Cleaning Cleaning Ceiling Vents, Heating and A/C Diffusers and Exposed Pipes Policing Grounds and Perimeter of Building Strip and Refinish Tile Floors INSURANCE PROTECTION Comprehensive General Liability ................................................................................... $3,000,000 Worker's Compensation ..................................................................................................... Statut ory Business Services Bond ...................................................................................................... $ 50,000 Commercial Umbrella ..................................................................................................... $3,000,000 (Certificate of Insurance will be furnished upon request) SECURITY Top priority will be given to insure the security of your building and its contents. Your security procedures will be followed at all times. EQUIPMENT AND MATERIALS You will not be required to supply any equipment or cleaning materials necessary for the performance of janitorial services. SUPPLIES Toilet paper, hand towels, deodorants, hand soap, urinal blocks, plastic bags and liners, etc. will be supplied by you, but installed as part of your service. CUSTOMER SERVICE Includes on-site inspection upon request and our telephone is answered 24 hours every day. Cleaning services will not be performed on traditional holidays or those observed by your company.