HomeMy WebLinkAbout00-2026 04 01 City Commission Workshop AgendaCITY COMMISSION
WORKSHOP AGENDA
WEDNESDAY, APRIL 1, 2026 - 9:00 AM
CITY HALL - COMMISSION CHAMBERS
1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA
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CALL TO ORDER
Roll Call
Invocation
Pledge of Allegiance
Approval of the Agenda
DISCUSSION ITEMS
100.. Stormwater Pond Maintenance Program and Stormwater Rate Study Update
Commission Presentation April 2026_Final Draft 3.pdf
ADJOURNMENT
PUBLIC NOTICE
This is a Public Meeting, and the public is invited to attend and this Agenda is subject to change. Please
be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be
in attendance at this Meeting, and may participate in discussions.
Persons with disabilities needing assistance to participate in any of these proceedings should contact
the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a
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"If a person decides to appeal any decision made by the board, agency, or commission with respect to
any matter considered at such meeting or hearing, he or she will need a record of the proceedings,
and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is
made, which record includes the testimony and evidence upon which the appeal is to be based" - per
Section 286.0105 Florida Statutes.
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DISCUSSION ITEMS ITEM 100.
CITY COMMISSION AGENDA | APRIL 1, 2026 WORKSHOP
TITLE
Stormwater Pond Maintenance Program and Stormwater Rate Study Update
SUMMARY
The cost associated with the S tormwater Pond M aintenance P rogram will be
represented in the City ’s budget and incorporated into the S tormwater U lity rate
structure. T his presenta on will review the classifica on of ponds in the C ity and discuss
the C ity ’s commitment to establish an an cipated level of pond maintenance service.
The number of stormwater ponds and related maintenance costs and their impact on
the stormwater u lity rate will also be discussed. T he presenta on will conclude with
an overview of the proposed S tormwater R ate S tudy incorpora ng all u lity opera ng
costs and S tormwater M aster P lan capital costs to be considered at a future public
meeting.
Classifications:
1. Public Pond: A pond on City-owned property or has a dedicated easement that
receives stormwater from public infrastructure.
2. Hybrid Pond : A pond on privately owned property that receives stormwater from
public infrastructure.
3. Private Pond: A pond on privately owned property that receives stormwater from
private infrastructure.
FUNDING SOURCE
Not applicable at this time.
RECOMMENDATION
S taff respec+ully requests that the C ity C ommission reach consensus on the
recommended Stormwater Pond M aintenance P rogram at the conclusion of the
presenta on and direct staff to incorporate the related costs for the program into the
forthcoming Stormwater Rate Study to be presented at a future public meeting.
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City of Winter Springs
Stormwater Pond Maintenance
and Rate Study Workshop
City Commission
April 1st , 2026
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Introductions
•City of Winter Springs
•Clete Saunier, P.E., Director of Public Works and Utilities
•Kimley-Horn and Associates, Inc.
•Julia Felter, P.E.
•Marcus Geiger, P.E.
•Pegasus Engineering, LLC
•David Hamstra, P.E.,CFM
•Raftelis
•Joe Williams
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Agenda
Stormwater Pond Maintenance
•Pond Definitions
•Ponds within the City
•Hybrid Pond Definition
•Stormwater Infrastructure Maintenance
•Pond Maintenance
•City Maintained Ponds
•Estimated Cost of Maintenance
•Impact to Utility Rate
Stormwater Rate Study Update
•Existing Customers and Rates
•Service Enhancements
•Financial Forecast
•Recommendations
Questions
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Pond Definitions
•Public Pond: is a pond on City owned property or has a dedicated
easement that receives stormwater from public infrastructure.
•Hybrid Pond: is a pond on Privately owned property that receives
stormwater from public infrastructure.
•Private Pond: is a pond on Privately owned property and receives
stormwater from private infrastructure.
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Pond Definitions (Land)
Right-of-way
Drainage Easement: Grants
access to stormwater
conveyance pipe and pond
Right-of-Way: Land dedicated
to the City and maintained by
the City
Tract: Section of land typically
parceled and depicted on the
plat that is dedicated to the
City or Private
Drainage Easement
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Typical Pond Illustration (Infrastructure)
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Pond Infrastructure: Drainage
collection and conveyance devices,
including but not limited to storm
pipes, drainage structures and end
treatments.
Inflow Pipe: Pipe that conveys
stormwater runoff to a pond.
Outflow Pipe: Pipe that conveys
drainage to a receiving water.
Control Structure: structure within a
pond that controls the release of
drainage from the pond.
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Ponds within the City
•346 Ponds
•Maintenance Categories
•FDOT
•Seminole County
•Public/City
•Hybrid
•Public Stormwater Infrastructure and Private
pond ownership
•Private
No. of PondsMaintenance by Others
12FDOT
36Seminole County
176Private
224Sub total
No. of PondsMaintenance by City
43Public
79Hybrid
122Sub total
346TOTAL
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Hybrid Pond Definitions
Maintenance ResponsibilityContributing Drainage
Area*Pond OwnershipIdentity PondInfrastructure
Pond Ownership:
Public = Dedicated to the City
Private= Dedicated to HOAs, management groups, or individual parcel owners
Contributing Drainage Area (Stormwater Runoff):
Public = Public City roads and rights-of-way
Private = Private property
Infrastructure Maintenance Responsibility:
Public = Dedicated easement over storm pipe between public drainage area and receiving water
Private = No dedicated public easement over any stormwater infrastructure
Pond Maintenance Responsibility:
Public = Dedicated public maintenance responsibility
Private = No dedicated public maintenance responsibility
*Note: All hybrid ponds receive stormwater drainage runoff originating from public rights-of-way via a piped
connection.
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Stormwater Infrastructure Maintenance
•Yearly visual inspection of outfall structures
•Yearly visual inspection of drainage structures and outlet
•Debris removal from pipe and outfall structures, as needed
•Sediment removal from pipe and outfall structures, as needed
•Repairs/replacement or relining to pipe, as needed
•Scour protection and Control Structure repairs, as needed
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Pond Maintenance
•Aquatic Vegetation inspected Monthly
•Aquatic Vegetation treated as needed
•Mowed Monthly on public property
•Debris Removal
•Erosion repairs
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City Maintained Ponds
•Public (43)
1. Pond receives drainage from City roads and Public rights-of-way
2. On City owned or dedicated Property
3. Stormwater Infrastructure Maintenance
4. Pond Maintenance
•Hybrid (79)
1. Pond receives drainage from City roads and Public rights-of-way
2. Easement access to infrastructure for City
3. Stormwater Infrastructure Maintenance
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Estimated Cost for Infrastructure Maintenance
Average Pond CostInfrastructure Maintenance Service
$5,000Scour/Outlet Protection
$2,000Control Structure Repairs
$120,000Pipe Relining
$25,000Localized Sediment Removal, as needed
$152,000Total
*Expected life span of pond maintenance is 15-year cycle
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Expenditures in Utility Rate Study
•Study Includes
•Operating Expenses
•Rehabilitation and Maintenance
•Staff and Equipment*
•Capital Improvement Plan Project Funding
•Stormwater Pond Maintenance
*Direction from Commission on number of ponds the City will maintain will affect “Staff and
Equipment” expense category to be presented at the upcoming Utility Rate Study meeting(s).
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Impact to Utility Rate – addition of Hybrid Ponds
Impact to Utility RateCostNo. Ponds per
year *
Type of
Maintenance
Pond
Responsibility
Increase of $4.36/month$912,0006InfrastructurePublic
*Expected life span of pond maintenance is 15-year cycle
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City of Winter
Springs
Stormwater Rate Study
April 1, 2026
City of Winter
Springs
Stormwater Rate Study
April 1, 2026
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Agenda
Project scope overview
Existing customers & rates
Service enhancements
Financial forecast
Findings & recommendations
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Project Scope
Overview
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Personnel and equipment
needs
Review pond maintenance plan
Funding capital improvements
Financial forecast and rate
adjustment needs
Project Scope
Comprehensive stormwater financial
forecast, considering service level
enhancements, to achieve a
sustainable financial outlook
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Revenue Requirements & Financial Planning
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FINANCIAL PLAN
INPUTS
•Customer accounts
•Revenues
•Operating expenses
•Capital plan
•Beginning cash position
CAPITAL PROJECT FUNDING
Funding Mix
(Cash vs. Debt)
Debt
Covenants
ANNUAL CASH FLOW
FISCAL POLICIES AND TARGETS
Cash
Reserves
Debt Service
Coverage
ANNUAL REVENUE
REQUIREMENTS
FINANCIAL PLAN ELEMENTS
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Existing Customers
& Rates
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• Residential = assigned 1 ERU per dwelling unit
• Non-residential = 1 ERU per 2,123 square feet IALand Uses
Properties with properly functioning stormwater management facilities
will receive a 25% reduction to their stormwater feeFacility Credit
Stormwater Customers Introduction
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City Code establishes stormwater equivalent residential units (ERUs)
based on the average impervious area (IA) of residential developed
property. Current ERU basis = 2,123 square feet IA
ERU Basis
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Stormwater Customers and Revenue
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TotalReduced RateFull RateDescription
$7.50$10.00Rate per ERU per month
15,5875,08510,502Accounts
20,3647,93612,428ERUs
$2,092,500$588,200$1,504,300Annual Revenue
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Service
Enhancements
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Existing Operating Budget
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FY 2026 BudgetFY 2025
EstimatedFY 2024 ActualDescription
$622,121$487,620$519,650Personnel
1,003,1741,497,974402,971Repair and Maintenance
383,290424,837361,595Other
$2,008,585$2,410,431$1,284,216Total
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Service Enhancement Overview
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Personnel &
Equipment
Additional stormwater
crew and equipment
identified to enhance
stormwater level of
service
Pond
Maintenance
The pond
maintenance plan
covers a mix of public
and hybrid ponds
Tertiary Projects
These are the
unexpected projects
that arise annually
that the City desires
to respond to more
timely
Master Plan CIP
12 larger projects
identified in the CIP
for various
stormwater
infrastructure
improvements
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Personnel and
Equipment New Stormwater Crew
Hiring of a new crew, consisting of a Foreman and
three crew members, in FY 2027
Vehicles for Crews
Acquisition and replacement of working trucks,
F-150s and F-250s, for stormwater crews
Large Equipment Acquisitions
Replacement and purchase of larger equipment
such as mowers, mini-excavators, backhoes,
tractors, and similar equipment
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Pond Maintenance
•Number of City Maintained ponds: 122
›43 Public Ponds
›79 Hybrid Ponds
•Level of Maintenance for a Pond
›Cost per Pond: $152,000 (Includes Scour/Outlet Protection, Pipe Relining, Control
Structure Repair, Localized Sediment Removal)
›Number of ponds to address per year: 6
›Total Cost of Pond Maintenance : $912,000 / year
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*Expected life span of pond maintenance is 15-year cycle
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Master Plan Projects
•Alton Road Culvert & Reach Improvements $995,000
•Vistawilla Drive Near Seneca Boulevard Improvements $600,000
•No-Name Creek Conveyance Improvements Near Sailfish Road $645,000
•Dunmar Estates Flow Path Re-Establishment $845,000
•Winter Springs Boulevard near Davenport Way Improvements $900,000
•Fisher Road Near Morton Lane Improvements $225,000
•Shore Road Culvert & Reach Improvements $1,160,000
•Highland Village Storage & Conveyance Improvements $550,000
•Chokecherry Drive Near Sapling Drive Improvements $260,000
•North Tuskawilla Road Outfall Improvements $1,310,000
•Winter Springs Boulevard Near Chokecherry Drive Improvements $690,000
•No-Name Creek Conveyance Improvements Near Alton Road $645,000
•Total = $8,825,000
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Funding Source
City plans to use 3rd Gen
and 4th Gen Funds to cover
priority capital projects within
Stormwater Master Plan
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Service Level Enhancements Summary
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FY 2029FY 2029FY 2028FY 2027Description
$340,300$326,900$314,300$302,100Personnel
135,00070,000140,000230,000Equipment
912,000912,000608,000304,000Pond Maintenance [1]
600,000500,000400,000200,000Tertiary Projects [2]
$2,047,300$1,836,900$1,502,300$1,088,100Total
Notes:
[1] Pond maintenance assumes phase in starting with 2 ponds in FY 2027, 4 ponds in FY 2028 and 6 ponds in FY 2029.
[2] Tertiary projects assume an average cost of $100,000 per project and completing 2-6 projects per year.
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Financial
Forecast
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Monthly Rate Adjustment Needs
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$ IncreasePer ERUDescription
$10.00Existing FY 2026
$5.00$15.00FY 2027
$2.50$17.50FY 2028
$2.00$19.50FY 2029
$1.00$20.50FY 2030
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Financial Forecast
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$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
$4,500,000
$5,000,000
FY 2026 FY 2027 FY 2028 FY 2029 FY 2030
Existing Expenses Service Enhancements
Revenue Forecast
Revenue Sufficiency
Forecast:
• Annual escalation of existing
operating and R&R budget
• Phase in of various service
enhancements
• Implementation of rate
adjustments identified
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Rate Comparison (Monthly Single Family Rate)
$18.31
$17.33
$16.86
$16.72
$15.00
$15.00
$14.17
$10.35
$10.00
$9.27
$8.50
$8.13
$6.75
$6.00
$4.00
Oviedo
Winter Park
Orlando
Maitland
Winter Springs - Year 1
Apopka
City of Deltona
Casselberry
Winter Springs Existing
Sanford
Ocoee
Winter Garden
Altamonte Springs
Longwood
Lake Mary
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Findings &
Recommendations
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Findings &
Recommendations
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1 Pond Maintenance
Finalize plan for ongoing pond
maintenance and phasing in tertiary
projects
2 Rate Adjustments
Adopt future rate adjustments that align
with stormwater system needs and capital
plan
3 Billing Mechanism
Evaluate billing mechanisms for future
stormwater fee collection during period of
rising needs and rates
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Contact:Joe Williams
407 628 2600 / jwilliams@raftelis.com
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Thank you!
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Questions
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