HomeMy WebLinkAboutSeminole County Sheriff's Office/Winter Springs Police Department Interagency Agreement for Criminal Justice Computer Services and Support - 2026 03 11INTERAGENCY AGREEMENT
SEMINOL E COUNTY SHERIFF'S OFFICE AND WINTER SPRINGS POLICE
DEPARTMENT- AGREEMENT FOR CRIMINAL JUSTICE COMPUTER SERVICES
AND SUPPORT
THIS AGREEMENT is made and entered by and between DENNIS M. LEMMA,
Seminole County Sheriffs Office, hereinafter referred to as "SCSO", a Constitutional Officer of the
political subdivision of Seminole County, Florida, whose address is 100 Eslinger Way, Sanford, Florida
32773, and the WINTER SPRINGS POLICE DEPARTMENT, hereinafter referred to as "PD",
whose address is 300 North Moss Road, Winter Springs, Florida 32708.
WHEREAS_ SCSO and PD, are criminal justice agencies, formally recognized by the Federal
Bureau of Investigations (FBI) and the Florida Department of Law Enforcement (FDLE); and
WHEREAS, in accordance with sections 163.01(2) and 163.01(14) Florida Statutes, SCSO
and PD are authorized to enter into inter -local Agreements for the provision of services; and
WHEREAS_ SCSO presently has the benefit of access to the Florida Criminal Justice network
(CJNet), National Crime Information Center (NCIC), the Florida Crime Information Center, and the
Interstate Identification Index (III) all hereafter referred to as FCIC, via network connectivity to the
FDLE; and
WHEREAS_ SCSO has developed sophisticated law enforcement software which is presently
in use by other law enforcement and criminal justice agencies and is supported and maintained by
SCSO staff on a seven days per week, twenty-four hours per day basis; and
WHEREAS, PD has determined that it is advantageous to enter into a contractual agreement
with SCSO for the provision of criminal justice computer software services, including continued
access to FCIC and state/national criminal justice information for the administration of criminal
justice; and
WHEREAS. SCSO and PD entered into an agreement on July 8, 2017, for similar services
and wish to terminate that agreement upon execution of this agreement
NOW, THEREFORE, in consideration of the mutual understandings and agreements set
forth herein, the Parties agree as follows:
L A=ment Term
The TERM of this Agreement shall be from the date of final execution until such time as
either party desires to end the Agreement in accordance with termination provisions set forth
in Section 8 of this Agreement, the dates of signature of the Parties notwithstanding.
2. Pub se
The purpose of this Agreement to establish terms and conditions under which SCSO shall
provide criminal justice computer software services and support to PD.
3. Coo ration
It is agreed that both Parties shall provide all reasonable and necessary cooperation and
assistance so as to facilitate the terms of this Agreement.
4. Basic Services
L SCSO agrees to:
A. Provide CAFEWEB, NEXCad, MICAD, Sherlock, and other related criminal justice
software available on SCSO'S network to PD.
B. Provide database security and backup services for PD data residing on SCSO systems.
C. Provide necessary instruction and training to PD personnel on CAFEWEB, NEXCad,
MICAD, Sherlock, and other related software to support the use of new SCSO systems.
After initial system setup, SCSO may, at its sole discretion, offer additional training to PD.
D. Provide highest level expert support to PD for CAFEWEB, NEXCad, MICAD, Sherlock,
and other related software.
E. Provide for a sufficient number of appropriately qualified personnel to perform those
services set forth within this Agreement.
F. Make reasonable efforts to ensure delivery of the provision of services set forth herein.
SCSO makes no warranties, representations, or guarantees with regards to specific
performance levels, data accuracy, data completeness, system uptime, security, or system
integration and SCSO will not be held liable for any direct or indirect damages incurred by
PD's use of the software/system(s), including but not limited to loss of data or loss of
system use.
G. Provide PD license plate data for purposes of sharing with other law enforcement
agencies.
H. Share PD CAFEWEB data with N-DEx via the FINDER and or LINX data sharing
system.
I. Share PD CAFEWEB data with the Law Enforcement Information Exchange (LINX).
J. Provide PD with the ability to audit user logs for all SCSO CJIS software programs,
(currently MICad, CafeWeb, NEXCad Report Utility, NEXCad history, FCIC switch
history and any additional software that may be added in the future) in order to be in
compliance with the auditing standards of the CJIS Security Polity.
2. PD agrees to;
A. Abide by all applicable local, state, and federal laws, rules and regulations, as well as the
FBI CJIS Security Policy and rules and regulations of FCIC with regards to the use of said
criminal justice computer systems and ensure compliance with Florida Public Records laws
in regard to exempt and confidential data contained within criminal justice software
systems provided by SCSO.
B. Abide by all the terms and conditions of the Criminal Justice User Agreement executed
between the FDLE and SCSO, a copy of which is attached to this Agreement
C. Limit use of provided criminal justice computer systems to authorized personnel within
PD and only for the administration of criminal justice.
D. Acknowledge, by executing this Agreement, that all software written by SCSO is subject
to copyright protection and may not be sold or transferred to any other entity without the
express written consent of SCSO.
E. Provide adequate computer hardware compatible with the software, hardware and
network equipment utilized by SCSO.
F. Ensure that all authorized PD personnel attend training on CAFEWEB, NEXCad, MICAD,
Sherlock and other related software provided by SCSO prior to utilizing SCSO systems.
G. Maintain all required software licenses required to access SCSO'S law enforcement
software systems.
H. Provide for a sufficient number of appropriately qualified personnel to support and
maintain SCSO's law enforcement software on PD computers. This includes performing
technical support for basic user issues (Tier 1) and providing administrative level support
(Tier 2) for advanced technical troubleshooting.
I. Agrees to refrain from making additional impactful demands upon network traffic, (i.e.
addition of streaming surveillance video or other large packet data) without first discussing
it with SCSO's Designee.
J. PD agrees to not decompile or otherwise copy, or download content or data on SCSO's
System or other proprietary information of SCSO or any other participating agency using
SCSO's System under similar agreement for any purpose other than those stated in this
Agreement, unless said data is that compiled and maintained on behalf of PD under this
agreement
K. As per the CJIS Security Policy, assign a representative who will be responsible for auditing
user logs on a weekly basis. Representative shall maintain records of such audit and make
those records available for review upon request of SCSO. PD shall notify SCSO of the
name and contact information of the assigned representative.
5. Compensation and Payment
SCSO agrees to provide services as set forth in this Agreement to PD at no cost.
6. Indemnification
Pursuant to Florida Statutes and to the extent provided for by Florida law, neither SCSO nor
PD waives any defense of sovereign immunity, or increases the limits of its liability, upon
entering into this Agreement. This Agreement does not contain any provision that requires
one party to indemnify or insure the other party for the other parts actions, or to assume any
liability for the other parry's actions.
7. Dispute Resolution
This Agreement shall be governed by and construed with the laws of the State of Florida.
Venue shall be in Seminole County, Florida. SCSO'S designee, the Director of Technology
Solutions, and PUS designee, the Police Chief, shall resolve minor disputes.
Notices
Whenever any party desires to give notice unto the other party, notice may be sent to:
Forscso:
Director of Technology Solutions
Seminole County Sheriff's Office
100 Eslinger Way
Sanford, FL 32773
For PD:
Matthew Tracht, Chief of Police
Winter Springs Police Department
300 North Moss Road
Winter Springs, Florida 32708
8. Termination
Either party may terminate this agreement upon providing ninety (90) days written notice,
except that SCSO may terminate this agreement immediately and without notice upon finding
that PD has willfully violated the terms of this agreement Within thirty (30) days following
termination, SCSO will provide PD with a copy of PD data stored on SCSO's systems in
Microsoft SQL Server format.
9. Entire Ag=ment
It is understood and agreed that the entire Agreement of the parties is contained herein and
that this Agreement supersedes all oral agreements and negotiations between the parties
relating to the subject matter hereof, as well as any previous Agreement presently in effect
between the parties relating to the subject matter hereof. Any alterations, amendments,
deletions, or waivers of the provisions of this Agreement shall be valid only when expressed
in writing, approved by the respective parties and duly executed on behalf of each party as set
forth herein.
IN WITNESS HEREOF, the parties hereto have caused this agreement to be executed by the
proper officers and officials.
Winter Springs Police Department
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Matthew Tracht, Chief of Police
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City of Winter Springs
Kevin Sweet, City Manager
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Se ' o County Sheriff O ice
Dennis M. Lemma, Sheriff
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Seminole County Sheriff's Office
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