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Home My WebLink About2026 03 09 Consent 303 - Howell Creek and Augusta National Sewer Main Crossing Emergency RepairCONSENT AGENDA ITEM 303 CITY COMMISSION AGENDA | MARCH 9, 2026 REGULAR MEETING TITLE Howell Creek and Augusta National Sewer Main Crossing Emergency Repair SUMMARY The Utility Department is requesting City Commission approval of the contract to Cathcart Construction Company-Florida LLC. for emergency repairs to be made at Howell Creek and Augusta National Sewer Main Crossing. During Utilities preventative maintenance, it was discovered the support structures that hold up the gravity sewer main were failing. An emergency repair is needed to avoid a major failure that could cause a spill to occur into Howell Creek. Due to the pipe stands failing, a belly (negative pitch) has formed in the line that can cause blockages and sewer backups to occur, potentially leading to a serious environmental threat. Additionally, flow will not be maintained through the pipe resulting in septic conditions which can adversely impact the treatment process at the East Wastewater Treatment plant. Several qualified and reliable contractors with expertise performing similar emergency repairs were contacted. Only one out of 3 contractors responded to the request for repair quotes. Cathcart Construction inspected the damaged sewer main and provided a cost estimate to complete the repair. FUNDING SOURCE Total Repair up to $274,368.60 will be funded from the FY26 budget G/L 410-36-3600- 560650-006 - Construction in Progress Pipe Relining/Replacement Sewer. RECOMMENDATION Staff recommends the City Commission waive the formal purchase bid requirements due to the emergent nature of this repair and authorize Cathcart Construction Company-Florida LLC to restore the sewer main at the Howell Creek and Augusta National crossing for the estimated cost of $249, 426.00 plus a 10% contingency for a total project cost of $274,368.60. Additionally, Staff recommends authorizing the City Manager and City Attorney to prepare and execute any and all applicable documents consistent with this agenda item. 23 Emergency Purchase Justification Purpose: An Emergency Purchase is made to protect public health or safety or when an immediate repair is necessary to prevent further damage to public property, machinery, or equipment. Poor planning does not constitute grounds for an emergency purchase. Procedure: In the event of an emergency purchase, notify the Procurement Manager of the emergency. If it is not normal operating hours, notify the City Manager. Secure a firm price from a qualified vendor that can perform the service/provide the equipment immediately. If the cost is over $50,000 the City Manager must authorize the expenditure. If possible, a purchase order should be issued. If a non-business day, a purchase order must be issued on the next business day following the emergency. If the emergency purchase is equal to or greater than $50,000 the item must be approved by the City Commission at the next regular City Commission meeting. Statement I am aware that the City of Winter Spring requires competitive procurements whenever practicable. I am requesting an emergency purchase based on the criteria stated above. These statements are complete and accurate based on my professional judgment and investigations. Department: Request Date: Account Number: Amount/Value: Vendor: Requestor: (Name, Title) Requestor Initials: *If yes, make sure to fill out the vendor form. Is this a new vendor? Yes: No: V1: Updated 3/1/23 24 Briefly describe the reason for the emergency request. Explain what the emergency is and/or what caused the situation. What are the consequences or risks involved with not issuing an emergency purchase request? Select criteria for emergency purchase Public Health or Safety There is an immediate need to purchase or contract to keep the public healthy and safe. Without this immediate purchase, there could be the potential for loss of life. Immediate Repair to Public Property There is an immediate need to repair or fix the public property. Without this immediate purchase, it could put the general public in danger or cause additional damage to public property which could cause a large financial burden to the city. Immediate Repair to Machinery or Equipment There is an immediate need to repair or fix city-owned machinery or equipment. Without this immediate purchase, it could put the general public in danger or cause additional damage to public machinery or equipment which could cause a large financial burden to the city. Other Save this form and attach it with your purchase order request. 25 This picture shows the sewer main on the ground due to support structures failing. 26 This picture shows where the pipe supports have completely failed to support the sewer main pipe. 27 This picture shows the negative pitch which could cause flow to not be maintained through the pipe resulting in septic conditions which adversely impact the treatment process at the East wastewater treatment plant. 28 MATERIALS LABOR SUB CONTRACT CONTRACT EQUIPMENT TOTALCompany DESCRIPTION Quantity UNIT UNIT TOTAL UNIT TOTAL UNITTOTAL UNIT TOTAL UNIT TOTAL COSTPRICE COST PRICE COST PRICE COST PRICE COST PRICE COST CHANGESuperior Tree Service Remove & Trim Trees 1.00 LS 8,000.00$ 8,000.00$ 8,000.00$ Johns Tractor Service Turbidity Barrier 150.00 LF 10.00$ 1,500.00$ 1,500.00$ Johns Tractor Service Silt Fence 500.00 LF 6.00$ 3,000.00$ 3,000.00$ Miller Sod Bahia Sod Restoration 500.00 SY 6.00$ 3,000.00$ 3,000.00$ -$ -$ Ferguson Waterworks 8'' x 20' FLG x FLG P-401 Ductile Spool Piece 8.00 EA 9,095.00$ 72,760.00$ 72,760.00$ Ferguson Waterworks 6'' x 6' FLG x PE P-401 Ductile Spool Piece 2.00 EA 2,473.84$ 4,947.68$ 4,947.68$ Ferguson Waterworks 8'' Flange Gasket 10.00 EA 69.55$ 695.50$ 695.50$ Ferguson Waterworks 3/4 x 4'' T-Head Bolts 80.00 EA 16.05$ 1,284.00$ 1,284.00$ Ferguson Waterworks 8'' T316 360 Degree Pipe Strap 20.00 EA 250.38$ 5,007.60$ 5,007.60$ Ferguson Waterworks 8'' MJ C153 P-401 Long Sleeve 2.00 EA 1,405.98$ 2,811.96$ 2,811.96$ Ferguson Waterworks 8'' DI WDG Rest 4.00 EA 150.87$ 603.48$ 603.48$ Ferguson Waterworks 4'' CL 350 CL DI Pipe 40.00 EA 78.11$ 3,124.40$ 3,124.40$ TBD Misc Metal Material 1.00 LS 2,000.00$ 2,000.00$ 2,000.00$ TBD Concrete 1.00 LS 2,000.00$ 2,000.00$ 2,000.00$ -$ -$ -$ -$ United Rentals Composite Mats 30.00 EA 105.00$ 3,150.00$ 3,150.00$ United Rentals Delivery Charge 1.00 EA 405.00$ 405.00$ 405.00$ United Rentals Pickup Charge 1.00 EA 405.00$ 405.00$ 405.00$ -$ -$ 1.00 LS 5,000.00$ 5,000.00$ 5,000.00$ Winter Springs Augusta National - Estimated CostJan-26SubcontractorMaterialMobilizationRental29 -$ -$ Cathcart General Superintedent 80.00 HRS 185.00$ 14,800.00$ 14,800.00$ Cathcart Superintendent 80.00 HRS 125.00$ 10,000.00$ 10,000.00$ Cathcart Project Manager 2.00 HRS 185.00$ 370.00$ 370.00$ Cathcart Foreman 100.00 HRS 105.00$ 10,500.00$ 10,500.00$ Cathcart Operator 100.00 HRS 65.00$ 6,500.00$ 6,500.00$ Cathcart Operator 100.00 HRS 65.00$ 6,500.00$ 6,500.00$ Cathcart Skilled Labor 100.00 HRS 45.00$ 4,500.00$ 4,500.00$ Cathcart Skilled Labor 100.00 HRS 45.00$ 4,500.00$ 4,500.00$ Cathcart Skilled Labor 100.00 HRS 45.00$ 4,500.00$ 4,500.00$ Cathcart Skilled Labor 100.00 HRS 45.00$ 4,500.00$ 4,500.00$ -$ Cathcart Equipment Misc Hand Tools 1.00 LS 3,850.00$ 3,850.00$ 3,850.00$ Cathcart Equipment 85 Size Excavator 100.00 HRS 85.00$ 8,500.00$ 8,500.00$ Cathcart Equipment 85 Size Excavator 100.00 HRS 85.00$ 8,500.00$ 8,500.00$ Cathcart Equipment 331 Skid Steer 80.00 HRS 85.00$ 6,800.00$ 6,800.00$ Cathcart Equipment Broom Tractor 10.00 HRS 65.00$ 650.00$ 650.00$ Cathcart Equipment F-150 - General Superintendent 80.00 HRS 24.00$ 1,920.00$ 1,920.00$ Cathcart Equipment F-150 - Superintendent 80.00 HRS 24.00$ 1,920.00$ 1,920.00$ Cathcart Equipment F-350 - Foreman 100.00 HRS 38.00$ 3,800.00$ 3,800.00$ -$ -$ SUB TOTALS99,194.62$ 66,670.00$ 15,500.00$ -$ 40,940.00$ 222,304.62$ SALES TAX -$ 0.00% -$ 0.00% 0.00% 0.00% -$ TOTAL DIRECT COSTS99,194.62$ 66,670.00$ 15,500.00$ -$ 40,940.00$ 222,304.62$ CONTRACTOR'S MARKUP10.00% 9,919.46$ 10.00% 6,667.00$ 10.00% 1,550.00$ 10.00% -$ 10.00% 4,094.00$ 22,230.46$ SUB TOTAL WITH MARKUP244,535.08$ Insurance2.00% 4,890.70$ 249,426.00$ Cathcart Labor - Labor Burden 1.54Total =Cathcart Equipment30