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HomeMy WebLinkAbout2010 06 28 Regular 605 Florida League Of Cities Annual Conference Voting Delegate COMMISSION AGENDA Informational Consent Public Hearings ITEM 605 Regular X Mgr. / Dept. June 28, 2010 Authorization Regular Meeting REQUEST: The City Manager is requesting that the City Commission agree that the City Commission designates that Mayor John F. Bush is our "Voting Delegate" (and Deputy Mayor Rick Brown would be Alternate), to represent the City of Winter Springs at the upcoming Florida League of Cities Annual Conference; and is asking if the City Commission has any issues (commemorative, constitutional, or federal) they wish to be brought forward to the Florida League of Cities in the form of a Resolution. SYNOPSIS: Mr. Michael Sittig, Executive Director of the Florida League of Cities, has requested that each Municipality designate an individual to represent their Municipality at the Florida League of Cities Annual Conference, this coming August 2010; and to also decide if there are any issues the City Commission wishes to have forwarded to the Florida League of Cities in the form of a Resolution. CONSIDERATIONS: The 84 Florida League of Cities Annual Conference is being held August 19- 21 , 2010 in Hollywood, Florida. CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION REGULAR MEETING - JUNE 28, 2010 REGULAR AGENDA ITEM "605' PAGE 2 OF 2 A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig has been received, which requests that each Municipality designate a City representative as their "Voting Delegate" for the 84 Florida League of Cities Annual Conference. The City Commission is also being asked if there are any issues the City Commission wishes to have forwarded to the Florida League of Cities in the form of a Resolution; and if so, to make a Motion to that effect. FISCAL IMPACT: There is no fiscal impact to this Agenda Item, as presented. COMMUNICATION EFFORTS: Copies and /or access to this Agenda Item have been provided to the Mayor and City Commission, City Attorney, Department Directors; placed in Press Packets; placed in the Lobby Binder; is available on the City's Website, LaserFiche, and the City's Server; and through all other actions completed via the City Clerk's Posting procedure. RECOMMENDATION: It is recommended that the City Commission confirm that Mayor John F. Bush would be the City of Winter Springs' "Voting Delegate" (and Deputy Mayor Rick Brown would be Alternate), at the 84 Florida League of Cities Annual Conference, being held this August 19 -21, 2010 in Hollywood, Florida; and agree that the City Manager or the City Clerk may complete the required documentation (as shown in this Agenda Item) and submit it. It is also recommended that the City Commission address any issues (commemorative, constitutional, or federal) they would like considered in a possible Resolution to be forwarded to the Florida League of Cities; and if so, to direct Staff to prepare a Resolution and forward to the Florida League of Cities, with a Copy to the Mayor and City Commission. ATTACHMENTS: A. Copy of document from the Florida League of Cities. ATTACHMENT "A" Fr, o p �� p �uE MAY 2 o e r c nY O » I ■� 301 South Bronough Street • Suite 300 • P.O. Box 1757 • Tallahassee, FL 32302 -1151 • (850) 222 -9684 • Fax (850) 222 -3806 • www.flcities.com T W TO: Municipal Key Official t FROM: Michael Sittig, Executive Director DATE: May 25, 2010 SUBJECT: 84th Annual FLC Conference — Creating Community in Tough Times VOTING DELEGATE AND RESOLUTION INFORMATION August 19 -21, 2010 — Westin Diplomat Resort, Hollywood As you know, the Florida League of Cities' Annual Conference will be held at the Westin Diplomat Resort in Hollywood, Florida on August 19 -21. This year we are celebrating Creating Community in Tough Times which will provide valuable educational opportunities to help Florida's municipal officials serve their citizenry more effectively. It is important that each municipality designate one official to be the voting delegate. Election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each municipality will make decisions that determine the direction of the League. In accordance with the League's by -laws, each municipality's vote is determined by population, and the League will use the Estimates of Population from the University of Florida for 2009. Registration materials have already been sent to each municipality. Call us if you need additional copies. The League adopts resolutions each year to take positions on commemorative, constitutional or federal issues. We have attached the procedures your municipality should follow for proposing resolutions to the League membership. A resolution is not needed to become a voting delegate. If you have questions regarding resolutions, please call Allison Payne at the League at (850) 701 -3602 or (800) 616 -1513, extension 3602. Proposed resolutions must be received by the League no later than July 13, 2010. If you have any questions on voting delegates, please call Gail Dennard at the League (850) 701 -3619 or (800) 616 -1513, extension 3619. Voting delegate forms must be received by the League no later than July 30, 2010. Attachments: Form Designating Voting Delegate Procedures for Submitting Conference Resolution President John Marks, Mayor, Tallahassee First Vice President Joy Cooper, Mayor, Hallandale Beach • Second Vice President Patricia J. Bates, Mayor, Altamonte Springs Executive Director Michael Sittig • General Counsel Harry Morrison, Jr. 84th Annual Conference Florida League of Cities, Inc. August 19 -21, 2010 Hollywood, Florida It is important that each member municipality sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By -Laws requires that each municipality select one person to serve as the municipalities voting delegate. Municipalities do not need to adopt a resolution to designate a voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Designation of Voting Delegate Name of Voting Delegate: Title: Municipality of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302 -1757 Or Fax to Gail Dennard at (850) 222 -3806 Procedures for Submitting Resolutions Florida League of Cities' 84th Annual Conference Westin Diplomat Resort Hollywood, Florida August 19 -21, 2010 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office by July 13, 2010, to guarantee that they will be included in the packet of proposed resolutions that will be submitted to the Resolutions Committee. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolutions Committee. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two- thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two- thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy councils and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Action Agenda will be adopted. Municipalities unable to formally adopt a resolution before the deadline may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. Important Dates May 28, 2010 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee June 18 Appointment of Resolutions Committee Members July 13 Deadline for Submitting Resolutions to the League office August 19 League Standing Council Meetings Resolutions Committee Meeting Voting Delegates Registration August 21 Immediately Following Breakfast — Pick Up Voting Delegate Credentials Followed by Annual Business Session