HomeMy WebLinkAbout2010 06 14 Consent 203 Proposed Communication Plan For Town Hall Budget Workshop COMMISSION AGENDA
Consent X
ITEM 203 Informational
Public Hearing
Regular
June 14, 2010 MGR. /DEPT.
Regular Meeting Authorization
REQUEST: City Manager requesting the Commission approve the proposed Communication
Plan for a proposed "Town Hall" Budget Workshop.
SYNOPSIS: Per Commission direction, the City Manager is providing a recommended communication
plan for advising our citizens of an upcoming (date to be determined) "Town Hall" Budget workshop for
citizens to be held at City Hall.
CONSIDERATIONS:
At the April 26, 2010 Commission meeting, the Commission directed the City Manager to come back
with a Communications Plan for advising citizens about a proposed "Town Hall" Budget workshop to
be held at City Hall at a date to be determined. Those recommended efforts are detailed herein.
A preliminary Budget overview by the City Manager is scheduled for this June 14, 2010 Commission
meeting (Regular 604). That Agenda Item will also request the Commission set dates for the Regular
Commission Budget workshops and the "Town Hall" Budget workshop.
FISCAL IMPACT:
None. The recommended communication efforts result in no additional costs.
COMMUNICATION EFFORTS:
Recommended communication vehicles are listed below. These items represent those that have been
successfully utilized in the past.
1. Message on Electronic Sign in front of City Hall
2. Invitation/Message on City Website
3. Invitation/Message via eAlerts /eCitizen
4. Article in upcoming "Insider" Newsletter
5. Invitation emailed to all Homeowner's Associations
6. Invitation emailed to Local Schools /PTA (with assistance from Commissioner Hovey)
7. Press Release /Invitation emailed to all local publications:
a. Tuscawilla Today
b. Oak Forest
c. Highlands Herald
d. Seminole Chronicle
e. Oviedo Voice
f. Orlando Sentinel
8. Invitation available at /posted:
a. City Hall Building (Outside Bulletin Board)
b. City Hall Lobby
c. Tuscawilla Country Club Golf Club Pro Shop Bulletin Board
d. Highlands Clubhouse Bulletin Board
e. Hacienda Village Bulletin Board (2 Locations)
f. Tennis Villas Club House Bulletin Board
g. Parks and Recreation Office
h. Police Station
9. Invitation emailed /mailed to all Advisory Board and Committee Members
10. Invitation included in all utility bills as a text line on bill (optional depending upon date)
RECOMMENDATION:
The City Manager recommends that the City Commission approve the proposed Communication Plan
for an upcoming Town Hall Budget Workshop.
ATTACHMENTS: