HomeMy WebLinkAbout2004 06 14 Informational 302
COMMISSION AGENDA
ITEM 302
Consent
Informational X
Public Hearing
Regular
June 14. 2004
Regular Meeting
M: / get
Authorization
REQUEST:
Information Services wishes to update the commission on
the status of the LT. Plan created in FY 2002.
PURPOSE:
The purpose of this item is to update the commission on the LT. Plan
which was created in FY 2002. Additional projects and tasks have also
been added to the end of this document.
CONSIDERATIONS:
See attached Projects worksheet
The Information Services (I.S.) Department strives to complete assigned
projects in a timely manner. However, things sometimes happen that
prohibit us from meeting those deadlines. Thus, we are forced to move
our completion dates/projections further out.
This has been the case this year with some unexpected new items being
placed on our to-do list as well as some projects taking longer than others.
We are pressing forward to try to complete as many of these items by June
30, 2004. However, September 30, 2004 is a more likely date for these
projects to be completed.
S:\Infonnation _ Services\Admin _ Docs\Agenda Items\FY 2004\2004
June\061404 _ COMM _ Infonnational_302 _ Infonnation_ Technology ]Ian _ Update. doc
CITY OF WINTER SPRINGS
CITY COMMISSION
June 14, 2004
INFORMATIONAL 302
PAGE 2 OF 2
Below are just some of the major items that we are pushing to complete
before September 30th:
./ The Records Management Plan and implementation project - there
was a delay with a couple of departments turning in their document id
forms to the consultant.
./ The police laptop implementation project in which we must restructure
all City IP addresses to allow a VPN between Police and County.
./ Munis software testing is sometimes delayed when program bugs are
found and we must wait for a fix. Maintenance releases come out
every quarter and major releases come out every year. They must be
thoroughly tested before being implemented. This takes time which
each and every department and division.
./ Credit Card acceptance for utility bill payments was put on hold for a
while until further research was done on the vendor offering this
service. This will be addressed in an upcoming agenda item.
./ Bank drafting is nearing completion; we're currently in the testing
phase with bank.
./ The Occupational License Fee Collection for County project has taken
much longer than first anticipated. The roadblock currently is the form
that needs to be revised to meet county requirements. Once that is
completed, the project is done.
./ Munis Positive Pay is a program that will enable us to avoid check
fraud. We are in the bank setup phase ofthis project. We hope to
have this totally implemented in July.
Daily issues arise as well as Vimses and Trojans which force us to stop
what we're doing to deal with the issue at hand. Connectivity to the
outside world comes hand in hand with vulnerability to these types of
threats.
Please know that we are striving daily to complete all tasks and conquer all
challenges set before us. We utilize our resources to their fullest extent,
while also utilizing outside resources when possible.
FUNDING: None
RECOMMENDATIONS: None
ATTACHMENTS: LT. Projects worksheet - Attaclunent ] (4 pages)
COMMISSION ACTION:
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