HomeMy WebLinkAbout2004 06 28 Informational 302
7
COMMISSION AGENDA
ITEM
302
CONSENT
INFORMATIONAL X
PUBLIC HEARING
REGULAR
June 28, 2004
Meeting
MGR ~ /DEFT j/}/
Authorization
.REQUEST: Utility/Public Works Department Updating the City Commission on Projected Costs
for the Utility/Public Works Compound.
PURPOSE: The purpose of this Board item is to provide the City Commission the Preliminary Cost
Estimates of$3.5 Million that were part of the Concept Report provided in January 2004.
CONSIDERA TIONS:
This agenda item is needed in response to budget workshop questions relative to costs for
the UtilitylPublic Works compound. Staff received authorization from the City Commission on
January 12, 2004 for SRI to proceed with the design based on the concept plan and cost estimates
by SRI. The Space Needs Study, which was included in the agenda item, projected construction
expenses at $3.5 million. We have not yet updated the construction costs to reflect recent trends
in steel and cement.
The FY 2004/2005 budget was created using the $3.5 million target number less design
costs. We have been working with SRI to reduce costs where possible to close the anticipated
gap due to construction cost increases. We expect to bring the site plan for Commission approval
in August. Buildings plans are in the preliminary stages. However, we are approaching the point
in the building design process where the experience some Commissioners have relative to value
based facilities construction would be very welcome.
ATTACHMENTS:
1. SRI Space Needs Study Executive Summary
COMMISSION ACTION:
ATTACHMENT NO.1
Utility I Public WorkS Complex
The City of Winter Springs
Space Needs Study
Final Submittal
8 December 2003
Prepared By
.
SrI
, !
\
i
i
.i
l
.1
1
~
j
1
I
~
I
Purpose:
Utility / Public Works Complex
City of Winter Springs
Space Needs Study
This study was commissioned by the City of Winter Springs to evaluate the space
needs for a new facility that would combine all of the City's Utility and Public
Works services and functions into one central location. This new location is on
approximately 16 acres of land on"Old Sanford Oviedo Roadjust offSR 419 in
the City.
Methodology:
In conducting this study, a brief site visit was made to evaluate the general
conditions of the property and we had an initial meeting with the Director of
Utility and Public Works department to obtain an understanding of the overall
departmental needS.
We then developed a survey questionnaire to help identifY the needs of each area
within the departments, which was distnbuted to all of the team leaders followed
by meetings with each team leader to clarifY and confinn the results of the
questionnaire.
This information was then converted into a spatial bubble diagram. conceptual
floor plans, and finally a conceptual master plan.
Executive Summary:
The Utility and Public Works department of the City has grown to 59 employees;
over 150 vehic1es~ and is currently housed in two small buildings on North
Flamingo Avenue with some vehicles, equipment, and materials stored at the Old.
Sanford Oviedo Road site, and 5 or 6 administrative offices in the City Hall
building.
The responsibilities of this division of the City's services encompasses complete
maintenance and repair of the City's landscaping and irrigation systems; water,
sewer, and stormwater systems; roads, signage, and buildings; as well as the
maintenance and repair of the City's various vehicles and pieces of equipment
from automobiles, to pick up trucks, and lawn mowers to heavy dump trucks,
tractors, and graders.
';
Existing facilities are inadequate in both size and function and a new centralized
facility is being considered to bring everyone together at one location with
facilities large enough and with modem technology to significantly improve the
department's ability to provide the quality services necessary in their day-to-day
tasks.
!
i
,
J
I
I
I
:1
1
I
I
I
,
1
,
Based on our visit to the proposed 16 +/- acre site located on Old Sanford Oviedo
Road just off SR 419, review of survey questionnaire responses, and interviews
with staff we have broken the Utility and Public Works space needs into three
categories, t~dministration" (department head and general support offices),
"Shop Facility" (maintenance of vehicles and equipment), and "Yard Facility"
(storage of aD vehicles, equipment, materials, and supplies, with associated work,
locker, and training areas for p,eld personnel), as follows:
1. Administration Offices
2. Shop Facility
3. Yard Facility
8,000 square feet
7,500 square feet
38,000 square feet
The description of individual spaces with in these three categories can be found in
greater detail in the enclosed tabular form labeled "Space Needs Program".
In addition to the analysis of size, type, and number of spaces to be planned for, in
a new facility, we developed a bubble diagram to demonstrate appropriate
adjacencies and proximities of the spaces to each other, in the enclosed typical
''Bubble Diagrams".
Our next'step was to further developed the bubble diagrams into conceptual
building floor plans (see enclosed "floor plan" drawings) to identify a potential
building shape and size, so that we could see how the site might accommodate the
overall facility.
Finally we developed a couple of master plan options (see attached '1naster pl~"
A and B) for the City to use as a planning tool to analyze the best site utilization .
as its development takes place.
Master Plan A shows the "Shop Facility" including the fuel fann towards the
front of the site along with the "Administration" building allowing light vehicle
repair and fueling operations to be easily accessed and separated from the larger
"Yard Facility" towards the back of the site. A summary of benefits for master
plan concept A is:
j
,
~
~
~
,
.
2