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Home My WebLink About2004 04 26 Informational 304 COMMISSION AGENDA ITEM 304 CONSENT INFORMA TIONAL X PUBLIC HEARING REGULAR 04/26 /04 Meeting MGR. ~IDEPTC.Q Authorization . REQUEST: The Parks and Recreation Department wishes to inform the City Commission that it plans to conduct a Summer Day Camp Program at Indian Trials Middle School. PURPOSE: To inform the Commission that the Parks and Recreation department will conduct a Summer Day Camp Program this summer at Indian Trails Middle School. CONSIDERATION: . The Parks and Recreation Department has successfully conducted a summer day camp program since 1999. . Indian Trails Middle School is available to schedule a Summer Day Camp Program. . The Cities of Oviedo, Sanford, Lake Mary, Longwood, Casselberry, and Altamonte Springs also conduct Summer Day Camp Programs. . Parks and Recreation will closely monitor income and expenses to ensure completion of the program within available revenues. FUNDING: Funding is budgeted in the amount of $35,000 for the Summer Day Camp Program. RECOMMENDATION: N/A Consent Agenda Item 304 April 26, 2004 Page 2 IMPLEMENTATION SCHEDULE: April 2004 April 2004 June 1,2004 July 23, 2004 Flyers to Schools, Winter Springs "Insider," and Newspapers. Begin Registration Suinmer Day Camp Starts Summer Day Camp Ends A TT ACHMENTS: Attachment#l Summer Day Camp Information and Registration. COMMISSION ACTION: CAMP' SUNSHINE AT INDIAN TRAILS MIDDLE SCHOOL 415 TUSKAWILLA ROAD, WINTER SPRINGS June 1st through July 23rd, 2004 $ 80.00 per week for Resident $ 90.00 per week for Non Resident Ages: 6 to 12 years old Camp Hours: 7:30 am to 5:30 pm Ictps and Activities include: Water Mania, Wonder Works, Dixie Stampede Dinner Theatre, Celebrity Mascot Games, Bowling, Chuck E Cheese, Skating, Movies, Art and Crafts, and much morel Brought to you by the Parks and Recreation Department, for ill.ore information please call (407) 327-6593. Camp Sunshine 2004 City of Winter Sprine:s Parks and Recreation Department (407)327-6593 Main Office or (407)327-4763 Fax ONE CHILD PER REGISTRATION FORM (BOYS & GIRLS must be entering I"I through 61h grades) Child's Name: Shirt Size (circle one): ~ Address: Home Phone: Mother's Name/Day Phone: Father's Name/Day Phone: Emergency Contact/Phone: Medication! Allergies/Special Needs: Check one: Child can swim. Child can not swim. Persons able to pick up child/children other than parents: NameIPhone: NameIPhone: as (2004) Grade: al axl ym am Zip: Last Tetanus Shot: Birth Date: NameIPhone: NameIPhone: Please circle weekes) child will be attending Summer Day Camp: Week 1. June I-June 4 2. June 7-June 11 3. June 14-June 18 4. June 21-June 25 5. June 28-July 2 6. July 5-July 9 7. July 12-July 16 8. July 19-July 23 ResINan (5 Davs) $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 $80/$90 RESERVE $10 $10 $10 $10 $10 $10 $10 $10 RECEIPT # PAIDfDEPOSIT DUE { } CHECK HERE IF MORE THAN ONE CHILD IS BEING ENROLLED. There is a $10.00 discount per child if multiple family members per household are enrolled. I hereby request that City of Winter Springs Parks and Recreation Department RESERVE a space for my child for the weekes) CIRCLED above. I AGREE TO PAY THE BALANCE DUE FOR ANY OF THE WEEKLY CAMP FEES (on or before each Monday) for the weeks indicated. I acknowledge the deposit to reserve any additional space is a $10.00 non-refundable charge. Also, I agree to pay A LATE PICK-UP FEE OF $5.00 FOR EACH 10- MINUTE PERIOD after 5:30PM until my child has departed (pick-up). I understand if my child does not attend camp on certain days the fees are not pro-rated and NO REFUNDS are made for disciplinary dismissals. Accepted by: Signature of Parent/Guardian Date: Camp Sunshine ~ 8 Week Program ~ Ages 6 - 12 ~ Hours: 7:30 AM - 5:30 PM ~ Fee: $80.00 per week for Winter Springs residents and $90.00 per week for non-residents (all field trips and swimming included), must bring a lunch ~ Location: Indian Trails Middle School, 415 Tuskawilla Road ~ Morning program activities include arts and crafts, sports, games, music, free play, and nature walks. ~ Afternoon program includes swimming and field trips Estimated Budget 1 Director = 40 hrs/wk x $10.00/hr x 8 wks 4 Camp Counselors = 40 hrs/wk x $7.50/hr x 8 wks 3 Camp Counselors = 40 hrs/wk x $7.00/hr x 8 wks Bus Rental = $1 OO/day x 5 days x 8 weeks Field Trips (Itemized below) Staff Shirts = 8 staff x 2 shirts x $5.00 Sports Equipment Arts and Crafts Materials Ad ministrative Site Rental = $ 3,200.00 = $ 9,600.00 = $ 7,200.00 = $ 4,000.00 = $ 8,205.80 = $ 80.00 = $ 200.00 = $ 850.00 = $ 500.00 = $ 300.00 = $ 200.00 Tentative Field Trips Total = $ 34,335.80 Dixie Stampede 70 participants x $12.00 = $ Chuck E Cheese 70 participants x $5.00 x 2 days = $ Skating 70 participants x $ $3.50 x 4 days = $ Oviedo Bowling 70 participants x $3.00 x 4 days = $ Congo River Golf 70 participants x $3.50 x 2 days = $ Riverside Park Pool 70 participants x 9 days = $ Central Florida Zoo 70 participants x $2.25 = $ Lake Howell Cinemas 70 participants x $3.25 x 5 days= $ Wekiva Springs $33.00 per bus x 2 days = $ Orlando Science Center 70 participants x $6.50 = $ Wet n Wild 70 participants x $10.00 = $ Wonder Works 70 participants x $12.39 = $ Trip Total 840.00 700.00 980.00 840.00 490.00 1,000.00 157.50 1,137.50 66.00 455.00 700.00 867.30 = $ 8,205.80 Advertisements March-Advertise in newspapers and Internet for summer camp jobs April- Flyers to schools City Newsletter Water Bill Winter Springs Voice Newspaper Orlando Sentinel Newspaper Seminole Herald Newspaper April- Registration Begins April 16th - 20tli (Residents) April 23rd - 27th (Non-residents) May- Hire Summer Day Camp Staff June 1 st - Summer Camp Begins . Total Budget Allotted: $35,000.00 Total Estimated Budget for Camp: $34,335.80 Estimated Revenue (60 @ $80.00 x 8 wks) $38,400.00 Total Revenue - Total Estimated Expenses $38,400.00 - $34,335.80 = + $4,064.20 City of Winter Springs Parks and Recreation ~&1MP SUltshilte @ Indian Trails Middle School JUNE 1st - JULY 23rd 2004 General Rules and Requlations All parents will sign the Registration form, stating that they understand and will follow the General Rules and Reoulations of the Summer Camp. The information below fully illustrates the General Rules and Reoulations parent(s)/Iegal guardian(s) must follow. 1. The parent(s)/Iegal guardian(s) must sign out their child each day. No one is permitted to leave the facility or pick up a child without written parental consent. The City of Winter Springs does not allow visiting family and friends to attend our summer camp for the day. 2. Each child is required to wear a shirt, shorts, and athletic shoes each day. Towels, swim suits, and water bottles are needed each day. *** Sunscreen should be applied at home each morning - 70% of our day is spent outdoors. *** 3. Please label belonainas. 4. Children must bring a non-perishable lunch and drink each day. We have one snack time and one lunch time. Parents will be notified when lunch is included with the day's field trip. 5. Children must remain with their groups at all times. Any behavior that might cause an accident or hurt others will not be tolerated. If your child is asked to leave camp due to disciplinary reasons, there are NO refunds. 6. Do not send sick children to camp. If a child becomes ill during camp Hours the parent(s)/Iegal guardian(s) will be required to pick up sick children. Staff is not permitted to administer medicine of any kind. 7. The City of Winter Springs is not responsible for items lost, damaged or stolen at Indian Trails Middle School or during field trips. Children cannot brina aames or tOYS to camp. In addition, parents have signed that they understand there is $5.00 per 10 minute fee charged for children NOT picked up by 5:30 PM. In the sar:ne matter, children are NOT permitted into the facility or considered our responsibility until 7:30 AM. These are the general rules and regulations. Good sound judgement should always be applied. Monday, May 31- Tuesday, June 1- Wednesday, June 2- Thursday, June 3- Friday, June 4- Monday, June 7- Tuesday, June 8- Wednesday, June 9- Thursday, June 10- Friday, June 11- Monday, June 14- Tuesday, June 15- Wednesday, June 16- Thursday, June 17- Friday, J.une 18- Monday, June 21- Tuesday, June 22- Wednesday, June 23- Thursday, June 24- Friday, June 25- Monday, June 28- Tuesday, June 29- Wednesday, June 30- Thursday, July 1- Friday, July 2- I Monday, July 5- Tuesday, July 6- Wednesday, July 7- Thursday, July 8- Friday, July 9- Monday, July 12- Tuesday, July 13- Wednesday, July 14- Thursday, July 15- Friday, July 16- Monday, July 19- Tuesday, July 20- Wednesday, July 21- Thursday, July 22- Friday, July 23- TENTA TIVE Summer Dav Camo 2004 Field Trios WEEK 1 Memorial Day Chuck' E' Cheese (12:00pm) Lunch is PROVIDED Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Green Meadows Farm (all day trip) bring bag lunch and drink, athletic shoes required WEEK 2 Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Oviedo Bowling (morning trip) no open toed or black sole shoes Plaster House (afternoon) Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Wet 'N' Wild (all day trip) sunscreen, swimsuit, towel, bring bag lunch and drink WEEK 3 Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Regal Cinemas (afternoon) (PG rated - Shriek) Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit WonderWorks (all day trip) lunch provided WEEK 4 Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Congo River Golf (afternoon) Semoran Skateway (afternoon) socks and shoes required Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Old Town Kissimmee (all day trip) bring bag lunch and drink WEEK 5 Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Oviedo Bowling (morning) no open toed or black sole shoes Holiday Lake Brantley Pool (afternoon swimming) sunscreen, swimsuit, towel Orlando Science Center (all day trip) bring bag lunch and drink WEEK 6 Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Regal Cinemas (afternoon) Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Gatorland (all day trip) bring bag lunch and drink, athletic shoes required WEEK 7 Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Longwood Bowling (afternoon) Semoran Skateway (afternoon) socks and shoes required Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Seminole County Field Trip (Lyman High School) swimsuit, sunscreen, towel, athletic shoes WEEK 8 Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Congo River Golf (afternoon) Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Lake Brantley Pool (afternoon swimming) sunscreen, towel, swimsuit Wet 'N' Wild (all day trip) bring bag lunch and drink, sunscreen, towel, swimsuit