HomeMy WebLinkAbout2004 08 30 Other Storm Related Item 308/30/2004
SPECIAL CITY COMMISSION MEETING
STORM RELATED ITEMS
BUDGET ISSUES
HURRICANE CHARLEY
ISSUE:
How does the Commission desire to fund the cost associated with Hurricane Charley?
CONSIDERATIONS:
1. The total cost of Hurricane Charley to the city is estimated to be between $703,922
and $851,057 as shown on the attached chart.
2. Debris removal cost is uncertain at this time since the State has not established a grant
match as yet. Three scenarios are being discussed as follows:
A B C
Federal 75.0 75.0 75.0
State 12.5 15.0 25.0
Local 12.5 10.0 00.0
Total 100.0 100.0 100.0
We believe scenario "A" is the likely scenario, and the scenario for which we should plan
our funding until advised differently from the State.
3. Based upon scenario "A" it would not be advisable for the city to fund the city's
portion of the cost entirely from solid waste fund reserves because numerous
emergencies could happen in the future.
For this reason I do not recommend utilization of more that $600,000 in solid waste fund
reserves to cover Hurricane Charley debris removal.
4. Assuming the Commission agrees, the balance would need to come from other fund
reserves as follows:
Scenario 1 Scenario 2 Scenario 3
Solid Waste Fund $600,000 $600,000 $600,000
General Fund $ 97,672 $171,240 $244,807
Stormwater Fund $ 6,250 $ 6,250 $ 6,250
Total Costs $703,922 $777,490 $851,057
5. If the Commission chooses to utilize general fund reserves as recommended above
this decision would result in a reduction of general fund reserves as follows:
Scenario "1" Scenario " 2" Scenario " 3"
FY OS Projected Reserves $4,507,811 $4,507,811 $4,507,811
General Fund Cost $ 97,672 $171,240 $244,807
Remaining FY OS Projected
Reserves
$4,410,139
$4,336,571
$4,263,004
Fund Balance Policy $4,018,479 $4,018,479 $4,018,479
+- $391,660 $318,092 $244,525
RECOMMENDATIONS
It is recommended that the Commission fund Hurricane Charley's cost as provided
above. Between now and final adoption of millage and the September 27, 2004 meeting
we should have a much better understanding of our cost and portion of the cost that the
State is going to cover.
HURRICANE CHARLEY CLEANUP COST PROJECTIONS
City Costs
REGULAR DEBRIS
GATED COMM. DEBRIS
STREET SWEEPING
CREEK CLEARING
CONSTRUCTION DEBRIS (1,000 yds
MISCELLANEOUS
FUNDING SOURCE
Scenario #1 Scenario #2 Scenario #3
150,000 Cu 175,000 Cu 200,000 Cu
Yds Yds Yds
$441, 406 $514, 974 $588, 542
$241,016 $241,016 $241,016
$3,125 $3,125 $3,125
$6,250 $6,250 $6,250
$5, 875 $5, 875 $5, 875
$6,250 $6,250 $6,250
Total $703,922 $777,490 $851,057
Solid Waste Fund
Stormwater Fund
General .Fund
Total
$600,000 $600,000 $600,000
$6,250 $6,250 $6,250
$97,672 $171;24Q $244,807
$703,922 $777,490 $851,057
REGULAR 150,000 Yards 175,000 Yards 200,000 Yards
UNIT UNIT COST VOLUME COST VOLUME COST VOLUME COST
Debris Hauling cubic yard $15.00 150,000 $2,250,000 175,000 $2,625,000 200,000 $3,000,000
Mulching cubic yard $5.00 150,000 $750,000 175,000 $875,000 200,000 $1,000,000
Mulch Hauling (4:1) cubic yard $5.00 37,500 $187,500 43,750 $218,750 50,000 $250,000
Disposal (3 yds/ton) ton $27.50 12,500 343 750 14,583 01 042 16,667 458 333
Total $3,531,250 $4,119,792 $4,708,333
City share 12.5°k $441,406 $514,974 $588,542
GATED COMMUNITIES 15,000 Yards Other Costs
UNIT UNIT COST VOLUME COST COST 12.50°/a
Debris Hauling cubic yard $15.00 15,000 $225,000 Street Sweeping $25,000 $3,125
Mulching cubic yarei $5.00 15,000 $75,000 Creek Clearing $50,000 $6,250
Mulch Hauling (4:1) cubic yard $5.00 3,750 $18,750 Construction Debris $47,000 $5,875
Disposal (3 yds/ton) ton $27.50 1,250 34 375 Misc. (Staff OT, Equip.,etc.) 50 000 250
Total $353,125 $172,000 $21,500
City share = 100°k Debris Hauling
plus 12.5% of remainder $241,016
8/30/2004