HomeMy WebLinkAbout2004 11 08 Informational 301
COMMISSION AGENDA
ITEM 301
CONSENT
INFORMATIONAL X
PUBLIC HEARING
REGULAR
November 8, 2004
Meeting
MGR,1S ~DEPT ~f f
Aut nzatlOn
REQUEST: Fire Department is advising the City Commission of the status of various
Federal Emergency Management Agency (FEMA) projects within the City.
PURPOSE: This agenda item is to update the Commission on the status ofFEMA projects as
a result of damages/deficiencies during Hurricane Charley, Frances, and Jeanne.
CONSIDERATION:
The hurricanes occurred on the following dates:
Hurricane Charley - August 13, 2004.
Hurricane Frances - September 3,2004.
Hurricane Jeanne - September 25,2004.
The city suffered damages to private and public structures, which does not include vegetative
material for a total estimated loss of $20 million dollars. Debris management has been the
major impact of expenses to the city and our estimated expenses for debris pickup, reduction,
and moving the debris to the landfill will be $7.6 million dollars. To date the city has been
invoiced for $6.2 million dollars and we have paid $5.2 million of the expenses. The City's
total estimated expenses for labor, equipment, and materials are $400,000. FEMA will
reimburse the city 100% for a 72-hour period of eligible expenses for each of the 3 storms and
90% of eligible expenses for the remainder of the period. The State of Florida has indicated
that they will fund an equal match for the eligible expenses with the City of Winter Springs (at
5% each) for the remaining 10% of expenses.
With this information in mind, the City has prepared a "Best Case Reimbursement Scenario"
and a "Worst Case Scenario." The Best Case Scenario assumes that all of the City's expenses
($8,641,500) are reimbursable by FEMA at 90% ($7,650,890) and by the State at 5%
($391,830), with the City's portion being 5% ($391,830). The City would also be responsible
for the interest on the short term loan at 100% ($100,000) and for the creek restoration
program offered through the National Resources Conservation Service (NRCS) at 25%
($106,150), bringing the City's portion of the hurricane expenses to $597,980.
November 8, 2004
Information Item 301
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The Worst Case Scenario assumes the following, which are based on comments made to the
City during the numerous FEMA meetings:
ARE NOT ELIGIBLE FOR REIMBURSEMENT
. Gated/Private Community debris removal for a total expense of $300,000; and
. 75% of bagged vegetative debris for a total expense of $70,000
ARE NOT eligible for reimbursement.
ARE TYPICALLY NOT ELIGIBLE FOR REIMBURSEMENT
. Uprooted stumps under 24 inches in diameter for a total expense of$229,000;
. Stump grinding for a total expense of $47,000;
. Debris field monitor reimbursable for a total expense of $70,000; and
. Time and material debris work completed in the parks for a total expense of $53,000.
Based on the above assumptions, the total expenses of $8,641,500, FEMA's portion would be
$6,942,950, the State's portion would be $352,395, and the City's portion would be
$1,346,155.
In addition, FEMA has indicated that our contracted price for eligible stump removal may not
be within FEMA's reasonable pricing range guidelines. However, we plan to appeal the denial
of each expense to FEMA when we receive their official denial response.
Sewer Incident during Hurricane Charley - The City's insurance carrier Florida Municipal
Insurance Trust has been working with each of the 10 residents that were impacted by the
sewage backup that occurred during the power outage which resulted from Hurricane Charley.
Each resident is currently in a restoration phase. The City has met with the home owners and
the insurance carrier periodically to insure good communications and a cooperative effort in
restoring them to pre-event status. The deductible on this event will be $25,000.
Sewer Incident during Hurricane Frances - The sewer incident that occurred to a resident on
South Moss Road during Hurricane Frances has been completed and released by the insurance
company and resident. The deductible on this event is $3,500.
To date, the City has applied for FEMAlState reimbursements totaling $5,153,417.
FUNDING: Federal, State and Local Funds
RECOMMENDATION: NIA Informational
ATTACHMENTS: (2) Storm Cost, Worst and Best Case
COMMISSION ACTION:
November 8, 2004
Infonnation Item 301
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ATTACHMENT 1
STORM COST
WORST CASE
DEBRIS REMOVAL TOTAL STATE FEDERAL CITY
General $4,900,000 $245,000 $4,410,000 $245,000
Gated 300,000 300,000
Bags 94,000 1,200 21,600 71,200
FRS 21,000 1,050 18,900 1,050
Parks 260,000 10,890 196,110 53,000
Stump Removal 326,000 4,850 87,300 233,850
Stump Grinding Reg! Parks 14,000 14,000
Stump Location Reg/Parks 13,000 13,000
Stump Grinding Regular 20,000 20,000
Mulching 435,000 21,750 391,500 21,750
Landfill 900,000 45,000 810,000 45,000
Monitoring 350,000 14,000 252,000 84,000
7,633,000 343,740 6,187,410 1,101,850
Creek Restoration - FEMA 54,000 2,655 48,690 2,655
Creek Restoration - NRCS 425,000 318,850 106,150
479,000 2,655 367,540 108,805
City Force Work 400,000 6,000 388,000 6,000
Sewer
Hurricane Charley 25,000 25,000
Hurricane Francis .3,500 3,500
City Property Damage Insurance
Deductible 1,000 1,000
29,500 29,500
Loan Interest 100,000 100,000
Total $8641 500 $352 395 $6.942 950 $1 346 155
November 8, 2004
Information Item 301
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ATTACHMENT 2
STORM COST
BEST CASE
DEBRIS REMOVAL TOTAL STATE FEDERAL CITY
General $4,900,000 $245,000 $4,410,000 $245,000
Gated 300,000 15,000 270,000 15,000
Bags 94,000 4,700 84,600 4,700
FRS 21,000 1,050 18,900 1,050
Parks 260,000 13,000 234,000 13,000
Stump Removal 326,000 16,300 293,000 16,300
Stump Grinding Reg! Parks 14,000 700 12,600 700
Stump Location ReglParks 13,000 650 11,700 650
Stump Grinding Regular 20,000 1,000 18,000 1,000
Mulching 435,000 21,750 391,000 21,750
Landfill 900,000 45,000 810,000 45,000
Monitoring 350,000 17,500 315,000 17,500
7,633,000 381,650 6,869,700 381,650
Creek Restoration - FEMA 54,000 2,655 48,690 2,655
Creek Restoration - NRCS 425,000 -0- 318,850 106,150
479,000 2,655 367,540 108,805
City Force Work 400,000 6,000 388,000 6,000
Sewer
Hurricane Charley 25,000 1,250 22,500 1,250
Hurricane Francis 3,500 l75 3,150 175
City Property Damage Insurance
Deductible 1,000 100 900 100
29,500 1,525 25,650 1,525
Loan Interest 100,000 -0- -0- 100,000
Total $8641 500 $391 830 $7 650 890 $597 980