HomeMy WebLinkAbout2004 03 22 Consent 204
COMMISSION AGENDA
ITEM 204
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
March 22, 2004
Meeting
MGR {VIDEPT -JI 1-
Authorization
REQUEST: Fire Department Requesting Authorization to purchase and install a fire
sprinkler and fire alarm system for Fire Station 24 at 102 North Moss Road
under State of Florida Purchasing Agreement # 9382456-3 and to purchase and
install NO SMOKE "vehicle exhaust removal systems" as a sole source vendor on
seven fire apparatus.
PURPOSE: The purpose of this Commission item is to request authorization to purchase and install
a fire sprinkler and fire alarm system for Fire Station 24 at ] 02 North Moss Road
under State of Florida Purchasing Agreement # 9382456-3 issued to SimplexGrinnell
for $24,477 and to purchase and install NO SMOKE "vehicle exhaust removal
systems" for seven diesel powered vehicles through Ward Diesel Filter Systems as a
sole source vendor for $59,4]6. This purchase is part of a Federal Grant from the
Federal Emergency Management Agency / Assistance to Firefighters Grant Program
2003.
CONSIDERA TIONS:
The Fire Department requested and was awarded a Federal Grant of $65,979 for
firefighter operations and firefighter safety equipment with the City's local match of
$17,914 for a total Revenue and Expenditure of$83,893. The grant award notification
was received in December 2003 and the funds will need to be expended by September
30, 2004.
In the grant request, the DepaIiment outlined the need for a fire sprinkler and alarm
system for Fire Station 24 at 102 North Moss Road that was built in 1974 and did not
incorporate these safety features. In addition, the department requested a diesel exhaust
filtering system for all fire apparatus that removes hazardous vapors. Both of these
requested items will enhance our ability to protect the health, safety and welfare of
employees and visitors to the fire department.
Consent Agenda Item 204
March 22, 2004
Page 2
The Fire Department received a quotation from the approved State of Florida
Purchasing Agreement vendor SimplexGrinnell for fire protection and fire alarm
systems under agreement number 9382456-3. The quote per State Agreement was
$24,477 including installation ofa fire sprinkler system for $17,477 and a fire alarm
system for $7,000. In addition, a sole source quote was received from Ward Diesel
Filter Systems for the installation of NO SMOKE diesel filtration systems for seven
fire apparatus at $8,488 per unit for a total price of $59,416. The total project costs are
$83,893.
FUNDING:
The funds from the Federal Government totaling $65,979 will be electronically
transferred within the next few days. The City's local match of $17,914 will be
available within the Fire Department, Capital Expenditures - Building Improvements
line code and the Capital Expenditures - Equipment General line code. Expenditures
will occur within 6 months.
RECOMMENDA TION:
It is recommended that authorization be granted to utilize the State of Florida
Purchasing Agreement # 9382456-3 issued to SimplexGrinnell for $24,477 for the
installation and purchase of a fire sprinkler and alarm system for Fire Station 24 at 102
North Moss Road and to purchase and install NO SMOKE 'vehicle exhaust removal
systems" for seven diesel powered vehicles through Ward Diesel Filter Systems as a
sole source vendor for $59,416.
IMPLEMENT A TION SCHEDULE:
Installation will occur within the next 6 months.
A TT ACHMENTS:
State Purchasing Agreement
Sole Source Letter
COMMISSION ACTION:
MAR. 11. 20045: 2: 21PM..emenSIMPLEXGRINNELL
..... .
NO. 488 pP:.. 2/2,f 1
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STATE PURCHASING AGREEMENT TITLE: FIRE
PROTECTION/ALARM
AGREEMENT NUMBER :9382456 -3
TERM OF AGREEMENT:
Begin date: 06-02-2001
End date: 06-01-2004
VENDOR:
SIMPLEX GRINNELL LP
1560-21 CAPITAL CIRCLE NW
TAlLAHASSEE, FL 32303
SPURS NO: F582608861-001
MBE CODE: NON-MINORITY (A)
CONTACT: RON REISS
PHONE: 850-575-1744
COMMODITY CLASS: 938 COMMODITY GROUP: 000
DELIVERY:
WARRANTY :
APPROVED PRICE SCHEDULE & DATE:
1.) Price list eft. 4/2000 Expire date: 06-01-2004
2.) Amendment effective 01/06/2003 Expire date: 05-31-2004
CONTACT VENDOR FOR COpy OF PRICE SCHEDULE & CONTRACT
INFORMATION.
Warranty is 1 year parts and labor. Fire Protection Systems-inspection,
service, testing and installation. Fire Alarm Systeft1S - inspections, service,
testing and installation. Fire Portection Specialities - portable fire
extinguishers, suppression systems. Design, engineering and installation
of all types of fire protection and fire alarm systems including but not
limited to wet, dry preaction, dry chemical, inergen, FM200, CO2 systens
and special hazards.
Copyright@) 2000 State Of Florida
pnvacy Statement
hnp://fcn.state.f1.uslowa..snapslowa/snaps_ www.agreements.show?agree_number_str=938... 3/11/2004.
03/11/2004 09:38 FAX 607 739 7092
WARD DIESEL FILTER SYS
141001
133 Philo Road West
Elmira. NY 14903
Phone: 800-845-4665
Fax: 607-739-7092
www.warddiesel.com
WARD DIESEL FILTER SYSTEMS
March 5, 2004
Winter Springs Fire Department
102 North Moss Road
Winter Springs, FL 32708
Attention: Bob Beck, Training Chief
Dear Training Chief Beck:
Ward Diesel Filter is the sole manufacturer and sole distributor of the
"PATENTED" "NO SMOKE" diesel filtration system granted by the United States
Government pursuant to Patent Number 4,803,838 dated February 14, 1989. No
other company or individual has been licensed to manufacture or market an
identical or similar system. Installation of the system(s) is completed by Ward
Diesel service technician(s) on all new installations' at the manufacturer facilities.
As a retrofitassembly, the installation is completed at the fire department.
If you have any additional questions, do not hesitate to contact me.
Very truly yours,
WARD DIESEL FILTER SYSTEMS
&(,~~~ C. 7U/~:o -!/~1
Bertha E. Tunis-Holton
WARD DIESEL FILTER
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PArENTED