HomeMy WebLinkAbout2004 03 08 Informational 304
COMMISSION AGENDA
ITEM 304
Consent
Informational X
Public Hearing
Regular
March 8. 2004
Regular Meeting
//r
~-
Mgr. / if/\ Dept.
Authorization
REQUEST:
Information Services wishes to update the commission on
the status of the I.T. Plan created in FY 2002.
PURPOSE:
The purpose of this item is to update the commission on the LT. Plan
which was created in FY 2002.
CONSIDERATIONS:
See attached Projects worksheet
FUNDING:
None
RECOMMENDATIONS: None
ATTACHMENTS:
LT. Projects worksheet - Attachment 1 (3 pages)
COMMISSION ACTION:
C:\Documents and Settings\bthompson\Local Settings\Temporary Internet
Files\OLKA6\30804 _ COMM _Informational_ 304 _Information _ Teclmology _Plan _ Update. doc
I.T. Strategic Plan
Status of Projects for FY 2004
If not
Items completed as completed,
ofthis date March 8, when is projeet
2004 denoted with expected to be
Project Due Date ./ completed
Server Upgrades - Attempt to move toward flat Windows 2000 Environment I
City Hall PDC (move to Windows 2000 Server) 9/30/2003 I ./
Exehange (move to Exehange 2000 and Windows 2000 Server) 9/30/2003 ./
Traek-It Server (move to Windows 2000 Server) 9/30/2003 ./
WebSense/SuperScout (move to Windows 2000 Server) 9/30/2003 ./
File and Print Server (move from City Hall PDC to separate Windows 2000 Server) 9/30/2003 ./
Centralized Backup - City Hall Side
Network/backup analysis performed 9/30/2003 ./
Obtain Commission authorization to purchase equipment from state contraet 9/30/2003 ./
Equipment and software purchase 9/30/2003 ./
Installation & Implementation - General servers 11/30/2003 ./
Installation & Implementation - SOL & Oracle I 6/30/2004
I
Network Infrastructure & Support Initiatives - to improve network performance and to
avoid data loss
Network analysis - entire network layout - hubs, switehes, routers, ete. 9/30/2003 ./
Obtain Commission authorization to purchase equipment from state contract 9/30/2003 ./
Network analysis - Equipment and software purchase 9/30/2003 ./
Network analysis - Installation and Implementation - 3 GB network switehes 11/30/2003 in progress 3/31/2004
Remote Control/Support of Workstations 9/30/2003 ./ I
UPS for eaeh workstation 9/30/2003 ./
Full Implementation of Blue Ocean Track-It! 10/31/2003 in progress 3/31/2004
Arehiteetural Standards Poliey 12/31/2003 in progress 5/1/2004
Operating Systems Upgrade from Windows NT4 to Windows 2000 Server platform 9/30/2003 ./
Technology Polieies & Procedures plan 12/31/2003 in progress 5/1/2004
VPN of I.S. Support 9/30/2003 ./ I
Disaster Recovery Plan I 12/31/2003 in progress 5/1/2004
Full implementation of workgroup printing I 9/30/2003 I ./ I
I I I
WorkStation Upgrades
Analysis of systems that need to be upgraded in order to move away from Windows 98
platform 9/30/2003 ./
Purehase of Phase I Svstems (PII or below, runninq Windows 98\ 12/31/2003 ./ I
Revised 3/2/2004
030804_ COMM_lnformational_304_A TT ACHMENT.xls
Page 1 of 3
I.T. Strategic Plan
Status of Projects for FY 2004
If !l2t
Items completed as comDleted,
of this date March 8, when is project
2004 denoted with expected to be
Project Due Date ./ completed
---- - -
Geographic Information Systems
Purchase of WorkStation GIS software for Community Development - Planning Division - 1
workstation 9/30/2003 ./
I
New Position - Media Specialist I
Hire new Media Speeialist (Web, Multimedia, and Application Specialist) 9/30/2003 ./
New Web Site Design
Survey and researeh ehanges needed for new web site to be more robust and effeetive for e-
~overnment 9/30/2003 ./
Create demo of new web site and present to the City Commission 9/30/2003 ./
Obtain Commission authorization to proceed - new web site should be up and running 9/30/2003 ./
I
City Forms Conversion to PDF
Researeh eaeh departments forms and establish plan for their conversion 10/31/2003 in progress 5/31/2004
Implement conversion plan 12/31/2003 not yet started I 5/31/2004
I
Document Management System
Retain consultant 11/11/2003 ./
Phase I - researeh and putting together implementation plan 2/29/03 in proqress I 4/1/2004
plan brought to Commission for approval 4/12/2004
Phase 2 - implement the plan upon commission approval
I
Munis 2003.01 Release Implementation 12/19/2003 ./ I
Testing with all departments/data 12/12/2003 ./
Implementation of .01 release 12/19/2003 ./
Munis 2003.02 Release Implementation
Testing with all departments/data ,
Implementation of .02 release I
I
I
Munis Office Implementation I
Implement and train on Munis Office 9/30/2003 ./
I.
Revised 3/212004
030804_ COMM_lnformationaL304_A TT ACHMENT .xls
Page 2 of 3
LT. Strategic Plan
Status of Projects for FY 2004
If not
Items completed as completed,
of this date March 8, when is project
2004 denoted with expected to be
Project Due Date ~ completed
Munis/ForMunis !mplementation
Implement E-Purehase Orders 11/1/2003 in progress 3/31/2004
Online Complaint Tracking (Better Place)
BetterPlace Online complaint traeking (this will be implemented with new web site) 9/30/2003 ~
Munis On-line initiatives
Establish Financial/credit card policies (Regular G - July 14, 2003 Commission Meeting) 9/30/2003 ~
Viewing of Utility Bills online (via internet) I 12/31/2003 in progress 4/30/2004
Acceptance of bank drafts 12/31/2003 in progress 4/30/2004
Online payment of Utility Bills I 12/31/2003 I in progress 4/30/2004
KIVA Interface I
Research and outline scope of work for Munis/Kiva interface 9/30/2003 ~
Plan with implementors/programmers/City Staff 12/1/2003 in progress 6/1/2004
Implement this interface 3/1/2004 not yet started 8/1/2004
I
MultiMedia Productions I
Create multimedia productions for SGTV (this projeet may be delayed until FY 04) I - - I -
I
City Hall Access
Kiosk in lobby (this project was cut out for FY 03 and FY 04 by I.S. Direetor and City
Manager) - - -
I
Cartegraph Software I I
Training and implementation of Cartegraph software for Publie Works 9/30/2003 ~
Applications Training I
on-going Munis and Kiva applications training I ongoing I
on-aoina Microsoft Office modules trainina I ongoina I
Revised 3/2/2004
030804_ COMM_lnformational_304_A TT ACHMENT.xls
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