HomeMy WebLinkAbout2003 04 28 Regular I Town Center Lighting
042803 Commission Meeting
Regular'T'
Town Center Lighting
COMMISSION AGENDA
ITEM I
Consent
Informational
Public Hearing
Regular X
April 28, 2003
Meeting
Mgr. (J-- / Dept.
Authorization
REQUEST: Shane Doran requesting the City Commission to consider approval of a
revised lighting plan for the Town Center.
PURPOSE: This Agenda Item is needed for the Commission to determine if a proposal for
resolving the lighting issue in the Town Center is acceptable.
CONSIDERATIONS: On March 31, 2003 the Commission voted to reject a compromise
lighting plan solution worked out by the City Manager and representatives of James Doran, Inc.
The Commission directed that Doran come back to the Commission with a lighting solution
more in keeping with the plan originally approved by the Commission.
The Commission also directed that no new building permits or certificates of occupancy would
be authorized beyond those already approved by the Commission.
As we understand it Doran's proposal will include the following:
1. Retaining the existing Sheppard lighting poles and fixtures.
2. Additional Acorn lighting along Cliff Rose Street as presented in the compromise plan
offered by the City Manager and Doran at the March 31, 2003 meeting.
3. Replacement of all Modern fixtures attached to the Modern poles with Ornamental
lighting fixtures as presented in exhibit "A", but retaining the Modern poles.
042803Commission Meeting
Regular "In
Town Center Lighting
Page 2 Of2
4. Additionally, as presented in the March 31, 2003 proposal the City is requesting the
following to be made part of the agreement.
a) Replacement of the white opaque windows on the S.R. 434 side ofPubix with a more
suitable window acceptable to the City.
b) Improved lighting on the fountain and staining or painting the fountain a lighter color
so as to be prominently visible at night.
The proposal a presented has several merits.
a) The ornamental fixtures recommended to replace those on the current Modem poles
are similar to the ornamental Sheppard lights.
b) Maintaining the current poles will help expedite the conclusion of this issue by
avoiding new construction activities.
c) Replacement of the Modem fixtures with the proposed Ornamental fixtures on the
Modern poles would reduce any noticeable objectionable characteristics of the
Modem poles, as a result of the fixtures blending in with other lighting installations.
FUNDING: Not Applicable.
RECOMMENDATIONS: It is recommended that the Commission consider approval of the
proposal that will be offered by James Doran, Inc. to resolve the lighting issue in the Town
Center, including Items 4-a and 4-b included in the earlier proposal presented to the Commission
on March 31,2003.
ATTACHMENTS:
a) WLS 748 Series Lighting System
b) March 31, 2003 Agenda Item "B"(without attachments)
c) March 24, 2003 Agenda Item "F"
COMMISSION ACTION:
Exhibi t "A"
WLS 748 Series
Lighting System
The WLS 748 Series
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UL & CSA LISTED FOR WET LOCATIONS.
HOUSING - Tile ~Ing I~ hc.I\'>'~U1}: :>pun
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W L,S LIGHTING SYSTEMS
MANUFACTURING SINCE 1969
P,O.. 80;.: 100519
Fon Wonh..TilMS 76165
Toll Free 11100.6]3.8711
817.926.73:77
617.73S,4824 FA>:
w,^w.wtslightin9.<~1Yl
EIn~I: .....t~siigPl'in.g.com
The WLS 748 Series
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Contact WLS
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on Architectural
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options are
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5 OPTICS
6 MOUNTING ARRANGEMENT-:
2H ;: type II wilh hOtl~~1 tamp
3H '" Type III with hofiZQntall~mp
4H '" Type FT with horizootallamp
5H I:l' Type V Wilh ooriZontal lamp
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Sl = Silver
GY = GrclY
BU = moo
VP = Verde Patina
CC = Custom CoI&
$f .. $.ngle lJ')-t!ne ruse
OF ;: double in-line fuse
PC = photo cell
FV " Inte1f'1aliQ(lal ballas.I, specify cycles & volUlge
MT = multi.tap traoskMmct
OR " quartz reslrd(e
f:O. Bo( 1005 '9
fort Worth. Te..:a~ 76185
W L S LIGHTING SYSTEMS
MANUfACTURING SINCE 1969
Toll f tee 1.000.633.8711
8 ~ 7.926.7377
817.73 5.4824 fA.x
www.wh1i9htfng.com
Email: yvlS>ifWt~htil'l9-(om
Exhibit "B"
March 31, 2003
Regular Agenda Item "B"
033103 Special Meeting
Regular "B"
Certificate of Occupancy Doran
.
COMMISSION AGENDA
SPECIAL MEETING
ITEM B
Consent
Informational
Public Hearing
Regular X
March 31, 2003
Meeting
Mgr. ~ Dept.
Authorization
REQUEST: City Manager requesting the City Commission to consider amending the
City's agreement with James Doran Inc. relative to Certificates of Occupancy in the Town
Center.
.
PURPOSE: This Agenda Item is needed to amend a prior established agreement with James
Doran, Inc. regarding Certificates of Occupancy for Town Center Buildings in order to provide
an appropriate security for the replacement of light installations in the Town Center.
CONSIDERATIONS: At the March 24, 2003 City Commission meeting the Commission, in
consideration of Agenda Item "F", rejected a compromise lighting plan for the Town Center, and
voted to direct the City Manager to work with the James Doran Company to develop a lighting
plan more closely in compliance with the lighting plan approved by the Commission on October
22, 2001.
The action by the Commission has a direct bearing on the provisions of a directive established by
the Commission on September 9,2002, which provided the following:
1. Certificates of Occupancy for the Publix Building 12, Building 9, Building 11, Building
13, and Building 14 would be issued when completed.
2. Certificates of Occupancy for all other Buildings will not be issued until such time that
the lighting issued is resolved.
.
PROBLEM: Building 10, (Washington Mutual), and Building 8 (General Retail) will be ready
for Certificates of Occupancy in the immediate future, long before a resolution to the lighting
issue is resolved based upon the most recent action of the City Commission. Furthermore, it is
unlikely that Building 15 (Wendy's) could be issued a Certificate of Occupancy, or that Building
1 could go forward.
.
.
.
033103 Special Meeting
Regular "8"
Certificate of Occupancy Doran
Page20f2
The action of the Commission to reject the compromise plan raised a very complicated set of
financial and legal issues due to existing leases.
Clearly, a different agreement is needed that would provide reasonable security for resolution of
the lighting issue and at the same time to allow Certificates of Occupancy to be issued to
Washington Mutual, Wendy's, and other Buildings currently in plan review or the process of
construction.
ALTERNATIVE: To facilitate the continuation of development at the Town Center, and to
provide reasonable security to the City that the developer will complete the lighting plan of the
Town Center to the satisfaction of the Commission the following alternatives are recommended
for consideration:
1. Allow Certificates of Occupancy for all Buildings currently under construction and plan
review, and no other Buildings to be permitted until such time that the lighting issue is
resolved. The advantage of alternatives 1 and 2 is that they allow development to
continue and the replacement of the modem light installation.
2. Allow Certificates of Occupancy to be issued for all Buildings and secure resolution of
the lighting issue with a performance bond, or an irrevocable letter of credit equal to the
cost of the required lighting improvements. The advantage of alternatives I and 2 is that
they allow development to continue and the replacement of the modem light installation.
3. The Commission could give consideration to accepting the compromise plan
recommended by the City Manager in the March 24, 2003 meeting with a substantial
cash contribution that could be used to build public facilities in the Town Center i.e.,
Magnolia Park, or the retention pond park, etc. The advantage of this alternative is that it
will end the matter quickly and acquire additional funds for pubic facilities in the Town
Center. The disadvantage of this alternative is that the modem pole structures would
remain in the Town Center.
RECOMMENDATIONS: The City Manager is recommending the following.
1. The Commission consider approval of one of the three alternatives listed above, or
2. The Commission devise some other alternative that will allow progress to continue while
providing reasonable security for resolution of the lighting issue.
ATTACHMENTS:
A) September 9,2002 Add-On Agenda Item "0".
B) March 24, 2003 Regular Agenda Item "F" without attachments.
COMMISSION ACTION:
Exhibit "e"
March 24, 2003
Regular Agenda Item "F"
.'
032403 Commission Meeting
Regular "F'
Town Center Street Lighting Settlement
. COMMISSION AGENDA
.
.
ITEM F
Consent
Informational
Public Hearing
Regular X
March 24, 2003
Meeting
Mgr.~/
Authorization
Dept.
REQUEST: City Manager requesting the Commission to review a proposal for settlement
of the lighting issue at the Town Center.
PURPOSE: This agenda item is needed to resolve the current lighting issue between the City
and the Developer.
CONSIDERATIONS: .
On September 9, 2002 the City Manager advised the City Commission of site lighting violations
in the Town Center in Add-On Agenda Item "0" of the September 9,2002 Commission meeting.
Subsequent to review of this matter the Commission authorized the city manager to work with
the developer to determine if a compromise plan could be worked out that would allow some of
the improper style lighting to be saved thus eliminating the need to make numerous pavement
cuts for the purpose of re-routing underground wiring.
During this period of negotiations the developer has lowered the improper lighting from thirty-
five (35) feet to approximately twenty (20) feet. Several different plans have been reviewed.
In addition to the above, the developer is being requested to provide more intensive lighting for
the fountain and to stain or paint the fountain a lighter color so that it will be more visible, and to
replace the current white opaque spandle windows on the SR 434 side of Publix with the same
spandle windows being used in the balance of the development.
.
.
.
032403 Commission Meeting
Regular "P'
Town Center Lighting Settlement
Page 2 Of2
ALTERNATIVE:
The Commission has two alternatives as follows:
1. Require the developer to go back to the original plan approved by the Commission.
According to the city's lighting consultant the original plan met generally accepted
lighting standards and the requirements of Publix. However, that plan required a
large number of lighting installations. The advantage of this approach is a uniform
ornamental lighting system. The disadvantage is it will be expensive for the
developer to replace the inventory of modern lighting he purchased and installed with
ornamental lighting, and to add the additional light fixtures needed to meet lighting
standards. It will also require numerous pavement cuts to re-route underground
wmng.
2. Accept some compromise that would allow the developer to utilize some of the
modern lighting poles and fixtures in combination with ornamental lighting along the
streets.
The plan before you tonight is a Compromise Plan which allows the developer to utilize the
modem pole fixtures he purchased in the parking field while utilizing ornamental lighting.
The advantage of this alternative plan is that it will eliminate the need for numerous pavement
cuts. The disadvantage of this alternative plan is that there will be three different lighting
systems involved, and that the modern style lighting poles and fixtures will continue to be
employed in the off-street parking fields.
FUNDING: The city has no cost exposure.
RECOMMENDATIONS: It IS recommended that the Commission approve one of the
following alternatives.
I-A. Accept the Compromise Plan.
I-B. Accept the Compromise Plan with changes the Commission would like to see.
I-C. Reject the Compromise Plan and require the developer to go back to the original
plan approved by the Commission.
II. Include proposed lighting and painting and/or staining enhancements to the
fountain and the replacement of spandle glass on the SR 434 side of Publix in the
settlement agreement.
I,;'
. ......~
.
.
.
032403 Commission Meeting
Regular "F"
Town Center Lighting Settlement
Page 2 Of2
ATTACHMENTS: Copies oflighting plan sheets will be available Thursday, March 20,2003.
COMMISSION ACTION:
Date: 042803
The following was provided to the City
Commission during the discussion of Regular
Agenda Item "I" on 04/28/03. .
"
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MEMORANDUM
TO:
Ronald W. McLemore ~
City Manager
FROM:
Michael Mingea
City Arborist
DATE:
April 28, 2003
RE:
Town Center Oak Trees
In order to ensure the long-tenn survival of the damaged oak tree behind Publix, it will be
necessary to have follow-up treatments by a certified arborist in the spring and faIl each
year. The company who did the initial tree preservation, Arbor Care - a division of
Valley Crest, is a qualified company whom we feel could do the proper job.
.
The initial care and treatment involved pruning, fertilizing, root treatment with soil
micronutrients, W.A.N.E.(water and nutrient exchange) devices for special feeding and
watering, and protection barriers. As a follow-up the company would need to treat the
tree with a topical liquid nutrient and a specially blended package of granular slow
release nutrients (fed through the W.A.N.E. system). In addition, a spray pesticide for
borer bark beetles twice a year would be a preventative for diseases. A proper annual
canopy pruning would also be needed to maintain new growth vigor and removal of
potential rotting material to avoid mushrooms and fungus in the main limbs and trunk.
.
.
MEMORANDUM
TO:
Ronald W. McLemore /L---
City Manager
FROM:
Michael Mingea
City Arborist
DATE:
April 28, 2003
RE:
Town Center Oak Trees
In order to ensure the long-term survival of the damaged oak tree behind Publix, it will be
necessary to have follow-up treatments by a certified arborist in the spring and fall each
year. The company who did the initial tree preservation, Arbor Care - a division of
Valley Crest, is a qualified company whom we feel could do the proper job.
.
The initial care and treatment involved pruning, fertilizing, root treatment with soil
micronutrients, W.A.N.E.(water and nutrient exchange) devices for special feeding and
watering, and protection barriers. As a follow-up the company would need to treat the
tree with a topical liquid nutrient and a specially blended package of granular slow
release nutrients (fed through the W.A.N.E. system). In addition, a spray pesticide for
borer bark beetles twice a year would be a preventative for diseases. A proper annual
canopy pruning would also be needed to maintain new growth vigor and removal of
potential rotting material to avoid mushrooms and fungus in the main limbs and trunk.
.