The URL can be used to link to this page

Home My WebLink About2004 02 09 Consent 200 COMMISSION AGENDA ITEM 200 Consent X Informational Public Hearing Regular February 9, 2004 Regular Mee:ting ~- , Mgr. / Dept. Authorizati on (1_,\7 REQUEST: The Parks and Recreation Department is requesting the City Commission approval to apply for a Community Development Block Grant (CDBG) for demolition of the Civic Center and construction of a new Neighborhood Community Center at Sunshine Park and authorize the City Manager to apply for this grant on behalf of the City of Winter Springs. PURPOSE: The purpose of this item is to apply for potential Grant Funds in the amOlmt of $556,131.35 to construct a new Neighborhood Community Center at Sunshine Park. CONSIDERATIONS: . Parks and Recreation conducts various classes and programs and rents the Civic Center facility for public usage. The facility has the potential to be used for more Neighborhood Community Programs. . The Civic Center building is over 30 years old and in need of many renovations. . Improvements include demolitioI?- of exiting Civic Center and construction of a new building which includes large meeting room, divider, stage, ADA accessible door and restrooms, kitchen with appliances, storage, and office space. The structure will meet all current codes and re:quirements. It also includes 36 new parking spaces, a masonry buffer wall and site lighting. . Construction of a nlew Neighborhood Community Center at Sunshine Park is eligible for potential CDBG funding. . Staff is in the process of completing all the required Grant exhibits and also obtain the necessary neighborhood income surveys in order to meet the March 5, 2004 Grant deadline. FUNDING: Funding is a 100% C.D.E.G. grant in the amount of $556,131.35. However, the City will have to fund any contingencies for which we would recommend budgeting $56,000.00 from park impact fees. RECOMMENDATIONS: Staff is recommending that the City Commission approve this application of a Community Development Block Grant and authorize the City Manager to apply for the grant on behalf of the City of Winter Springs, and if the grant is approved to appropriate $56,000.00 from the Park Impact Fees. IMPLEMENT A TION SCHEDULE: . Application deadline, March 5, 2004 . Staff review, April, 2004 . Published recommendation list, May, 2004 . Public comments, June, 2004 . County Commission Approval, July, 2004 . Funding available, October, 2004 ATT AcHMENTS: Attachment # 1 Community Development Block Grant (CDBG) Program Consolidated Plan Development Process, Project Submission Sheet. Attachment #2 Current Civic Center Building Analysis, Site Plan and Opinion of Construction Value. COMMISSION ACTION: ATTACHMENT #1 SEMINOLE COUNTY CONSOLIDATED PLAN DEVELOPMENT PROCESS PROJECT SUBMIS,SION SHEET 1. NAME OF PROJEC'r & FUNDING TYPE: (CHECK ONE) CDBG: /Xl ESG 0 CONSTRUCTION OF NEW NEIGHBORHOOD COMMUNITY CENTER 2. CONTACT PERSON: CHUCK PULA, PARKS AND RECREATION DIRECTOR 3. TELEPHONE NUMBER: (407) 327-6590 4. NAME OF APPLlCAINT(S): CITY OF WINTER SPRINGS 5. ADDRESS OF APPLlCANT(S): 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 6. LOCATION OF PRO,IECT (city, neighborhood, community, census tract, etc.) [Please Attach Map] SUNSHINE PARK. 400 N. EDGEMON AVENUE, WINTER SPRINGS, FL 32708 7. Based upon the NOFA published in the Orlando Sentinel and the Seminole Herald on January 18, 2004, for which of the advertised categories are YOLl seeking funding? NEIGHBORHOOD PARK AND RECREATIONAL IMPROVEMENTS 8. Who will administer and implement the activity? CITY OF WINTER SPRINGS/PARKS AND RECREATION 7 PROGRAM BUDGET PROPOSED PROGRAM COSTS: All COSG funded buildin~l construction activity requests must contain the information requested in items a, band c below. Also. see page 14 items #18 & #19. (a) Total proposed O,esign/Engineering Costs $ 61 . 305.82 (b) Total proposed Construction Costs $494,825.53 (c) Total requested COSG Funds $556 , 1 31 .00 (d) *T otal project funds you are leveraging $263 , 200 . 00 *Leveraging amount should agree with amount on page 12. IF APPLYING FOR CDiBG FUNDS, PLE.ASE PROVIDE ALL SOURCES OF FUNDS OTHER THAN CDBG THAT WILL BE USED TO PAY FOR OPERATIONAL COSTS. . THOSE SOURCES ARE:: CITY BUDGETS ADDITIONAL FUNDING, What other sources of funds have been sought for this project and what is the status of those requests? Provide~ documentation that other sources of funds have been sought or are in place and are committed to the project. Please submit the Certificate of . . Governmental and Non-,governmental Assistance Form that is found on Pages 12 and 13. Please be aware that other sources of funding awarded, in place or committed to a potential subrecipient will have a positive affect in the funding recommendation process. What is your source of funds to leverage this proiect?) CITY BUDGET (OPERATING FUNDS) What is the status of the source of funds for this proiect? (application submitted? awaiting response? awarded? BUDGETED CITY BUDGET (PARKS IMPACT FEES) W.S. SENIOR CORP & POLICE ElHPT. ~. BUDGETED COMMITMENT LETTERS 9 9. Number of people to benefit from the project: SURVEY CURRENTLY UNDERWAY NUMBER TO BE SERVED Total Low/Moderate Income (Less than or equal to 80% of the area media income for the Orlando Metropolitan Statistical Area) % Low/Moderate served PROGRAM DESCRIPTION 1. HUD Program for which application is being submitted: Check One CDBG 0, ESGP 0, and a Description of Project how grant funds will be used) ( If necessary attach additional shE!ets) SEE AT~rACHED 2. Does this activity presently exist? __Yes or x No If Yes, Where?_ 3. Justification: Why is this project needed? SEE ATTACHED 4. How will your goals, performance and success be measured if you are awarded CDBG, or ESG funds? SEE ATTACHED 8 ATTACHMENT #2 Nejighborhood Community Center at Sunshine Park City of Winter Springs Outline Specifications Overview This project was developed out of a growing need to provide classroom and meeting space for various community activities at Sunshine Park. In particular the need for space, which is accessible for the disabled and user friendly, for the City's low and moderate income citizens. Originally the City's intent was to renovate the existing "Civic Center" building by providing ADA accessibility, easier access, and use by the neighborhood. However, to make the necessary improvements, the construction cost exceeded $200,00. Upon further inspection of the existing facility, a more detailed analysis of its condition, additional construction costs were identified to make necessary structural repairs to the roof, accessibility renovations to the restrooms, and to upgrade the overall non-compliant, electrical system. With these growing renovation costs, coupled with the potential unknown costs associated with renovation work, and the need for more space than the existing 3,000 square foot contained, it became clear that any money spent to improve the existing building would be far better applied to a new facility. Therefore this grant application is for demolition and replacement of and existing 40+ year old structure that does not meet the current building code, with a new building containing approximately 1,000 additional square feet of multi-purpose community classroom and meeting space. A. Civil I. Clearing and site preparation shall be done in accordance with the recommendation of the geotechnical engineer. 2. We assume that water capacity is available on site and the new buildings will be connected to on site distribution with pvc pipe for potable water and the service size will be limited to this building's requirements. 3. We assume that sewer capacity is availabl(: on site and the new buildings will be connected to on site distribution with pvc pipe and the service size will be limited to this building's requirements. 4. We assume that irrigation water capacity is available on site and the new buildings will be connected to on site distribution with pvc pipe and the service size will be limited to this building's requirements. 5. Storm water retention system shall be installed per the St. Johns River Water Management District's and the City of Winter Springs design standards, and the retention area will be sized for this projects requirements only. 6. Landscaping, signage, and site lighting shall be provided in the immediate area of the buildings per City of Winter Springs standards. " , , , 7. Concrete walks shall be 4" 3000 psi concrete on 12" compacted base. 8. Power supply will be coordinate with FP&L and sized for this building's requirements only. 9. Paving will be normal wear I" asphalt in light traffic roads and parking area. B. Architectural I. The structural shell shall consist of concrete slab on grade, concrete running foundation, concrete block exterior bearing wall, and pre-engineered wood roof truss framing. 2. Exterior walls for the restroom shall be a combination of brick veneer, and stucco finish over cmu, with interior surface being ceramic tile. 3. Roofing shall be slanding seam metal roof to match the existing building(s) on exterior cdx plywood roof deck with 9" foil faced batt insulation. 4. Exterior doors shall be insulated hollow metal doors and frames. 5. Interior doors shaH be stain grade flush solid core wood doors in hollow metal frames. 6. Floor finishes shall be vinyl tile in storage rooms, lobby areas, and corridors, with non slip ceramic tile in bathrooms areas. The multi-purpose room in the civic center shall be athletic synthetic flooring and the kitchen shall have grease resistant quarry tile. 7. Ceilings shall be 2 x 2 lay-in acoustical tile in all areas, except for the restrooms, which will be a suspended plaster on metal lath ceiling system with an epoxy paint finish. 8. Built in cabinetry shall be custom design, plastic laminate over plywood base construction, and is limited to counters as shown on drawings. 9. All door hardware shall comply with the Standard Building Code as well as with Florida's accessibility code. C. Mechanical I. Plumbing fixtures shall be vitreous china with water closets and urinals being llush and lavs being wall hung. 2. Plumbing piping shall be copper supply, and PYC sanitary. 3. HY AC shall be a ducted supply and return split "dx" units. D. Electrical I. Light fixtures for the most part in all office and work areas shall be recessed lay-in fluorescent fixtures with "p" Ia.mp fluorescent lighting in storage and mechanical areas. The open public and staff work areas will use indirect fluorescent tube fixtures for better overall illumination. 2. Emergency and exit sign lighting with integral battery packs will be provided for all means of egress. 3. Fire alarm, voice, and data will be provided. 4. Exterior lighting will be provided on the building and in the covered canopy for minimum-security level lighting '1 "'L _ Neighborhood Community Center at Sunshine Park , / \ City of Winter Springs / '\ " " NORTi-I \ ~ " " " " " " " Master Plan SCALE I" . 12<2)' LEGEND Existing Facilities eb EXISTING BUILDING r RETENTION POND rr RESTROOMS bb BASKETBALL bd B.ALL DIAMOND cp COvERED PAvlLLION P PARKING vb VOLLEYBALL tI TOT LOT PLAYGROUND yl youm LOT PL.AYGROUND Proposed Improvements 1 NEW NEIGHBOR. COMM, CENTER 2 310 NEW PARKING SPACES 3 NEW MASONRY WALL WALL MNTD. SITE LIGHTING ..Wi-.' ~&t.- Ranaldi '-e- Planning and Architecture Inc -- ~_r.- Neighborhood Community Center at Sunshine Park City of Winter Springs STOR. 144 DINING SEATING C:::EJ:::] c:=:e:::c:=:1 C:::C:::C::] MECf...J. \ \ I \ \ I I I I I I I 1 I STAGE : -------------~.:1=_!-_PldR_P0_SE------- : 00000000 : 00000000 I 00000000 I 00000000 i 00000000 i 0000000000 ~~! nnnnnnnnnn 1'1 0 0 0 0 0 0 0 0 0 0 1, DRESS. 0 0 0 0 0 0 0 0 0 0 00 0000000000 0000000000 D. ': '-1__- ) 21Z!1Z! C~AIR SEATING Floor Plan OFFiCE STOR. 4,1Z!1Z!1Z! ..r. _~u Ran~l<:i~. iC- Planning and Architecture Inc ~.-'- SCALE I' . 10' Neighborhood Community Center at Sunshine Park City of Winter Springs East Elevation 5CALE I' . 12' South Elevation 5CALE I' , 12' ] ~ ~n Ranaldi .Ii-1 1-- c_~ . Planning and Architecture Inc Neighborhood Comm. Center @ Sunshine Park Opinion of Construction Value Division unit quantity cost subtotal div sub 2 Site Work existing building demolition sf 3000 2.5 $ 7,500,00 utilities allow 1 4500 $ 4,500.00 landscaping allow 1 2500 $ 2,500.00 parking sy 2550 21 $ 53,550.00 subtotal $ 68,050.00 3 Concrete runninQ footinQs cy 19,3 150 $ 2,895.00 slab on Qrade sf 3950 1.8 $ 7,110.00 cmu tie beams cy 9,6 185 $ 1,776.00 cmu filled cells Cy 15,8 185 $ 2,923.00 wall footing cy 80 225 $ 18,000,00 subtotal $ 32,704.00 4 Masonry 8" cmu walls sf 2560 6.4 $ 16,384,00 pre cast lintels e81 10 110 $ 1,100,00 brick wall If 615 95 $ 58,425,00 subtotal $ 75,909.00 5 Metals - steel beams If 40 24.7 $ 988.00 steel columns If 16 28 $ 448.00 misc steel connections eel 4 135 $ 540.00 subtotal $ 1,976.00 6 Wood & Plastics restroom counters If 8 28 $ 224.00 workroom counter & cabinet If 14 125 $ 1,750,00 plywood roof deck sf 4000 1.3 $ 5,200.00 pre-enQineered wood trusses sf 4000 2,3 $ 9,200.00 wood chair rail If 160 2.3 $ 368.00 misc wood blocking mof 0.8 1450 $ 1,160.00 subtotal $ 17,902.00 7 Thermal & Moisture Prot exterior rigid insulation sf 2600 0,6 $ 1,560.00 9" foil faced batt insulation sf 4000 0.65 $ 2,600.00 standing seam metal roofinQ sf 4000 6.5 $ 26,000.00 flashing If 320 3.5 $ 1,120.00 gutters If 40 10.35 $ 414.00 downspouts If 32 6.2 $ 198.40 caulking allow 1 1500 $ 1,500,00 subtotal $ 33,392.40 8 Doors & Windows HM door frames ea 15 355 $ 5,325.00 HM doors ea 5 275 $ 1,375.00 WD doors ea 10 225 $ 2,250,00 AI automatic doors Ipair 1 7400 $ 7,400,00 HM windows ea 1 225 $ 225.00 aluminum windows ea 10 310 $ 3,100,00 foldinQ acoustical partition sf 560 10 $ 5,600.00 door hardware ea 16 350 $ 5,600,00 subtotal $ 30,875.00 9 Finishes mtl stud wI 5/8" qyp each side sf 2400 2.95 $ 7,080,00 1" firring with 5/8" gyp sf 2600 2.15 $ 5,590.00 vinyl soffit sf 390 2.5 $ 975,00 supended acoustical ceilinqs sf 3300 2.72 $ 8,976.00 plaster ceiling sf 350 2.25 $ 787,50 vinyl tile sf 3000 1.71 $ 5,130.00 ceramic wall tile sf 880 4.5 $ 3,960.00 ceramic floor tile sf 1000 6.5 $ 6,500.00 rubber base If 520 1.54 $ 800.80 stucco sf 2600 1.1 $ 2,860,00 stucco & foam columns ea 2 218 $ 436.00 paint qyp walls sf 5000 0.32 $ 1,600.00 paint plaster ceilinQs sf 350 0,32 $ 112.00 paint exterior stucco sf 2600 0.58 $ 1,508.00 paint doors and frames ea 16 110 $ 1,760.00 subtotal $ 48,075.30 10 Specialties solid pastic toilet partitons ea 3 970 $ 2,910.00 tp holders ea 3 25 $ 75.00 soap dispensors ea 2 35 $ 70.00 waste receptacles ea 2 150 $ 300.00 pt dispensors ea 3 100 $ 300.00 mirrors ea 2 150 $ 300.00 signage ea 8 45 $ 360.00 subtotal $ 4,315.00 11 Equipment kitchen equip allow $ 9,500.00 12 Furnishings stage light! sound system allow $ 11,200.00 13 Special Construction nla 14 Conveying Systems nla 15 Mechanical sf 4000 15 $ 60,000,00 16 Electrical sf 4000 11 $ 44,000.00 subtotal $ 437,898.70 fees and permits 9% $ 39,410.88 desiqn cc>ntinqency 5% $ 21,894.94 general conditions I mobilization 7% $ 30,652.91 OH& P 6% $ 26,273.92 Total $ 556,131.35 " , Planning and Architecture Inc ~ Ranaldi Seminole County Community Development Office 1101 East First Street -- Room 3301 Sanford, Florida 32771 Re: CDBG Application City of Winter Springs Neighborhood Community Center Sunshine Park To Whom It May Conc:em: Please accept this letter as Wlitten confirmation and testimony to the validity of the accompanying documents to this application. We certify that the site plans, outline specifications, and opinion of construction value, attached to this application were prepared under the direct supervision of a Registered Architect in the State of Florida, and the information contained there in is true and factual to the best of our knowledge. We further more certifY that upon successful award of the grant funding we will work closely with the City to see that the funding is appropriately used in the construction of the improvements contained with in this application. ~ 890 Northern Way ph 407 977 1080 Suite E 1 fx 407977 1019 Winter Springs, Florida 32708 e-maillnfo@srlarch.com AA-002984