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HomeMy WebLinkAbout2004 01 12 Regular 517 U:\Docs\Word\AGENDA\2004 Agendas\Jan 04\011204_ COMM_Regular_5 17 _DeIaLEMS_Service_ With_ County.doc Page I of2 COMMISSION AGENDA ITEM 517 Consent Information Public Hearin Re ular x January 12.,2004 Meeting MGR. ~ /Dept. REQUEST: City Manager requesting the Commission to delay further consideration of contracting with Seminole County for Fire and EMS Services until such time as the City Commission is ready to open a fully manned third station. PURPOSE: This agenda item is needed to bring closure to the question of contracting out Fire and EMS Services and/or consolidating Fire and EMS Services with Seminole County. CONSIDERATIONS: On November 11, 2002 the City Commission authorized the staff to initiate a feasibility study regarding consolidation of Fire and EMS Services with Seminole County. On June 30, 2003 the staff presented a feasibility study report to the Commission recommending that the staff explore contracting services to the County in the alternative to consolidating. The City Commission agreed to allow the staff to further study this alternative. After considerable discussion with the County on December 12, 2003 the County returned a proposed agreement in which the County would agree to a Contract for Services until FY 2006, at which time consolidation would take place by operation of the agreement. Staff does not believe this is an acceptable agreement since it does not give the Commission the flexibility to delay the third station decision beyond FY 2006, and the fact that opening a fully manned third station would involve a certain property tax increase. Fiscal Impact: Although a contract for services could be implemented for roughly the same cost of the City providing the service, consolidation in 2006 would require the imposition of the County MSTU which is currently 2.6334 mills. We do not know what that rate will be in 2006. The current millage equivalent for fire services performed by the City is 2.6334. As stated in our previous feasibility report, there does not appear to be any economic savings offered by joining the county-wide MSTU through consolidation until such time as the City is ready to open a fully manned third station, and to raise the additional millage that would be required to fund it. It is possible that the Commission may choose to delay opening of the third station several years after 2006 and thus prevent the tax increase associated with it until that time. RECOMMENDATIONS: It is recommended that the Commission direct the City Manager to advise the County that it is not prepared to commit to a date certain for consolidation of Fire and EMS Services, and the imposition of the County Fire and EMS MSTU, and that the question of consolidation should be: reopened at the point and time at which the Commission is prepared to commit to opening a fully manned third station. ATTACHMENTS: A. Analysis of the County Fire and EMS Proposal. B. County Proposal for Fire and EMS Agreement COMMISSION ACTION: 2 AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY ITEM CITY COUNTY Representative and Contract Monitor The City of Winter Springs requires that Chief Chief Lallathin shall be appointed as liaison for the Lallathin after being hired into Seminole County initial 12 months of this agreement The liaison be available for coordination of transition of shall be charged with providing any requested services. reports or information requested by the City. Services to be Provided City currently maintains an ISO rating of 4, County The County shall provide to the City a agrees to maintain or improve that rating within comprehensive level of fire, rescue and City boundaries. emergency medical services at a standard corresponding to or greater than the level of service immediately prior to this Agreement as provided by the City, exclusive of fire prevention services which shall continue to be provided by the City. The County shall maintain within the Cit) an ISO rating equal to or greater than that of other non-rural county areas. Except as otherwise set forth herein, such comprehensive fire/rescue and EMS protection shall encompass all duties and functions customarily provided by the City Fire Department and County Fire Department in accordance with the Charters of the City and County, and applicable laws of the State of Florida. Page 1 of 6 AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY ITEM CITY COUNTY Response Time For localized, non-emergency incidents the City For the duration of this agreement, the County Manager or designee will contact Fire-Rescue shall strive to maintain or reduce the current Communications to request assistance. Call Winter Springs Fire Department average Processing Time: For the duration of this response times for all emergency calls. Agreement the County shall provide the time objective for call processing time for one-minute (60 second) to 90 percent of all emergency calls. Turn Out Time: For the duration of this Agreement the County shall provide the time objective for turn out time of personnel for one-minute (60 seconds) to 90 percent of all emergency calls. Response Times: For the duration of this Agreement the County shall provide the time objective for first response to all medical emergencies in not more than four minutes (240 seconds) with BLS capability and not more than eight minutes (480 seconds) with ALS capability including Medical Transport capability to 90 percent of all calls. First response to all fire suppression incidents for the first arriving engine company not more than four minutes (240 seconds) and/or eight minutes (480 seconds) or less for the deployment of a full first alarm to 90 percent of all fire incidents. Services to be Provided The County and the City hereby recognize that The County and the City hereby recognize that the County, through Fire-Rescue, provides fire- the County, through Fire-Rescue, provides fire- rescue services throughout the County and those rescue services throughout the County and those services, at the County's discretion, may be services, at the County's discretion, may be provided from facilities and with personnel and provided from facilities and with personnel and apparatus located within or without the municipal apparatus located within or without the municipal boundaries of the City provided that the services boundaries of the City provided that the services standards provided herein are never standards provided herein are not negatively compromised. impacted. Page 2 of 6 AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY ITEM CITY COUNTY State Retirement County agrees that all employees hired into County agrees that all employees hired into County employment by this agreement who County employment by this agreement shall be maintain a satisfactory level of performance shall included in the Florida Retirement System. be retained until fully vested in the State Retirement system unless said employees shall become physically incapable of performing their job duties, or shall voluntarily separate from employment. Level of Staffing Level of Staffinq - During the term of this Level of Staffinq - During the term of this Agreement, the County shall staff the stations Agreement, the County shall qenerallv staff the -- with no less than 13 personnel on rluty. stations '.^lith 12 personnel on duty. Facilities - Existing The City desires to use all of the Administrative The County desires to use a portion of the Office space at Fire Station 24. Administrative space for County employees. Facilities - New At a point in time in which the City or the County Upon entrance into the MSTU on or before shall determine that additional stations shall be October 1, 2006, County will assume all costs required to maintain the City's desired level of fire associated with the construction and operation of service, the City shall construct said station or additional facilities. At that time, the balance of all stations at its expense and lease said station to City Fire/Rescue impact fees shall be transferred the County as provided in Section 6.3 of this to the County along with the future collection of agreement. Manning levels for said station shall Fire/Rescue impact fees for all construction within be determined by the parties so as to provide not the City limits. less than the level of service provided on the first day of the effective date of this agreement. The cost of maintaining and operating said additional station or stations shall be derived on the same basis as services in place immediately prior to the addition of said additional station or stations to ensure that no premium in cost is experienced by either party. To accomplish this objective all cost streams shall be calculated as to represent a reasonable increment in cost existing prior to the additional station or stations being placed into service. Page 3 of 6 AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY ITEM CITY COUNTY Facilities - Repairs & Maintenance County shall be responsible for maintaining the County shall be responsible for maintaining the two stand alone (Citv-owned) Fire Stations and two stand alone (City-owned) Fire Stations and the City Hall Sub-Station in its existing condition, the City Hall Sub-Station in its existing condition, normal wear and tear excepted. normal wear and tear excepted. Capital repairs of $1,500 or more shall be borne by the City for any leased stations. Equipment and Vehicles Transferred to the County either through lease or Transferred to the County at no cost. purchase at net book value. Utilities The County shall be responsible for the utilities of County shall assume responsibility for utility Fire Stations 24, 26, & 28. services at-Fire Station 26 and shall remit to the City_ % of the utilities for Station 24 and _ % of utility costs for Station 28 on a lauarterly basis. Worker's Compensation Ongoing claims to be the responsibility of the City. Ongoing and previous claims to be the responsibility of the City. Transfer of Vehicles and equipment The City gives the County either an option to In the event the City re-establishes a municipal Lease or Purchase the existing equipment. The Fire Department, County shall transfer back like City reserves the right to repurchase the condition and quantity equipment to the City at no equipment and vehicles at net book value from cost (e.g. 5 year old vehicle at time of contract the County should the City resume fire operations. execution would be replaced with a 5 year old vehicle at cancellation of contract). Equipment solely purchased by the MSTU (i.e. fire stations and apparatus) shall be offered for sale to the City at appraised value minus any City impact fees used for purchase of said facilities or equipment. After 5 full years of participation in the MSTU, any assets purchased by the County MSTU shall be transferred to the City at no cost. Contract Price The City laid out a compensation plan for 10 years The County agreed to the first three years of the including escalators for the 2 Stand-Alone Fire contract price but stipulates that :At or before the Stations and the 1 Sub-Station at City Hall. end of Year 3 (October 1, 2006), City shall enter the County MSTU and authorize County to assess ad valorem taxes to all property in the municipal limits for Fire/Rescue services. Page 4 of 6 - ITEM AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY CITY COUNTY Should the City wish to join the Fire Rescue Prior to or on October 1, 2006, City will begin MSTU, or have an MSTU/MSBU created around participation in the County Fire/Rescue MSTU. the municipal boundaries of the City, it must do so City shall execute any necessary Ordinances and in accordance with the requirements of Section Resolutions to implement their participation in a 125.01, Florida Statutes, which requires that an timely manner in order to effectuate participation ordinance be enacted by the governing bodies of in the MSTU for FY 06/07. Upon entry into the both parties. Such an ordinance must be adopted County MSTU, all fire impact fees shall be prior to December first of any year to be effective assigned to the County, and the County shall no sooner than October first of the following year. assume responsibility for future capital County shall assume the responsibility and costs improvements for Fire/Rescue services within the of an implementation study if such a study is City. deemed necessary, which cost of study may be recouped through the MSTU/MSBU. The City will continue to collect and maintain Fire The City will continue to collect and maintain Fire Impact Fees for future construction of a third fire Impact Fees for future construction of a third fire station and will maintain existing fund balances in station until entrance in the County MSTU, at the Fire Impact Fee Fund. which time the City will transfer existing fund balances in the Fire Impact Fee Fund to the County. A log of all calls for service within the City shall be The County agrees to maintain statistical maintained and presented monthly to the City information at all times during the term of this Manager in the format currently provided to the agreement and provide to the City, upon request, City Manager at Exhibit D. The County shall written reports regarding response times, number promptly report to the City Manager in the event and types of calls, fire property dollar loss, of the following: A. Substantial property damage, sprinkler system activations, ISO rating B. Civilian injuries, C. Fatalities. information, staffing levels and false alarm response information. The County shall also track and be capable of producing statistical data reports consisting of incidents that occurred only within the City. This Agreement shall not be terminated by either party, at any time, unless a) agreed to in writing by both parties; b) either party shall default on any of its material obligations and fail to cure said default in accordance with this Agreement; or c) either party invokes termination with a minimum 0 12 months notice of intent to terminate. MSTU Fire Impact Fees Reports Termination of Agreement This Agreement shall not be terminated by either party, at any time during its term or any renewal thereof, unless ID agreed to in writing by both parties; Ql either party shall default on any of its material obligations and fail to cure said default in accordance with this Agreement. ~ ,.. .&'" -. .",. AGREEMENT COMPARISON AS SUBMITTED BY THE CITY AND AMENDED BY THE COUNTY ITEM CITY COUNTY Return of Personnel The city shall have the right to choose which if Upon termination of this agreement the City any employees assigned to Winter Springs it Manager and County Manager shall determine the desires to employ, provided that no employees scope of re-employment and/or transfer of County pay shall be reduced. In such case employees employees to City. shall remain in the State Retirement System until such time as they are fully vested, after which they shall become members of the city retirement system. Annual Report The County shall submit an annual report of the Upon Request. status and activities of the fire-rescue services provided to the City pursuant to this Agreement that shaii inciude aii pertinent information relating to number and classification of calls, response time, programs proposed, programs deleted, services proposed, services recommended to be deleted, and the need for additional services, if any. This report shall be completed by January 15 following completion of each fiscal year during the term of this Agreement. Page 6 of 6