Loading...
HomeMy WebLinkAbout2004 01 12 Consent 207COMMISSION AGENDA ITEM 207 January 12, 2004 Meeting CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X MGR /41 / EPT f//""- Authorization REQUEST: Utility/Public Works Department Requesting Authorization for Architectural/Engineering Design Services with Starmer Ranaldi Planning and Architecture Inc. for the Utility/Public Works Compound on Old Sanford/Oviedo Road at a cost of $161,000. PURPOSE: The purpose of this Board item is to receive approval for A/E services for the design of the new Utility/Public Works Compound on Old Sanford/Oviedo Road. CONSIDERATIONS: This agenda item is needed to provide professional design services for the Utility/Public Works Compound on Old Sanford/Oviedo Road. The project includes the disciplines of architecture, civil engineering, structural engineering, mechanical engineering, and electrical engineering. SRI was previously approved by the City Commission for general architectural services in response to RFP-008-99-KL on March 22, 1999. They have completed a concept plan of the proposed compound a summary of which is attached. The proposal for design services includes the site work and facilities for the Utility/PW offices, vehicle maintenance facility, field employee building, and carpentry/sign shop. Additional storage buildings will be planned for but constructed as funds become available. Current funding is $2.4 million with a total buildout estimated at $3.5 million. The cost for the design services is $161,000 or 6.7% of construction. January 12, 2004 Consent Agenda Item 207 Page 2 FUNDING: The funding source for this expenditure of $161,000 are budgeted in the 1997 Construction Fund and 2000 Utility Construction Fund at $97,000 and $64,000, respectively. RECOMMENDATION: It is recommended that the City Commission authorize Architectural/Engineering Design Services with Starmer Ranaldi Planning and Architecture Inc. for the Utility/Public Works Compound on Old Sanford/Oviedo Road at a cost of $161,000 payable from the 1997 Construction Fund and 2000 Utility Construction Fund. IMPLEMENTATION SCHEDULE: The scope of services will be completed over the next 180 days. ATTACHMENTS: 1. SRI Proposal for Design Services 2. Utility/Public Works Space Study Executive Study COMMISSION ACTION: ATTACHMENT NO. 1 Ranaldi Planning and Architecture Inc 8 Dec 03 Kipton Lockoff Director.of Utilities and Public Works City of V linter Springs 1126 East SR 434 Winter Springs, Florida 32708 Re: Public Works Complex A/E Design Services Professional Services Proposal Kip We appreciate the opportunity of being your design consultant for the above referenced facility, have enjoyed working with you and your staff on the Space Study and Master Plan, and offer the following proposal for professional design services for your review and consideration. Scope of Project 4 t Development of a new Public Works Complex located on Old Sanford Oviedo Road in the City of Winter Springs. The project will be a multi phase project as funding becomes available with the initial phase consisting of buildings 1, 2, and 3 below for a construction budget of approximately $ 2,400,000. As the City's needs grow into the future, the complex will likely include all of the building components listed below. 1. Public Works and Utilities administration offices 2. Vehicle maintenance facility 3. Field employee offices 4. Vehicle and equipment storage buildings / parking area 5. Carpentry and repair shop 6. Material and supplies storage building 7. Bulk material storage bins. 8. Flammable storage building 9. Fuel farm II. Scope of Basic Services sri shall provide complete professional design services for this project including civil engineering, landscape architecture, architecture, structural engineering, mechanical engineering, fire protection engineering, and electrical engineering suitable for obtaining building permits and construction with the following tasks: A. Pre- Design (PD) 1. Confirm clients goals and objectives 2. Assist owner with obtaining all necessary survey data 3. Assist owner with obtaining all necessary geotechnical data 4. Identify all permitting and jurisdictional constraints 890 Northern Way Sulte E 1 Winter Springs, Florida 32708 Ph 407 977 1080 Fx 407 977 1019 www.srlarch,com AA-002984 B. Schematic Design (SD) 1. Develop schematic floor plans 2. Develop schematic elevations 3. Develop schematic building sections 4. Hold work shop with appropriate staff to confirm inclusion of all objectives 5. Outline specifications 6. Prepare an opinion of construction value C. Design Development (DD) 1. Drawings 50 % complete 2. Specifications 50 % complete 3. Prepare an opinion of constriction value D. Construction Documents (CD) 1. Final construction drawings 2. Final construction specifications 3. Prepare a final opinion of construction value 4. Obtain building permits and approvals from jurisdictional agencies E. Construction Administration (CA) 1. Assist owner with all bidding procedures and award 2. Chair pre -construction meeting and subsequent progress meetings 3. Shop drawing review and approval 4. Periodic problem solving 5. Periodic construction inspection 6. Assist owner with contractor draw applications 7. Assist owner with all project closeout procedures Ill. Scope of Additional Services 0 f The following services are considered beyond the scope of basic services and can be provided by sri upon confirmation of scope and written authorization of the client: A. Models B. Renderings C. 3D modeling, graphics, fly grounds, videos D. Interior furnishings design and acquisition E. Sales brochures F. Public hearing and/or presentations G. Expert witness / legal testimony IV. Schedule of Services A. Pre Design (PD) 4 weeks B. Schematic Design (SD) 4 weeks C. Design Development (DD) 6 weeks D. Construction Documents (CD) 8 weeks E. Construction Administration (CA) as reqd % V. Schedule of Fees A. PD lump sum $ 5,000 B. SD lump sum 38,000 C. DD lump sum 50,000 D. CD lump sum 68,000 E. CA lump sum 29,000 Total $ 190,000 Vl. Clarifications A. Fees quoted herein are based on our current understanding of the scope of work and should the scope change significantly additional compensation may be warranted. B. Note fees quoted herein include storm water management and utility design and permitting, however significant off site utility work or extensive environmental permitting may require additional services. C. Fees quoted herein do not include other owner costs such as permit application fees, impact fees, geotechnical services, and / or surveying services. We trust this proposal will be well received and we look forward to helping you make this project a great successkan-nerNC Regar f E President ATTACHMENT NO. 2 Purpose: Utility / Public Works Complex City of Winter Springs Space Needs Study This study was commissioned by the City of Winter Springs to evaluate the space needs for a new facility that would combine all of the City's Utility and Public Works services and functions into one central location. This new location is on approximately 16 acres of land on Old Sanford Oviedo Road just off SR 419 in the City. Methodology: In conducting this study, a brief site visit was made to evaluate the general conditions of the property and we had an initial meeting with the Director of Utility and Public Works department to obtain an understanding of the overall departmental needs. We then developed a survey questionnaire to help identify the needs of each area within the departments, which was distributed to all of the team leaders followed by meetings with each team leader to clarify and corifirm the results of the questionnaire. This information was then converted into a spatial bubble diagram, conceptual floor plans, and finally a conceptual master plan. Executive Summary: The Utility and Public Works department of the City has grown to 59 employees, over 150 vehicles, and is currently housed in two small buildings on North Flamingo Avenue with some vehicles, equipment, and materials stored at the Old Sanford Oviedo Road site, and 5 or 6 administrative offices in the City Hall building. The responsibilities of this division of the City's services encompasses complete maintenance and repair of the City's landscaping and irrigation systems; water, sewer, and stormwater systems; roads, signage, and buildings; as well as the maintenance and repair of the City's various vehicles and pieces of equipment from automobiles, to pick up trucks, and lawn mowers to heavy dump trucks, tractors, and graders. Existing facilities are inadequate in both size and function and a new centralized facility is being considered to bring everyone together at one location with facilities large enough and with modern technology to significantly improve the department's ability to provide the quality services necessary in their day-to-day tasks. Based on our visit to the proposed 16 +/_ acre site located on Old Sanford Oviedo Road just off SR 419, review of survey questionnaire responses, and interviews with staff we have broken the Utility and Public Works space needs into thtte� categories, "Administration" (department head and general support offices), "Shop Facility" (maintenance of vehicles and equipment), and "Yard Facility" (storage of all vehicles, equipment, materials, and supplies, with associated work, locker, and training areas for field personnel), as follows: 1. Administration Offices 8,000 square feet 2. Shop Facility 7,500 square feet 3. Yard Facility 38,000 square feet The description of individual spaces with in these three categories can be found in greater detail in the enclosed tabular form labeled "Space Needs Program". In addition to the analysis of size, type, and number of spaces to be planned for, in a new facility, we developed a bubble diagram to demonstrate appropriate adjacencies and proximities of the spaces to each other, in the enclosed typical "Bubble Diagrams". Our next step was to further developed the bubble diagrams into conceptual building floor plans (see enclosed "floor plan" drawings) to identify a potential building shape and size, so that we could see how the site might accommodate the overall facility. Finally we developed a couple of master plan options (see attached "master plans" A and B) for the City to use as a planning tool to analyze the best site utilization as .its development takes place. Master Plan A shows the "Shop Facility" including the fuel farm towards the front of the site along with the "Administration" building allowing light vehicle repair and fueling operations to be easily accessed and separated from the larger "Yard Facility" towards the back of the site. A summary of benefits for master plan concept A is: 2 1. the site can easily accommodate the entire complex with room for future expansion 2. provides clear separation of traffic, of the smaller passenger vehicles visiting the "Shop Facility", fuel farm, and "Administration Facility", from the larger construction vehicles using the "Yard Facility" 3. provides good security of stored construction vehicles, materials, and supplies, from the frequent activities associated with refueling at the fuel farm and public visitors to the "Administration Facility" 4. the administration building (likely the most aesthetically appealing of the r buildings) is up front for easy access by visiting public as well as offering the best street appearance Master Plan B provides additional opportunity for separation of activities by moving the "Shop Facility " and fuel farm back into the site slightly, offering controlled access to each of the three areas, "Administration Facility", "Shop Facility", and "Yard Facility". In addition to the same benefits as listed for master plan A items 1 through 4 above, master plan B offers the following additional potential benefits: 1. provides an additional layer of separation and security by creating three separate site areas for control, the front of the site for the "Administration Facility", the center of the site for the "Shop Facility" and fuel farm, and the rear of the site for the "Yard Facility" and associated construction equipment, materials, and supplies 2. provides more room and less congestion at the front of the site for future administration expansion or a possible additional building for a future need Closing Comments: We believe the site can easily accommodate the entire Utility and Public Works space needs for a centralized building complex, with room for future growth needs. This •study was prepared for planning purposes for the City and should be used as a tool to help evaluate current and future needs. The resulting floor plans and master plans are conceptual solutions only and should not be considered as a final building design solution. This master plan shows a total build out of all current City space needs and subject to funding availability the City can certainly develop the complex in phases. For an additional planning tool we estimate the total construction costs (see attached opinion of construction value) as follows: 1. Administration Facility $ 1,025,000 2. Shop Facility $ 825,000. 3. Yard Facility $ 1,700 000 Utility /Public OLD SANFORD OVIEDO ROAD Works Complex City of Winter Springs 21 Jan 03 rev (1) 13 Aug 03 rev (2) 8 Dec 03 Legend 1"=120' 1 admininistration building 2 shop building 3 yard building 4 public works department storage 5 utility department storage 6 fuel farm 7 wash bav 8 60 cy crushed limerock bin 9 60 cy # 57 stone bin 10 60 cy fill dirt bin 11 outdoor pipe bin 12 gated entry 13 retention 14 temporary refuse storage 15 future covered storage Plarvrng Utility / Public Works Complex City of Winter Springs 21 Jan 03 • rev (1) 13 Aug 03 rev (2) 8 Dec 03 1"=20' staff entry r 2� 1 -- - eaurrerrt - u vecrac � .y. off off. off to we stor 1 sm conf ili �T.' 61p'i -- off n-u off F� offmech computer L L - rr - covered workiarea j G _ i ' tire i equipment room records files supplies - ! ! i work room off —COO off d't—h j cost unisea sec't sect br lathe o _ ° �n =L r �workbaysi _ kit off Fmech 11_II r iJ, a o i off lobe OIL Ig cord _ off off _ i�Off 1 stor r -_____ i i J rieFr rairrt visitor entry shop floor plan j admin floor - plan 4700 s1+ 2500 sf(covered) . 7000 sf ARanalch Planning and Archltectue he. Utility Public Works Complex City of Winter Springs 21 Jan 03 rev (1) 13 Aug 03 rev (2) 8 Dec 03 1 =,90' ro supplies supplies tools Utility department ; tools 20 'covered vehicle storage storage t . 0 ge storage L covered work area stor ILJ 8700sf EWoff slot P27 61 hop �1$ Off — — — — — — — — — — — — — — — — — — — — — — — — -- female stor ale supplies mech - 7-or storage I - �7�j! tools pw util work room public works apartment tools file copy F— M. j,- 20 covered vehicle storage F— i 0 o 7 P F" storage storage 10 0 FLI L71 conf 6000 A + 1100 A covered 8700 sf yard floor plan A— I. Ranaldi Planing and AicNtectue Inc