HomeMy WebLinkAbout2003 09 08 Regular K Expansion of City Hall
COMMISSION AGENDA
ADD-ON
ITEM K
Consent
Informational
Public Hearing
Regular X
September 8. 2003
Regular Meeting
~
Mgr. / Dept.
Authorization
REQUEST:
The City Manager requesting the City Commission to approve an agreement with SRI
Architects and Associates to design the expansion of City Hall.
PURPOSE:
This agenda item is needed to authorize the expenditure pf $23,000 for design of the
expansion of City Hall.
CONSIDERATIONS:
SRI has completed a preliminary plan to expand City Hall to provide additional office
space to alleviate a critical shortage of office and storage space.
FUNDING:
Funding needed for the design phase is $23,000 which would be provided from the 1997
Construction fund. This action would reduce the $120,000 currently proposed in the
Tentative FY04 Budget fund for design of the Public Works Facility to $97,000, which is
more than ample to cover that cost. This will result in a zero impact to the FY04 Budget.
The total cost of the expansion is estimated to be approximately $405,000. The source of
funds for the project is planned to be Facilities Impact Fee funds.
"
Commission Meeting September 8, 2003
ADD-ON Regutar UK"
SRI City Hall Expansion Design Proposat
RECOMMENDATIONS:
It is recommended that the City Commission approve a contract with SRI Architect and
Associates to design the expansion of city Hall.
ATTACHMENTS:
A. SRI Proposed Contract.
B. SRI Preliminary Design.
C. Amended Tentative Budget Page.
COMMISSION ACTION:
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PIClnning 'arid Ar:chitecture Inc
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Ron McLet'norc .
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We. ure delighted.to hnve the opportultityfo becolj?~ you!" pr<)I1;$sionaJ design consulNl!ltJ'tir.illc-nbove
referenced project and.offh thefolkniving prbpcisal bilsed on our tJnd&r$tnnd~ng()ftheprojectrequiremel1ts
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SCQpe i)1' Project
A, A new4rlditiot'l to City l-Iallcotlsisting of a singlcstQry addi~lon(jfoPPI'()xinlatcly 300.0
'sqvUl"eJect as .shown on the:attached nQorpblnlabcl~(1 exhib'il "A". .
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a. . Proposed Projec'tJ!}uclgcl
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: I. C'9iistructiojl C0513000 :$f ($ 957st)
. 2; l~ees & Permil,~ .
3. Sui'veying Services .
4. Geot~chnical Services I
5. 'Furnisl}jng Fixtureslfrtg.&.mun_
6. Subtotal . .
7,10% Contin4CnCY j' .. .. .
. 8.Pro1?o~~d Tom:! Project .l3,lldgel .
'S4S5.000
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$ 36VlOO .
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Scope pf IlnsiC Scrvj,~es
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sri l;an pil;lvi<!e con\riletc profcssiomll design services forthisprojett itwiuding nmsibility study, .
rrogrnlllming)"nilS'te.r'i~lanniflg, civilenginccrins, landscl~p(:' architecture, ,llj'chitecllUC, slru6tiln~1 .
engineering, mccha'l1ical cngintiering,utld electricn] cngihccring suitable for obllJining building
pennits an<;l CO!l&ln.lction. .
A. Pre~ Design (PI))
I. Confirm cliellts goats and objectives
2. Obtain availnbk site data to define limits of project
3. Assist owner with obltHning required boundary afld lopognlphiculsurvey data
4. Assist owner \"lIh obll\ining required gcotechni,cal. sub-surt'hce soils data
5. Ic.j.elltify ,all 1J~l'mitling 1Uld jqris~ii91i(;)ll111 constl:aints
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, .WlhterSprlngs. Florfdo32708
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PlannIng and ArcIlllec1ure Inc
CITY OF WINTER SPRINGS
FISCAL YEAR 2003.2004 FINAL BUDGET
1997 CONSTRUCTION FUND REVENUES & EXPENDITURES. 304
1997 CONSTRUCTION FUND. 304
Projected Original Revised Baseline New Total
Account FY 01/02 FY 02103 FY 02103 FY 02/03 FY 03/04 FY 03/04 FY 03/04
Number Description of Revenues Actual Actual Budget Budget Budget Budget Budget
361100 Interest Earned $2,232 $3,000 $3,000 $3,000 $1,131 $0 $1,131
TOTAL 1997 CONSTRUCTION FUND REVENUES $2,232 $3,000 $3,000 $3,000 , $1,131 $0 $1,131
389100 Appropriation from Fund Balance $0 $0 $22,000 $0 $0 $120,000 $120,000
TOTAL 1997 CONSTRUCTION FUND REVENUES AND
APPROPRIATIONS FROM FUND BALANCE $2,232 $3,000 $25,000 $3,000 $1,131 $120,000 $121,131
Projected Original Revised Baseline New Total
Account FY 01/02 FY 02/03 FY 02103 FY 02103 FY 03/04 FY 03/04 FY 03/04
Number Description of Expenditures Actual Actual Budget Budget Budget Budget Budget
53160 Consulting ( PW Compound Arch Svc 25%) $0 $0 $25,000 $0 $0 $0 $0
, 53411 Bank Service Charges $75 $0 $0 $0 $0 $0 '$0
62000 Buildings - PW Compound $0 $0 $0 $0 $0 $97,000 $97,000
62000 Buildings - City Hall Expansion $0 $0 $0 $0 $0 $23,000 $23,000
TOTAL 1997 CONSTRUCTION FUND EXPENDITURES $75 $0 $25,000 $0 $0 $120,000 $120,000
59990 Appropriation to Fund Balance $2,157 $3,000 $0 $3,000 $1,131 $0 $1,131
TOTAL 1997 CONSTRUCTION FUND EXPENDITURES AND
APPROPRIATIONS FROM FUND BALANCE $2,232 $3,000 $25,000 $3,000 $1,131 $120,000 $121,131
CHANGE IN FUND BALANCE
FUND BALANCE. October 1
$113,712 $115,869 $115,000 $115,869 $118,869 $118,869
$2,157 $3,000 ($22,000) $3,000 $1,131 ($120,000) ($118,869)
$115,869 $118,869 $93,000 $118,869 $120,000 $0
BufldinQs:
Public Works Compound $97,000
City Hall Expansion $23,000
APPROPRIATIONS TO (FROM) FUND BALANCE
FUND BALANCE. September 30
E-27