HomeMy WebLinkAbout2006 12 11 Regular 302 Meeting With Elert & Associates
COMMISSION AGENDA
ITEM 302
Regular
December 11. 2006
Regular Meeting
Authorization
REQUEST: Information Services requests Commission consider January 29, 2007 for a
workshop for the initial meeting with Elert & Associates, consultants for the
Wifi Project. If that date is not acceptable we request the Commission
choose another agreeable date.
PURPOSE: To secure dates for Commission to conduct an initial workshop with Elert &
Associates, consultants for the City's Wifi project.
CONSIDERATIONS:
The City of Winter Springs Commission previously voted to explore options for
blanketing the entire city with Wifi for both businesses and residents with the help of a
consultant and the assistance of the City's Information Services Department; with the
Consultant's mission being to help the Commission choose from a number of
technological and financial options.
The steps in the Wifi initiative are as follows:
1. Select Wifi consultant via RFP (Completed)
Consultant chosen: Elert & Associates.
2. Visioning, Go<il Setting and Public Input with consultant and Commission (Current
Stage)
3. Develop Business Plan
4. Develop RFP for Wifi vendor
5. RFP out to vendors
I:\Admin_Docs\Agenda Items\FY 2007\2006-12 (December)\12-11-
06_ COMM_Regular _302 _Set_Date ]or _ Wifi_ Consultant.doc
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING - DECEMBER 11, 2006
REGULAR AGENDA ITEM "302"
PAGE 2 0F 2
6. Select Wifi vendors
7. Implement Wifi
Since we are currently in step 2, a workshop with the consultant and Commission needs
to be scheduled so that:
· The consultant and commission can begin the process of getting to know each other
· The education process can begin
· The input process for the project can begin
· Information gathering can begin
· Future meetings can be discussed and scheduled if necessary
What is our request? Determine whether Monday, January 29,2007, is a good date
for the Commission to hold a workshop to meet with the consultant from Elert &
Associates. If January 29th is not a good date for a Commission workshop, we ask that
Commission choose another date from the following choices:
· Any day the week of February 13-16, 2007
· March 6-7, 2007
Why did we choose January 29?
We chose January 29, so that we could consolidate other activities into one trip, making
more efficient use of travel expense money. Making this one trip instead of multiple trips
saves the City money on travel expenses.
Activities planned for the week of January 29th are as follows:
· Monday, 1/29 - Meet with Commission (workshop)
· *Tuesday, 1/30; Wednesday, 1/31, and Thursday, 2/1 - Public input meetings (town
hall meetings)
· Wednesday, 1/31 - Meet with internal Wifi Committee (made up of department
representatives)
· Friday, 2/2 - Wrap-up meeting with internal Wifi Committee to summarize the
week's events and information gathered.
*Note: Notifications of these meetings will be via the following methods: flyers, newspaper
advertisements/press release, SGTV, homeowners association notifications, notifications on waterbills,
notification through all the various City boards, and via the City's web site.
FUNDING:
None requested at this time. Already included in a prior request for this
phase of the project.
RECOMMENDATIONS:
Recommend Commission choose an appropriate meeting Workshop date with Elert &
Associates.
ATTACHMENTS: None
COMMISSION ACTION: