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Home My WebLink About2006 12 11 Informational 502 Increased Utility Fee Charges COMMISSION AGENDA ITEM 502 Informational December 11, 2006 Regular Meeting Mgr. / Dept. Au thorization REQUEST: The Parks and Recreation Department requests that the City Commission review information regarding the increased utility fee charges to Parks and Recreation for gym use of Three Middle Schools by the Seminole County School Board. PURPOSE: The purpose of this item is to inform the City Commission about the Seminole County School Board utility fee increase charged to Parks and Recreation. CONSIDERATIONS: . On July 11, 2006 the Seminole County School Board approved a significant increase in the utility fee we pay to the schools for gym usage from $ 8.00 per hour to $ 30.00 per hour. . The schools were notified in August, 2006. . The Seminole City Recreation Council Liaison has been in discussion with the School Board staff from September - November 2006. . The School Principals at Indian Trials Middle School, Jackson Heights Middle School, and Lawton Chiles Middle School insist on the $ 30.00 per hour rate. . The City of Winter Springs per the agreement with the Winter Springs Basketball League currently charges $ 105.00 per child to play. . The fee is the highest in Seminole County. Oviedo charges $ 85.00 and provides its own gymnasium. . Parks and Recreation staff is currently trying to obtain the facts behind the significant increase in the gym usage fee. December 11, 2006 Agenda Item Informational Page -2- FUNDING: The application of these new rates to Winter Springs would increase our cost by $27,012 for Gym Usage for the Winter Springs Basketball League in the FY 07 budget as follows: Current New Total Unfunded $12,448 $39,466 ($27,012) The additional $27,012 would require a $30 increase in the current participation rates raising them from $105 to $135. RECOMMENDATIONS: We are continuing to explore the rationale for this increase through Seminole cities Recreation Council. ATTACHMENTS: #1 School Board Facility Lease Agreement #2 School Board new utility fee rate. #3 Financial Impact to Parks and Recreation #4 Email to Bill Vogel. COMMISSION ACTION: . This agreement is subject to the terms and conditions hereinafter set forth on page (2) two of this ag,eement and the Use of Fad"'es Polley (Policy No. 9.30), whlcll Is made a "lOf for all purposes by reference and adoption. CQNDUCT OF ANY PROHIBITED ACTIVITIES WILL VOID THIS AGREEMENT I. FACILITY CHARGE: USE FEE $ Hourly Rate Utility Charae Classroom/conference room/multi-purpose room $ 15.001 hour $ 1.001 hour Auditorium/ Performing Arts Center (700 or less capacity) $ 75.001 hour $ 6.001 hour (H.S. only) Auditorium! Performing Arts Center (701 or greater) $100.001 hour $10.001 hour Gymnasium $ 50.001 hour $ 8.00 (M.S.) $10.00 (H.S.)1 hour Athletic stadium with lighting (H.S. only) $100.001 hour $75.001 hour (H.S. only) Athletic stadium without lighting (H.S. only) $ 75.001 hour $ 6.001 hour (H.S. only) Cafeterial cafetorium (500 or less capacity) $ 50.001 hour Cafeteria! cafetorium (501 or greater) $ 75.001 hour with kitchen use (only cafeteria staff may operate equip.) $5.00 (E.S.) $6.oo(M.S.)$12.00(H.S.)I hr. without kitchen use $4.00 (E.S.) $5.oo(M.S.)$11.00(H.S.)1 hr. *Restroom/locker room (See policy for full description) $ 20.00/day $ 1.001 hour Parking lot (includes restrooms) $ 10.001 hour *Charges are for Category V users, per locker room andlor per set of male! female restrooms ATTACHMENT #1 This contract is made on this 0~ay of Florida, and r of Seminole County, Hourly Use Rate: for a single use up to 4.5 hours not more than one (1) day per week, the user will be charged an hourly rate times the actual hours of use. Daily Use Rate: for use of up to 7.5 hours per day for not more than three (3) days in a single week, a daily rate equal to 7.5 times the hourly rate will be charged. Weekly Use Rate: for use of up to 7.5 hours per day for more than three (3) days in a single week, a weekly rate equal to three (3) times the daily rate will be charged. A week shall consist of a period of seven (7) consecutive days starting with the first day of use. UTILITY CHARGE PER UTILITY RATE SCHEDULE (Payable to School Board) $dkJ , II. OPERATIONAL CHARGE: EQUIPMENT USE CHARGE: *Rate Schedule must be on file with the Finance Department $ _Lectern/Podium _Microphone(s) _PA System _Spotlight _Risers _Piano _Grand Piano _A.V. Screen _Projector _Large Percussion Instruments(s) _other (addendum to contract) III. SUBTOTAL $ VI. SALES TAX (7%) OR TAX EXEMPT 1.0. NUMBER TOTAL CHARGE PAYABLE TO SCHOOL UPON EXECUTION OF CONTRACT :~, V. VI. CUSTODIAUSECURITY SERVICES TO BE PAID BY LESSEE DIRECTLY TO SCHOOL PERSONNEL [non-exempt employees shall be paid their normal hourly rate times 1.5/exempt employees (administratorslteachers) shall be paid $25.00 per hour] _Custodian _Security _Cafeteria Staff _A.V. OperatorlTechnical Assistant _Administrator _Field Maintenance (will vary from school to school depending upon amount of field usage) Original copy and insurance certificate to tiChool file Copy and addenda (~applicable) to lessee and to SCPS Finance Department Copy of agreement and insurance certmcate to RISk Management INSURANCE MUST BE ATTACHED TO TH~NTf1U ATTACHMENT #2 11-29-2005 17:15 402533754 PAGE 1 '-' From: Sent: To: Cc: Subject: Ned Julian Tuesday, AlJglJ8t 08, 2006 9;19 AM PS Bookkeepers; OL El8mentary-Principals: OL High-School-Principals: OL Middl&-School- Principals; OL SpecIal-Genter-principalS Serita Beamon; Raymond Gaines: Ned Julian: George Kosmac; Tom McDowell; Beverly Perrault; Ron Pinnell; John Reichert; Bill Vogel; Geraldine Wright New Utility Rates Sorry about that Here are the new rates. UTILITY FEES / (per hour) hleme'ltary Middle High Classroom, conference room $5 $5 $5 Multi-purpose room $15 $30 $45 ~- Auditorium N/A N/A C. _$15 Gymnasium N/A 530 $75 '-" Athletic stadium (w lights) N/A N/A $75 Athletic stadium (w/o lights) N/A N/A $10 Cafeteria/cafetorium( w kitchen) $t5 $30 $45 Cafcteria/cafetorium (w/o kitchen) $10 $20 $30 2. That the foregoing charges shall be effective for all use of facilities agreements entered into or renewed on or after July 12, 2006. ~. That the foregoing charges shall be effective for all u.~e of facilities agreements currently in effect on January 1, 2007. Passed and adopted by The School Board of Seminole County, Florida, meeting in regular session on July 1 t, 2006. Ned N. JuUu, Jr.,.Faq. SemiDole COlIut, Public Sdlools 400 E. Lake MMry Blvd. SaDfcJCd, FL 3Z17J. 71%1 4W7-3ZO-OOI O(t} 4W7-32f.0283(f) GYM COST INCREASE FOR FY 2005-06 Page 1 of 1 Chuck Pula ATTACHMENT #4 From: Chris Caldwell Sent: Monday, November 27,20063:17 PM To: BilL Vogel@scps.k12.f1.us Cc: Chuck Pula Subject: Utility rates Mr. Vogel, This year the utility rates have gone from $8/hr to $30/hr as you are well aware of. This has crippled our ability to use the Seminole County Schools for our Youth Basketball, Youth Football & Cheerleading programs. For example, we paid $8,000 last year for gym rentals, based on the new fees will are now required to pay $30,000. You're a businessman, is this a reasonable increase? We were not able to plan or budget for such an increase without any prior notification. In addition, we're in the same business of providing a positive environment for the kids to learn. Can you please review the pricing for Government agencies and let me know what can be done. Chris Caldwell Athletic Supervisor Winter Springs Parks & Recreation 1126 E. SR 434 Winter Springs, FL 32708 407-327-6589 407-327-4763 fx email :CCALDWELL@WINTERSPRINGSFL.ORG website: WWW.WINTERSPRINGSFL.ORG "ITSTARTS IN PARKS" 11/2912006