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Home My WebLink About2003 10 13 Regular 512 Avid Neo Geo Promotional VideoCOMMISSION AGENDA ITEM 512 October 13, 2003 Regular Meeting REQUEST: Consent Informational Public Hearing Regular X Mgr. / Authorization Dept. The City Manager is requesting that the City Commission authorize a supplemental appropriation in the amount of $2,500.00 from the General Fund to Line Code 1100-54800 (City Commission -Promotion Expense) for payment to Avid Neo Geo to revise the City's promotional Video. PURPOSE: The purpose of this Agenda Item is for a supplemental appropriation from the General Fund in the amount of $2,500.00 which needs to be transferred to Line Code 1100-54800 (City Commission -Promotion Expense) to begin the process of revising the City's promotional video. CONSIDERATIONS: The City's promotional Video has not been revised for a couple of years, and some key City officials have changed. During a couple of recent City Commission Meetings, the subject of the City's promotional video has been discussed. CITY OF WINTER SPRINGS CITY COMMISSION REGULAR MEETING -OCTOBER 13, 2003 REGULAR AGENDA ITEM "512" PAGE 2 OF 2 Avid Neo Geo, the company who produced this Video that we currently have, has provided the City with a quote to bring our Video up to date. FUNDING: Funding would be transferred from the General Fund to Line Code 1100-54800 (City Commission -Promotion Expense). RECOMMENDATION: Staff recommends that the City Commission approve a supplemental appropriation in the amount of $2,500.00 to begin the process to revise the City's promotional video. ATTACHMENTS: A. An excerpt from the August 11, 2003 City Commission Workshop Minutes. B. An excerpt from the August 25, 2003 City Commission Workshop Minutes. C. A copy of a quote from Avid Neo Geo. ATTACHMENT «A» C[TY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 1 ], 2003 PAGE 24 OF 26 REPORTS REPORTS 31. A. City Attorney -Anthony A. Garganese, Esquire Attorney Garganese stated, "With respect to the Paw Park, I sent a Lease to the L.D. Plante group. We received a call from their Attorney saying the Plante's were no longer interested in leasing the property, the temporary Paw Park -they were concerned about the liability exposure." Attorney Garganese further said that he sent a letter on July 22°d, 2003 referencing Florida Statutes 375.2514 - "Which says that any property owner that leases property to the government for park purposes, does not have a duty of care to the public coming on to the property, so they are reconsidering their position." Secondly, Attorney Garganese said that regarding "JDC [James Doran Company] - we had a meeting a week or ten (10) days ago to discuss the partition rule and those discussions are on-going. We did talk about possible alternatives." Attorney Garganese added, "We are expecting a final white paper from Victor Dover, regarding the rule and its purpose, and whether there are any alternatives." Thirdly, Attorney Garganese stated that "On the Wincey property, we forwarded a contract - a Sale and Purchase Contract to the Wincey's as directed by the Commission and we are glad to report that today we did receive a signed copy of that Contract - a Sale and Purchase Contract in the amount of $900,000.00 as directed by the Commission." REPORTS 32. B. City Manager -Ronald W. McLemore No Report. REPORTS 33. C. City Clerk -Andrea Lorenzo-Luaces No Report. REPORTS 34. D. Commission Seat Four -Sally McGinnis Commissioner McGinnis spoke of a City promotional video and suggested that "Consideration be given to updating that video." Mayor Bush stated, "So you are asking the Manager to look into that?" Commissioner McGinnis responded, "Yes." ATTACHMENT «B~~ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -AUGUST 25, 2003 PAGE 25 OF 28 REPORTS 34. G. Commission Seat Three -Edward Martinez, Jr. In regards to the problem with the number of people in a residence, Commissioner Martinez noted that he was not in favor of this. Commissioner Martinez commented on a recent donation to the Missing Children's Center. Discussion. REPORTS 35. H. Commission Seat Four -Sally McGinnis Commissioner McGinnis also spoke of a recent donation to the Missing Children's Center. With discussion on the policy, Commissioner McGinnis stated, "Maybe it is time to revisit that." Deputy Mayor Miller stated, "If it is a one $500.00 contribution that is involved right now, so far -and that was what Mayor [Paul P.] Partyka did - I would like to know." Mayor Bush suggested, "Maybe you need to make this an Agenda Item and the Commission needs to decide." With discussion, Commissioner McLeod remarked that "Maybe the guidelines need to come back to us to look at." Manager McLemore stated, "We'll bring it back." REPORTS 36. I. Office Of The Mayor -John F. Bush Mayor Bush commented on employees parking in the closest parking spaces at City Hall and said that the Mayor and Commission's parking spaces "Should be reserved the nights of Commission Meetings and Special Meetings, but to keep those spots, all six (6) of them, during the day, is wrong." Discussion. Next, Mayor Bush stated, "Today, Mr. McLemore and I reviewed the video that the City had done two (2) years ago, which of course is pretty much out of date, and we are going to get something together for the Commission to look at, in terms of possibly updating that." Mayor Bush added, "We're going to get a price on it, how much it would cost to update it, then we will bring it back." • • AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS GIVEN NEXT. • • ATTACHMENT «C» Sep 19 03 07:43p p,l 537 N. Magnolia Ave, Suite B Orlando, FL 32801 Phone: 407-246-0092 Fax: 407-246-0590 Fax c ~~ To: Jan Palladino From: Mice Moulton Fax: 407-327-6686 Pages: 1 Phone 407-327-5957 Date: 9/19/03 Re: Invoice for Video CC: Hi Jan: I'm not sure if this was mailed out to you, so I'm faxing it. It's the invoice for the video revision project. Please submit to accounting for the 50% start up cost of $2500.00 I will call Ran on Monday and start setting up the schedule and also set up a meeting with our Art Director Diana Georgiou to discuss the logo project. Call me if you have any questions. Alice Moulton 407-246-0092 Ext. 114 Sep 19 03 07:43p p,2 Avid/Neo Gco Invoice 537 N. Magnolia Ave. Suite B _ _.,,, i . Orlando, FL 32801 I DATE ~ INVOICE # 9/11/2003 i _ 101976 i I _- -- ...... ...... BILL TO City of Winter Springs, FL Mr. Ron McL,emore City Manager 1126 East Stnte Road 434, Ciry Hall Winter Springs, FL 32708 Client P.O. NO. ~ TERMS REP I Account Ma... Project i _ _. 50% Dn, 50% Upo... AJM CWSF-1005 _ ... _.__._. _..._._..... __ ... ... L . _. _ . DESCRIPTION QTY I RATE AMOUNT Revision to Video Shoot some new interviews, including the Mayor and An McGee 5,000.00 S,000.W and some new footage, re-edit sections of video and revise audio where needed. Downpayment of $2,500.00 prior to start of project. Balance of $2500.00 due upon delivery 0.00 0,00 ~ ~~~2 _ . _.___ _ Thank you for doing business with AV ID NEO CEO ~~UU •-5,~% ~~ IIoU - sYBo~o Tota I ~- i 55,000.00 i 08~?9 ,dEO GEO, INC. FA}(:1-407-422-8959 PAGE VIdEO H8TIMATE TO ' Mr. Ron Mclemore City M^nager City Hal! 1128 Eaat Stets Road 434 PHONE; WI^ter Sprlnps, F~ 32708 FAX: 407-327-1800 L: I FR A 407.327-6888 rmvlsmore~wintersprin sll I j O g ,org Ma. ANce Moulton DATH: August 29, 2003 JOB NUMBER; CWSI=-1006 JOB NAME: Revisions to Video JOB DESCRIPTION: Shoot some new interviews Incl di , u ng the Mayor and Ann edk sections of video and revi se audio where needed, PRODUCTION DEaCRIPTbN pro set d.^i~.. _ ~w ~ ProducsrJproJoct manager rsvisian pheee: Clrent conforance(s), ^vrlpt review and adjusting, 8 scheduling. Looatlon Produotlan Grip PhotopraphsrJProducsr Betacam 8P Camera and Lighting Package Taps Stook, 8etsaam SP, 30 Mlnuts Audks produatlon Audio Studio Audb Talent Editorial Restore original video into Avid i7lpitizing new fooEtps Editing Suite Editor Producer Taps Stock, Wark Tape, Betacsm 5P Cifent Approval bub, vHS Client Bata SP Master Teps TERMe gAlEB TAX 800KINl', See and some new footage, re- Unit PtIRe 8e^Is w..._.._. 1 ~ 3750.00 Project S7ti0.D0 1.5 3300.00 DaY 5450.00 1.5 5500.00 beY 5750.00 1,5 5700.00 bsY 51 050 00 3 548.00 Tape , . 5144.00 1 150.00 Hour 5160 DD 1 300.00 Talent . 5300.00 1 100.00 Hour 5100 00 1 100.00 Hour , 310D.00 10 125.00 Hour S 1, 280 00 10 336.00 Hvur . 5350 00 10 535,00 Hour . 335D 00 1 48.00 Tape , $48 00 1 25.00 Tape . 525.00 1 4 ~.~ TaPe 350.00 26~~ Teo. l~nn .,.. Ws an proud to be oertltied as a Women Owned ^wardetl WgE cartHlaaba by tl» 8g1n of Florida end I Fifty perceht of total amount plus i0pg6 of ogles tax due prbr Bslanoe duo upon ovmplstion and before delivery of masters. dupliogtion of muttipla copies, packaging or shipping. Sales taxis applicable unhee you are sales tex exempt and w documsntgtion. Please disregard seise tax H this Purohese Is net the end user; purchased by povammsnt agency, non-profl client who will receive final product via shipping (point-of-curet Please sign th- esamsite and tax to 407-248-0890 In order to r Produetlon is booked on a Aret~coms, first-served basis, Your importehce to us. This is s working e^timete not a contract. Avid avw t3•o, a,7 N. Magnolia, cult. B, Orlando, FL. Phony {07-240-0045 • Fax- eo7.zy.papZ County. S~ o o ~ stet{ up of praductlon. rtimate does not lnalude provide required mdod far rs-sale and you are orporation or out-of-state N salvo are taxable), Please time on our schedule. is is of primary `~~ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -OCTOBER 13, 2003 PAGE 20 OF 25 REGULAR 511. Office Of The City Manager Requesting The City Commission To Review This Report On The Possible Termination Of The Existing Franchise Agreement With Florida Recycling Services, Inc., And Provide Direction The Commission Deems Appropriate. Discussion ensued on this Agenda Item with Commissioner Blake who stated, "I think it is time that we have to do something. I think we need to put them on notice and begin going through the process." Commissioner McGinnis asked Manager McLemore, "Do you have a record or files that you keep of complaints?" Manager McLemore stated, "Yes." Deputy Mayor Miller said to Manager McLemore, "So then you are going to start looking into this, and put them on Notice, based on the complaints that you already have got?" Discussion. Deputy Mayor Miller left the Commission Chambers at 10:15 p.m. "I MAKE A MOTION TO DIRECT THE CITY MANAGER TO INITIATE THE PROCESS TO TERMINATE OUR CONTRACT WITH FLORIDA RECYCLING." MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. Deputy Mayor Miller returned to the Commission Chambers at 10:16 p. m. VOTE: DEPUTY MAYOR MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: NAY COMMISSIONER McGINNIS: NAY MOTION CARRIED. REGULAR 512. Office Of The City Manager Requesting That The City Commission Authorize A Supplemental Appropriation In The Amount Of $2,500.00 From The General Fund To Line Code 1100-54800 (City Commission -Promotion Expense) For Payment To Avid Neo Geo To Revise The City's Promotional Video. Discussion ensued on the amount being requested for this Supplemental Appropriation. Tape 3/Side B