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HomeMy WebLinkAbout2003 10 13 Regular 509 Final Engineering/Site Plan Dentist OfficeCOMMISSION AGENDA ITEM 509 October 13, 2003 Meeting Consent Information Public Hearin Re ular X MGR. }~L'~/Dept. ~'` REQUEST: Community Development Department requesting Commission review and approve the final engineering/site plan for a dentist office on the 0.72 acre site immediately west of City Hall, between the City Hall and the equipment rental facility on SR 434. This approval should include authorization for the City grant both a cross access easement and a utility easement across City property (applicant to provide legal descriptions and draft easement language). Review and direction regarding the revised architectural renderings for the building are also requested. PURPOSE: The purpose of this Agenda Item is for the Commission to review and approve the final engineering/site plan fora 5,770 square foot (single floor with 2°d story facade) dentist office on the wooded 0.72 acre site immediately west of City Hall, between City Hall and the equipment rental facility. APPLICABLE REGULATIONS: Chapter 9, City Code. Town Center District Code. Sec. 20-472. Corridor access management. CONSIDERATIONS: The 0.72 acre site is located immediately adjacent to City Hall, along the north side of SR 434. The site has a Town Center Future Land Use designation and zoning designation. No wetland or 100-year floodplain issues apply to this site. The site is vacant and heavily treed. The arborist has walked the site and determined that the 2 specimen trees (both 28" oaks) are in poor condition and should not be counted as viable trees, much less October 13, 2003 Regular Item 509 Page 2 of 4 The site is vacant and heavily treed. The arborist has walked the site and determined that the 2 specimen trees (both 28" oaks) are in poor condition and should not be counted as viable trees, much less specimen trees. The size of the site, need for fill, and need for storm-water ponds preclude saving the trees. No listed plant or animal species is known to inhabit, occupy, or use the site. There is no excess storm-water capacity in the City's pond to allow discharge from this site to that facility. Some discharge is authorized to the existing storm-water pond across SR 434 (between the post office and Wagner's Curve/Heritage Park, but much of the drainage must be accommodated on-site, through 2 ponds at the rear corners of the site. The site is depicted with aright-in-only curb-cut onto SR 434 and egress through the City's exit-only driveway curb-cut. The City would need to grant across-access easement to the applicant for such egress (consistent with Section 20 - 472), just as the applicant needs to provide cross-access to what is now the rental shop site (for a frontage road connection, if and when it redevelops). No construction equipment, vehicles, or deliveries should be allowed on this cross-access easement area on the City Hall property -this is strictly for normal vehicular operation at the finished site. The FDOT is requiring the right-in-only driveway-curb-cut to be reduced from 20' wide to 15' wide and also requiring the pedestrian crosswalk striping be eliminated (please see attached September 301etter from project engineer Sam Sebaali). A utility easement is needed from the City to allow connection to an existing sanitary sewer line, northeast of the site, between City Hall and the high school. Both the cross-access easement and utility easement need to be in effect before site work begins. The applicant needs to provide legal descriptions of both easements and draft documents. The attached lighting plan depicts single and double headed lights that appear similar to what was approved at the JDC Calhoun site. Three single head lights on 12' poles are proposed in the front and 2 double head lights on 20' poles are proposed for the rear. Staff encouraged the applicant to provide a real second floor to the building, although one is not required. The applicant states that there is not enough site area to accommodate reasonable surface parking for more floor area. The applicant has provided revised architectural renderings of the building. The revised renderings do not appear as ornate, vertically oriented (Subsection 2- -327 (g)), or traditional and do not appear to provide the same level of depth relief as the concept plan provided to the City Commission on February 10, 2003 (please see attached for both the previous and revised renderings). Please note that on February 10, Dr. Courtney stated that the lower portion of the building would be of real brick. No floor plan has yet been provided. The previous rendering depicted only the front of the building. The front of the revised rendering resembles the previous, but the sides and rear have less detail. The Commission may wish more detail on the sides and/or rear of the building. Staff believes that since the sides will be visible from SR 434 and the rear will be visible from both City Hall and the high school that the sides and rear should incorporate brick and that all windows and doors should incorporate the same degree of depth relief that was depicted on Dr. Courtney's concept plan. The Commission has required other Town Center buildings to continue the same architectural embellishments on the sides and rear. 2 October 13, 2003 Regular Item 509 Page 3 of 4 A consensus on the following issues was provided by the City Commission to the applicant's design team on February 10, 2003: (a) building design -the applicant proposed a 1-floor building with a second story facade, (b) cross-access, to allow exiting traffic to use the existing City Hall right-out-only driveway curb-cut, and future cross-access between this site and the equipment rental facility (when it re- develops), (c) a utility easement from the City, and (d) the general site layout. FINDINGS: 1. The proposed development is located within the City of Winter Springs, within the Town Center zoning district. 2. The proposed development site, immediately west of City Hall, was not considered in the original Town Center concept, and although the area is officially within the Town Center, specific design criteria are not prescribed directly by the coding on the "Squares, Parks, and Street Map" within the Town Center Code and its 14 street or park design scenarios. Staff contacted the City's Town Center consultant, Dover Kohl& Partners, regarding the applicable design scenario. 3. Section 20-472 of the City Code requires cross-access along the busy SR 434 corridor. Staff recommended that the site connect to the existing driveway and curb-cut at the west side of City Hall and that a cross access easement be provided to the adjacent site to the west (now an equipment rental facility). The site to the west would then make the physical connection when it re-develops. Dover Kohl & Partners recommends a frontage road of this type for all parcels within the Town Center fronting on SR 434. 4. The Town Center Code requires buildings to be of at least 2 floors, but allows for a false second story in many situations. 5. The final engineering/sitepfan is consistent with the Comprehensive Plan and City Code of Ordinances. 6. No construction traffic or activity should be allowed on the City's driveway. RECOMMENDATION: Staff recommends that the City Commission do the following: (1) approve the attached final engineering/site plan; (2) authorize the City to grant a cross access easement (not for construction activity of any kind) through the City Hall west driveway and curb-cut; (3) authorize the City to grant a utility easement from the site to the existing sanitary sewer line to the northeast of the site; (4) render a decision on the architectural renderings, as recommended by staff; and (5) require the applicant to (a) provide the legal descriptions for the shared City Hall driveway area, the driveway area across the entire front of the applicant's site from the City Hall site to the rental property site, and the utility easement; (b) 3 October 13, 2003 Regular Item 509 Page 4 of 4 draft easement language, and (c) pay all applicable recording fees -with a113 easements recorded before site work may begin. Approval of the architectural renderings should be conditioned upon the following: (a) the windows and doors are to be indented to provide the depth as seen in the original concept plan and (b) continue with the requirement that the City Commission has placed on other Town Center buildings. If the Commission or City Attorney feels that an easement agreement is necessary, this could be made an additional condition of approval. ATTACHMENTS: A -February 10, 2003 Minutes B -September 30, 2003 Letter from Sam Sebaali, PE C - Dr. Courtney's Concept "B" Architectural Rendering -approved by City Commission 2/10/03 D -Revised Architectural Rendering E -Proposed final Engineering/Site Plan with separate Lighting Plan COMMISSION ACTION: 4 ATTACHMENT A C1TY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 10, 2003 PAGE 4 OF 20 they don't get with you in the next two (2) or three (3) days." Manager McLemore stated, "Okay." "MOTION TO APPROVE INFORMATIONAL AGENDA WITH THE CHANGES SPECIFIED FOR ITEM `D,' AS TO DATE." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER McGINNIS. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER McGINNIS: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. PUBLIC HEARINGS None. REGULAR REGULAR 8. A. Community Development Department Requesting Commission Consider And Approve A Development Agreement And Its Associated Geometry Plan For The State Road 434 Retail Development (A.K.A. Villagio), Located On A 9.15-Acre Tract Along The South Side Of State Road 434, Adiacent To And West Of Stone Gable. With brief discussion on when the Development Agreement was available, it was agreed this Agenda Item would be handled later in the evening. REGULAR 9. B. Community Development Department Requesting Commission Consider And Approve A Conceptual Development Plan For A Dentist Office On The 0.72 Acre Site Immediately West Of City Hall, Between The City Hall And The Equipment Rental Facility On State Road 434. Mr. John Baker, AICP, Current Planning Coordinator, Community Development Department presented his introductory comments on this Agenda Item. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 10, 2003 PAGE 5 OF 20 Discussion ensued on the frontage road, and the proposed plan "`B. "' Dr. Delhart L. Courtney, 163 Stone Gable Circle, Winter Springs, Florida: pointed out that the rendering of "`B"' shows "It is brick on the bottom and some kind of stucco on the top." Commissioner McLeod further inquired, "So it is a true brick -that is on the bottom part?" Dr. Courtney responded, "Right." Discussion. Commissioner Edward Martinez, Jr. stated, "Does liability affect us in allowing a driveway to be used for private enterprise." Attorney Jeff Buak remarked that "The City enjoys sovereign immunity so unless we had some of our own torte liability, then we wouldn't have any type of obligation to any folks that were using the access road to get to the Doctor's property." Further, Attorney Buak added, "I might suggest that as we go down this road, your Code allows for a Development type of Agreement to get some of these things worked out, so you might want to consider that; since the Doctor has indicated he might need an easement to gain access to our sewer lift station." Commissioner Martinez said, "I certainly prefer that route." "I MOVE THAT WE APPROVE PLAN `B' -AND THE CONCEPT OF THE SHARED-ACCESS BASED ON FURTHER STUDY OF THE ISSUE." MOTION BY COMMISSIONER McGINNIS. Commissioner Blake stated, "Point of Order" and spoke about the Motion. COMMISSIONER McGINNIS RESTATED HER MOTION IN THAT "I MOVE THAT WE APPROVE PLAN `B' FOR DR. COURTNEY'S OFFICE AND THE SHARED-ACCESS INTO THE BUILDING WITH OUR CITY HALL PROPERTY, PENDING SPECIFIC WORDING IN THE DEVELOPER'S AGREEMENT IN ACCORDANCE WITH THE LAWYER -PERTAINING TO THAT ISSUE." SECONDED BY COMMISSIONER McLEOD. DISCUSSION. COMMISSIONER McLEOD CLARIFIED THE MOTION AS THE "CONCEPTUAL DEVELOPMENT PLAN FOOTPRINT THE CONCEPT OF CROSS-ACCESS THROUGH CITY HALL, WEST DRIVE CUT, REDESIGN AND CONSTRUCTED AT THE APPLICANT'S EXPENSE AND TO USE DESIGN `B."' MAYOR BUSH ADDED, "PREFERRING THAT WE HAVE A DEVELOPER'S AGREEMENT AS WELL." C[TY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING -FEBRUARY 10, 2003 PAGE 6 OF 20 COMMISSIONER BLAKE INQUIRED, "IS THERE ANYTHING IN THE MOTION THAT ADDRESSES THE EXPLORATION OF A DEVELOPER'S AGREEMENT THAT WOULD PROVIDE AN EASEMENT FOR THE ACCESS TO THE LIFT STATION?" MANAGER McLEMORE STATED, "IT WILL BE IN THE FINAL ENGINEERING, YES." VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER McGINNIS: AYE MOTION CARRIED. REGULAR 10. C. Office Of The City Manager Requesting The City Commission To Confirm March 8, 2003 For A Goal Setting Workshop With The Commission, City Manager, And Department Heads Facilitated By The Institute Of Government Of Central Florida University. Commissioner Blake noted his conflict with this date, and Commissioner McLeod voiced his concerns with a proposed Saturday Meeting. Mayor Bush asked Manager McLemore, "Is this something that could be spread over more than one Meeting and we do it during the week, in the evenings. Is that a possibility?" Manager McLemore stated, "I'll sure ask." Mayor Bush added, "Why don't we explore that." Mayor Bush then asked the City Commission, "Is this a worthwhile thing to pursue and if so, then we will work out a date at which all Commissioners can attend." Commissioner Martinez stated, "I agree with you." Commissioner Sally McGinnis stated, "I would hope we could do it." Mayor Bush then said, "I think we need a Motion then to pursue this and get a date set that is acceptable to all Commissioners. Could we have a Motion to that effect?" "SO MOVED." MOTION BY COMMISSIONER McGINNIS. Commissioner Martinez left the Commission Chambers at 7:10 p.m. MAYOR BUSH CLARIFIED THE MOTION AS "WE WOULD HOLD A WORKSHOP ONCE WE CAN FIND DATES WHICH ALL COMMISSIONERS CAN ATTEND, IF AT ALL POSSIBLE." SECONDED BY COMMISSIONER BLAKE. DISCUSSION. Florida Engineering Group, Inc. ATTACHMENT B Development September 30, 2003 Mr. John Baker Current Planning Coordinator City of Winter Springs 1126 East S.R. 434 Winter Springs, Florida 32708 Subject: Site Plan Revision Dr. Courtney Dental Office F.E.G. Project No. 2002-058 Dear John, Please find attached (17) sets of plans in response to the Landscaping & Irrigation comments dated September 23, 2003. As discussed on the phone with you and Kip Lockcuff, the FDOT has approved the Driveway Connection and Drainage Connection permits. The Driveway Connection approval requires us to change the driveway width from 20 ft. to 15 ft. and requires us to eliminate the special emphasis crosswalk at the driveway entrance from S.R. 434. The attached plans do not reflect these changes, since they were prepared prior to our knowledge of the FDOT requirements. As discussed, we will submit a revised set of plans reflecting the changes to you prior to the City Council meeting. Please note also that the comment of September 29, 2003 by Mike Mingea has been forwarded to the owner's contractor. We were advised that the landscape plan was bid as submitted to the city, and they do not anticipate a problem with the Ligustrum tree standard. Sincerely, Florida Engineerin Grou ,Inc. Sam J. Sebaali, P.E. President Cc: Dr. Delhart Courtney, D.D.S. (via fax) ~~~ ~~E D Randy Birchmier, Birchmier Construction, Inc. (via fax) ~~'~ ~ j 2~~3 ~~. ~~; CITY OF WINTER SPRINGS Current Plannin0 718 Garden Plaza .Orlando, Florida 32803-4212 . Phone 407-895-0324 . Fax 407-895-0325 Visit our website at http://www.feg-inc.us ATTACHMENT C Dr. Courtney's Concept Design "B" Please see the attached plans ATTACHMENT D Revised Architectural Rendering Site Plan (please see attached) ATTACHMENT E Final Engineering/Site Plan with Lighting Plan