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Home My WebLink About2003 01 21 Regular L Resolution 2003-01 Exceeding Number of Absenses on Board and Committees COMMISSION AGENDA ITEM L Consent Informational Public Hearing Regular X f\/ \ Mgr. / ~. Authorization REQUEST: The City Clerk is asking the City Commission to consider whether they wish to approve (or disapprove) Resolution 2003-01 which recognizes a former Advisory Cormnittee Member who was removed as a result of exceeding the permitted number of absences in accordance with City Ordinances. PURPOSE: The purpose of this Agenda Item is for the City Cormnission to determine whether they wish to approve (or disapprove) Resolution 2003-01 which recognizes fonner Oak Forest Wall and Beautification District Advisory Cormnittee Member Tom Helgeson who previously served the City on the Oak Forest Wall and Beautification District Advisory Committee, but was removed as a result of exceeding the permitted number of absences pursuant to City Ordinances. CONSIDERATIONS: Typically, when an Advisory Board or Committee Member resigns from an Advisory Board or Committee, it is for reasons such as other commitments; illness; or possibly moving out of the area. Another reason CITY OF WINTER SPRINGS REGULAR AGENDA ITEM "L" CITY COMMISSION REGULAR MEETING - JANUARY 13,2003 PAGE20F4 that someone may no longer be serving on an Advisory Board or Cormnittee is if they were not Reappointed by the City Commission. Once an Advisory Board or Committee Member has left their respective Advisory Board or Committee, the City Clerk would then provide a Resolution (in honor of the previous Advisory Board or Cormnittee Member's service to the City of Winter Springs) to the City Cormnission requesting approval (or disapproval). This is usually done as a Consent Agenda Item at City Cormnission Meetings. If the respective Resolution is approved, the Resolution is then signed by the Mayor and attested by the City Clerk. A letter is then sent to the respective Advisory Board or Committee Member asking them to attend a future City Cormnission Meeting to accept (in person) the approved and now executed Resolution. SPECIFIC CONSIDERATIONS RELATED TO THIS AGENDA ITEM: Due to recent new Ordinances related to the attendance of Advisory Board and Cormnittee Members, we have now had Advisory Board and Cormnittee Members removed for reasons related to recently approved City Ordinances - in this case, exceeding the permitted number of absences. At the September 23, 2002 Regular Meeting of the City Commission, the City Cormnission was asked how they wished to proceed with this (new) type of situation. It was suggested that such proposed Resolution(s) come before the City Commission for their approval or disapproval. The City Cormnission is now being asked if they wish to approve the attached Resolution 2003-01 to recognize Mr. Tom Helgeson who served on the Oak Forest Wall and Beautification District Advisory Cormnittee from August 16, 1999 until July 9,2002. CITY OF WINTER SPRINGS REGULAR AGENDA ITEM "L" CITY COMMISSION REGULAR MEETING - JANUARY 13,2003 PAGE30F4 1. If Resolution 2003-01 is approved, does the City Commission wish to follow the normal procedure and have a letter sent to Mr. Helgeson to invite him to attend a future City Commission Regular Meeting to accept (in person) the approved and executed Resolution. or 2. If Resolution 2003-01 is approved for Mr. Helgeson, would the City Commission prefer to just have Resolution 2003-01 mailed to Mr. Helgeson. 3. If Resolution 2003-01 is not approved, no further action will be needed, nor taken. RECOMMENDATIONS: The City Cormnission is asked to consider the findings under "SPECIFIC CONSIDERATIONS RELATED TO THIS AGENDA ITEM" and make their determination(s) from the submitted considerations (as also noted below) or possibly propose something different. 1. If Resolution 2003-01 is approved, does the City Commission wish to follow the normal procedure and have a letter sent to Mr. Helgeson to invite him to attend a future City Cormnission Regular Meeting to accept (in person) the approved and executed Resolution. or 2. If Resolution 2003-01 is approved for Mr. Helgeson, would the City Commission prefer to just have Resolution 2003-01 mailed to Mr. Helgeson. 3. If Resolution 2003-01 is not approved, no further action will be needed, nor taken. CITY OF WINTER SPRINGS REGULAR AGENDA ITEM "L" CITY COMMISSION REGULAR MEETING - JANUARY 13,2003 PAGE40F4 ATTACHMENTS: A. Resolution 2003-01. B. Excerpt form the September 23, 2002 Regular Meeting Minutes of the City Cormnission. COMMISSION ACTION: ATTACHMENT "A" RESOLUTION NUMBER 2003-01 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, EXPRESSING APPRECIATION TO TOM HELGESON FOR HIS SERVICE ON THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. WHEREAS, TOM HELGESON.has performed an outstanding service to the public by representing the City of Winter Springs on the Oak Forest Wall and Beautification District Advisory Committee since August 16, 1999, and WHEREAS, the work and efforts of TOM HELGESON has greatly benefited his neighbors and the residents of Winter Springs, and WHEREAS, the Mayor and City Cormnission of the City of Winter Springs, Florida, wish to express their appreciation and acknowledgement on behalf of the citizens of Winter Springs and to cormnend TOM HELGESON for his conscientious and faithful servIce. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA: SECTION I - That this Resolution of Appreciation for the service of TOM HELGESON be recorded upon the public records and Minutes of said City Commission of the City of Winter Springs, Florida. SECTION IT - That a copy of this Resolution be forwarded to TOM HELGESON with our heartfelt thanks for a job well done! PASSED AND ADOPTED THIS JANUARY, 2003. DAY OF $-,/ tl/it'llW {I/Ilej(e~ JAaue Aej(etl/Ilto- Jet 1J!? AWlld CI/lzd ecutJed tAM Jeal to- be q/la:ed. ATTEST: CITY CLERK DATE: ATTACHMENT "B " CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 23, 2002 PAGE 21 OF 25 REGULAR C. Community Development Department Presents To The City Commission, The Final Engineering And Site Plan For The Highlands Apartments, Phase II. Manager McLemore stated, "I recormnend that this item be Tabled until the next Meeting." "SO MOVED." MOTION BY DEPUTY MAYOR GENNELL. SECONDED. DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. IX. REPORTS REPORTS A. City Attorney - Anthony A. Garganese, Esquire Attorney Garganese advised the Cormnission that "The Rawlins Code Enforcement Citation Case - the Rawlins' have filed a Notice of Appeal indicating their intent to appeal the decision of the County Court." Secondly, Attorney Garganese reported that "On the Oviedo/Seminole County litigation - all of the briefs have been filed and we are waiting for a Court decision on that." REPORTS B. City Manager - Ronald W. McLemore No Report. REPORTS C. City Clerk - Andrea Lorenzo-Luaces City Clerk Lorenzo- Luaces said to the Cormnission, "With the passage of the new Ordinance dealing with Board Members and their attendance, does the Commission still wish to receive attendance reports?" CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 23. 2002 PAGE 22 OF 25 Mayor Partyka asked for input from the Commission. Cormnissioner Miller stated, "I would be interested in receiving them on a Quarterly basis or semi-annual, but not monthly." Cormnissioner Blake remarked that "I think semi-annual is probably enough. If there is a particular time of the year when Boards come up significantly - a July time when a lot of the Boards turn over a lot, perhaps near that time; and I am sure it is always available upon any Commissioner's request tOO." Commissioner Martinez stated, "No, I think that we are imposing a tremendous task on the City Clerk and her Staff and it will take up time and great effort when we are supposed to have a report from the City Clerk whenever a Board Member is absent for a number of meetings - they are supposed to submit a report to us, so we can take action; so I don't think we need it. I am against it." Deputy Mayor Gennell stated, "Semi-annual." Commissioner McLeod responded by saying, "It would seem that if we are going to monitor this, the City Clerk is already monitoring it, so I would say, Semi-annual. Mayor Partyka surmnarized the cormnents and said, "Semi-annual." City Clerk Lorenzo-Luaces then brought up that when Advisory Board and Cormnittee Members resign from serving the City, they are presented with a Resolution for their service. The question was asked of the City Cormnission as to should Advisory Board/Committee Members who are removed for attendance problems be recognized? Commissioner Blake suggested, "Before we give a single Resolution to any Board Member who has served, whether it be for ten (10) minutes or ten (10) years, it comes before this Commission to approve; and this Commission simply needs to vote Aye or Nay when that Resolution comes up - that way we can determine this on a case-by-case basis, just as we always have." Mayor Partyka added, "So, we just continue it the same way - ifit is anything highly unusual, we will do that on an individual basis." REPORTS D. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez stated, "Some people came over here to object to a sidewalk on Tuscora [Drive], between Northern Way and Trotwood [Boulevard], and they approached me subsequently because they were told that since we decided not to do the road on Tuscora [Drive], you chose not to do the sidewalk that was supposed to have been done on Northern Way, extending towards Addidas [Road], and I have not received an answer - and they do want that sidewalk, not on Tuscora, but on Northern Way." Deputy Mayor Gennell commented on a previous decision and stated, "We included all of the sidewalk project in that decision." Commissioner Martinez inquired, "Is there any way you can put this back?" Manager McLemore replied, "Absolutely." Furthermore, Commissioner Martinez inquired, "So, you are going to bring this back?" Mr. Lockcuff stated, "Yes, we are going to bring the Tuscora item - if you want us to add the Northern Way as a separate item, or just as part of that same item, we can do whatever you want." Commissioner Martinez then asked, "Are you all aware of the condition of the road on Trotwood [Boulevard], between Tuscora [Drive] and Addidas [Road]?" Mr. Lockcuff inquired, "You are talking about Northern Way?" Mr. Lockcuffstated, "Yes." CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAP 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone: (407) 327.1800 Fax: (407) 327-4753 Website: www,winterspringsfl.org January 23,2003 Mr. Tom Helgeson 992 Turkey Hollow Circle Winter Springs, Florida 32708 Dear Mr. Helgeson, In appreciation of your service to the City of Winter Springs, and for your contributions to the Oak Forest Wall and Beautification District Advisory Cormnittee, the Mayor and City Commission would like to present you with a Resolution at the February 10, 2003 Regular City Commission Meeting. Please call me at (407) 327-5955 to let me know if you will be able to attend this Meeting; if you would rather attend another Meeting to receive your Resolution; or if you would prefer that the Resolution be mailed to you. Thank: you very much for your service to the City of Winter Springs, and if I can be of further assistance, please feel free to contact me. Sincerely, CITY OF WINTER SPRINGS \ ~>.-J,L-- AiIdre;,~~uaces, CMC City Clerk Copy: Mayor And City Commission Ronald W. McLemore, City Manager Anthony A. Garganese, City Attorney DOCS/ ci tyclerkl ad visoryboardsandcommi ttees/oakf orestwallandbea u ti fi cati ond istric tadvisorycommi tteel alll/correspondence/2003/00 19 ,doc