HomeMy WebLinkAbout2005 11 14 Regular 504
COMMISSION AGENDA
ITEM 504
Consent
Informational
Public Hearing
Regular X
November 14. 2005
Regular Meeting
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Mgr. / Dept.
Authorization
REQUEST: Information Services wishes to inform the Commission of
the cost and issues with regard to moving the City Operator
to City Hall and to obtain further direction from
Commission on this project.
PURPOSE: To inform Commission of cost and issues related to the moving of the City
Operator to City Hall and to obtain further direction from Commission on
this project.
CONSIDERATIONS:
The City Commission has requested costs for moving the City Operator to City Hall from
the Police Department. This would require moving the phone system console to a
location in City Hall.
Known costs are as follows:
OBTS labor and/or materials
Desk
Office Supplies & misc.
Salary + Benefits*
$ 570
$ 300
$ 500
$34,143
$35,513
S:\Information_Services\Admin_Docs\Agenda Items\FY 2006\November 2005\November 14,
2005\111405 _ COMM_Regu1ar _504_Move_ City_ Operator_to_ City_Hal1.doc
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING - NOVEMBER 14, 2005
REGULAR AGENDA ITEM "504"
PAGE 2 OF 2
* Salary + Benefits are based on the following assumptions:
. Receptionist Position
. Pay Grade 16
. Pay Range $19,207 - $29,243
. Midpoint of pay range as starting wage for this position $24,225 + benefits:
o Pension 11 % ($2,665)
o FICA 7.65% ($1,853)
o Insurance ($5,400 family coverage or $3,700 for employee only)
A consultant was hired to study the City's "communications issues" and a report was
generated and presented to Commission in October 2005. According to the Consultant's
report, the following percentages make up the calls handled by the Operator:
Development Services 57%
Utilities (Water) 16%
General Fund* 27%
*General Fund includes Code Enforcement, Human Resources, Public Works, and Police
Dispatch.
Issues:
Currently, there is no available office space at City Hall in which to put the City
Operator.
Arrangements will need to be made to cover this position while the operator is
away from hislher desk, out sick, or on vacation.
Options:
Option 1: Leave everything as-is until space is available at City Hall to put
the operator. Cost = $0
Option 2: Move Operator to City Hall Lobby (The consultant recommended
against putting the Operator in the lobby as the operator would then become a
receptionist instead of an operator). Cost $35,513. Please note that this option
may have some additional unknown costs because of connectivity (conduit)
issues in the lobby.
FUNDING: Appropriation from Fund Reserves:
Development Services Fund 57%
WaterlSewerlUtilities Fund 16%
General Fund 27%
($20,242)
($5,682)
($9,589)
RECOMMENDATIONS:
Staff recommends leaving the operator at the Police Department until space is
available at City Hall. (Space other than the lobby).
ATTACHMENTS: None
COMMISSION ACTION: