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HomeMy WebLinkAbout2003 01 13 Regular N Resolution 2003-03 Exceeding Number of Absenses on Board and Committees COMMISSION AGENDA ITEM N Consent Informational Public Hearing Regular X January 13.2003 Regular Meeting fI..----- f~/ Mgr. / ~ept. Authorization REQUEST: The City Clerk is asking the City Commission to consider whether they wish to approve (or disapprove) Resolution 2003-03 which recognizes a former Advisory Board Member who was removed as a result of exceeding the permitted number of absences in accordance with City Ordinances. PURPOSE: The purpose of this Agenda Item is for the City Commission to determine whether they wish to approve ( or disapprove) Resolution 2003-03 which recognizes former Board of Adjustment Member Elizabeth (Harrow) Randall who previously served the City on the Board of Adjustment, but was removed as a result of exceeding the permitted number of absences pursuant to City Ordinances. CONSIDERATIONS: Typically, when an Advisory Board or Committee Member resigns from an Advisory Board or Committee, it is for reasons such as other commitments; illness; or possibly moving out of the area. Another reason that someone may no longer be serving on an Advisory Board or Committee is if they were not Reappointed by the City Commission. CITY OF WINTER SPRINGS REGULAR AGENDA ITEM "N" CITY COMMISSION REGULAR MEETING - JANUARY 13,2003 PAGE20F3 Once an Advisory Board or Committee Member has left their respective Advisory Board or Committee, the City Clerk would then provide a Resolution (in honor of the previous Advisory Board or Committee Member's service to the City of Winter Springs) to the City Commission requesting approval (or disapproval). This is usually done as a Consent Agenda Item at City Commission Meetings. If the respective Resolution is approved, the Resolution is then signed by the Mayor and attested by the City Clerk. A letter is then sent to the respective Advisory Board or Committee Member asking them to attend a future City Commission Meeting to accept (in person) the approved and now executed Resolution. SPECIFIC CONSIDERATIONS RELATED TO THIS AGENDA ITEM: Due to recent new Ordinances related to the attendance of Advisory Board and Committee Members, we have now had Advisory Board and Committee Members removed for reasons related to recently approved City Ordinances - in this case, exceeding the permitted number of absences. At the September 23, 2002 Regular Meeting of the City Commission, the City Commission was asked how they wished to proceed with this (new) type of situation. It was suggested that such proposed Resolution(s) come before the City Commission for their approval or disapproval. The City Commission is now being asked if they wish to approve the attached Resolution 2003-03 to recognize Ms. Elizabeth (Harrow) Randall who served on the Board of Adjustment from July 10, 1995 until July 9, 2002. 1. If Resolution 2003-03 is approved, does the City Commission wish to follow the normal procedure and have a letter sent to Ms. (Harrow) Randall to invite her to attend a future City Commission Regular Meeting to accept (in person) the approved and executed Resolution. or CITY OF WINTER SPRINGS REGULAR AGENDA ITEM ''N'' CITY COMMISSION REGULAR MEETING - JANUARY 13,2003 PAGE 3 OF 3 2. If Resolution 2003-03 is approved for Ms. (Harrow) Randall, would the City Commission prefer to just have Resolution 2003-03 mailed to Ms. (Harrow) Randall. 3. If Resolution 2003-03 is not approved, no further action will be needed, nor taken. RECOMMENDATIONS: The City Commission is asked to consider the findings under "SPECIFIC CONSIDERATIONS RELATED TO THIS AGENDA ITEM" and make their determination(s) from the submitted considerations (as also noted below) or possibly propose something different. 1. If Resolution 2003-03 is approved, does the City Commission wish to follow the normal procedure and have a letter sent to Ms. (Harrow) Randall to invite her to attend a future City Commission Regular Meeting to accept (in person) the approved and executed Resolution. or 2. If Resolution 2003-03 is approved for Ms. (Harrow) Randall, would the City Commission prefer to just have Resolution 2003-03 mailed to Ms. (Harrow) Randall. 3. If Resolution 2003-03 is not approved, no further action will be needed, nor taken. ATTACHMENTS: A. Resolution 2003-03. B. Excerpt form the September 23,2002 Regular Meeting Minutes ofthe City Commission. COMMISSION ACTION: ATTACHMENT "A" RESOLUTION NUMBER 2003-03 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, EXPRESSING APPRECIATION TO ELIZABETH (HARROW) RANDALL FOR HER SERVICE ON THE BOARD OF ADJUSTMENT, WHEREAS, ELIZABETH RANDALL.has performed an outstanding service to the public by representing the City of Winter Springs on the Board of Adjustment since July 10, 1995, and WHEREAS, the work and efforts of ELIZABETH RANDALL has greatly benefited her neighbors and the residents of Winter Springs, and WHEREAS, the Mayor and City Commission of the City of Winter Springs, Florida, wish to express their appreciation and acknowledgement on behalf of the citizens of Winter Springs and to commend ELIZABETH RANDALL for her conscientious and faithful service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA: SECTION I - That this Resolution of Appreciation for the service of ELIZABETH RANDALL be recorded upon the public records and Minutes of said City Commission of the City of Winter Springs, Florida. SECTION IT - That a copy of this Resolution be forwarded to ELIZABETH RANDALL with our heartfelt thanks for a job well done! PASSED AND ADOPTED THIS JANUARY, 2003. DAY OF $v wwnebJ wIwr-e~ f /u:utr7/wuwntu 6et "j? II/J/l"td and emt6ed tAiO deal to- 6e q/lmed. IOHNF. BUSH, MA~ ATTEST, ~~ CITY CLERK DATE: ATTACHMENT "B" CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 23, 2002 PAGE 21 OF 25 REGULAR C. Community Development Department Presents To The City Commission, The Final Engineering And Site Plan For The Highlands Apartments, Phase II. Manager McLemore stated, "I recommend that this item be Tabled until the next Meeting. " "SO MOVED." MOTION BY DEPUTY MAYOR GENNELL.. SECONDED, DISCUSSION. VOTE: COMMISSIONER McLEOD: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. IX. REPORTS REPORTS A. City Attorney - Anthony A, Garganese, Esquire Attorney Garganese advised the Commission that "The Rawlins Code Enforcement Citation Case - the Rawlins' have filed a Notice of Appeal indicating their intent to appeal the decision ofthe County Court." Secondly, Attorney Garganese reported that "On the Oviedo/Seminole County litigation - all of the briefs have been filed and we are waiting for a Court decision on that." REPORTS B. City Manager - Ronald W, McLemore No Report. REPORTS C. City Clerk - Andrea Lorenzo-Luaces City Clerk Lorenzo-Luaces said to the Commission, "With the passage of the new Ordinance dealing with Board Members and their attendance, does the Commission still wish to receive attendance reports?" CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - SEPTEMBER 23. 2002 PAGE 22 OF 25 Mayor Partyka asked for input from the Commission. Commissioner Miller stated, "I would be interested in receiving them on a Quarterly basis or semi-annual, but not monthly." Commissioner Blake remarked that "I think semi-annual is probably enough. If there is a particular time of the year when Boards come up significantly - a July time when a lot of the Boards turn over a lot, perhaps near that time; and I am sure it is always available upon any Commissioner's request too." Commissioner Martinez stated, "No, I think that we are imposing a tremendous task on the City Clerk and her Staff and it will take up time and great effort when we are supposed to have a report from the City Clerk whenever a Board Member is absent for a number of meetings - they are supposed to submit a report to us, so we can take action; so I don't think we need it. I am against it." Deputy Mayor Gennell stated, "Semi-annual." Commissioner McLeod responded by saying, "It would seem that if we are going to monitor this, the City Clerk is already monitoring it, so I would say, Semi-annual. Mayor Partyka summarized the comments and said, "Semi-annual." City Clerk Lorenzo-Luaces then brought up that when Advisory Board and Committee Members resign from serving the City, they are presented with a Resolution for their service. The question was asked of the City Commission as to should Advisory Board/Committee Members who are removed for attendance problems be recognized? Commissioner Blake suggested, "Before we give a single Resolution to any Board Member who has served, whether it be for ten (10) minutes or ten (10) years, it comes before this Commission to approve; and this Commission simply needs to vote Aye or Nay when that Resolution comes up - that way we can determine this on a case-by-case basis, just as we always have." Mayor Partyka added, "So, we just continue it the same way - ifit is anything highly unusual, we will do that on an individual basis." REPORTS D. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez stated, "Some people came over here to object to a sidewalk on Tuscora [Drive], between Northern Way and Trotwood [Boulevard], and they approached me subsequently because they were told that since we decided not to do the road on Tuscora [Drive], you chose not to do the sidewalk that was supposed to have been done on Northern Way, extending towards Addidas [Road], and I have not received an answer - and they do want that sidewalk, not on Tuscora, but on Northern Way." Deputy Mayor Gennell commented on a previous decision and stated, "We included all of the sidewalk project in that decision." Commissioner Martinez inquired, "Is there any way you can put this back?" Manager McLemore replied, "Absolutely." Furthermore, Commissioner Martinez inquired, "So, you are going to bring this back?" Mr. Lockcuff stated, "Yes, we are going to bring the Tuscora item - if you want us to add the Northern Way as a separate item, or just as part of that same item, we can do whatever you want." Commissioner Martinez then asked, "Are you all aware of the condition of the road on Trotwood [Boulevard], between Tuscora [Drive] and Addidas [Road]?" Mr. Lockcuff inquired, "You are talking about Northern Way?" Mr. Lockcuffstated, "Yes."